dda @ virginia tech - association of southeastern … · dda @ virginia tech ... processing . 21...
TRANSCRIPT
DDA @ Virginia Tech
Association of Southeastern Research Libraries Webinar
February 21, 2013
Changes in Library Workflow to Support Demand-Driven
Acquisitions at Virginia Tech’s University Libraries
ABOUT VIRGINIA TECH Land grant institution
30,936 FTE
13% or 2286 are distance education
students
2
VIRGINIA TECH STUDENT ENROLLMENT BY COLLEGE
3
8674
4824 4348 4168
2837 2222 2060
861 492
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
OUR LIBRARIES Main campus library, 3 branches, 1 off-site
storage facility
Roughly 140 employed including wage employees
$8.5 million materials budget
5
OUR RESOURCES 2.7 million physical
volumes
978 databases & 40,000 ejournals
500,000 ebooks and growing
6
RESOURCE DISCOVERY
III Millennium shop since 2005
Serials Solutions
Summon implemented in May 2011
7
DRIVING FACTORS FOR WORKFLOW CHANGE
eLearning Globalization Better ereading experiences New dean Provost interest
8
E LEARNING It’s not just about distance education! 24,497 credit eLearning enrollments
1,181 eLearning class sections
9
E PREFERRED POLICY Effective October 2012 Based on current approval plan If the e-book is available within 8 weeks of
print publication, we’ll receive the e-book If the e-book is not available within the 8
week window, YBP will ship the print book
10
THE BIG CATALYST We can’t really talk about DDA workflow changes without talking about workflow changes brought about by all ebook use and acquisitions.
11
eBOOKS, eBOOKS EVERYWHERE!
Within the last 2 years, ebooks very quickly outnumbered our other e-resources by almost ten-to-one.
12
THE INS AND OUTS OF INFORMATION FLOWS
The EWWW! Model (Electronic Workflow Weekly Work!)
13
THE WRITING ON THE WALL
15
16
Analysis and Conclusions
Automate, automate, automate! Streamline, streamline, streamline! Make changes at the source
allow changes to flow naturally into the supplementary systems.
17
REORGANIZATION
18
Techical Services
Cataloging Serials Acquisitions Binding & End Processing
Collection Development
EAT! Electronic Access
Team
Marriage of Serials and Acquisitions Teams
19
NEW ORG CHART
20
Tech Services and Collection
Mgt
ERM Collection Mgt EAT Cataloging &
Metadata Services
Binding & End Processing
21
<Insert ubiquitous CHANGE quote here>
OBSERVATIONS AND CHANGES Processes had become siloed Duplication of labor-intensive tasks Streamlined processes to keep eresources
up to date Spend more resources on ensuring
accuracy of data Managing data upstream
22
GREAT MINDS| GREAT PILOTS
23
DDA PILOT Began July 2012 EBL as vendor Selected call numbers H, J, K, L & T Retro consideration pool of 9,000
discovery records from past 3 years uploaded to the catalog and Summon
24
INITIAL DDA TERMS Auto purchase after 5 STLS Billed at 10-15% of the purchase price Non-linear lending as default
25
PILOT TERMS Browsing the table of contents or paging
through the book is free up to 5 minutes Profile based upon our existing approval
plan parameters and e-slips we’d been receiving
After 5 minutes, the patron “checks out” the e-book for 7 days
Unlimited access to the title for the 7 day period.
26
DDA RECORDS WORKFLOW download DDA records weekly and load
into local catalog Load .csv file into Millennium’s ERM
coverage load system Weekly export of new records to Summon
27
DDA PURCHASES AND ACTIVATION
Upon invoice receipt, turns on resource in Serials Solutions, loads order record
What else? Serials Solutions sends the MARC record to
our Summon Index
28
DDA EXPANSION Vendors now include Ebrary, Ebsco, EBL
by October 2012 Applicable to all call numbers Consideration pool expanded with a
“retro” load of e-books Awaiting news from our Virginia consortia
deal on DDA to modify again Minimize or eliminate Ebsco from DDA
29
DDA DATA
30
EBL STLs July 2012 – February 2013
31
B 0%
D 0%
G 0%
H 48%
J 6%
K 4%
L 17%
Q 1%
T 23%
NA 1%
637 STLs
DDA EBL TITLES PURCHASED July 2012 – February 2013
11 titles autopurchased after 5 STLs
32
H 46%
J 9%
L 18%
T 27%
AVG STL COST PER PUBLISER—EBL Top 25 of 77 Publishers
33
0.00
5.00
10.00
15.00
20.00
25.00
30.00
35.00
M.E
. Sha
rpe,
Inc.
