Defense Standardization Program (DSP) 102Survivor’s Guide to Understanding

What People Are Talking About at the2008 DSP Conference

Steve LowellDeputy DirectorDefense Standardization Program Officestephen.lowell@dla.mil

Tutorial Goals Target audience = people not in the DSP Tutorial provides brief overview of DSP Primary focus of tutorial is to cover DSP elements likely

to come up during conference If the tutorial is successful, attendees should be able to

follow panel discussions during conference More detailed courses about DSP or standards

– PQM 103, “Defense Specification Management” (2 weeks) www.dau.mil or contact course instructor Jim Weitzner at james.weitzner@dau.mil

– PQM 104, “Specification Selection & Application” (2 days)– Standards Engineering Society, “A Guide to Standards” (1 day)

www.ses-standards.org (Can be taught on-site or is offered at the annual conference)

Tutorial TopicsCommon DSP AbbreviationsPrimary Policy & Procedures DocumentsDSP Organizational & Operational

StructureJoint Standardization BoardsDSP Automation ToolsDocument Development ProcessDoD Non-Government Standards Policies

Common DSP AbbreviationsASSIST Acquisition Streamlining & Standardization Information SysTemCID Commercial Item DescriptionDAPS Document Automation & Production ServiceDepSO Departmental Standardization OfficeDID Data Item DescriptionDMSMS Diminishing Manufacturing Sources & Material ShortagesDoDSSPDepartment of Defense Single Stock PointDSC Defense Standardization CouncilDSE Defense Standardization ExecutiveDSP Defense Standardization ProgramDSPO Defense Standardization Program OfficeFedSpecFederal SpecificationFedStd Federal StandardFSC Federal Supply ClassFSG Federal Supply GroupGIDEP Government-Industry Data Exchange ProgramIRS Item Reduction StudyISA International Standardization AgreementJSB Joint Standardization Board

Common DSP AbbreviationsLSA Lead Standardization ActivityMCA Military Coordinating ActivityMilDtl Detail Military SpecificationMilSpec Military SpecificationMilStd Military StandardMilHdbk Military HandbookMilPerf Performance Military SpecificationNGS Non-Government StandardNGSB Non-Government Standards BodyPA Preparing ActivityPMT Program Manager ToolQML Qualified Manufacturers ListQPD Qualified Products DatabaseQPL Qualified Products ListSDR Standardization Document ReviewerSE Standardization ExecutiveSMA Standardization Management ActivitySTANAG Standardization Agreement (NATO)WSIT Weapon System Impact Tool

DEFENSE STANDARDIZATIONPROGRAM (DSP) REQUIRED BY LAW

DEFENSE CATALOGING &STANDARDIZATION ACT

TITLE 10, U.S. CODE CHAPTER 145 SECTIONS 2451-2457

(Approved July 1, 1952)

DIRECTED CREATION OF THE DSP

REQUIRES ACHIEVEMENT OF HIGHEST PRACTICABLE DEGREE OF STANDARDIZATION OF ITEMS & PRACTICES USED THROUGHOUT DOD

DSP POLICIES & PROCEDURES

DODI 4120.24, “Defense Standardization Program”*

DOD 4120.24-M, “Defense Standardization Program Policies & Procedures”*

Establish a Single Integrated DoD Standardization Program

Controlled and Directed by the Defense Standardization Program Office

Centrally Managed, but Decentrally Executed

* These documents available from DSPO website at www.dsp.dla.mil. Click on “Library” and then click on “Standardization Policy.”

DSP Guidance DocumentsSD-1, Standardization DirectorySD-2, Buying Commercial and Nondevelopmental ItemsSD-5, Market ResearchSD-6, Provisions Governing QualificationSD-9, DoD Interaction with Nongovernment Standards BodiesSD-10, Guide for Identification and Development of Metric StandardsSD-15, Performance Specification GuideSD-18, Defense Standardization Program Guide for Part Requirements

and ApplicationSD-19, Life Cycle Cost Savings Through Parts ManagementSD-21, Listing of Specifications and Standards Mandated for Use by

Public Law or Government RegulationsSD-22, DoD Diminishing Manufacturing Sources and Material

Shortages GuideSD-23, Item Reduction Program

Secretary of Defense

Under Secretary of Defensefor Acquisition, Technology,

and Logistics

DoD Executive Agent

Defense StandardizationProgram Office (DSPO)

