Data, Measurement and Data, Measurement and Information System Workgroup Information System Workgroup

Meeting #1Meeting #1

March 19, 2009March 19, 2009

““The future belongs to the nation that best educates The future belongs to the nation that best educates its citizens -- and my fellow Americans, we have its citizens -- and my fellow Americans, we have everything we need to be that nation…We have everything we need to be that nation…We have

innovative principals and passionate teachers and innovative principals and passionate teachers and gifted students… We have a legacy of excellence, gifted students… We have a legacy of excellence, and an unwavering belief that our children should and an unwavering belief that our children should

climb higher than we did …climb higher than we did …[but] raising standards alone will not make much of [but] raising standards alone will not make much of

a difference a difference unless we provide teachers and unless we provide teachers and principals with the principals with the informationinformation they need to they need to

make sure students are prepared to meet those make sure students are prepared to meet those standards.”standards.”

President Barack Obama, March 10, 2009President Barack Obama, March 10, 2009Address on EducationAddress on Education

US Hispanic Chamber of CommerceUS Hispanic Chamber of Commerce

Today’s AgendaToday’s Agenda

Welcome, introduction, and Welcome, introduction, and purpose of this grouppurpose of this group

The principal perspectiveThe principal perspective

Small group discussionSmall group discussion

Individual reflectionIndividual reflection

Meeting debrief and next stepsMeeting debrief and next steps

Today’s OutcomesToday’s Outcomes

Build understanding of the goals of this Build understanding of the goals of this workgroupworkgroup

Build understanding of the data needs of Build understanding of the data needs of principals/site leadershipprincipals/site leadership

Develop a vision for a data, measurement Develop a vision for a data, measurement and information systemand information system

Agree on next stepsAgree on next steps

But what IS data? But what IS data? Data is qualitative and quantitative information used Data is qualitative and quantitative information used to identify facts, develop shared understanding, set to identify facts, develop shared understanding, set goals, identify needs and trends, and make informed goals, identify needs and trends, and make informed decisions decisions

For today: school site information about students, For today: school site information about students, teachers and teacher practice, facilities, budgets teachers and teacher practice, facilities, budgets and moreand more

Reliable, timely data set the foundation for Reliable, timely data set the foundation for successful PLCs and Performance Management successful PLCs and Performance Management systems systems

Purpose of this GroupPurpose of this Group

Create a unified vision andCreate a unified vision androadmap for building anroadmap for building an

integrated data andintegrated data andtechnology infrastructure fortechnology infrastructure for

SFUSD that will support SFUSD that will support continuous improvement incontinuous improvement in

teaching and learning.teaching and learning.

What to ExpectWhat to Expect

Cross-functional/internal-external groupCross-functional/internal-external group

Four meetings this springFour meetings this spring

Give input and provide expertise to create Give input and provide expertise to create the roadmap and grant proposal for our the roadmap and grant proposal for our integrated data system. integrated data system.

First focus “end user” is the school site First focus “end user” is the school site leadership team (principal, assistant leadership team (principal, assistant principal, IRF) principal, IRF)

What We Have TodayWhat We Have TodayStudent InformationStudent Information

– Matrix:Matrix: student assessment data student assessment data– Student Information System:Student Information System: attendance, courses, master schedule, grades (limited in attendance, courses, master schedule, grades (limited in

elementary)elementary)– Cruncher:Cruncher: student assessment data student assessment data– Goal view: Goal view: online IEPs for special educationonline IEPs for special education– Formative assessments:Formative assessments: OARS; SCOE OARS; SCOE– Student information tracking: Student information tracking: early interventionearly intervention– School LoopSchool Loop: information for teachers and parents about student (in process): information for teachers and parents about student (in process)

School InformationSchool Information– School WebsitesSchool Websites– SARCSARC– Student nutrition databaseStudent nutrition database– IT Master Plan (for future improvements in school-site use of technology)IT Master Plan (for future improvements in school-site use of technology)

Employee informationEmployee information– Employee info systemEmployee info system– Substitute calling systemSubstitute calling system

Administrative InformationAdministrative Information– Financial SystemFinancial System– MS Sharepoint PortalMS Sharepoint Portal– District enrollment systemDistrict enrollment system

Principals Want to KnowPrincipals Want to KnowStudent InformationStudent Information

– Graduation RatesGraduation Rates– Tardies and Absence trendsTardies and Absence trends– Course accumulationCourse accumulation– Student transcripts/GPAsStudent transcripts/GPAs– Volunteer opportunities for studentsVolunteer opportunities for students– Physical fitness testsPhysical fitness tests– Behavior referralsBehavior referrals– CAHSEE pass ratesCAHSEE pass rates– Extracurricular participationExtracurricular participation– CST performanceCST performance

Teacher and Teacher PracticeTeacher and Teacher Practice– Teacher demographics/characteristicsTeacher demographics/characteristics– Teacher vacanciesTeacher vacancies

School Level InformationSchool Level Information– Data needed to inform BSC Data needed to inform BSC – Master ScheduleMaster Schedule– Budget Budget – ConstructionConstruction

District informationDistrict information– Calendar and district milestonesCalendar and district milestones

* N.B.: This list is an unscientific * N.B.: This list is an unscientific snapshosnapshot and should NOT be considered complete!t and should NOT be considered complete!

