demystifying oracle cloud erp...

Demystifying Oracle Cloud ERP Financials

Thank You!

Samantha German Based in Fort Worth, TX

Over 16 years of Oracle Applications experience

Enterprise Architect at CSS

CSS

Based in Charleston, SC

Exclusively partners with Oracle (EBS, Cloud, JDE & Peoplesoft)

Multi-year Partner of the Year

Winner of Empower the Green Enterprise Award

Unmatched record of success – Near 0 Employee turnover

Agenda

Cloud Application Myths

Screen Shots

EBS vs Cloud

Financial Setup Manager (FSM)

Rapid Implementation

AP - Cloud Imaging Guide

Setup

CLOUD APPLICATION MYTHS

1. What is Cloud ERP?

2. Is EBS going away?

3. Only focused on Service Industries

SCREEN SHOTS

SCREEN SHOTS – WATCH LIST

SCREEN SHOTS

SCREEN SHOTS - RECEIVABLES

SCREEN SHOTS – RECEIVABLES LINES

SCREEN SHOTS – WAREHOUSE OPERATIONS

SCREEN SHOTS

What to look forward to…

Restricted to event use only. 32

Procurement Management

Manufacturing

Drop Ship/Back to Back Orders

Configurable Goods

Procurement Category Hierarchy in BI, TAB and Approvals

Strategic Sourcing

Projects Integration

Alternate Bids

Supplier Management

Supplier Qualification Management Enhancements

EBS VS CLOUD

Components

EBS Components Cloud Components

Product-Specific Setup Centralized Setup Across All Products Using

Functional Setup Manager

Responsibility Data Role (automatically generated when

BUs and Ledgers are defined)

Legal Entity Configurator Legal Entity Configurator accessed from


Business Group Term Change: Enterprise

Establishment Term Change: Legal Reporting Unit

HCM Legal Entities defined in the HR

Organizations page

HCM and Financial Legal Entities can be

shared and are defined in the same page

Components

EBS Components Cloud Components

Operating Unit Term Change: Business Unit

No Spreadsheet to upload LEs, BUs,

COA Values, COA Hierarchies, Ledgers,

Banks and Bank Accounts

Integrated Spreadsheets to upload all via


Functional Setup Manager (FSM)

EBS

Release 12 Setup

Cloud


Product-specific setup requires logging

in/out of each product

Central place to enter all setup across

products

No sequential listing of setup tasks Auto-generated list of setup tasks with

dependencies (pre-reqs) identified

No ability to assign tasks and monitor

progress

Can assign tasks, mark status, set due dates

No ability to copy setup data across

instances

Can export and import setup to any instance;

No re-usable setup templates to rapidly

set up similar setups across clients or

instances

Configuration templates allow you to reuse

setups to quickly implement

Limited reporting on setup data Comprehensive reporting on setup data

General Ledger

EBS GL Cloud GL

Unified chart of accounts (Acctg Flex) that

includes segments, qualifiers and value sets

Separation of COA structure and instance

One Balancing Segment and a Secondary

Tracking Segment

Three Balancing Segments; no secondary

tracking segment

Management segment qualifier No management segment in V1

Dependent value set available No dependent value set in V1

Segment Qualifier Terminology Change: Segment Label

Compile Accounting Flexfield “Deploy” Chart of Accounts

No Date Effective Hierarchy Date Effective Hierarchies

Parent/child relationships defined when

defining segment values

Parent/child relationships created separately when

defining hierarchies

Segment Value Security at Segment level Segment Value Security at Value Set level

(Creates issues if you share the same value set

between Co and Interco segments)

Segment Value Security: Grant by default Segment Value Security: Deny by default

General Ledger EBS GL Cloud GL

Segment Value Security does NOT use

conditions

Segment Value Security uses conditions, such as

Equal to, Not Equal to, Between, etc.