Director, Greg Saunders

DUSD (Logistics & Materiel Readiness)

ADUSD (Logistics Plans and Studies)

Mr. James Hall

Defense Standardization Executive

Defense Standardization Council

One Standardization Executive from– ADUSD Logistics Plans and Studies (Chair)– Military Departments– Defense Logistics Agency– Defense Information Systems Agency– National Security Agency

Provides Top Level Policy and Strategic Direction

Departmental Standardization Offices (DepSOs)

Top Level Policy Office (One Each) from– Military Departments– Defense Logistics Agency– Defense Information Systems Agency– National Geospatial Intelligence Agency– Defense Threat Reduction Agency– National Security Agency

Oversees DSP Implementation within Military Department & Defense Agency

Represents Military Department & Defense Agency on DSP Policy Matters

DEFENSE STANDARDIZATIONPROGRAM OFFICE (DSPO)

NGA

DISA

NSA

ARMY(AMC)

NAVY(NAVAIR)

AIR FORCE(SAF)

DTRA

SYSTEMS COMMANDSCENTERS

LABORATORIESTECH. FACILITIES

(E.G. NAVSEA)

MAJOR SUBORDINATECOMMANDS, CENTERS

(E.G. TACOM)

FIELD COMMANDSCENTERS/DIVISIONS

LABORATORIESDEV. CENTERS

(E.G., ASC, ALCs)

DLA CENTERS(E.G. DSCC)

DEPARTMENTALSTANDARDIZATION

OFFICES

LSAs &PREPARINGACTIVITIES

DLA(HQ DLA)

TOTAL: MORE THAN 100 ACTIVITIES IDENTIFIED IN SD-1, “STANDARDIZATION DIRECTORY”*

Centrally Managed

Decentrally Executed

* SD-1 available from DSPO website at www.dsp.dla.mil. Click on “Library” and then click on “Standardization Documents Issued by DSPO.” Next vugraph shows a page from SD-1 as example.

DoD Standardization Management Activity Roles

Roles Assigned Based on Expertise/Interest in Federal Supply Class (FSC) or Standardization Area*

Each Service/Agency Authorizes Offices to Become Standardization Management Activities, Defines Roles, and Lists in Standardization Directory

* See next vugraph for definitions

Definitions Federal Supply Class (FSC)

– Four digit code used to group products into logical families for supply and standardization management purposes

– E.g., FSC 1345 – Land mines; FSC 6105 – Motors; FSC 6810 – Chemicals;

– Over 600 FSCs listed in SD-1 Standardization Area

– Four letter code used to group engineering technologies, practices, disciplines into logical families for standardization management purposes

– E.g. Area DRPR – Drawing Practices; Area SAFT – Safety; Area SOLD – Soldering

– Over 40 Areas listed in SD-1

DoD Standardization Management Activity Roles

Lead Standardization Activity (LSA)– One for Each Standardization Area or FSC– Identified in SD-1 & ASSIST Database– Assigned by DSPO– Approves Project to Develop or Adopt Standards– Point of Contact for Questions and Problems Related to General

Commodity or Technology vs. Specific Document– Influences Standardization Direction

Preparing Activity– Prepares DoD Specifications, Standards, and Handbooks

• Coordinates Documents for Comment• Resolves Comments• Submits Documents to ASSIST Database Using Electronic Document

Submission Tool– Point of Contact for Questions and Problems for a Specific Document– Identified on Document and ASSIST Database

DoD Standardization Management Activity Roles

Adopting Activity– Adopts Non-Government Standards for DoD Use– Identified on Adoption Notice and ASSIST Database– DoD Point of Contact for Issues Related to Adopted Non-Government Standard

Custodians– Provide Single Military Department/Defense Agency Comments/Position to DoD

Preparing Activity on Documents– Identified on Document and ASSIST Database

Review Activity– Reviews and Comments on Documents in Designated Standardization Areas or

FSCs– Identified on Document and ASSIST Database

Military Coordinating Activity– Serves as Single DoD Point of Contact to Provide DoD Comments for FedSpecs,

FedStds, and CIDs Prepared by Civil Federal Agencies– Identified on Document and ASSIST Database

Joint Standardization Boards First Created in 2006 Concept Originated from DSP Integrated

