date:september 11, 2012 location: larue co. ext. office & hinton’s orchard & farm mkt....
TRANSCRIPT
Date: September 11, 2012Location: LaRue Co. Ext. Offi ce &
Hinton’s Orchard & Farm Mkt.Time: 9:50 am EST
DISTRICT 5 STAFF AGENDA
“ENERGY EFFICIENCY AWARENESS & ACTION PROG.”
BEVERLY K. MILLER, Architect & St. Ext. Assoc.Biosystems & Agricultural Engineering128 C. E. Barnhart Bldg., Lexington KY 40546859-257-3000 ext. 206; [email protected]
“MANAGING IN TOUGH TIMES PROG. UPDATE” (MITT)
JENNIFER HUNTER, Assist. Extension Professor, Family Financial Mgt., Dept. of Family Studies319 Funkhouser Bldg., Lexington, KY 40506(859) 257-3290; [email protected]
GUEST SPEAKERS AND TOPICS
PERSONNEL UPDATESDistrict and State Levels
SPECIAL RECOGNITION KY State Fair Workers & Picnic CommitteeSeptember Host: LaRue CountyRefreshments: Wayne & Adair Counties
PROGRAM HIGHLIGHTS for D5HORT Dennis Morgeson
ANR Ron Bowman4-HYD Elijah WilsonFCS Christy Nuetzman
PERSONNEL & PROGRAMS
ACCESS YOUTH REPORT – Due Sept. 1Hard Copy Report: No Longer RequiredContact: State 4-H Offi ceWho Reports: All Agents Working with Youth
ADA ACCESSMENTS & COMPLIANCE New Offi ces & Re-locations: New Form Required Link: http: / /ces.ca.uky.edu/manual/node/44
INFORMATIONEVENTS & DEADLINES
AG COMMUNICATIONS SURVEYComplete by September 16, 2012
Link: https:/ /uky.qualtr ics.com/SE/?SID=SV_d1rHmbSycwOH4pv
Important that everyone participates
ATTENDANCE ROSTERSNew Roster – Hispanic is an ethnicity, not
raceLink: http:/ /www.ca.uky.edu/psd/affi rmative_action.php
AUDITUK Internal Audit – Karen Michaels
Staff Information
BUDGET REMINDERS & DEADLINES Tax Rates: Month of Sept.
Final Year-End Accounting: Month of Sept.Financial Statements/Legal Notices: Sept
30Motor Vehicle/Watercraft Tax Form: Oct. 1Second County Payments: Oct. 10Nominees for Board Members: Nov. 1Election of Board Offi cers: Month of Jan.
*Prog. Support Funds - Yearly Expense Reports were due July 15; 2012-13 Budgets due with Budget Forms
Staff Information
CED KY Heritage Farms Pilot Program
Need: 3 Agent Volunteers statewide representing each Extension Region
CERTIFICATION FORMSAgents and County Program Assistants
*Signed Forms Will Be Due Soon
NEP Assist: Sent by Darlene TiptonState 4-H Funded Assists: Sent by St 4-H
Offi ce
Staff Information
COUNTY EXTENSION COUNCIL FALL MEETINGS
Train New Members: SEAL MaterialsPrepare Agendas & Minutes; Copies to D5
Offi ceGoal: Distribute copies of “Extension Today”
COUNTY REVIEWS 2013 - Counties: Hardin, Nelson, LaRue2014 –Counties: Casey, Green, Grayson,
Marion, McCreary, Pulaski and Washington
Reports: http:/ /www.ca.uky.edu/psd/affi rmative_act ion.php
Staff Information
DISTRICT 5 FORUM - NOVEMBER, 2012Planning Committee: 1 from each program areaTBA: Location, Date, Time and AttendanceLunch Sponsor: UK CES ($1,000 per District)Topics: Results of Creating our Future
New Hiring ProcessBudget Increase
Recognition: SEC Delegates
DIFFERENT FACES of SUBSTANCE ABUSEJanuary 23 – 24, Lexington KYIn-Service Training – requires pre-registration
Staff Information
DIVERSITYTri-State Diversity Conf. – Feb. 21 – 23,
