dcs user manual drugs module (indent process)bmsicl.gov.in/uploads/dcs user manual.pdf ·...

Institution User Manual

DCS USER MANUAL

Drugs Module

(INDENT Process)

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Table of Content

1. General Information

1.1 System Overview………………………………………………………………………………………..…3

2. Getting Started………………………………………………………………………………………………………….….3

2.1 Logging in………………………………………………………………………………………………………..4

2.2 Main Menu………………………………………………………………………………………………..…..5

3. Indent Verification & Approval……………………………………………………………………………….…….6

4.Report…………………………………………………………………………………………………………………………..9

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1.1 System Overview

ORBIT project implements a web based solution for the automation of the core functional as well as administrative activities of Medical Services Corporation. The system enables to consolidate the information and provide a solution for top management to access the information. Functional Requirement are those that refer to the functionality of the system, i.e., what services it will provide to the user . Drug Distribution and Management system which comes under Orbit automates the entire process of Drug starting from Indent to Purchase and Distribution.

2. Getting Started

To use BMEDS application First open Mozilla Firefox Browser . Then on address bar Type address/

URL ://www.bmsicl.gov.in as shown in below figure.

Fig.1

After opening the website of BMSICL Click on the Second Tab from Left as below shown in fig 2

Fig 2

After clicking on BMEDS tab it will open a new window with heading Bihar Medical Equipment & Drugs System. Click on the heading.

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Fig 3

A new window as below will appear(fig 4)

Fig 4

2.1 Logging in

DCS user has to Login with his/her User ID and Password on the given Page :

Fig 5

After logging in the screen will be as shown below:

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Fig 62.2 Main Menu

Click on Drugs Tab, the screen will display a list of institutions coming under that DCS. Choose the current Financial year and user can see for that particular year how many institutions have indented and how many are left. This is esily distinguished by Red and Green marks, which are there in front of each institution. Green check means they have indented and Red Cross means not. Figure below shows the cross mark, as these institutions have not completed the Indent process and only one institution has done the Indent.

There are three categories given as: Primary (PHC) , Secondary(RH, SDH) & Tertiary(DH)

Fig 7

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Fig 8Now Click on the name of that Institution. It will show the list of Indented Drugs Quantity

Fig 9

3.Indent Verification & Approval

Now DCS level user can also change the quantity if it is required as shown below:

Fig 10

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Fig 11

After entering value click on save button. After saving he/she can view the history also by clicking on the Clock symbol as shown below:

Fig 12

It will open a new page with the modification history, if the data is modified.

Fig 13

After changes user can save the page and click on ok button as shown below:

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Fig 14

After saving verification, approval is required from the DCS level User. For Verification Click on Verify Button and click ok .

Fig 15

Afer Verification for Approval, Click on Approve Button.

Fig 16And then on OK button.

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Fig 17

Dcs can also generate Report by Clicking on Generate Report Button. And then choose the format and click on submit .

Fig 18

4.Report

Report will be as follows.

Fig 19

Once it is verified and approved for all the Institutions coming Under DCS, all the Indented quantity will be shown in the consolidated Indent.

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Fig 20

After clicking on Consolidated Indent screen will be as below:

Fig 21

Choose the year for which Indent has been prepared as shown below:

Fig 22All the Indented Drug Quantity will be shown in a consolidated form.

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Fig 23

When All the Institution will place their Indent it will be coming in the Consolidated Form under Consolidated Indent. DCS user has to verify and Approve the Consolidated Indent. After Clicking on verification it will show a message box No. of Institutions Indented.

Fig 24

After Clicking on Ok, it will show the No. of Institutions not Indented.

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Fig 25

Again After Clicking on Ok it will ask for Verification.

Fig 26

After verification again go to the last page of the Consolidated Indent.

Fig 27

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Click on Approve Button, it will again show the total no. of Indented and not Indented Institutions.

Click on Ok and approve the Indent for Given Year.

Fig 28

Fig 29

For Indent Report Click On Generate Report Button

Fig 30

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It will generate the report for Indented year with comparison with the last year indent and show the difference in the Quantity.

Fig 31

After verification and approval from DCS it will be coming under the corporation Level User for Further process.

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