Process Team Recommendation Provides Forum for Government Organizations

to Work Together to– Identify Common Standardization Needs, Problems,

Opportunities– Develop Common Standardization Solutions

Chartered by Defense Standardization Executive In Some Cases Mandated, but Mostly

“Coalitions of the Willing”

Joint Standardization Boards Aerial Refueling Systems Fuze/Initiation Systems Intermodal Equipment Medical Material/Equipment Microcircuits and Semiconductors Mobile Electric Power Tactical Rigid Wall, Soft, and Hybrid Shelters Tactical Unmanned Aircraft Systems

JSBs

•Identifies DoD-wide standardization opportunities

•Provide DoD-wide solutions to standardization issues

•Communicate and help implement standardization decisions

Defense Standardization Executive•Authorizes & charters JSBs•Provide OSD policy direction

Defense Standardization Program Office•Provides standardization process, procedures, and tools

DSP Standardization Management Activities•Participate on or with JSBs to help identify standardization opportunities & solutions•Document JSB standardization decisions•Ensure compliance with DSP policies & procedures

LSAs & JSBsWhat the Difference?LSA JSB

Single office Joint Service/Agency and others group

Assignment by FSC, FSG, or Stdz Area

Focus not limited to FSC, FSG, or Stdz Area; can cut across commodities & technologies

Stdz document focus Stdz outcome focus; document may or may not be involved

LSAs & JSBsWhat the Difference?LSA JSB

Enforcers of DSP policies Does not have DSP program role

“Forever” Re-evaluated at least every 5 years; must be rechartered

Designated by DSPO Chartered by the DSE

DSP Automation Tools

DSP Website

Weapon System Impact Tool (WSIT)

Acquisition Streamlining and Standardization Information System (ASSIST)

DSP Websitewww.dsp.dla.milLibrary

– Policy documents– Policy Memos– Guidance documents– Case studies– DSP Journals– Other related material, e.g. cataloging

handbooks, directives, regulations, etc

DSP WebsiteProgrammatic information

– Joint Standardization Board– Non-Government Standards – International Standardization Agreements– Item Reduction– Qualification– Parts Management– Diminishing Manufacturing Sources & Material

Shortages

DSP Website

Training and EducationConference announcements and

proceedingsPast award winner information Points of contactLinks to other standards organizations

WSITWeapon System Impact Tool at

http://assist.daps.dla.mil Can identify use of specs and standards

on weapon systemsCan correlate specs against National

Stock NumbersLimited to data mining DLA databasesExample: MIL-PRF-55342 on resistors

(2007 DSP Award Winner)

ASSIST Acquisition Streamlining and Standardization Information System

– Complete database at http://assist.daps.dla.mil • Online document access• Complete information about document• Points of contact• Access to Qualified Products Database• Access to WSIT• Links to associated international standardization agreements• Links to associated data item descriptions• Review draft documents in coordination• Alerts• Reports

– Unrestricted document access at www.assistdocs.com or http://assist.daps.dla.mil/quicksearch/

• Access to unrestricted documents only• Little of the complete database capability

DoD Standards Development Process

LSA = Lead Standardization ActivityDoDSSP = DoD Single Stock Point

Send electronic document to ASSIST

Step 1 - Planning

Establish need for standardization

document

Can existing document

be used or modified?

Use that document

Yes

No

Step 2 - Development

Obtain project approval using ASSIST

Approval?

No Yes

Draft document Urgent

need for document? Coordinate document

Comments resolved? Edit final copy

Issue interim document to meet need.

Continue process Submit to higher

authority

No

No Yes

Yes

Step 3 - Approval and Publication

Approve and date final document User feedback

Standardization Project Approval

Preparing Activity Requests Approval from LSA Through the ASSIST Project Maintenance Module to Initiate Document Action (e.g. New, Update, Cancel, Inactivate, Adopt, etc.)