Relational Balances (balances stored in

tables)

Multi-dimensional balances (embedded Essbase

cube)

Summary Templates required to stored

summarized balances

Balances pre-aggregated and stored at every

summarization level

No ability to assign parent values

(hierarchies) to:

• Cross-validation rules

• COA Mapping

Can leverage trees (hierarchies) for:

• Segment Value Security Rules

• Cross-validation rules

• COA Mapping

• Revaluations

Note: Use a different hierarchy than reporting,

analysis, and allocations

No condition filters on cross validation rules

(enabled or not enabled)

Cross validation rules use both a condition filter

and validation filter


Balance level reporting currency created

automatically when Translation is run

Balance level reporting currency must be defined

in advance before Translation is run

Mass Allocations, Recurring Journals, and

AutoAllocations

Hyperion Calculation Manager (graphical tool that

can leverage trees for allocations)

Web ADI for spreadsheet integration ADFdi (ADF Desktop Integration) for spreadsheet

integration

Note: Must be installed as an add-on to Excel

Global Consolidation System (GCS) Hyperion Financial Management (HFM)

Note: GL offers a light-weight consolidation

solution using balance transfer programs

Accounting Setup Manager Functional Setup Manager

Budget Journals No Budget Journals; Can only upload budget

balances directly to Essbase Cube

Only USD currency enabled out of the box All currencies enabled; manually disable those

currencies you do NOT use to limit the list of

values


Document Sequencing for GL and SLA

Journals

No Document Sequencing; Only Accounting and

Reporting Sequences

No Sequencing at Legal Entity Level or

via spreadsheet

(R9) Sequencing at Legal Entity Level using a

spreadsheet setup UI

Accounting Calendars: Manual definition of

accounting periods

Accounting Calendars: Automatic generation of

accounting periods

No spreadsheet to create Cross-Validation

Rules and Account Combinations

(R9) Rapid Implementation Spreadsheets available

No defaulting of accounts across setup UIs (R9) Defaulting of accounts to setup UIs

Reconciliation flag at Chart of Accounts level Reconciliation planned for future release

No mobile-support for financial reporting (R9) Mobile Financial Reporting Center

Accounts Payable

EBS AP Cloud AP

Retroactive Pricing Not available

Procurement cards (P-cards) Not available

No cross business unit or cross currency

payments

Supports both cross business unit and currency

payments

No Document Sequencing at the legal entity

level

Document Sequencing at the legal entity level

Limited Consigned Inventory that turns blanket

PO agreements into releases

Ability to match to a consumption advice (when

you have a liability and need to pay)

Accounts Payable

EBS AP Cloud AP

No report to reconcile Payables and GL Payables to General Ledger Reconciliation Report

Discounts in Absolute Amounts Discounts in Percentages Only

ORACLES CLOUD GLOBAL LEADERSHIP

FINANCIAL SETUP MANAGER (FSM)

Guided Process for Implementation

Lifecycle

FSM Links

FSM Terminology (Offering, Option

& Features) Financials (Offering)

Payables (Option)

Expenses (Option)

Fixed Assets (Option)

Receivables (Option)

Collections (Option)

Intercompany (Option)

Corporate Cards with Expenses (Feature)

Expense Receipt Image Processing

(Feature)

Enterprise Roles - FSM

• Application Implementation Manager (Manages implementation/monitors progress)

• Application Implementation Consultant (Super User)

• Various “functional user” roles (i.e., Accounting Manager or Business Analyst)

Know offerings Configure

Generate setup tasks Monitor progress

Collect data Enter setup data

Test Identify setup to be deployed

Export/import Verify

Plan Implement Deploy

FSM SCREEN SHOTS

• Specify Scope Value to set the context for subtasks

• Applies to:

– Legal Entities

– Business Units

– Accounting

Configuration

– Tax Regimes

– Legislative Data

Roles

Tasks with a Scope Value

FSM SCREEN SHOTS

RAPID IMPLEMENTATION

Release 9 Rapid Implementation

Spreadsheets

• New Rapid Implementation Task Lists

– Only displays critical tasks for rapid implementations with defaults for common use cases

• Define Financials Configuration for Rapid Implementation

• Define Cloud Accounting Hub Configuration for Rapid Implementation

• Spreadsheet interface for setup: – Enterprise Structures Setup (COA, Ledger, Legal Entities, and

Business Units)

– Banks, Branches, and Accounts Setup

– Tax Setup

Example: Chart of Accounts,

Calendar, and Ledger The spreadsheet to create one ledger, one COA, and one ‘Monthly’ calendar.

