DASL DATA RETRIEVAL & REVIEWOAEP FY11 SPRING CONFERENCE

MAY 3, 2011

STAT REPORTSTUDENT

STATUS/ATTENDANCE CODE

STAT REPORTHOME  » SIS  » SCHOOL  » STUDENT REPORTS  » STUDENT STATUS/ATTENDANCE CODE (STAT)

Provides a list of the students and their EMIS Situations Can verify if students have proper EMIS Situation Students missing an EMIS Situation will have a blank

value in the EMIS Situation Column Students missing FS records will also have blank value

in EMIS Situation Column

STAT REPORT

STAT REPORT

STAT REPORT

STAT REPORT

STAT REPORT

STAT REPORT

STAT REPORT Use the Selection Summary Tab to Name your

Standard Selections for future reference

STAT REPORT Use the Load Settings to select which parameters

you would like to use upon Startup

STAT REPORT Load Settings can be set up for frequently

requested reports and their Selection Criteria

Choosing the hyperlinked Name will load the saved Load Settings into the Selection Criteria

If Private box is checked, this saved Load Setting is only available to the user who created it

CRSE REPORT

CRSE REPORT

Allows user to select the types of courses to include Allows user to select the fields that display on the

report All EMIS fields on the Course record are available

to be printed on report

Verify all courses are marked appropriately Can display 10 fields on report

CRSE REPORT

CRSE REPORT Retrieve from Mgmt Screen

CRSE REPORT

Ability to verify every EMIS course reportable field EMIS Location IRN Curriculum Delivery Method Educational Option Student Population

R101 – STUDENT

ROSTER DETAIL

R101A & R101BSTUDENT ROSTER DETAIL & SUMMARY

Verify all withdrawn students are no longer actively enrolled

Verify all withdrawn students have the appropriate student status

Check accuracy of student’s Birth Date, Ethnicity, Disability Condition and EMIS Situation

Create a roster of students enrolled to your district from other districts, particularly helpful for JVSDs

R101A & R101BSTUDENT ROSTER DETAIL & SUMMARY

Can be run for multiple home schools at one time, and filtered by home school

R102 – STUDENT

ROSTER BY MEMBERSHIP

R102 – STUDENT ROSTER BY MEMBERSHIP Verify Student Memberships via student roster Many sorting options, including Membership Code, Program,

Homeroom

R500 – DISTRICT WIDE

MEMBERSHIP REPORT

R500DISTRICT WIDE MEMBERSHIP REPORT

Attendance Information by Membership (programs) and/or grade level

Verify students are assigned to correct calendar based on % of time

R500DISTRICT WIDE MEMBERSHIP REPORT

Often requested by Auditors Keep a hard copy or burn to CD Attendance does not reflect the FTE

VERIFY SPECIAL

EDUCATION

VERIFY SPECIAL EDUCATION

Verification messages

Student Special Ed Events

VERIFY SPECIAL EDUCATION Sort Methods for the Verify Special Education

Listing

VERIFY SPECIAL EDUCATION Choose Custom Sort

VERIFY SPECIAL EDUCATION Custom Sort allows you to decide how You want the

data sorted Can Sort by Name, Date, Outcome Start or End

Dates or a combination of any of the available fields Freezing top row (typically the header row)

GIFTED REPORTS

GIFTED REPORTS

GIFTED REPORTS GIFTED AREA STUDENTS

Displays selected students by Gifted Area, School and Grade Level Displays Student Number, Student Name, gender, ethnicity, FTE, identified

date and served flag Includes only students who have been identified as gifted in

selected

Gifted Area

GIFTED REPORTS GIFTED STUDENT COURSES

Displays courses (schedule) for selected students with gifted area flags

Sort by student name, grade or teacher/homeroom Includes only students who have been identified as gifted in selected

Gifted Area

GIFTED REPORTS GIFTED STUDENT DETAIL REPORT

Displays detailed gifted information for each student selected, as well as ethnicity and disability condition

Sort by student name, grade or teacher/homeroom Includes only students who have been identified as gifted in selected

Gifted Areas Includes totals

for each gifted

area & value

GIFTED REPORTS GIFTED STUDENTS MISSING RECORDS

Displays a list of students without a gifted record Output includes school code, school name, school IRN,

student name, student number, grade, gender, ethnicity, FTE, sent to IRN, admission date and withdrawal date

