defra library thesaurus jenny carpenter euug conference, paris 2002 c 2002 defra

DEFRA LIBRARY DEFRA LIBRARY THESAURUSTHESAURUS

Jenny CarpenterJenny Carpenter EUUGEUUG Conference, Paris 2002Conference, Paris 2002

c 2002 DEFRAc 2002 DEFRA

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DEFRA LIBRARY DEFRA LIBRARY THESAURUSTHESAURUS• WhyWhy

• WhatWhat

• HowHow

• WhenWhen

• Use and maintenanceUse and maintenance

• TrainingTraining

• FutureFuture

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• Why do we need a thesaurus?Why do we need a thesaurus?

- Indexing and organising- Indexing and organising

- Information retrieval- Information retrieval

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DEFRA LIBRARY DEFRA LIBRARY THESAURUSTHESAURUS• How did we compile the thesaurus?How did we compile the thesaurus?

- Consultant- Consultant

- Library team- Library team

- Existing keywords- Existing keywords

- Thesaurus Framework Document- Thesaurus Framework Document

- Visits to other government - Visits to other government departmentsdepartments

- Load into the Authority File- Load into the Authority File

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• What did we decide about the What did we decide about the thesaurus?thesaurus?

- A limited number of printed copies- A limited number of printed copies

- These would be updated manually- These would be updated manually

- It would not be available to end users- It would not be available to end users

- It would only apply to new items- It would only apply to new items

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• Introduction of the thesaurusIntroduction of the thesaurus

- May 2000- May 2000

- Presentation to Library Staff- Presentation to Library Staff

- Training of Cataloguers- Training of Cataloguers

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•What did we decide to do next?What did we decide to do next?

- Tidy existing catalogue records- Tidy existing catalogue records

- Remove non-descriptors and - Remove non-descriptors and replace with descriptorsreplace with descriptors

- Replace “z” form of spelling with - Replace “z” form of spelling with “s”“s”

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DEFRA LIBRARY DEFRA LIBRARY THESAURUS THESAURUS

• How did we do this?How did we do this?

- Bought consultancy from Sirsi- Bought consultancy from Sirsi

- Temporary member of staff- Temporary member of staff

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• How do we use the thesaurus?How do we use the thesaurus?

- Cataloguers search Authority File - Cataloguers search Authority File for appropriate termfor appropriate term

- Copy and paste into the catalogue - Copy and paste into the catalogue recordrecord

- New terms used sparingly- New terms used sparingly

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• How do we maintain the thesaurus?How do we maintain the thesaurus?

- Thesaurus editor- Thesaurus editor

- Monthly reports- Monthly reports

List Unauthorized TagsList Unauthorized Tags

List Unauthorized Bib RecordsList Unauthorized Bib Records

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Titles With UNAUTHORIZED Headings

Produced Thursday, 1 August, 2002 at 7:35 AM

ISBN: 0764508180Author: Kaufeld JTitle: Access 2002 for dummiesPublication info: New York;Hungry Minds 2001Physical description: xxii,349p,illusKeywords: Microsoft Access 2002Keywords: DatabasesKeywords: Relational Databasescopy:1 id:54034000243166 library:ITDtype:BOOKhome location:SHELVES created:5/7/2002 permanent

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• What does the Thesaurus Editor do?What does the Thesaurus Editor do?

- Discussion with cataloguer- Discussion with cataloguer

- Authorises the term- Authorises the term

- Creates new thesaurus entry- Creates new thesaurus entry

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• How do we train staff in thesaurus How do we train staff in thesaurus use?use?

- Regular training sessions for - Regular training sessions for cataloguerscataloguers

- PowerPoint Presentation for - PowerPoint Presentation for Enquiry Desk staffEnquiry Desk staff

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• What is the future of the What is the future of the thesaurus?thesaurus?

- To produce a new paper edition- To produce a new paper edition

- To make it available on DEFRA’s - To make it available on DEFRA’s intranetintranet

- To train end users- To train end users

- To add additional terms to reflect - To add additional terms to reflect environmental responsibilitiesenvironmental responsibilities

defra library thesaurus jenny carpenter euug conference, paris 2002 c 2002 defra

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