degree audit for dummies. the problem high cost of academic administration not adding value for...
TRANSCRIPT
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Degree Audit for Dummies
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The Problem
• High cost of academic administration not adding value for students
• Lack of transparency, high risk, variability
• Low tolerance for change, established silos
• Student Management System developed in house
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The Processes
•Degree audit
•Enrolment confirmation
• Clearance to graduate
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Responding to staff needs – the design of APRU
• University created a purpose-built Academic Policy and Regulations Unit (APRU)
• Conceived as a ‘Lean Centre’
• Deliver support based on a sharp service culture
• Mission is to provide University-wide services for advice and support
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Academic Policy and Regulations Unit
• Facilitate development of academic policy
• Guidance on appropriate consultation and approval processes
• Develop and implement a University-wide regulatory framework
• Provide dedicated central advice and support for accreditation
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Academic Policy and Regulations Unit
• Coordinate fulfilment of internal and external regulatory and QA requirements
• Central repository
• Facilitate consistent and transparent communication
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Academic Policy and Regulations Unit
• End-to-end service provision from initiation through the approval process and during post-delivery qualification reviews
• APRU consultants in direct contact with academic staff as they develop proposals
• Support for University-level decision making bodies; QA documents submitted
• Development of a ‘Qualifications Policy’ capturing the principles and standards required by the University
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Academic Policy and Regulations Unit
• Approach taken
to provide central oversight and information sharing rebuild infrastructure for programme approval and review embed practice accessible to all academic staff
• Work of APRU will increasingly inform, and be informed by multiple perspectives
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Which Year?
• Massey has large part time, distance student population
• Some long term students enrolled through multiple changes of regulation
• Implications for cost, maintaining knowledge of multiple regulation sets
• Developed tools to assess against current year of regulations, with exceptions
• One of many decisions incorporated into Qualification Framework
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Key Learnings
• Experienced operational and policy staff to consider and develop processes over two year period
• Required competencies for academic administration changed
• Identifying decision makers a challenge
• Software development drove process change, not ideal
• Show rather than tell
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Before and AfterPre-Project Project Delivering
Manual intervention for all enrolments Management by Exception
Complexity/variability process Consistent process supported by guidelines or policy
Institutional knowledge/ discretion / “soft rules”
Transparent structured approach with rules embedded in system
Qualification regulations not machine readable
Repository for structured qualification regulations
Inappropriate paper choices by students Self advisory tools (regulations) Rules based assessment controls
Delayed University advice on eligibility to graduate
University notifies students well in advance
Minimal operational reporting Detailed operational reporting:•Performance against targets•Progress to completion
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