data validation - wipo · ipas data validation cycle a second person not involved in the original...
TRANSCRIPT
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DATA VALIDATION
Ramsay Shonge, Regional Expert
IPO Business Solutions Division
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SLOW DOWN
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WAYS TO MINIMISE PEBKAC ERRORS
IN IPAS we have the following ways of
minimizing input errors by users:
Drop down lists
Option lists
Default nice descriptions which can
be initialized
Inbuilt system field or text validation
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IPAS INPUT ERRORS
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IPAS INPUT ERRORS
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WAYS TO MINIMISE INPUT ERRORS
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OPTION LISTS
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BUILT IN VALIDATION
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BUILT IN VALIDATION
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BUILT IN VALIDATION
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DAILY LOG BOOK
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DATA VALIDATION
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DATA VALIDATION
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DAILY LOG BOOK
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DATA QUALITY
Data quality is important because we need:
accurate and timely information to
manage services and accountability
good information to manage service
effectiveness
to prioritise and ensure the best use of
resources
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DATA QUALITY (cont)
report to auditors and inspectors who will
make judgments about our performance
and governance
Quality data is used in decision making,
determining filing trends, correctly deterring
what business interests people and
businesses have in our respective
countries, determining who our true trade
partners are as a countrt
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HOW TO ACHIEVE DATA QUALITY
We achieve good data
quality through the following:
Governance and leadership
- defined roles and
responsibilities to ensure
accountability for data quality
with policies and procedures
in place to support the
process
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HOW TO ACHIEVE DATA QUALITY
Systems and processes -
in place that secure the
quality of data
People and skills - train
staff so they have the
appropriate knowledge,
competencies and capacity
for their roles
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IF YOU WANT
TO GO FAST
GO ALONE
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IF YOU WANT
TO GO FAR
GO TOGETHER
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HOW TO ACHIEVE DATA QUALITY
Data use - the purpose of collecting and
reporting robust, good quality data is to
inform management, make improvements
to service delivery and to promote
accountability to customers, stakeholders,
and partners
Data security - data collected must be
secure and should only be used for
authorised purposes
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G.I.G.O. DEFINATION
Garbage in, garbage out
(GIGO), in the context of
information communication
technology, is an expression
that means regardless of how
accurate a program's logic is
(IN THIS CASE IPAS), the
results will be incorrect if the
input is invalid.
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G.I.G.O. DEFINATION
While the term is most
frequently used in the context
of software development,
GIGO can also be used to
refer to any decision-making
systems where failure to make
right decisions with precise,
accurate data could lead to
wrong, nonsensical results.
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DOES YOUR KITCHEN LOOK LIKE THIS
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NO ONE IS WATCHING …
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WHERE TO GO….HOW TO GET
THERE
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IPAS DATA VALIDATION CYCLE
a second person not
involved in the original
data capture exercise,
verifies the data
Compare the data
captured in IPAS against
the data in the paper
application
a second person not
involved in the original
data capture exercise,
verifies the data
Use the IPAS Validate
button to let the system
know the data has been
validated
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HOW TO VALIDATE
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HOW TO VALIDATE
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HOW TO VALIDATE
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HOW TO VALIDATE
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After all is said and done
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Discussions
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Thank you for your attention