Wish List and WorkaroundsWish List and WorkaroundsTimely DataTimely Data

– ““We only get once a year snapshots, but I’d like to look at quarterly benchmarks vs. annual”We only get once a year snapshots, but I’d like to look at quarterly benchmarks vs. annual”– ““I make manual reports to understand GPA and credit accumulation”I make manual reports to understand GPA and credit accumulation”– ““I would love to be able to flag kids of have missed X number of days, are below a certain GPA”I would love to be able to flag kids of have missed X number of days, are below a certain GPA”

Customization and Trend AnalysisCustomization and Trend Analysis– ““I can only access this at school site, and the rest is on paper…”I can only access this at school site, and the rest is on paper…”– ““I’d like to do my budgeting online, and determine actual expenditures, link my master sched…”I’d like to do my budgeting online, and determine actual expenditures, link my master sched…”

LinkagesLinkages– ““If I want to see how one think links to the other, I have to download everything into an excel If I want to see how one think links to the other, I have to download everything into an excel

spreadsheet and link it all by HOA number”spreadsheet and link it all by HOA number”– ““There are different log-ins for every system…”There are different log-ins for every system…”– ““I’d love to get 8I’d love to get 8thth grade data for my 9 grade data for my 9thth graders, from feeder schools…” graders, from feeder schools…”

Ongoing support and trainingOngoing support and training– ““I call in a special favor to get access to that data…”I call in a special favor to get access to that data…”– ““If only my whole site team had training…”If only my whole site team had training…”– ““I have special programs here that I want to track…we need to know what data to collect and how I have special programs here that I want to track…we need to know what data to collect and how

to collect it…to collect it…

Principal FishbowlPrincipal Fishbowl

• With whom and when do you use data at your With whom and when do you use data at your school?school?

• Tell us about the current strategies you use to Tell us about the current strategies you use to get the data you need.get the data you need.

• Ideally, what data would you want in hand to Ideally, what data would you want in hand to make decisions for your school?make decisions for your school?

• Audience Q & AAudience Q & A

What Are Others Doing?What Are Others Doing?Large urban districts beginning to implement Large urban districts beginning to implement performance managementperformance management– Over ½ are building data dashboardsOver ½ are building data dashboards– Over ½ are updating their student information systemsOver ½ are updating their student information systems– Most have school level report cards or scorecards – but most Most have school level report cards or scorecards – but most

with annual (dated) data that isn’t actionable at the classroom with annual (dated) data that isn’t actionable at the classroom level.level.

– Most use formative assessments although only a few are Most use formative assessments although only a few are uniformly administered or electronicuniformly administered or electronic

– Few have an integrated data warehouse seamlessly connecting Few have an integrated data warehouse seamlessly connecting student data, summative and formative data, and student data, summative and formative data, and employee/financial dataemployee/financial data

Funding for performance managementFunding for performance management– Dell foundation alone invested over $25 mm in six large districtsDell foundation alone invested over $25 mm in six large districts

A couple dashboard examples:A couple dashboard examples:– DallasDallas– PortlandPortland

Dallas Dashboard

Dallas Dashboard

Dallas Scorecard

Portland Dashboard

Portland Dashboard

Another view (test scores)

Portland Dashboard

Click on specific sub-group to drill down and view names

Portland Scorecard

Small Group Discussion/ProjectSmall Group Discussion/Project

In your group, generate a vision for SFUSD’s In your group, generate a vision for SFUSD’s data portal: data portal: – what should it look like? (draw a picture and generate what should it look like? (draw a picture and generate

a description)a description)– What specific elements would need to be included in What specific elements would need to be included in

this portal to support our goals? this portal to support our goals? What data should be available?What data should be available?

How often should we provide it?How often should we provide it?

What is actionable? What changes on a regular basis?What is actionable? What changes on a regular basis?

Which numbers can we move to reach our district strategies?Which numbers can we move to reach our district strategies?

What should the user interface look like?What should the user interface look like?

Individual ReflectionIndividual Reflection

From your perspective….From your perspective….– How do we get from here to there?How do we get from here to there?

Meeting DebriefMeeting Debrief

• Final thoughts Final thoughts • Quick overview of next three meetings and Quick overview of next three meetings and

workgroup goal.workgroup goal.• Questions or thoughts you’re leaving with Questions or thoughts you’re leaving with

today?today?• Please fill out your feedback form before you Please fill out your feedback form before you

go! go!

Thank you!Thank you!