Example: Business Unit

Create multiple business units and automatically assign to ledger

All business functions are automatically enabled for the business units

Example: Legal Entities,

Companies, and Hierarchies

• Define company values

• Define hierarchy (parent-child relationships) for company

values

• Define legal entities and legal addresses

• Assign legal entities to detail company values

Example: Natural Accounts and

Hierarchy

ACCOUNTS PAYABLE

Key Setup Tasks: Financials

Offering

Implementation Considerations

• Images can be routed based on captured attributes

o Supplier, PO #, Invoice #, date and amount

o Plus additional user defined attributes

• Invoices can be sent through Fax or Email

o Manual intervention involved when attachments contains

multiple invoices

• User defined attributes captured during imaging are not

stored in Payables data model

• Turn off supplier validation in OFR if supplier does not exist

• Use TIFF format and not JPEG due to lossy compression

• User configurable image routing rules

• ODC can be de-centralized while OFR can be centralized

• No need for supplier specific templates

• If there is an issue with any invoice image, OFR rejects the

entire invoice batch

Imaging

• Only standard invoices are supported on

spreadsheet invoice entry

• Only non-PO invoices entered through

supplier portal go through approval

• On BU setup, ensure that Sold-to and

Requisition BU are the same. Else the

system creates intercompany entries when

inventory is used.

Invoices

SETUP – ACCOUNTS RECEIVABLE

Key Setup Tasks: Implementing

Cloud Receivables

1) Specify Ledger Options

2) Manage Reference Data Sets

3) Manage Business Unit

• Create Business Unit

• Manage Set Assignments

• Assign Business Function

4) Verify Data Role Generation for Business Unit

5) Provision Roles to Implementation Users for Business Unit

6) Manage Inventory Organizations

7) Define Transaction Taxes

8) Manage Receivables System Options

9) Manage Receivables Activities

10) Manage Approval Limits

11) Manage Receivables Profile Options

12) Manage AutoAccounting Rules

13) Manage Remit To Addresses

14) Manage Bank Accounts

15) Manage Receipt Classes and Methods

16) Manage Customers

17) Manage Receivables Accounting Periods (Not on FSM task list)

18) Define Items (Not on FSM task list)

19) Manage Intercompany Balancing Rules

Manage Reference Data Sets

Create Reference Data Sets for reference data sharing as needed Seeded “COMMON” reference set is not available for customer site reference object Once the Reference Set is saved, it automatically triggers the creation of appropriate security data roles for the Reference Set for Receivables Job Roles.

Manage Receivables System

Options: Billing and Revenue Tab

• Set the “Allow unearned discounts” and “Discount on partial payment” flags appropriately

• Associate Item Validation Organization to enable processing of AutoInvoice lines with Items

• Set the “Allow transaction deletion” and “Allow change to printed transactions” flag appropriately

• Set email delivery options • Set the “Maximum Memory in Bytes” to be 10 MB or more

Inventory Organization of type Item Management is required to define Items.

Manage Receivables Activities

Default accounting information for receivables activities such as discounts, miscellaneous cash, adjustments, late charges, and receipt write-off applications

Manage AutoAccounting Rules

AutoInvoice with freight lines will fail if freight account not set up.

http://docs.oracle.com/cd/E37017_01/doc.1115/e22896/toc.htm

Thank You!

Follow us on Twitter

@CSSInter

@Spgerman

[email protected]

demystifying oracle cloud erp...

Documents