deap 4.2.0 - overvie · deap 4.2.0 overview getting started. deap 4.2 – getting started...

DEAP 4.2.0 - Overview

DEAP 4.2 Overview [Content]

• Logging in to DEAP 4.2• My Portal• Survey • Library• Completeness• Evidence• View Assessment (Results)• Accessing published assessments

DEAP 4.2.0 Overview

Getting Started

DEAP 4.2 – Getting Started

deap.seai.ie

www.seai.ie→ Home Energy→ Building Energy Rating→ Support for BER Assessors

http://www.seai.ie/

DEAP 4.2 – Getting Started

Logging in to DEAP 4 – Registered Assessors

Enter NAS username

Enter NAS password

Login

Logging in to DEAP 4 – Non-registered Assessors

Any subsequent visitsEnter EmailEnter PasswordClick on Login

If not a registered BER assessor & Logging in for first time? Click on New to MyBER? Register Here

Logging in to DEAP 4 – Non-registered Assessors

If not a registered BER assessor & logging in for first time

You must register to use DEAP 4.2

Mandatory fields to complete:- First Name- Last Name- Address Line 1- Email

Only registered BER assessors will have access to:- MPRN look-up- Send to NAS function for publication of the BER- Share with client function

DEAP 4.2.0 Overview

My Portal

DEAP 4.2 Overview – My Portal [Agenda]

List of surveys- Lists all surveys created by the assessor- Displays date of last update, assessor description, dwelling address, type of assessment, BER number, status- Can sort order of list by clicking on headings- 10 surveys per page displayed

DEAP 4.2 Overview – My Portal [Status]

StatusIn Progress In progress until either ‘In Review’ or ‘Sent to NAS’

In Review Sent to client for review. Assessors can edit and send to NAS even if status is ‘In Review’

Ready for publish Sent to NAS NYP - produces a read-only copy of the file for assessors records

Finalised Published - produces a read-only copy of the file for assessors records

The ‘read-only’ published file can be copied and edited if required

Logged in – My Portal [Notifications]

Notifications- Assessors may receive notifications sent from SEAI. Conversations- If the survey is shared with the client, the client and assessor can send messages

Logged in – My Portal [Start New Survey]

Click here to start a new survey

Start - Search for a DEAP 4 assessment [No DEAP 4 record]

- Enter MPRN

- Searches for previously published DEAP 4 assessments

- A BER for this dwelling has notbeen published in DEAP 4

- Click on create a new dwelling in DEAP 4

Start a Survey – Step 1 of 2 [Dwelling Details]

MPRN unknown at start of survey?

- Enter ‘0’ MPRN & complete all other mandatory fields

- When MPRN is obtained, go to ‘Edit Dwelling Details’ to update located on top banner

Create the new DEAP4 file

- Enter the MPRN- This commences a search of the

MRSO MPRN database via NAS and updates the address fields with any match.

- If a BER was published using the MPRN, the address will be found.

- If the address is correct, select the address.

- If a BER of the dwelling has been previously published, the BER number is auto-filled

Start a Survey – Step 1 of 2 [Creating a DEAP 4 file]

10000000000

No. 3 The Street, Co. Cork


Eircode is mandatory for - Existing dwelling assessments- New-final assessments

- If Eircode is unknown - click on link to Eircode finder

10000000000

123456789

No. 3 The Street

Co. Cork

- Where an Eircode is unavailable, e.g. New Provisional, the default of A65 F4E2 should be used


Mandatory fields:- MPRN- Address Line 1- County/City- Eircode- Dwelling Type- No. of Storeys- Year of Construction

- Tick box if there is an extension

10000000000

123456789

No. 3 The Street

Co. Cork C15W903

Start a Survey – Step 2 of 2 [Survey Details]

Mandatory fields:- Type of Rating- Purpose of Rating- Building Regulations

(for compliance check)

Optional fields:- Planning Reference- Date of plans- Description- Assessor Comments

Start a Survey – Step 2 of 2 [Survey Details]

BER History

Displays previously published assessments including- Current- Expired- NYP- Revoked

DEAP 4.2.0 Overview

Survey

Survey Screen

Survey Details

Navigation Tabs

Completeness

BER Results (Quick View)

Survey Input Screen

Survey Screen

Assessment Panel

Pin to keep open

Dwelling dimensions, Heat loss elements,

Max U Values, Heat Loss Indicator / Heat

Loss Parameter

Navigation Tabs

My Portal List of surveys, notifications, start a survey

Building Floors, Roofs, Walls, Rooms, Doors, Windows, Global Factors (Thermal Mass, Thermal Bridging Factor)

