IT Project Management 2013-14

Exercise Database Upgrade

Setup Project1. Start Microsoft Project (Version – 2013)2. File – New – Blank Project3. File – Options – Schedule – New task created – Auto Scheduled4. File – Options – Schedule - Change “Work is entered in” from Hours to Days5. Set up “Start Date” by doing Project – Project Information (set to 2nd December 2013) - do Ok

Enter Tasks by6. Click on Square below Task Name7. Enter all the tasks 8. Enter Duration by9. Click on the Duration column and enter duration next to each Task or copy & paste from Word

Document – Database Upgrade – question

Enter Milestones by10. Click on Task 5 and Insert – New Task11. Enter Task Name – “Ready for Upgrade”12. Enter a duration of 0 (this makes it a milestone)13. Enter a Task 12 – named “Complete”14. Enter duration = 0 (making it a milestone)15. Format layout Date Format – 28/01/200916. Save

Assign Resources17. View Resource Sheet 18. Enter Resource Name = Analyst; Type = Work19. Enter £525 /day in Std. Rate field in Resource row20. Enter Resource Name = Oracle; Type = Material21. Enter £5800 in Std. Rate field in Resource row22. Enter Resource Name = Technical Support; Type = Work23. Enter £350 /day in Std. Rate field in Resource row24. Enter Resource Name = DBA; Type = Work25. Enter £400 /day in Std. Rate field in Resource row26. Go back to Gantt Chart (View Gantt Chart)27. Click on Task 128. Resource – Assign Resources and assign Analyst to the Task29. Continue for tasks 2 - assign Analyst to the Task30. Continue for tasks 3 - assign DBA to the Task31. Continue for tasks 4 - assign Oracle to the Task32. Continue for tasks 6 - assign Technical Support to the Task33. Continue for tasks 7 to 11 in line with Database Update question

Assign Constraints34. Highlight Tasks 1-1235. Link them by doing – Edit – Link Tasks36. View - Timescale Middle Tier – Months, Bottom Tier – Weeks37. Format - Format – Bar – Bar Text – click on “Resource name” - delete - ok 38. Since task 2 & 3 can be done in parallel then we need to39. Break link between 2&3 by highlighting Task 2&3 and – Task – Unlink Tasks40. Connect 1 to 3 - click on task 1 – then hold Cntl key & click on Task 3 and Task – Link Tasks41. Also need to make sure actual upgrade is not done until “Delivery of Software”& “Backup existing

database” have completed by42. Connect 2 to 5 - click on task 2 – then hold Cntl key & click on Task 5 and Task – Link Tasks

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Remember about Christmas Holidays?43. Project - Change Working Time - Standard(Project Calendar)44. Note you are working during Bank Holidays!45. Change the working time of the Standard(Project Calendar) - by46. Set in Exceptions Text box at bottom for Christmas Holiday 17:00 24/12/ 2013 to 8:00 02/1/2014

Note Milestone Date of Ready for UpgradeNote Milestone Date of Ready for Complete

Create Sub-Project47. Click on Task 1 48. Insert – New Task49. Type “Project” 50. Select Tasks 2 to 13 51. Task – Indent

Costs52. View Resource Usage 53. Format - Timescale Middle Tier Units= Quarters54. Format - Timescale Bottom Tier Units= Months55. Click on “minus sign” next to each resource to close up tasks56. Format –Detail Styles – Select Costs from Available fields and hit Show - ok 57. Select Cumulative Costs from Available fields and hit Show - ok

Note Costs for the Resources

Total Cost

58. View Task Usage 59. Format - Timescale Middle Tier Units= Quarters60. Format - Timescale Bottom Tier Units= Months61. Click on “minus sign” next to task 1 to close up sub-tasks62. Format –Detail Styles – Select Costs from Available fields and hit Show - ok 63. Select Cumulative Costs from Available fields and hit Show - ok

Note Total Cost

Customise printout 64. Print Preview 65. Page Setup66. Legend – None67. Footer – Left – “Project:” [Insert File Name] and [Date] – ok68. Footer – Right – “Your name”69. Submit it to Moodle – under 70. IT Project Management – Assignments – MS Project Submissions – Database Upgrade

Submit answers to Moodle Quiz

1. COM614 13/14 WREXHAM IT Project Management2. MS Project Tutorials 3. Database Upgrade 2013 – 144. Database Upgrade 2013 - 14 Quiz 5. Upload MSProject file to6. Database Upgrade 2013 - 14 File Submission

©Glyndwr – Computing - John N Davies Page 2 September 2013