If LSA Approves Standardization Project, Preparing Activity Enters Project Number into ASSIST

ASSIST Alert Service Notifies Those Who Have Signed Up for Project Alert– Specific Document Alert– FSC/Area Alert

DSP Document Coordination Mandatory Coordination

– Lead Standardization Activity– Custodians– Review Activities– GSA (or other applicable federal agencies) for FedSpecs,

FedStds, CIDs– Industry (may include)

• Companies• Associations• Standard Developing Organizations• Consortia• Professional Societies• Laboratories• Others

DSP Document Coordination

DSP ASSIST Document Coordination Module– Voluntary today; mandatory in future– Automatically coordinates draft documents

with• Lead Standardization Activity• Custodians• Review Activities• ASSIST Alert Portal Registered Users

DSP Document Approval

Preparing Activity Approves DocumentEnters Document Into ASSIST Database

via Electronic Document Submittal Tool ASSIST Alert Portal Users Notified of

Document Approval

DSP Document Maintenance

DSP Documents Are Reviewed (In Theory) Every 5 Years to– Determine Continued Need– Determine Technical Currency & Adequacy

Possible Review Outcomes– Validate Document – Update Document– Inactivate for New Design– Cancel

DoD NGS Policies

Public Law 104-113

“National TechnologyTransfer and

Advancement Act”

OMB Circular A-119

“Federal Participationin the Development &

Use of VoluntaryStandards”

DoD 4120.24-M

“Defense Stdz ProgramPolicies & Procedures”

• Use NGS Instead of Govt Stds Unless Impractical• Participate in Development of NGS if in Interest of Public and Agency

• Revision to Implement Public Law Approved February 10, 1998

• Contains DoD Adoption Procedures

NGS Definition

A consensus document developed by a private sector standards developing organization. Sometimes called a voluntary standard, private sector standard, or industry standard. Company standards are not non-government standards.

DoD Adopted NGS

0100020003000400050006000700080009000

10000

1997 1999 2001 2003 2005 2007

Types of Standardization Documents Used by DoD

(29,000+ Active Documents)As of Feb 7, 2008

MilSpecs & Stds40%

FedSpecs & Stds5%

CIDs17%

NGS31%

ISAs7%

*MilSpecs also include DoD performance specs.

It’s An Alphabet Soup Jungle Out There

ASTM

IEST

HFES

ASHRAE

ARI

API

ASTM

ICC

ATIS

TIA

EIA

NACE

ANSIAWS

UL

ASME

NFPA

AIAIEEE

SAE SEMIRIA

PIANSF

NIBS

IPC

AWWA AIAA

IETF

SDI

SSPC

Over 600 Standards Developers & 300,000 Standards in U.S. AloneOver 600 Standards Developers & 300,000 Standards in U.S. Alone

AIIM

Which NGS Organization?

Requiring Activity Must Decide

89% DoD Adopted NGS From Only 10 NGS Organizations

ASTM(2563)

SAE(3246)

AIA(1177)

ANSI(273)

UL(212)

ASME(207)

EIA(204)

IPC(100)

ISO(77)

NEMA(77)

DoD NGS Adoption

DoD does not have to adopt an NGS to use it; however adoption has benefits– Visibility

• Only adopted NGS are listed in ASSIST• Adopted NGS also appear in other databases

– Provides DoD Point of Contact– Provides indicator of acceptance– Adoption notice can provide application or

supersession information

Role of DoD Adopting Activity

Issues adoption noticeServes as DoD technical focal point for

adopted NGSCoordinates draft NGS in DoDResolves DoD comments

DoD Adoption Process for Draft NGSAdopting ActivityIdentifies NeededNGS Under Dev

Obtain Stdz ProjApproval UsingASSIST Project

Adopting ActivityCoordinates DraftNGS within DoD

Adopting Activity SendsDoD Comments toNGS Committee

CommentsResolved?Adopt NGS

Pursue Alternative

Submit AdoptionNotice to ASSIST

Pursue Alternative

YES

NO

YES

NO

DoD Adoption Process for Existing NGSAdopting ActivityIdentifies NeededNGS Under Dev

Obtain Stdz ProjApproval UsingASSIST Project

Adopting ActivityCoordinates NGS

within DoD

Meets DoDReqts?

Adopt NGS

Pursue Alternative

Submit AdoptionNotice to ASSIST

Pursue Alternative

YES

NO

YES

NO

Near Future DSP Document Updates

Update of DoD 4120.24-M (working draft stage)

Update MIL-STDs 961, 962, 967 on content & format of MilSpecs, MilStds, & MilHdbks (coordination completed; comment resolution phase)

SD-6 (in coordination)SD-19 (draft under development)SD-22 (draft under development)

Questions?