VIGHTER MEDICAL GROUP

“Unconventional Medical Solutions” 111 Riverfront Suite 208 ∞ Winona, Minnesota 55987 ∞ (507) 474-8995 ∞ www.vighter.com

VIGHTER DELTEK INSTRUCTIONS

LOGGING IN……………………………………..……….Page 2 FINDING YOUR TIMESHEET………………….........Page 3-4 ADDING A CHARGE DESCRIPTION……………….Page 5-9 OVERTIME………………………………………….........Page 8 ENTERING YOUR HOURS……………………………Page 10 ADDING NOTES………………………………………..Page 11 SIGNING YOUR TIMESHEET………………………...Page 12 ADDING TO FAVORITES………………………….Page 13-15 WARNING MESSAGE……………………………..Page 16-17 MAKING CORRECTIONS……………………………..Page 17 TROUBLE VIEWING THE DATES……………………Page 18 FAQ………………………………...…………………….Page 19 SMARTPHONE APP…………………………...…..Page 20-23 HELP………………………………………..…..……….Page 24 PAY SCHEDULE…………….…………………………Page 25

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LOGGING IN GO TO https://te01.mydelteksite.com/DeltekTC/welcome.msv

Login ID: XXXX Password: YYYYMMDD Domain: VIGHTER

Your Login ID is your personal 4-digit number that is assigned to you and will be sent in an email once you start working.

The password is your birthdate in the format YEAR/MONTH/DAY. EXAMPLE: If my birthday were February 16th, 1984 it would be 19840216.

You can change the password once you log in for the first time.

***If you get locked out, email HR@VIGHTER.COM with your Login ID number. It will be reset to the original birthdate format.***

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FINDING YOUR TIMESHEET

You will come to MYDESKTOP Click on the TIME tab in the top bar

Next, click on the plus sign (+) by RECORD TIME

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Then click TIMESHEET

You have now accessed your timesheet.

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ADDING A CHARGE DESCRIPTION

1. Click on magnifying glass in ACCOUNT column

2. Click on the plus sign (+) by CONTRACT

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3. Click on the plus sign (+) by CHS SA-15-034 SHE- Charge Branch Code C1018

***There are a few employees that are working under the MEDICAL contract instead of the SHELTER contract mentioned above.***

In this case, choose (+) CHS SA-15-034 MED - Charge Branch Code C1019

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4. You will come to a screen with 2 options. Check mark them both on theleft hand side.

Under the Pay Type one of them says (R). This is for REGULAR hours - all hours worked during the billing period Saturday to Friday up to 40 hours.

Under the Pay Type one of them says (O). This is for OVERTIME hours - all hours worked during the billing period Saturday to Friday in excess of 40 hours.

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5. Click ADD TO TIMESHEET

6. These 2 codes will pop up on your timesheet and you are ready to enteryour hours.

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CALCULATING OVERTIME

EXAMPLE: Billing week is 5/14/2016 to 5/20/2016. It is always Saturday to Friday.

I worked 5 hours on Saturday, May 14 - Mark 5 hours (R) Regular pay.

I worked 10 hours on Sunday, May 15 - Mark 10 hours (R) Regular pay.

I worked 10 hours on Monday, May 16 - Mark 10 hours (R) Regular pay.

I worked 16 hours on Thursday, May 19 - Mark 15 hours (R) Regular pay AND 1 hour (O) Overtime pay.

I worked 5 hours on Friday, May 20 - Mark 5 hours (O) Overtime pay.

***Working more than 8 hours in one day DOES NOT qualify for OVERTIME; it is only when you work more than 40 hours during the billing period.***

***YOU WILL BE PAID 1.5 TIMES THE BASE WAGE FOR ALL OVERTIME HOURS.***

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ENTERING YOUR HOURS

To enter your hours click on the box under the correct date and Charge Description – One will be for (R) Regular hours and one for (O) Overtime hours.

Type in the number of hours that you worked.

***SAVE YOUR TIMESHEET EACH TIME YOU ENTER NEW HOURS OR NEW NOTES.***

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ADDING NOTES

Click on the SHEET OF PAPER in the same box

NOTES should include TIME IN / LUNCH / TIME OUT Click OK when finished.

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SIGNING YOUR TIMESHEET

Once you reach the last day on the timesheet, you should go ahead and "SIGN" it by clicking on the small square to the right of the signature line on the bottom left hand corner and type in your password.

***This is the same password that you use to LOG IN.***

When you sign the timesheet we are automatically notified and you do not need to contact Vighter. As long as the hours match with the CHS Deltek system, we will then go ahead and approve the timesheet and send it to payroll.

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ADDING CHARGE DESCRIPTIONS TO FAVORITES

***You will have to add the CHARGE DESCRIPTIONS to your timesheet each week. To save a little time from searching, you can save them directly to the FAVORITES tab.***

Check mark both boxes to the left of the CHARGE DESCRIPTIONS Click ADD LINE TO FAVORITES

On your next timesheet, you can click on the magnifying glass under ACCOUNT as normal

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Click on the plus sign (+) next to FAVORITES

Check mark all 4 boxes in front of the CHARGE DESCRIPTIONS

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Click on ADD TO TIMESHEET

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WARNING MESSAGE: REVISION AUDIT

This will not stop you from continuing with the process. Enter a short explanation of what task you just did and click OK.

