department of continuous improvement initiatives school advisory council training 2014 - 2015 dr....
TRANSCRIPT
Department of Continuous Improvement Initiatives
School Advisory Council Training
2014 - 2015
Dr. Terrie Mitev, Executive DirectorMrs. Jodi Cronin, Coordinator of School Improvement
1. SAC Membership
2. Policies and Procedures of the SAC
3. Government in the Sunshine
Agenda:
• A council (not committee) with statutory authority to serve in an advisory role supporting a school’s improvement
• Established to give parents, students, community members, and teachers a greater role in the decision making process at their schools
The School Advisory Council:
Who are the SAC Members? (State Statue 1001.452)• By Statute
– Principal
• By Election– Teachers
– Other School Staff members
*These members represent less than 50% of the membership.
• By Election– Parents
– Students - only in secondary schools
• By Appointment– Community Stakeholders
*These members represent more than 50% of the membership.
• Elected from their peer groups
• Must represent “the ethnic, racial and economic makeup of the community served by the school”
• Majority of the school’s SAC members (over 51%) not employed by the school district
• Community members may be appointed to achieve ethnic balance
SAC Members
August/September –
• SAC vacancies advertised
• 2 general notifications made to peer groups (notifications must include information on the nomination process and deadlines)
• Election by peer group
• Appointments of community stakeholders made by the Principal subject to SAC member consensus
SAC Elections and Appointments:
• Is the principal a voting member? YES
• Can the assistant principal be a member?No. An assistant principal can and probably should attend meetings and give input, but may not be a voting member of SAC
• What is the allowable % difference between student demographic composition and SAC composition?– DOE recommends a maximum of 10%. – In case of an audit, documentation will be required showing
every effort was made to achieve compliance.
SAC Membership FAQ
The SAC assists school leadership in decisions related to
• Evaluation of schools’ improvement initiatives/results
• Preparation and approval of school improvement plan
• Review of school improvement strategies and quarterly assessment data
• Annual school budget and use of school improvement funds
• Approval of the use of A+ Recognition funds (if awarded)
SAC Responsibilities
Title IV, 24.121 Allocation of revenues and expenditure of funds for public education (State Lotteries)
Funds:
• May be expended only on programs/projects selected by SAC
• Not subject to override by the principal or school district staff (subject to audit)
• Not used for capital improvements or projects over one year -however SAC may determine to approve for subsequent year
School Improvement Funds
Use of funds jointly determined by faculty & SAC; may be used in several ways (bonuses, materials & supplies, temporary personnel or any combination)
• Decision not reached by February 1: funds dispersed as bonuses classroom teachers currently teaching this school year (ss.24.121 ‐ State Lotteries)
School Recognition Funds
Statutory requirement: By-Laws/Operations Manual
• Review and update annually
• Clear processes for:– Nominating and voting
– Membership terms
– Responsibilities and functions of the Council
• Establishes– Minimum of 8 duly advertised regular meeting dates
– Procedures for replacing any members missing 2 or more meetings
*Robert’s Rules of Order are not required by statute, but many schools choose to put them in their By-Laws/Operations Manual.
SAC Bylaws/Operations Manual
• 5 days advance written notice of upcoming votes to all SAC members
• Vote requires quorum (51%) present• Meetings to be scheduled when parents, students,
teachers, business persons, and members of the community can attend
• Maintain detailed minutes of all meetings• Minutes must be available in school office
SAC Meetings
• School Improvement Plan
• School Improvement Funds
• School Recognition Funds
SAC: Required Votes
• Required in Statute and Policy
• Verification of proper procedures in voting
• Attendance: quorum records
• Documentation of decisions & business
• Accelerate business
• Succeeding officers, & members
SAC Minutes!
MNUTES [DATE] [TIME] [Location]
SAC CHAIR [Name]
PRINCPAL
NOTIFICATION OF MEETING
[Date sent, method, location of posted notification]
MEMBERS PRESENT [List Names]
MEMBERS ABSENT [List Names]
QUORUM PRESENT? [Yes/No]
WELCOME [Record all pertinent information]
APPROVAL OF MINUTES [Record all pertinent information]
CHANGES TO AGENDA [Record all pertinent information]
AGENDA ITEM 1 [Record all pertinent information]
AGENDA ITEM 2 [Record all pertinent information]
AGENDA ITEM 3 [Record all pertinent information]
AGENDA ITEM 4 [Record all pertinent information]
AGENDA ITEM 5 [Record all pertinent information]
OPEN AGENDA [Record all pertinent information]
NEXT MEETING: DATE
NEXT MEETING: AGENDA TOPICS
MINUTES SUBMITTED BY
Minutes Include
• SAC meetings are public meetings and subject to the Sunshine Law ss.286.011(1)– Reasonable Notice
– Open to public
– Held in public locations
– Minutes taken, votes recorded & available to public (public records)
– Open voting---no secret ballots
Florida Sunshine Law
• Public advertising of meeting. Public meeting place. Accessible to the public. Welcome to the public. Audible to the public. Public may videotape or record meetings. Public participation.
• Minutes taken, votes recorded & available to public (public records)
• Even just 2 members discussing SAC must be “in the Sunshine” (can include agenda prep)
Florida Sunshine Law
• Minimum of 8 meetings per year. Average 80% attendance of members.
• Annual presentation of School Improvement Plan to school community after public notice all stakeholders (school marquee, flyers, etc.).
• Evidence of ongoing training and/or development of the SAC
• School Improvement Plan reflects one new idea that involves the community in its implementation.
• School Advisory Council participated in the development and/or interpretation of the needs assessment data.
• Provide training for staff and SAC members on collaborative partnering and shared decision‐making.
• www.fldoe.org/family/fivestar.asp
SAC and 5 Star School Award
1. SAC Membership
2. Polices and Procedures of the SAC
3. Government in the Sunshine
Questions or Comments
Summary
For additional information, contact:
Dr. Terrie Mitev, 377-0022Mrs. Jodi Cronin, 377-0028
Thank you for willing to serve on the School Advisory Council!