2013KY will host at Marriott, Cincinnati AirportLink: http
:/ /ces.ca.uky.edu/tr istatediversityconference/contact.html
EMPLOYEE ID CARDSAgents receive today (Pick-up for Absent
Agents)
EMPLOYMENTNew Agent Hiring System – Agent Exercise
Staff Information
EPSILON SIGMA PHI D5 Contacts: Greg Tompkins & Misty Wilmoth Annual Meeting and In-Service - TBA
National Meeting: October 7 - 10, Mobile, Ala. Extension Today Contest: 1 Winner per LC & LT
“EXTENSION TODAY” (Report to the People)Copies due to PSD by December 15th Link: http: / /www.ca.uky.edu/psd/reports_report ing.php
Targeted completion date: Fall CEC MeetingsCopies: Send to D5 Offi ce & ESP Contacts
Staff Information
Jr. MANRRSLeadership Conf. – Dec. 14–15, 2012,
Lexington State Contact: Dr. Quentin Tyler
KENTUCKY LICENSE PLATESMoney generated for KY 4-HYD - $121,000Money returned to counties
HOLIDAY STAFF & RETIREE GET-TOGETHER Date: Dec 12, 2012; Location: Taylor Co. Offi ce Committee: One Agent from each Program
Staff Information
IT/Ag COMM UPDATESCurrently short staffed with District Tech’sTru Crypt and Drupal MigrationVirtual Offi ce Hrs. – Thursday morning
KY ENGAGEMENT CONFERENCE – NOV. 8 – 9, 2012
Location: Western KY UniversityScholarships Available – Contact Karen Ramage
KSU UPDATENew PersonnelCounty Positions and County Signage
Staff Information
PERFORMANCE APPRAISALS Agents Time Frame:
Oct. 1 – Assistant DirectorsEnd of October – Dr. Henning, Dean’s
approvalNear Holiday Break - Agents’ Notified
Support Staff
Appraisal Forms to DD’s by September 17Final Signed Forms Due Oct. 1st
Link: http:/ /ces.ca.uky.edu/cesdd/biweekly
Staff Information
SNAP-EdLast day to report year’s hours – October 1, 2012
STAFF MEETING SCHEDULEOct. Date Change (Due to Nat. ESP) - Continue to hold 2nd Wednesday of Month
STATE EXTENSION COUNCILMeeting – March 5 – 7, 2013 LexingtonNomination of State Delegates by Dec. 1Randall Barnett Award – Due November 15Delegate Travel Reimbursement Form
Staff Information
SECRETARY TRAINING Committee Chair: Teresa HowardTentative Date: Spring, 2013Location: Taylor Co Ext Offi ce
Attendance: Highly Encouraged
TRAVEL REGULATIONSChanges – Connie Conlee
*The remainder of the September Staff Meeting will be held at Hinton’s Orchard and Farmers Market. Lunch and Program Group Meetings will be held on site.
Staff Information
Sept 1 Natalie Taul (Grayson FCS)Sept 8 Darice Russell (Washington
Secretary)Sept 10 Wanda Miick (Russell Sm. Farms
Assist)Sept 14 Greg Tompkins (Cumberland ANR)Sept 15 Kisha Atwood (Casey Secretary)
Carolyn Morris (Taylor Secretary)Sept 18 Andy Mills (Meade ANR)Sept 19 Joy McGinnis (Wayne Secretary)Sept 27 Carolyn Dorsey (Grayson
Custodian)Sept 28 Stacy Smith (Clinton SNAP-Ed
Assist)*Special Birthday Wishes for all who celebrated over the Summer months. Hope your days were special!
SEPTEMBER BIRTHDAYS!
AFTERNOON SCHEDULE
HINTON’S ORCHARD and FARM MARKETLunch on SiteGuest Speakers: Jeremy and Joanna
HintonProgram Group MeetingsWrap-up and Adjourn
OPTIONAL ACTIVITIES1. Tour of Hinton’s Orchard2. Golf Outing – LaRue Country Club