dark data discovery & governance with file analysis

© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.

Title(46 pt. HP Simplified bold)Subtitle (18 pt. HP Simplified)

Speaker’s name / Month day, 2012

Dark Data Discovery & Governance with File Analysis

© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.2

Who am I?

Imaging & Workflow

EDRM

ECM

Big Data Governance


Information Without

Context

Control

Policy Driven Compliance

Cost

Management

Findability

Reduced Risk


Organizations don’t understand what they have, who owns it and what exists

Information Governance is Complex

Everybody wants it, but who is going to pay for it

Access to and protection of sensitive data is a serious risk

How do we agree policy and who is empowered to preserve or delete?


State of the File Analysis market

Brand new segment but mentioned in 8 Garner Hype Cycles in 2014

including

• Content Management

• Storage Technologies

• Governance, Risk & Compliance

• Data & Collaboration Security

5 Years to mainstream adoption with high business impact

Crowded market already with HP, IBM StoreIQ, Nuix, Acaveo, EMC,

Symantec, Equivio, Varonis, ProofPoint, Index Engines etc.

High levels of differentiation especially in connectors, content analysis

and TCO


ROI is everything!


Storage TCO

30% of typical IT budget is spent on data storage

60% of all enterprise space is taken by non-valuable data

8x more spent on copies as on storage for data and analytics

£8K annual TCO per 1TB of file storage

30% YOY growth in data storage


Compliance TCO

£30M annual cost for NHS FOI requests

£931k average cost per eDiscovery event

Every customer / citizen has the “right to be forgotten”

100M Euro or 2% annual turnover fine for failure to comply

with EU Data Protection Regulation


Be bold and transform!


Sticking Plasters not Transformation

We are running out of capacity Let’s add more

disks

Upgrade

infrastructure

Backup takes longer and longer Change backup

infrastructure

We need to be compliant Implement an Archive, DMS,

RMS

Some information needs to be retained We keep everything

forever

Search multiple stores & recoverWe need to retrieve historical information

Applications are slowing down

Cost$

Risk

Complexity


HP ControlPoint – File Analysis & Policy Engine

Classify

Data

Tag Data

Execute

Policy

Domain-appropriate

classification; segment

content by value

Perpetuate & persist

categories across the

estate to enrich data

Design and

implementation of

agreed policies.

Measure >>>>>>

ManageHP ControlPoint

No Value – Redundant, Obsolete, Trivial….

Business – Contract, SOP, Test Procedure, HR….

Class – IP Sensitive, Export Control, PII….

Examples

Security – Open, Confidential, Secret…

RM – Business Record, Non-Business

Record…

Business – Product Name, Employee ID…Move – To DMS, Archive, Cloud, Tier 2

Storage…

Delete – Now, In 6 Months, After Review &

Approval..

Secure – Leave, Put on Hold, Enforce Retention


Understand the business problem you are trying to solve.


What are the use cases that drive the best

results?

Storage Optimization

Migration

Data Loss Prevention

Retention Management


Alignment is critical – the cost of managing information is viewed differently


Policy & Program

Business Units

IT Records

Legal


Policy

To be successful with Information

Governance…

Product

Process

Pushing the delete button

requires signoff from legal,

business unit and IT

The technology provides value

through reduction, migration,

automation and managing in

place

Policy, not storage,

drives decisions on how

to best manage

unstructured content.

Without policy,

organizations cannot

make strong

management decisions

Solution

Service


Information governance is a transformationalopportunity.


Eliminate what is not important

Better manage what is important

Lower compliance-based risk

Automate as much as possible

Information Governance Best Practice


Analyze, but then take action!


PRESERVEDISPOSE

You must hit the button


Craig Adams, EMEA Sales Director – Information GovernanceCraig Adams, HP EMEA Information Governance Solutions Director

HP Software Big Data Group

Email: [email protected] [email protected]

Mobile: +44 7717 850527

LinkedIn: www.linkedin.com/in/craigadamsuk

mailto:[email protected]