OUP
Oxf
ord
BRIL
LA
shga
te P
ublis
hing
Ltd
OEC
D Pu
blish
ing
Con
tinuu
m In
tern
atio
nal…
SAG
E Pu
blic
atio
nsLe
ton
Book
sJo
hn W
iley
& So
nsUn
iver
sity
of M
inne
sota
Pre
ssHa
rtG
uilfo
rd P
ress
Sprin
ger P
ublis
hing
Com
pany
Zed
Book
sO
xfor
d Un
iver
sity
Pres
s, U
SAIn
foba
se P
ublis
hing
Busin
ess
Expe
rt Pr
ess
Prin
ceto
n Un
iver
sity
Pres
sG
uilfo
rd P
ublic
atio
ns, I
nc.
CRC
Pre
ssM
cGra
w-H
ill E
duca
tion
Wes
tvie
w P
ress
Univ
ersit
y of
Chi
cago
Pre
ssA
BC-C
LIO
O'R
eilly
Med
iaA
mst
erda
m U
nive
rsity
Pre
ssDa
Cap
o Pr
ess
Publ
icA
ffairs
Cou
nter
poin
tIn
form
atio
n To
day,
Inc.
Bloo
msb
ury
Publ
ishin
gKo
gan
Page
Atla
ntic
Boo
ks L
tdG
eorg
etow
n Un
iver
sity
Pres
sW
orld
Ban
k Pu
blic
atio
nsUn
iver
sity
of C
alifo
rnia
Pre
ssRe
aktio
n Bo
oks
Exisl
e Pu
blish
ing
TOTAL COST PER PUBLISHER—EBL Top 25 of 77 publishers
34
0
500
1000
1500
2000
2500
3000
NUMBER OF STLs BY PUBLISHER
35
0
50
100
150
200
250
208
127
28 26 26 16 11 10 9 9 8 8 7 7 6 6 6 6 5 5
DDA TOTALS 36
Vendor STL $ # STLs Records
Uploaded Autopurchases Autopurchase
$
EBL 8495 637 9303 12 1336
ebrary 241 74 2148 3 119
Ebscohost 0 7 87 0 0
ENCOURAGING QUOTATIONS FOR HARD TIMES
If you have always done it that way, it is probably wrong.--Charles Kettering
Security is mostly a superstition. Life is either a daring adventure or nothing.--Helen Keller
37
Thank You Questions? Comments?
Connie Stovall, Assistant Director for Collection Management [email protected]
Andi Ogier, ERM Specialist
Annette Bailey, Assistant Director for Electronic Resources & Emerging Technologies [email protected]
Today’s Death-By-PowerPoint draws heavily upon these authors, contributors, and their work:
Brown, Ladd, Andi Ogier, and Annette Baily. “ EWWW!: Electronic Resources in the 21st Century, or How I Learned to Stop Worrying about the Catalog and Love the MARC Records Service” presented at the XXXII Annual Charleston Conference, Charleston, South Carolina. November 10, 2012. Brown, Ladd, Andi Ogier, Annette Baily, and Connie Stovall. “ EWWW!: Electronic Resources in the 21st Century, or How I Learned to Stop Worrying about the Catalog and Love the MARC Records Service.” Charleston Conference Proceedings (2012). Forthcoming. University Facts and Figures 2011—2012. Virginia Tech. http://www.vt.edu/about/facts_figures_2012.pdf
38
DRIVING DOCUMENTS
39
Redefining the Academic Library: Managing the Migration to Digital Information Services
--The Advisory Board Company, 2011
A Plan for a New Horizon: Envisioning Virginia Tech 2012-2018
Strategic Plan 2012-2018 | University Libraries | Virginia Tech