damaged and defective car tracking system - update dale cassels - csx acacso november 12, 2008

Damaged and Defective Damaged and Defective Car Tracking System - Car Tracking System - UpdateUpdate

Dale Cassels - CSXDale Cassels - CSX

ACACSOACACSO

November 12, 2008November 12, 2008

Damaged and Defective Damaged and Defective Car TrackingCar Tracking

Arbitration & Rules Arbitration & Rules CommitteeCommittee

Town Hall MeetingTown Hall Meeting

July 16, 2008July 16, 2008© 2007 Railinc. All rights reserved.

Discussion TopicsDiscussion Topics

BackgroundBackground Project GoalsProject Goals Owner Responsibility ExampleOwner Responsibility Example Question and AnswerQuestion and Answer

© 2007 Railinc. All rights reserved.

BackgroundBackground

Arbitration & Rules Committee Arbitration & Rules Committee (ARB) has been moving toward (ARB) has been moving toward paperless transactionspaperless transactions

A way to track damaged and A way to track damaged and defective cars without extensive defective cars without extensive paper documentation was neededpaper documentation was needed



Equipment Assets Management Equipment Assets Management Working Committee (EAMWC) was Working Committee (EAMWC) was looking for a way to simplify and looking for a way to simplify and automated reclaims related to automated reclaims related to damaged and defective carsdamaged and defective cars

An easily available source of An easily available source of information about the status of information about the status of damaged cars was neededdamaged cars was needed



Representatives from ARB and Representatives from ARB and EAMWC met to review what each EAMWC met to review what each committee neededcommittee needed

It was determined that the needs It was determined that the needs of both committees were similar of both committees were similar and that ARB and EAMWC should and that ARB and EAMWC should work togetherwork together



TAG Chair from EAMWC isTAG Chair from EAMWC is– Mike Partica – CNMike Partica – CN

TAG Chair from ARBTAG Chair from ARB– Rich DeWitt - TTXRich DeWitt - TTX



In 2007 the joint TAG met and In 2007 the joint TAG met and created an initial Requirements created an initial Requirements Definition Document (RDD)Definition Document (RDD)

The Information Technology The Information Technology Standing Committee (ITSC) Standing Committee (ITSC) approved the project as a 2008 approved the project as a 2008 projectproject



The RDD has been reviewed and The RDD has been reviewed and approved by the joint TAGapproved by the joint TAG

The Functional Specification The Functional Specification Document (FSD) has been Document (FSD) has been created and approved by the joint created and approved by the joint TAGTAG



Implementation is…Implementation is…waswas……scheduled for January 1, 2009scheduled for January 1, 2009

Implementation is now scheduled Implementation is now scheduled for June 1, 2009for June 1, 2009


GoalsGoals

Create a secure web-based data Create a secure web-based data capture system that facilitates the capture system that facilitates the exchange of information related to exchange of information related to damaged and defective carsdamaged and defective cars

Identify and communicate the Identify and communicate the information in a timely manner to the information in a timely manner to the parties that need the informationparties that need the information


GoalsGoals

Allow data to be updated as handling Allow data to be updated as handling of damaged/defective cars progresses.of damaged/defective cars progresses.

Communicates updated information to Communicates updated information to the appropriate partiesthe appropriate parties

Provide electronic notices when Provide electronic notices when expected updates are not received as expected updates are not received as outlined in industry rulesoutlined in industry rules


GoalsGoals

Eliminate the need for reclaim Eliminate the need for reclaim under Car Hire Rules 7 and 8under Car Hire Rules 7 and 8

Maintain audit logs and historical Maintain audit logs and historical records of the transactions handledrecords of the transactions handled

Provide routine reportsProvide routine reports


GoalsGoals

Allow for ad hoc inquiries into the Allow for ad hoc inquiries into the systemsystem

Allow the upload from and Allow the upload from and download to other computer download to other computer systems (use of web services)systems (use of web services)


Rule 107/Rule 7 DismantleRule 107/Rule 7 Dismantle



Authority Governed by Railinc SSO and Company Administrator – Levels of Authority are Anticipated


All Activity Starts with an Incident – The System will Prompt a User to Create An Incident if one Does not Exist


Date, Location (SPLC) and Equipment is Entered


Incident Type and Specific Damage to Each Car is Entered


Actual DV Can be Requested Electronically


Equipment, Incident Date and Contact Information must Provided


Pending Requests for Actual DV are Listed


Actual DV and Disposition Are Provided Electronically


Actual DV and Disposition Are Reviewed


Settlement is Authorized Electronically


Settlement is Confirmed Electronically

Recent DevelopmentsRecent Developments

2009 Project & Budget Developed2009 Project & Budget Developed ITSC to approve the June 1 ITSC to approve the June 1

implementationimplementation Require the shop locations, shop Require the shop locations, shop

names and delivering carrier for names and delivering carrier for all dispositions all dispositions

Training optionsTraining options

Changes to Car Hire & Changes to Car Hire & LCSLCS Elimination of Car Hire Rule 7 & 8Elimination of Car Hire Rule 7 & 8 New LCS Messages to stop & start New LCS Messages to stop & start

car hirecar hire June 1st 2009 implementationJune 1st 2009 implementation

Make Sure You Are Make Sure You Are ReadyReady

Questions?Questions?


damaged and defective car tracking system - update dale cassels - csx acacso november 12, 2008

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