Ventilation Ventilation & air-tightness

Space Heating Controls, Responsiveness, Pumps & Fans, Primary & Secondary Heating

Water Heating Water Storage, Solar Water Heating, Water Heating

Lighting Lights

Renewables Enter renewables not accounted for elsewhere in DEAP

Results Fabric and ventilation heat loss, HLI, BER, TGD L compliance if applicable

Evidence Upload all survey evidence

Edit Dwelling Details

Banner – Edit Dwelling Details

You can edit- Number of storeys- Year of construction- Dwelling Type- No. of bedrooms- Extended Y/N- MPRN


You can update the following:- MPRN – update if unknown at start

of survey- BER Number- Address- Eircode

- When you update the MPRN, the MRSO MPRN database via NAS is searched and the address fields are updated with any match.

- If a BER was published using the MPRN, the address will be found.

- If the address is correct, select the address.

Banner – Edit Dwelling Details [MPRN]

Edit Survey Details


Click on pencil to edit

Banner – Edit Survey Details

Banner - Edit Survey Details

You can update the following:- Type of rating- Purpose of rating- Building regulations- Planning reference- Date of plans- Assessor comments

Banner – Copy Survey

Copy Survey

Banner - Copy Survey

Enter Description

This appears in list of surveys in ‘My Portal’ page

Banner - Delete Survey

Delete Survey

Banner – View Assessment [Results]

View Assessment

Banner – View Assessment [Results]

Banner – Share with Client

Share with Client

Can still edit when in reviewSend to NAS cancels share with client

Prior to publication of the assessment,your client can review a read-only copy of the completed survey and uploaded evidence. This is optional

To send to client, enter

- No. of days assessment will be available to review

- Client Name (not mandatory)- Client Email- Confirm Email

Status of assessment in DEAP 4 changes to ‘IN REVIEW’Assessment can still be Sent to NAS while ‘IN REVIEW’

Banner – Share with Client

DEAP 4.2.0 Overview

Library

Item Type Default values from DEAP Manual

Linked to Harp Database

Windows Yes N/ADoors Yes N/ABulbs Yes N/AHeat Sources Yes Yes*Solar Collectors Yes YesShowers Yes N/ABath Yes N/AVentilation openings Yes N/AAttic Hatch with/without draught-stripping

N/A N/A

- DEAP 4 contains a database of products/appliances which can be added to a survey

- The database includes products/appliances with default values from the DEAP manual and also links to HARP database (boilers and solar collectors)

- Assessors can add items to their own library

*Gas/ oil boilers – will also link to heat pumps on HARP when updated

Library – Database of survey items

- Common Items = Default Items

- Items are defined by SEAI as common

- Typically items with default values from the DEAP manual have been identified as common

Library – Searching the library [Common Items]

- Recent Items = Items added to a survey by the assessor in the previous 7 days

- Recent items are unique to the assessor

Library – Searching the library [Recent Items]

Added by SEAI

Added by the AssessorCan delete from library

Library – Searching the library [Source]

- To start search, type in search bar

- Sort results by clicking on any of the headings

Library – Searching the library [Search]

Library – Add new item to library

- If the item you are looking for is not in the library, you can add a new item to the library

- This new item will remain in your own library database, unless you delete it


- Select item type from drop down menu- Window- Door- Bulb- Heat Source- Solar Collector- Shower

- This will display any relevant input fields for the particular item type


- Item name – this text will appear in your survey

- Manufacturer and Model are mandatory fields

Library – Adding a Door to survey [Product Details]

Item Type – Door

Mandatory fields:- Item name- appears in survey- Manufacturer and Model- Total Door Area- U-value- Tick box if draught-stripped

Library – Adding a Door to Survey

Delete

View Item Details

Find Similar

To edit an item after it has been added – simply click on it

CopyItem

DeleteItem

Library – Editing a Door

Product Details

- Specific to the product itself with information stored in library (not editable)

- The product details cannot be edited after the item has been added to the library

Library – Editing a Door [Product Details]

Library – Editing a Door [Survey Details]

Survey Details

- Installation characteristics including:

- No. of items- Room- Area- U-value- Description- Draught Stripping

- All survey details can be edited

Library – Editing a Door [Survey Details]

No. of items

- This will multiply the unit area by the number of items when the door is added to the survey

