database support team beginning accounting 2005. database support team menu 12 company maintenance

Database Support Team

Beginning Accounting

2005


Menu 12

Company Maintenance


Menu 35

Parameter Menu


SOAK Documentation


Menu 13.20

New Accounts Payable – Vouchering

(handouts)


LIVE EXAMPLE 13.20.1


Steps to voucher Expenses

Batch 13.20.1

Seq. Vchr Register 13.20.5

Handcheck Register 13.20.6 (if applicable)


Steps to voucher Merchandise

(average cost)

Batch 13.20.2




Steps to voucher Merchandise

(no average cost)

Batch 13.20.3




Average Cost

QOH x Average Cost

PLUS

Difference on Invoice vs. PO

_________________________________

QOH


QOH = 10

Average Cost = $14.00ea

PO = 10 @ $14.00ea

Vendor Invoice = 10 @ $12ea


Average Cost

QOH x Average Cost (10 * $14)

PLUS

Difference on Invoice vs. PO (10*$12) – (10*14)

_________________________________

QOH (10)


Average Cost

140

PLUS

-20

_________________________________

10


Average Cost

120/10 = New Average Cost

$12 each


13.20.2 versus 13.20.3

•Inventory Evaluation

•CORP Discrepancies

•Only works on DC invoices


Reports 4. Open Batch Listing –

Screen or Report 5. Sequential Voucher Register –

Verification and Finalization 6. Daily Handcheck Register –

Handchecks only 7. PO Receiving not yet vouchered –

Advanced Class


Corporate Invoices ------------------11. Print Corp Packing List12. Print Corp Invoices13. Build Corp Invoice Receipt File

16. Rebuild Corp Invoice File33. Download & Rebuild Corp Invoices


LIVE EXAMPLE 13.20.11 & 13.20.12


Matching Corp Invoices13.20.1413.20.15 – view or print

LIVE example


Washout Entries

Voucher Deletions


Vouchers

•Maintain – 13.20.1 (open or closed batch)

•Delete – 13.20.18 (closed batch)


Menu 13.2

New Accounts Payable - Disbursements


Disbursements Reports

13.2.1. A/P Payment Schedule (Aged)


Disbursements Reports

13.2.1A. A/P Summary Payment Schedule –

Summary of 13.2.1

13.2.2 Scheduled Cash Disbursements

End date specificSame output as 13.2.3


Check Run

1. 13.2.3 or 13.2.4

2. Review printout, approve items for printing

3. 13.2.6 or 13.2.6a

4. 13.2.7 (Rolls from 13.2.6/6a)


LIVE EXAMPLE 13.2.3-13.2.7


--Other Disbursement Activity--

11. Check Reversal 12. Open Payables on Hold Report 13. Due Dte Updt on Itm Past Cash Disc 14. Void Unused Checks


Reverse a check

1. 13.20.11

2. 13.20.7

3. 13.20.6 (if applicable)


Other Disbursement Activity

11. Check Reversal 12. Open Payables on Hold Report 13. Due Dte Updt on Itm Past Cash Disc 14. Void Unused Checks


Bank Reconciliation

8. Activity Report – Summary of Deposits, Disbursements, Adjustments and Journal Entries

9. Reconciliation Entry – Input of Checks cleared on last bank statement. Enter as a range or individually.

10. Reconciliation Listing – Itemization of checks entered in 13.20.9 as well as outstanding checks and outstanding checks greater than 90 days.

Bank Rec Documentation


Advanced Class


Menu 4

Accounts Receivable


LIVE EXAMPLE 4.1.1


AR Posting

1. 4.1.1 – Post Cash

2. 4.2.8 – Batch Listing

3. 4.2.1 – Cash Listing


LIVE EXAMPLE 4.1.2


AR Adjustments

1. 4.1.2 – AR Adjustments

2. 4.2.2 – Adjustment Listing


AR Records Split

30/60/90


4.1.3 needs Journal Entry with it!!!


LIVE EXAMPLE 4.1.6

LIVE EXAMPLE 4.1.6a


LIVE EXAMPLE 4.1.9

User System


LIVE EXAMPLE 4.1.6

LIVE EXAMPLE 4.1.6a


Reopen AR items

4.1.12

*need Journal Entry*


Search Features

Checks & AB


Covered


Open Batches


Also, EOD rpt


Invoices partially paid


Cash with OrdersReports


Historical Batches Report


Reports


Dunning Letters Documentation(handout)


Menu 15

Warranty


Part enters warranty through a Credit Memo @ counter Reason Code is Warranty & Assign Warranty TagReport 15.1 will show all these parts – returned & not claimed


To create a claim from parts in Warranty System – use 15.3Can also use 15.3 to view claims, reprint, unfinalize


LIVE EXAMPLE 15.3 & 15.5


15.7 & 15.8 are reports to track warranty before and after they are turned into claims.


15.9 – Should mostly be used as a research tool


Warranty Claims

1. Credit Memo m1.2

2. Create Claim m15.3

3. Track Claim with Warranty Aging m15.8


Warranty Credit

1. Receive Part – close claim with 15.10

2. Receive Credit – close claim with 15.11


Menu 15

EOM Reporting


AR Close (Last day of the month):

Paperless (menu 16.5)Email reports directly to accountant

AP Close (First day of the month):Not paperless…yet


Key Accounting Reports – AR

AR adjustment listAR write-offs

Customer Aging*Unclaimed Warranties Report*

Open Warranty AR Report*Inventory by Value Prefix*

Tax & Non Tax Jurisdiction Reports

*Key Figure


Key Accounting Reports – AP

Expense Distribution RegisterAP Activity List – Open Balance*

*Key Figure


FAQs


Questions


Upgrade Suggestions


Session Evaluations

&

Conference Evaluations


THANK YOU!

database support team beginning accounting 2005. database support team menu 12 company maintenance

Documents

database support teamsteps

eachdatabase support

qohdatabase support

corp invoice file33

new average cost

print corp invoices13

corp invoice receipt

eavendor invoice