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  • DEDAN KIMATHI UNIVERSITY OF

    TECHNOLOGY

    TENDER DOCUMENT

    SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF KITCHEN EQUIPMENT

    WORKS

    DeKUT/OT/060/2015-2016

    ALL CANDIDATES ARE ADVISED TO READ CAREFULLY THIS TENDER DOCUMENT IN ITS

    ENTIRETY BEFORE MAKING ANY BID

    DECEMBER 2015

  • Dedan Kimathi University of technology Academic block - Kitchen Equipment BQ

    Copyright: Norkun Intakes Ltd Page 1 of 60 October, 2015

    PROPOSED ACADEMIC BLOCK PHASE 1

    FOR

    DEDAN KIMATHI UNIVERSITY OF TECHNOLOGYP.O BOX 657 10100

    NYERI

    KITCHEN EQUIPMENT WORKS

    CLIENTDEDAN KIMATHI UNIVERSITY OF TECHNOLOGY

    P.O Box 657, 10100NYERI

    ARCHITECTS MECHANICAL SERVICESMutiso Menezes International Norkun Intakes LtdP.O. Box 34944 - 00100, P.O. Box 605NAIROBI 00100 NAIROBI

    info@norkun.com

    QUANTITY SURVEYORSEcospace ConsultantsP.O Box 74885 00200NAIROBI

  • Dedan Kimathi University of technology Academic block - Kitchen Equipment BQ

    Copyright: Norkun Intakes Ltd Page 2 of 60 October, 2015

    TABLE OF CONTENTS

    PAGE

    SECTION I INVITATION FOR TENDERS 1

    SECTION II INSTRUCTIONS TOTENDERERS. 2 19

    SECTION III APPENDIX TO INSTRUCTIONSTO TENDERERS 23

    SECTION IV CONDITIONS OF CONTRACT, FORELECTRICAL AND MECHANICALWORKS (INCLUDING ERECTIONON SITE) 21 28

    FORM OF TENDER 31APPENDIX TO FORM OF TENDER.. 32FORM OF TENDER SECURITY 33PERFORMANCE BANK GUARANTEE. 34BANK GUARANTEE FOR ADVANCEPAYMENT 35TENDER QUESTIONNAIRE. 37DECLARATION FORM 38CONFIDENTIAL BUSINESSQUESTIONNAIRE.. 39STATEMENT OF FOREIGN CURRENCYREQUIREMENTS. 41

    TECHNICAL BIDMANDATORY REQUIREMENTS 52TENDER DETAILS ....52EVALUATION CRITERIA 52ADDITIONAL REQUIREMENTS..53

    BILLS OF QUANTITIES ..... 60

  • Dedan Kimathi University of technology Academic block - Kitchen Equipment BQ

    Copyright: Norkun Intakes Ltd Page 3 of 60 October, 2015

    SECTION 1

    INVITATION FOR TENDERS

    MECHANICAL INSTALLATION WORKS FOR PROPOSED ENGINEERINGWORKSHOPS & ACADEMIC BLOCK FOR DEDAN KIMATHI UNIVERSITY OF

    TECHNOLOGY

    1.1 The (procuring entity) invites sealed tenders for Kitchen Equipment works forthe Kitchen Equipment Works for the Proposed Academic Block phase 1works For Dedan Kimathi University Of Technology

    1.2 Interested eligible candidates may obtain further information and inspecttender documents (and additional copies) at Dedan Kimathi University ofTechnology during normal working hours.

    1.3 A complete set of tender documents may be obtained by interested candidatesupon payment of a non-refundable fees as per the advertisement.

    1.4 Prices quoted should be net inclusive of all taxes, must be in Kenya shillingsand shall remain valid for 120 days from the closing date of tender.

    1.5 Completed tender documents are to be enclosed in plain sealed envelopesmarked with Tender name and reference number (as per the advertisement)and deposited in the Tender Box at Dedan Kimathi University of Technologyso as to be received on or before day, date and time as per the advertisement.

    1.6 Tenders will be opened immediately thereafter in the presence of thecandidates or their representatives who choose to attend at Dedan KimathiUniversity of Technology

    ________________________________

    FOR DEDAN KIMATHI UNIVERSITY OF TECHNOLOGYP.O Box 657, 10100

    NYERI

  • Dedan Kimathi University of technology Academic block - Kitchen Equipment BQ

    Copyright: Norkun Intakes Ltd Page 4 of 60 October, 2015

    SECTION II:

    INSTRUCTIONS TO TENDERERS

    TABLE OF CLAUSES

    CLAUSE NUMBERS PAGE

    DESCRIPTION

    GENERAL

    1. Definitions 62. Eligibility and Qualification Requirements .. 5 -63. Cost of Tendering .. 74. Site Visit .. 7

    TENDER DOCUMENTS

    5. Tender Documents .. 7 - 86. Clarification of Tender Documents 87. Ammendments of Tender Documents . 8 - 9

    PREPARATION OF TENDER

    8. Language of Tender 99. Documents Comprising the Tender .. 910. Tender Prices 9 - 1011. Currencies of Tender and Payment .. 10 - 1112. Tender Validity . 1113. Tender Surety .. 11 - 1214. No Alternative Offers .. 1215. Pre-tender meeting 12 - 1316. Format and Signing of Tenders 13