- The resulting area will be seen in the Total Heat Loss Area

x

Library – Adding a Window to Library

Item Type – Window

Mandatory fields:

Basic Properties- Item name- appears in survey- Manufacturer and Model



Glazing- Openings (no. of opening

sections in window)- Draught-stripped openings- Type (no. of panes & fill)- Frame Type- Gap- Frame Factor- Roof window tick box- U-value- Solar transmittance

Save is enabled after glazing details have been added



Cover (overheating assessment)- Blinds/Curtains- Overhang Type

Optional input fields

Library – Adding a Window to survey

Library – Adding a Window to survey [Product Details]

Product Details- Specific to the product itself

with information stored in library (not editable)

- The product details cannot be edited after the item has been added to the library

- U-value- Glazing- Frame- Gap- Frame Factor- Solar Transmittance

Library – Adding a Window to survey [Survey Details]

Survey Details - Installation characteristics including:

- No. of items- Room- Description- Area- Orientation- No. of Openings- No. of Openings Draught-

stripped- Roof window- Overshading- All survey details can be

edited

Library – Adding a Heat Source to Library

Item Type – Heat Source

Enter - Item Name- Manufacturer- Model- Heat Source Type (select

from drop-down menu)

Remainder of fields enable/disable depending on heat source type

Library – Adding a Bulb to Library

Item Type – Bulb

Select Bulb Type from drop-down menuAuto-fills efficiency (lm/w)

Input actual efficiency if known, otherwise use default

Input Power (W)

Library – Adding a Shower to Library

- Library common items contains the following defaultitems

- Vented hot water system

- Vented hot water system with pump

- Unvented hot water system

- Instantaneous electric shower (vented or unvented)

- Bath

Can add non-default shower flow rates to library


- Item Type = Shower- Item Name – this text

will appear in your survey

- Enter Manufacturer & Model

- Select shower type (mixer or electric)

If ‘mixer’ is selected, then select mixer systemIf ‘electric’ is selected, the field ‘mixer system’ is disabled


- Default flow rate is auto-filled based on mixer system

- Where you have technical data sheet for shower, you can enter the non-default flow rate instead of default


- Tick box if a flow restrictor is present

- Default flow rate is auto-filled based on flow restrictor

- Where you have technical data sheet for shower with flow restrictor, you can enter the non-default flow rate instead of default


- Enter Waste Water Heat Recovery Efficiency & Utilisation Factor, if present

Library – Adding a Solar Collector to Library

Item Type = Solar Collector

Item Name = This text will appear in your survey

Enter Manufacturer & Model

Enter Zero Loss Collector Efficiency & Collector Heat Loss Coefficient

Click on SAVE


Click on ADD SELECTED ITEM


Complete survey details

- Aperture area of collector- Dedicated storage volume- Annual solar radiation- Overshading factor

Tick boxes if the following are present- Cylinder stat- Solar powered pump- Storage contained within a

combined cylinder

DEAP 4.2.0 Overview

Completeness

Completeness [Survey Data Requirement Rules]

- The survey must be complete in order to SEND TO NAS

- Mandatory fields are checked for completeness

Completeness [Survey Evidence Requirements Rules]

- All evidence must be uploaded prior to publication

- Each section in the survey is checked for uploaded evidence

DEAP 4.2.0 Overview

Evidence

Evidence [Completeness]

Completeness – 88%Survey evidence section not yet completed

Evidence [Completeness]

Evidence – 0%Evidence section not yet completed

Letter of engagementGeneral – survey form, exterior photos, calculationsBuildingVentilationSpace HeatingWater HeatingLightingRenewables

Evidence [Typical evidence]

• Letter of Engagement• Survey Form• Calculations• Sketch / Drawings• Photos (exterior, heating appliances, heating controls, representative sample

of fixed lights, attic insulation, attic hatch draught-proofing)• Supporting evidence for non-default values

• Refer to survey guide for further guidance

Evidence [File types & limits]

• zip and rar• jpg and png• tiff • bmp • gif • pdf • doc and docx • xls and xlsx • odt• ods• dwg and dwx• uva• skp

up to 25mb allowed for each file type listed & each zipped folder

Evidence [Uploading]

Select evidence items from your folder

You can select a number of items at one time

In this example, all lighting photos have been selected

Click on ADD EVIDENCE

Evidence [Uploading]

For each piece of evidence, select the relevant section from a drop-down menu

Continue to upload evidence until 100% completeness is achieved

Letter of engagementGeneral – survey form, exterior photos, calculationsBuildingVentilationSpace HeatingWater HeatingLightingRenewables

