DATADATA COLLECTIONCOLLECTION

Documenting Our Accomplishments in a Time of Accountability, Competition,

and Limited Resources

Need for Need for DocumentationDocumentation

Political Context Fiscal Context Focus on OUTCOMES Continuous Improvement

and High Quality

Previous CSU Methods Previous CSU Methods for Collecting for Collecting InformationInformation

CSU Specific GCS/LSA Database Campus Profile for

Annual Report Listserv inquiries Various

systemwide questionnaires

SNAPS Technology Survey

Other Venues Campus Compact

Annual Survey Listserv postings Campus Cares

Expectations for 2002-Expectations for 2002-20032003

Continued use of methods in the past: GCS Database: June 30, 2003 LSA Database: August 29, 2003 Campus Profile for the Annual Report:

June 30, 2003 Listserv inquiries

New method: APDB

Academic Planning Data Academic Planning Data BaseBase

System Overview

California State University

ObjectivesObjectives

Collect, analyze, and provide statistic data on faculty workload and on courses taught

Conduct special statistical studies with data as needed for CSU administrators and state legislators

OverviewOverview

The Academic Planning Data Base (APDB) is a Computerized Information System based upon two separate but coordinated files:

• The Faculty File – contains information on al l persons compensated from instructional or administrative accounts, and having teaching responsibilities in the CSU, regardless of funding sources.

• The Section File – contain information on all courses offered during a given term.

The two files are linked by Social Security Number (SSN)

Campus Campus Faculty Faculty FileFile

Key elements are:YearTerm

Campus CodeFaculty SSN

Faculty NameAssigned Dept & School Code

Salary Range CodeInstructional Faculty FractionInstructional Admin FractionAdministrative Level Code

Assigned Time CodeAssigned Time WTU

Other Support Fraction

Faculty Transaction

Data File

# 1

CampuCampus s Course Course

FileFile

Key elements are:Service-Learning Indicator

Discipline CodeCourse LevelSchool Code

Department CodeCourse Abbreviation

Course NumberCourse Suffix

Section NumberCourse Classification (CS) Number

Course Credit UnitsEnrollment

Space Type Begin & End Time

Meeting DaysFaculty SSN

Team Teaching Fraction

FacultyTransaction

Data File

CourseSection

TransactionData File

# 1

# 2

APDBAPDBStandard Term ReportsStandard Term Reports

Course SectionReport

Section Size Frequency

Distribution Rpt

FADFaculty Assignments

by Dept. Report

Summary by Classification and

Level Report

Course and Section Data Report

New APDB Report in 02-New APDB Report in 02-0303

Service Learning

Report

Key BenefitsKey Benefits

Monitor faculty workload Monitor student faculty ratios Monitor course offerings,

enrollments, class sizes and mode of instruction by course level (LD, UD & GD)

Monitor space utilization

Key Benefit to Service Key Benefit to Service LearningLearning

Identify service-learning sections throughout the CSU

Generate systemwide reports on service-learning offerings and enrollments.

APDB System OverviewAPDB System Overview

Data Element Important to

Community Service Learning

Service-Learning Service-Learning IndicatorIndicator

DefinitionThis data element is used to identify courses designated as "service learning" by a particular CSU campus. In general terms, a service-learning course actively involves the student in a community service experience that directly relates to the content area of the course in question. Each CSU campus has a coordinator who implements and maintains policies and procedures for designating particular courses as service learning.

Values

Blank = Course section in question is not classifiable as ‘service learning’ (blank is defaulted to “no”)

Y = Course section in question has been classified as ‘service learning’ by the reporting campus

N = Course section in question is not classifiable as ‘service learning’ 

Implications for CSLImplications for CSL The campus “designates” service-

learning sections in APDB. Therefore, the campus must develop a

process to identify and designate service-learning sections.

The campus must also develop a process to educate about, and implement, the service-learning course designation policy.

Campus will submit APDB data file on June 23, 2003.

Models for Models for ConsiderationConsideration

Developing a Service-Learning Course Designation Policy San Jose State University

Using the Service-Learning Course Designation Policy CSU Fresno

QUESTIONSQUESTIONS

NEXT STEPSNEXT STEPS

IN SUPPORTING YOU TO MAKE THIS A REALITY

Next StepsNext Steps

Meet with your APDB coordinator Ask APDB coordinator what information

management system is used on your campus to generate the APDB files (i.e. Banner)

Determine the process for “marking” service-learning sections in that information management system

Determine on campus who else should be involved

SMALL GROUP WORKSMALL GROUP WORK

Based on the information that has been shared, what do you think your next steps will be on campus? Share your ideas with your colleagues and get some feedback

What support will you need in order to facilitate those steps?

WRAP-UPWRAP-UP