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MAKING CORRECTIONS

ON AN OPEN TIMESHEET – CHANGE HOURS 1. If you need to change the hours you have already entered and

saved, click on that box and update the hours.2. You will be asked to provide an explanation. Type in the pop up box,

click OK and then SAVE the timesheet.

ON AN OPEN TIMESHEET – CHOSE WRONG CHARGE DESCRIPTION 1. Check mark the box to the left of the incorrect CHARGE

DESCRIPTION.2. Click DELETE LINE. This will zero out those hours, but not remove the

line completely. That is okay, just add the correct CHARGEDESCRIPTION by using the magnifying glass and enter the hoursagain.

ON A PROCESSED TIMESHEET – CHANGE HOURS 1. Contact HR@VIGHTER.COM to open the timesheet. You will not be

able to click in any of the boxes.

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TROUBLE VIEWING THE DATES

1. Try clicking and dragging the line before the dates.

2. Use the arrows and scroll bar on the bottom right hand corner.

3. Sometimes it helps to expand your web browser to full screen size.

4. For best results use Firefox or Internet Explorer.

5. Use the arrows in the top right hand corner to toggle between timesheets.

***The timesheets are separated by billing periods Saturday to Friday as well as the 1st through the 15th for payroll purposes.***

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FREQUENTLY ASKED QUESTIONS

1. Do I have to use both Deltek systems?Yes, you need to enter the exact same hours in both CHS and VighterDeltek accounts. Each company is federally required to keep their owntime keeping system.

2. Do I need to write anything in the Charge Description, Accountand Pay Type columns?No, these will be automatically populated when you click on themagnifying glass and choose your Charge Description. The only thingyou should type is the hours worked and the notes for each day.

3. I cannot access the website.Go to https://te01.mydelteksite.com/DeltekTC/welcome.msv. Theaddress is case sensitive. Make sure your POP UP BLOCKER isturned OFF.

4. Do I have to do this on a daily basis?Preferably yes, but you can fill it out all at once every Friday, which isthe end of the billing period.

5. What if CHS and Vighter Deltek hours do not match?A discrepancy will be generated and will have to be investigated to findwhere the error is. This could cause a delay in your paycheck.

6. What if I do not know my USER ID?Contact HR@VIGHTER.COM.

7. There are no CHARGE DESCRIPTIONS when I click on themagnifying glass.Contact HR@VIGHTER.COM.

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DELTEK MOBILE APP

1. On your SmartPhone, access the APP STORE and search for “GovCon Time & Expense”. Download and Install the APP.

2. Once downloaded, open the APP and click on the “Terms and Use of Service” button.

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3. Scroll to the bottom of the screen and click “I accept these terms”.

4. After accepting, you will be brought to the Usage Statistics Tracking screen. Disable the tracking by clicking to “OFF” and then “I accept these terms”.

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5. On the Server URL screen, enter the following URL then click “Connect”: https://te01.mydelteksite.com/DeltekTouch/GovCon/Time

6. You will now see the login screen. Enter the same login credentials you would use for the Deltek website. User ID: 4-DIGIT EMPLOYEE LOGIN ID Password: YYYYMMDD (Birthdate, unless you’ve updated it already) Domain: VIGHTER

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7. Once logged in, you will see your timesheets and can add your hours.Use the plus sign (+) to add the CHARGE DESCRIPTIONS.

***Make sure to SAVE each time you enter hours.***

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STILL NEED HELP?

PLEASE TEXT ROBERT GARCIA (210) 317-3439 OR CALL THE OFFICE (507) 474-8995

*** BE PREPARED IN FRONT OF A COMPUTER BEFORE CONTACTING SO WE CAN WALK YOU THROUGH THE ISSUE***

TIMESHEETBEGINNINGDATE

TIMESHEETENDINGDATE

PAYCHECKDATE

12/16/15 12/31/15 1/15/161/1/16 1/15/16 1/29/161/16/16 1/31/16 2/12/162/1/16 2/15/16 2/29/162/16/16 2/28/16 3/15/163/1/16 3/15/16 3/31/163/16/16 3/31/16 4/15/164/1/16 4/15/16 4/29/164/16/16 4/30/16 5/13/165/1/16 5/15/16 5/31/165/16/16 5/31/16 6/15/166/1/16 6/15/16 6/30/166/16/16 6/30/16 7/15/167/1/16 7/15/16 7/29/167/16/16 7/31/16 8/15/168/1/16 8/15/16 8/31/168/16/16 8/31/16 9/15/169/1/16 9/15/16 9/30/169/16/16 9/30/16 10/14/1610/1/16 10/15/16 10/31/1610/16/16 10/31/16 11/15/1611/1/16 11/15/16 11/30/1611/16/16 11/30/16 12/15/1612/1/16 12/15/16 12/30/1612/16/16 12/31/16 1/13/17

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