DEAP 4.2.0 Overview

View Assessment (Results)

View Assessment [Results]

Each tab contains the relevant set of results

CurrentFuel Factors

SimulateResults with previousFuel Factors


Generate Dwelling ReportLists all inputs and calculation results

Generate Part L Compliance ReportLists all relevant inputs and compliance resultsThis button is only visible in new dwelling assessments

View SurveyTakes you back to survey input screens

Send to NASEnabled [turns red] when survey & evidence is 100% complete and when MPRN is validated

View Survey in NASEnabled [turns red] when survey has been sent to NAS


Results in DEAP 4.2.0 will not match DEAP 3.2.1 results

The calculator has changed

Changes to calculator include:• Updated occupancy rates• Shower types and presence of baths• Electricity used by electric showers• Low water use fittings• Changes to lighting demand calculation• EAF for MVHR ducting• RER calculation (new dwellings)

DEAP 4.2.0 Overview

Publishing

Sending to NAS

Go to View Assessment

Send to NAS button is enabled when the following is complete:

- 100% Completeness - All mandatory survey inputs completed- All evidence uploaded

- Valid MPRN

If these conditions are not met – Send to NAS remains disabled

DEAP 4.2.0 Overview

Accessing published surveys

Reviewing Published Assessments

When assessments are published, their status changes to FINALISED- A read-only copy of published assessments remains in the agenda with a status of ‘FINALISED’- Can also search using MPRN for assessor’s own published assessments

Reviewing Published Assessments

To edit the assessment, make a copy and edit the copy

Reviewing Published Assessments [Dwelling Profile]

3 The Street,Co. Cork, MPRN:10000111011, BER No. 123456789Download BER Cert

Download Advisory ReportEnter MPRN in My Portal Searchto see dwelling profile of published assessment

DEAP 4.2.0 Overview

Importing DEAP 3 assessments

Importing DEAP 3 Assessments

Importing DEAP 3 assessments into DEAP 4

1. BER assessors importing their own previously completed DEAP 4 assessments:

BER assessors can import their own previously published DEAP 3 assessments into DEAP 4. There are no additional permissions required for BER assessors importing their own DEAP 3 assessments completed previously under their same assessor number.

2. BER assessors importing assessments previously completed by a different assessor:

Permission to import a DEAP 3 assessment can be requested through the BER Helpdesk via the Homeowner or Client.

To request access to the DEAP 3 assessment, BER assessors should provide their Client with their assessor details - name and assessor number - and advise them to request access to the DEAP 3 assessment by providing the below information to the BER Helpdesk.

Homeowners can request a copy of the XML by providing the following information to the BER Helpdesk; assessor name and number, a copy of a utility bill, the MPRN or BER number and the property address to which assessment relates.

The Client should inform the BER assessor that access has been granted.


To begin importing the DEAP 3 assessment into DEAP 4, select ‘start new survey’ from your DEAP 4 agenda page.


Enter the MPRN of the dwelling.

DEAP will display a list of published BERs associated with the MPRN number in the search results below.

100000000000

000000 0000000000 0000000000


Select the relevant BER record to import from the BER history.

The survey details will auto-populate. Please ensure this information is correct and that all mandatory information has been entered. Select ‘start survey’.


If you are importing your own DEAP 3 assessment published previously under the same assessornumber, no additional import permissions will be required and DEAP 4 will allow you to ‘start survey’.

All imported data must be reviewed. Additional DEAP 4 data fields must be populated before publicationand the relevant documentary evidence for all data fields must be uploaded.


If import permissions have not been approved, then you will get a ‘permissions denied’ pop-up notification.

To import the file, you must request that the Homeowner or Client contacts the BER helpdesk torequest permission for the BER data file to be imported.


In some instances, DEAP may display the below pop-up notification. If so, please ensure that themandatory data entered for the year of construction and the dwelling type has been entered correctlybefore starting the survey and select ‘yes’.


Select ‘start survey’ to import the assessment into DEAP 4. Once import permissions have been approved by the BER Helpdesk, the assessment can be imported into DEAP 4.


When the survey is imported, DEAP will provide some guidance on the import data from the previous BER assessment that will need to be carefully reviewed within the assessment before publication.

Once reviewed, select ‘open survey’.


Once the survey is opened, the ‘view import results’ can be found by clicking on the icon highlighted above.

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