dbti batch ‘81 homecoming dbti batch ‘81 homecoming steering committee set-up
TRANSCRIPT
DBTI Batch ‘81 Homecoming DBTI Batch ‘81 Homecoming
Steering Committee Set-Up
Steering Committee
Provides Over-all Direction for all Homecoming Events and Activities Identification of all major events
Venue, budget, dates, program details Set-up, Management and Supervision of all
Working Committees Includes committee responsibilities, function and
structure Process, System, SOPS formulation
Guidelines, forms, timelines, etc.
Steering Committee
Management of FinancesManages all collected funds
Individual / corporate contributions, collections from projects
Payment of suppliers, venue, etc. Approval of all sub-projects
MechanicsFunding, etc.
Steering Committee
Coordination of all sub-committee projectsActivities, timing, venue
Coordination with Alumni Officers / DBTI representatives
Conflict resolutionFinal say on all issues
Steering Committee Composition Steering Committee Chairperson
Over-all Direction, presides over committee meetings
Working Committee Vice-Chairpersons (also the Working Committee Heads) Finance/Collections Program and Events Logistics Special Projects Public Relations/Marketing
Class Representatives – 2/3 per class (from 4-21 to 4-25)
Responsibilities
Steering Committee Chairperson
Provides over-all guidance to all steering committee members on all activities
Presides over the Steering Committee meetingsAgenda, venue, time/date
Coordination with Alumni Officers / DBTI representatives
Vice-Chairperson (Finance/Collections)
Financial Comptroller Manages and Monitors financial activities
CollectionsPayables
Vice-Chairperson (Program and Events)
Manages the Program and Events Committee Coordinates all activities of the committee Proposes all major events and activities
Concept, venue, budget, schedules
Directs all programs and events Homecoming Entertainment Homecoming Program Other Homecoming Activities
Vice-Chairperson (Logistics )
Coordinates venue of all major eventsVenue arrangements, stage/backdrop, etc.
Coordinates with suppliers on all logistics needs of the Steering CommitteePosters, billboards, awards (trophies,
certificates, etc )Food and Drinks
Vice-Chairperson (Special Projects)
Proposes special projects for fund raising – to the steering committee
Coordinates with the Finance Co-chair, to develop a plan to collect revenue from the projects
Coordinates all activities of all sub-committees on special projects
Vice-Chairperson (Public Relations/Marketing)
Ensures dissemination of information to all alumni (all activities including special projects and major events )
Ensures attendance of targeted audience for all major eventsNumber of pax
Spokesperson for the Steering Committee
Class Representatives
2-3 reps per class (from 4-21 to 4-25) Represents section in all steering
committee meetings Compose the section sub-committees
Class Representatives
Class Officer-in-charge Acts as the class chairman and reports to the steering
committee Finance-in-charge
Suggests most efficient manner of collecting personal contributions/donations
In charge of collecting personal donations/contributions Communications-in-charge
Solicits suggestions from class members Coordinates with the class OIC re: suggestions/issues raised
and other concerns Manages communication process to all class members
Class Officer-in-Charge
Represents section in all steering committee meetings Heads the class sub-committee
In coordination with the Vice-chair for Public Relations and Marketing, cascades minutes of the Steering committee meetings directly to class members
( within 48 hours after meeting ) Manages all activities of class sub-committees Reports collections (on personal contributions) progress to the
Steering Committee Manages, with the help of the Class Finance-in-charge collection
activities for all personal donations of all class members With the help of the Class Communications-in-charge,
solicits/organizes suggestions from class members on proposed activities/ideas and reports them to the steering committee
Nominated People Joey Marquez Pilo Mike N. Roehl Fidel Kirk Butch Eric Bobby D. Eric Castaneda Mulong Francisco Edwin Bayona Edwin Ocampo Negs Frankie Hilario Joey Verzo
Steering Committee Chairperson Joey Benjamin Working Committee Vice-Chairpersons
Finance/Collections Mon Hildawa w. Bobby D, Mike N. Program and Events Bong Lim Logistics Negs Negranza Special Projects Joey Marquez Public Relations/Marketing Deng Kibanoff
Class Representatives 4-21 Nap Bautista
4-22 Roehl, Kirk, Butch 4-23 Frankie Hilario 4-24 Mon Protacio 4-25 Pilo, Joey Verzo
Appointments
External Auditor – c/o Alumni Office
Committee Rules Established – to guide the conduct of meetings and interactions
Quorum – at least 6 Committee members present Agreements – 50% + 1 of those present Conflict/Issues Resolution:
Committee will ask those in conflict to resolve issue themselves up to 1 week
If no resolution, Committee takes over and decides based on agreement rule
If still no resolution, Chairman will have the final say – no appeal For proper protocol, suggestions pertaining to an area
should be coursed through the Working Committee Head
Next Steps
All Committee Members will make their own schedule of activities – using the Activity Tracking Chart (excel format)
Committee Heads will present their plans on the next meeting – Aug. 14, 3:00 pm, Don Bosco Makati
“Blue Sky” Exercise
Homecoming Proposed Major Events Homecoming Gala
Mass Program Concert Launch of Endowment Fund
Parangal sa Teachers Back-to-School in half a day Family Day Sports Day Outreach – Medical Mission or Intramurals for kids Father and Kids’ Camp Retreat Exclusive Batch 81 Party Steering Committee Cocktails
Suggested Fund Raising Events Movie Premiere Bingo Social Pusoy Night Big Night Concerts Golf Tournament Souvenir Program (National Steering Committee) Tiangge/Garage Sale Pawnshop Sale/Subasta Raffle Oyster Night (eat all you can) Bar Tour Solicitations In-Laws Auction/Adopt a Mother-In-Law for Day Booth Exhibitors Joey Marquez bidding – to Gays Fashion Show Car Show
Possible Sponsors San Miguel Via Mare Lydia’s Lechon Car Dealers/Accessories Gas Stations Newman Gyms Aboitiz Travel Agencies Money Transfers Hotels/Motels Finance Companies Viagra/Pfizer McDonald’s Liquor Cigarettes Clothing/Apparel Individuals