DISCIPLINE REPORTS

DISCIPLINE REPORTS

DISCIPLINE REPORTS DISCIPLINE ACTION REPORT Provides listing of students’ discipline data whose

discipline actions match the action specified by the user

Must select a date range Only shows active students

DISCIPLINE REPORTS DISCIPLINE ALL REPORT Provides listing of students’ detailed discipline data Shows both active and inactive students

DISCIPLINE REPORTS DISCIPLINE INFRACTION REPORT Provides listing of students’ discipline data whose

discipline infractions match the infraction specified by the user

Must select a date range

DISCIPLINE REPORTS DISCIPLINE TOTAL REPORT Detailed report, includes totals by infraction code

and action code Must select an incident date range

DISCIPLINE REPORTS DISCIPLINE TOTAL SUMMARY REPORT Provides summary by grade level of students’

infraction and action discipline data Must select a date range Includes both active and inactive students

SIS STUDENT SEARCH

SIS STUDENT SEARCHHOME  » EZ QUERY  » REPORTS  » SIS STUDENT SEARCH

District Level vs. Building Level

SIS STUDENT SEARCH Using an Ad-Hoc Membership vs. Filter Criteria

Tabs (Ad-Hoc Sub-tab) Using Ad-Hoc Membership will ignore data on

remaining filter tabs

SIS STUDENT SEARCH

Students Sub-tab, Requires Homeroom Date Date defaults to the current date, or the most recent valid

school day for the active school and active school year if the current date is not a valid school day

Includes filters for Ethnicity, Citizenship, Native Language and Home Language as well as Name, EMIS ID, SSN

SIS STUDENT SEARCH

Enrollment Sub-Tab

Enrollment Date (required) - The enrollment date searches the student’s admission history (calendar enrollment). If the date specified is not an attending day, the search uses the next attending day. Default is today’s date. The Enrollment Date in prior school years will default to the last day of school.

Filters include student calendar, student status, grade, counselor and Home School IRN

SIS STUDENT SEARCH Addresses & Contacts Sub-tab

SIS STUDENT SEARCH EMIS

Sub-tab

SIS STUDENT SEARCH

The EMIS Sub-tab Filters have basically every EMIS reportable field for the FS, FD, FN tabs

Filters assist in locating very specific students, i.e., LEP Students sent to other districts Free/Reduced Lunch students Disadvantagement Specific EMIS Situations

SIS STUDENT SEARCH Miscellaneous Sub-tab

SIS STUDENT SEARCH Field Selection Tab – Choose the data to

appear as output

SIS STUDENT SEARCH Field Selection – Enrollment Tab

SIS STUDENT SEARCH Field Selection – EMIS Tab

Summary Tab

SIS STUDENT SEARCH

DISTRICT TRUSTS &

SHARED STUDENT DATA

DISTRICT TRUSTS The data shared by District Trusts is ‘view only’, it

cannot be modified In order to view data, each district must have added

the other to its District Trust page Students must have same SSID in each district to

be linked

SHARED STUDENT DATA

Only districts with whom you have a District Trust and where an SSID match is found will appear in the Choose Trusted District and School Dropdown when you have a student in context

SHARED STUDENT DATA Extra Security Permissions are required –

EMIS – View/Update State Student ID Display one of seven data screens to view

SHARED STUDENT DATA Effective Date Records Data on left is district in context; data on

right is for the trusted district

SHARED STUDENT DATA Daily Absences

SHARED STUDENT DATA General/Additional

SHARED STUDENT DATA EMIS - FS

SHARED STUDENT DATA EMIS - FD

SHARED STUDENT DATA EMIS - FN

SHARED STUDENT DATA EMIS - Graduate

ADVANCED SEARCH OPTIONS

ADVANCED SEARCH OPTIONS Choose as many criteria as you wish

Sort by pull down menu determines how results are sorted

ADVANCED SEARCH OPTIONS General Info Tab

ADVANCED SEARCH OPTIONS Additional Info Tab

ADVANCED SEARCH OPTIONS Miscellaneous Info Tab

ADVANCED SEARCH OPTIONS Special Info Tab

ADVANCED SEARCH OPTIONS Wildcard boxes

ADVANCED SEARCH OPTIONS

QUESTIONS?