dam requirements checklist - digital asset management...
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Datasheet | DAM Requirements
1webdam.com | [email protected] | ©2018 Webdam
DAM Requirements Checklist
DAM Requirements for: Prepared by: Date:
High-Level Functional Requirements
Easy & secure anytime, anywhere access
Native mobile app
Access controls with roles & permissions
Secure user login
Streamlined auto user registration & authentication
Easy-to-customize branded login page
Out-of-the-box accessibility from the web – no customization or IT required
Download requests & routing
Batch download requests
Download rules based on metadata, groups or download form responses
Intuitively designed interface, functionality & end-user experience
Recognized for leading end-user experience in the DAM industry
PC & Mac compatible
All major browsers supported
In-line editing in fields
Infinite scrolling
End-User Experience
Large previewing capabilities & multiple options
Designed for instinctive interaction to enable fast adoption & ease-of-use
Access Features
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Localized platform to conform to users’ language preference
Datasheet | DAM Requirements
2webdam.com | [email protected] | ©2018 Webdam
100% cloud platform
100% multi-tenant
100% Amazon S3 & EC2
Redundant with RAID 5/10 & clustering for fault tolerance
Content mirrored to redundant top-tier data centers
Distributed servers for global performance
IT independent
REST API, not SOAP
Advanced search
Intelligent faceted search
Search filters
In-document search
Keyword management
Hierarchical keyword support
Taxonomy builder
Custom metadata fields
Platform Architecture
Search Features
Passed top-tier enterprise security evaluations by industry leaders
Access permissions – role based, group based & folder based
Batch edit permissions
Session management
Enterprise-grade network protection (state-of-the-art firewalls, IDS, monitoring)
SAS70 Type II, OWASP Top 10, PCI Compliance
Single Sign-On (SAML 2.0, LDAP, Active Directory, Shibboleth, etc.)
Encryption at rest (assets encrypted using 256-bit AES)
Enterprise-grade top-tier physical & environmental protection
Enterprise-Grade Security Features
Required metadata
Suggested keywords
Datasheet | DAM Requirements
3webdam.com | [email protected] | ©2018 Webdam
Create lightboxes
Access control for lightboxes
Commenting across lightboxes
Commenting across assets
Configurable real-time alerts
Configurable real-time email notifications
Approval requests for assets
Relate assets to each other
Control who has access & who can see what
Configurable creative briefs
Automated multi-tier approvals
Proofing & direct markup capabilities
Calendaring
Creative tool integration (Adobe InDesign, Photoshop, Illustrator)
Automated workflow (auto publish/send to DAM)
Checklists
Mobile access & functionality
Frame-by-frame video markup
Create and review nearly any file format
Notifications, alerts & reminders
Embeddable request forms
Add keywords that carry over to final asset
Unique project & task IDs
Commenting & collaboration tools
Collaboration Features
Creative Workflow Features
Custom statuses
Datasheet | DAM Requirements
4webdam.com | [email protected] | ©2018 Webdam
Video transcoding
Customizable & standardized transcoding presets
Video conversion
Self-detecting smart video player for optimized video play across all devices
HD-supported viewing
Video Features
Direct links & download links
Share a collection or lightbox
Secure file transfer
Download pickup page (include custom download invite availability)
Batch file conversions
Sharing Features
Streamlined publishing across social channels like Twitter, Facebook & YouTube
Web property publishing of assets (including videos)
Third-party database & app publishing
Automatically update versions simultaneously across multiple web properties
Publish assets & metadata, including custom fields
Embed a series of assets to display in a slider view
Publishing Features
Embeddable thumbnails and download links
Datasheet | DAM Requirements
5webdam.com | [email protected] | ©2018 Webdam
Brand portal for global distribution, access & management of branded assets
Brand portal can be configured to organization’s look & feel
Deploy & enforce brand guidelines
Custom pages, CMS capabilities in brand portal
Easy-to-customize branded login page
Dynamic templates for customizing assets while ensuring brand consistency
Click-on agreements upon downloading assets
Configurable watermarking capabilities
Automatic version control & alerts to ensure latest versions are always used
Interactive analytics
Upload tracker
Download tracker
Dynamic user dashboard
DAM usage reports
Metadata exporter
Brand Management Features
Analytics & Reporting Features
REST API, not SOAP
Internal authentication systems (SSO such as LDAP, Okta, Active Directory, Shibboleth, etc.)
E-commerce integration
Workfront integration
Box & Dropbox integrations
Wordpress & Drupal integrations
Extensibility (Integrations)
Scheduling asset publish date to brand portal
Comment & like assets in brand portal to encourage communication
Custom reports
Audit logs
Engagement summary (likes, views, dowloads, comments)
Adobe InDesign, Photoshop & Illustrator integrations
CMS integrations
Shutterstock integration
Create brand portals for different brands/users linked to a central repository
Create multiple pages within a brand portal with customizable navigation structure
Submit workflow requests from a brand portal
Event notifications to trigger actions in other applications
Datasheet | DAM Requirements
6webdam.com | [email protected] | ©2018 Webdam
Supports all major file formats, including video & audio
Custom metadata fields, such as asset ratings, favorites, descriptions, etc.
Supports IPTC, EXIF & XMP metadata
Upload via FTP
Batch edit metadata
Controlled vocabulary
Metadata permissions
Asset change history & version control
Archiving via Amazon Glacier
Significant customer base with recognizable company names
No layoffs in company’s history
Fastest growth rate in industry
Cash-flow positive organization
High-Level Features
Company Stability
Leading customer retention in the DAM industry year over year
Online support community
Online video trainings, forum & user community
Online feature requests & voting
Customizable one-on-one & group trainings
Phone support
Bulk data migration, cleanup & intake
Email support
Professional services
Company Requirement
Customer loyalty rewards
Customer Support
Get More Info
To learn more about what Webdam can do for your business, email us at [email protected].