defined by koontz: staffing is defined

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STAFFING

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Page 1: Defined by Koontz:  Staffing is Defined

STAFFING

Page 2: Defined by Koontz:  Staffing is Defined

STAFFINGDefined by Koontz: Staffing is defined as filling positions in

the organization structure through identifying workforce requirements, inventorying the people available, recruitment, selection, placement, promotion, appraisal, compensation, an d training of needed people.

Page 3: Defined by Koontz:  Staffing is Defined

STAFFINGDefined by McFarland: Staffing is the function by which

managers build an organization through the recruitment, selection, and development of individuals as capable employees.

Page 4: Defined by Koontz:  Staffing is Defined

Features: Staffing function is related to

employment. Staffing ensure that various positions

remain filled by the most suitable personnel.

Staffing function is performed by every manager.

Page 5: Defined by Koontz:  Staffing is Defined

HUMAN RESOURCE MANAGEMENT

Human Resource Management is concerned with recruiting and employing right personnel and also involves developing, retaining and integrating personnel to achieve competitive advantages.

Page 6: Defined by Koontz:  Staffing is Defined

Importance of Staffing: Filling Organizational Positions

Competition for good quality human resources.Global talent warAcute shortage of good quality managerial and

technical personnel.

Developing CompetenciesDevelopment of competencies because of changing

nature of job profile.Developing specific skills and multi skilling and also

development of differential competencies.

Retaining PersonnelPersuading the employees to remain with

organization.

Page 7: Defined by Koontz:  Staffing is Defined

Factors affecting Staffing: External Factors:

Nature of competition for Human ResourcesLegal factorsSocio-cultural factorsExternal influences

Internal Factors:Organizational Business PlanSize of OrganizationOrganizational ImagePast Practices

Page 8: Defined by Koontz:  Staffing is Defined

External Factors:Nature of competition for Human Resources

- Battle for being leading, employers in India and globally.

Legal factors- Child labor act 1986, employment exchange act

1959, apprentice act 1961

Socio-cultural factors- Prevention the employment of women in certain

manufacturing operations.

External influences- Pressure from political structure in the form of

emphasis on ‘sons of the soil’.

Page 9: Defined by Koontz:  Staffing is Defined

Internal Factors:Organizational Business Plan

- Staffing function determines the type of personnel that may be required in future.

Size of the organization- A small organizations cannot have the same

staffing practices which a large organizations may have.

Organizational Image- The image of an organization in human resource

market depends on its staffing practices like training and development, promotional avenues, compensation and incentives.

Past Practices- Past practices relating to staffing adopted by an

organization.

Page 10: Defined by Koontz:  Staffing is Defined

Man Power Planning:Man power planning is the process –

including forecasting, developing, implementing and controlling – by which a firm ensures that it has the right number of people and right kind of people, at the right place, at the right time, doing things for which they are economically most suitable.

Page 11: Defined by Koontz:  Staffing is Defined

Man Power Planning:Human resource planning includes the

estimation of how many qualified people are necessary to carry out the assigned activities, how many people will be available, and what, if anything, must be done to ensure that personnel supply equals personnel demand at the appropriate point in the future.

Page 12: Defined by Koontz:  Staffing is Defined

Man Power Planning Process

Organizational Objectives

Manpower Planning

Forecasting manpower

requirement

Preparing manpower inventory

Identification of manpower gap

Shortage of manpower

Surplus manpower

Action plans for bridging gap

Page 13: Defined by Koontz:  Staffing is Defined

Job Analysis:It is the determination of the tasks which

comprise the job and the skills, abilities, and responsibilities required of the worker for a successful performance.

Job analysis is the process of studying and collecting information relating to the operations and responsibilities of a specific job.

Page 14: Defined by Koontz:  Staffing is Defined

Uses of Job Analysis:1. Organizational design2. Acquisition of Personnel

Human Resource Planning Recruitment and selection Orientation and Placement

3. Human Resource Development Career Planning Training and Development

4. Job Evaluation and Compensation5. Performance appraisal6. Safety and Health7. Employee counseling

Page 15: Defined by Koontz:  Staffing is Defined

Man Power Planning Process

Job specification

Information processing

Job description

Information collection

Defining uses of job analysis

Page 16: Defined by Koontz:  Staffing is Defined

Job Description:Job description is an organized, factual

statement of duties and responsibilites of a specific job.

Job description should tell what is to be done, how it is done, and why.

Job description defines the appropriate and authorized content of a job.

Page 17: Defined by Koontz:  Staffing is Defined

Job Description contains the following:Job title, code number, department/divisionJob contentsJob responsibilitiesMachine tools and equipments.Extent of supervision given and received.Relation with other jobs.

Page 18: Defined by Koontz:  Staffing is Defined

Job Specification:Job specification is a statement of the

minimum acceptable human qualities necessary to perform a job properly.

Job specification is prepared on the basiss of job description such as age, gender, education, job experience, extra curricular activities, height, weight, chest, vision, hearing, health, voice, hand and foot co-ordination, emotional stability, flexibility, manners, initiative, drive, creativity.

Page 19: Defined by Koontz:  Staffing is Defined

Recruitment and selection

Job Analysis

Placement

Manpower Planning

SelectionRecruitment

Page 20: Defined by Koontz:  Staffing is Defined

Recruitment: Recruitment is the process of finding and

attracting capable applicants for employment. The process begins when new recruits are sought and ends when their applications are submitted. The result is a pool of applicants from which new employees are selected.

Page 21: Defined by Koontz:  Staffing is Defined

Selection: Selection is the process of differentiation

between applicants in order to identify those with a greater likelihood of success in a job.

Page 22: Defined by Koontz:  Staffing is Defined

Difference between recruitment and selection

Recruitment is a process of searching for prospective employees and stimulating and encouraging them to apply for jobs to increase the hiring ratio, i.e. the number of applicants for a job.

Selection tends to be negative because it rejects a good number of those who apply, leaving only the best to be hired.

Page 23: Defined by Koontz:  Staffing is Defined

Sources of Manpower supply: Advertisement Employment agencies On campus Recruitment Deputation Employee Recommendations Labour unions Gate hiring

Page 24: Defined by Koontz:  Staffing is Defined

Selection Process: Screening of applications Selection Tests Interview Checking of References Physical Examination Approval by Appropriate Authority Placement

Page 25: Defined by Koontz:  Staffing is Defined

Types of Tests: Achievement Test Intelligence Test Personality Test Aptitude Test