    SUBMISSION OF TENDERS

    17. Sealing and Marking of Tenders 13 - 1418. Deadline and Submission of Tenders . 1419. Modification and Withdrawal of Tenders 14 15

  • Dedan Kimathi University of technology Academic block - Kitchen Equipment BQ

    Copyright: Norkun Intakes Ltd Page 5 of 60 October, 2015

    TENDER OPENING AND EVALUATION

    20. Tender Opening 1521. Process to be Confidential 1522. Clarification of Tenders . 1623. Determination of Responsiveness 1624. Correction of Errors .. 16 - 1725. Conversion to Single Currency .. 1726. Evaluation and Comparison of Tenders .. 17 - 18

    AWARD OF CONTRACT

    27. Award 1828. Notification of Award .. 18 - 1929. Performance Guarantee . 1930. Advance Payment . 19

    Appendix to Instructions to Tenderers .. 20

  • Dedan Kimathi University of technology Academic block - Kitchen Equipment BQ

    Copyright: Norkun Intakes Ltd Page 6 of 60 October, 2015

    INSTRUCTION TO TENDERERS

    Note: The tenderer must comply with the following conditions and instructions and failure todo so is liable to result in rejection of the tender.

    GENERAL

    1. Definitions

    (a) Tenderer means any person or persons in a partnership firm or companysubmitting a sum or sums in the Bills of Quantities in accordance with theInstructions to Tenderers, Conditions of Contract Parts I and II, Specifications,Drawings and Bills of Quantities for the work contemplated, acting directly orthrough a legally appointed representative.

    (b) Approved tenderer means the tenderer who is approved by the Employer.

    (c) Any noun or adjective derived from the word tender shall be read andconstrued to mean the corresponding form of the noun or adjective bid.Any conjugation of the verb tender shall be read and construed to mean thecorresponding form of the verb bid.

    (d) Employer means Dedan Kimathi University of Technology

    2. Eligibility and Qualification Requirements

    2.1 This invitation to tender is open to all tenderers who are eligible as stated inthe technical bid section of this document, having duly submitted allinformation required.

    2.2 The procuring entitys employees, committee members, board members andtheir relative (spouse and children) are not eligible to participate in the tender.

    2.3 To be qualified for award of Contract, the tenderer shall provide evidencesatisfactory to the Employer of their eligibility under Sub clause 2.1 above andof their capability and adequacy of resources to effectively carry out thesubject Contract. To this end, the tenderer shall be required to update thefollowing information already submitted during prequalification:-

    (a) Details of experience and past performance of the tenderer on theworks of a similar nature within the past five years and details ofcurrent work on hand and other contractual commitments.

    (b) The qualifications and experience of key personnel proposed foradministration and execution of the contract, both on and off site.

  • Dedan Kimathi University of technology Academic block - Kitchen Equipment BQ

    Copyright: Norkun Intakes Ltd Page 7 of 60 October, 2015

    (c) Major items of construction plant and equipment proposed for use incarrying out the Contract. Only reliable plant in good working orderand suitable for the work required of it shall be shown on this schedule.The tenderer will also indicate on this schedule when each item will beavailable on the Works. Included also should be a schedule of plant,equipment and material to be imported for the purpose of the Contract,giving details of make, type, origin and CIF value as appropriate.

    (d) Details of subcontractors to whom it is proposed to sublet any portionof the Contract and for whom authority will be requested for suchsubletting in accordance with clause 4 of the Conditions of Contract.

    (e) A draft Program of Works in the form of a bar chart and Schedule ofPayments which are submitted with the bid shall form part of theContract if the tender is accepted, only with the written expressapproval of the Engineer. Any change in the Program or Scheduleshall be subjected to the approval of the Engineer.

    (f) Details of any current litigation or arbitration proceedings in which theTenderer is involved as one of the parties have to be disclosed with thebid.

    2.4 Joint Ventures

    Tenders submitted by a joint venture of two or more firms as partners shallcomply with the following requirements:-

    (a) The tender, and in case of a successful tender, the Form of Agreement,shall be signed so as to be legally binding on all partners.

    (b) One of the partners shall be nominated as being in charge; and thisauthorization shall be evidenced by submitting a power of attorneysigned by legally authorized signatories of all the partners.

    (c) The partner in charge shall be authorized to incur liabilities and receiveinstructions for and on behalf of any and all partners of the jointventure and the entire execution of the Contract including paymentshall be done exclusively with the partner in charge.

    (d) All partners of the joint venture shall be liable jointly and severally forthe execution of the Contract in accordance with the Contract terms,and a relevant statement to this effect shall be included in theauthorization mentioned under (b) above as well as in the Form ofTender and the Form of Agreement (in case of a successful tender).

    (e) A copy of the agreement entered into by the joint venture partners shallbe submitted with

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