2/26/2013

1

DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA

February 26, 2013

REPORTS/RECOMMENDATIONS/REQUESTS PAGE NOS. 1. Approval of the Workforce Investment Act (Grant Plan)

for Fiscal Years 2013-2018 ................................................................................................ 4

2. COUNTY JUDGE

Employee of the Month Award Winners .................................................................. 5-6 3. HEALTH & HUMAN SERVICES

a) FY2013-2014 Department of State Health Services Housing Opportunities for Persons with AIDS Grant .............................................. 7-19

(COURT ORDER ON FORMAL AGENDA)

b) Amendment to the Texas Department of State Health Services Contract No. 2013-041066-012B, Public Health Emergency (PHEP) Rebrief ............................................................................................ 20-25

(COURT ORDER ON FORMAL AGENDA)

c) Renewal Lease Agreement with Marcer Investments, LLC and Dallas County Health and Human Services ............................................ 26-29

4. COUNTY CLERK/DISTRICT CLERK Lease of Scanning Equipment and Purchase of Zebra Printers for Civil County & District Courts ........................................................................... 30-32

(COURT ORDER ON FORMAL AGENDA)

5. TAX ASSESSOR/COLLECTOR Annual Write-off of Uncollectible Property Tax Receivables .................................. 33

2/26/2013

2

6. HUMAN RESOURCES

a) New Policy – Inclusion of Policy Language Related to Interns ............... 34-35 b) Request to Purchase Hay Paynet Survey Tool............................................ 36-38 c) PEBC Account Based Health Plans-Health Savings Accounts (HSA) ..... 39-47

7. INFORMATION TECHNOLOGY

a) Extending of Funding for Personal Services Contract – Brian Stair ........ 48-49 b) Sypherlink’s Contract – Amendment No. 1 for Phase 2 DCIM Agency Spoke Implementation .................................................................. 50-68

8. PUBLIC WORKS

a) Consent to Offer by Crackpot Realty, LLC to Purchase Tax Foreclosed Property at 1113 Mill River Drive, Garland, Texas ............ 69-73 b) Consent to Offer by Habitat for Humanity to Purchase Tax Foreclosed Property at 212 Southwood Drive, Garland, Texas ............. 74-77 c) Consent to Offer by Dr. Robert Milstein to Purchase Tax Foreclosed Property at 5706 Marina Drive, Garland, Texas................... 78-82

d) Miller Road MCIP Project 27501 Garland East City Limits to Rowlett West City Limits Supplemental Agreement to the Master Agreement Governing Major Capital Transportation Improvement Projects ....... 83-106

9. COMMISSIONERS COURT ADMINISTRATION

a) Economic Development and License Agreement with Letot and Funding Agreement with Dallas Foundation...................................................... 107-109

(COURT ORDER ON FORMAL AGENDA) b) Intergovernmental Relations Service Agreement with the Conference of Urban Counties .............................................................. 110-111

(COURT ORDER ON FORMAL AGENDA)

2/26/2013

3

10. BUDGET

a) Conference/Travel/Training Requests .................................................... 112-115 b) Sheriff’s Office Request to Apply for Edward Byrne Memorial Justice Assistance Grant Funding for Surveillance Cameras ........... 116-117 c) Sheriff – Full Time Bail Bond Investigator ................................................ 118-119

11. INFORMATION ....................................................................................................... N/A Jail Population Report Office of Budget & Evaluation-Reserve Balance Report–February 20, 2013 Constable, Precinct 3 – 2012 Racial Profiling Report IT Services-CIO’s Progress Forward Report Purchasing-Annual Contract Extension Health & Human Services – HHS Updates

12. Miscellaneous, Miscellaneous Equipment, and Telecommunications Requests ......................................................................... 120-124 13. PUBLIC COMMENTS Speakers ...................................................................................................................... N/A

DATES TO REMEMBER

Legislative Briefing – Friday, March 1, 2013 @ 9:00 a.m.

No Commissioners Court Meeting – March 12, 2013

4

Authorization of Workforce Investment Act (Grant Plan) Fiscal Years 2013-2018

Board plans for the Workforce Investment Act grant are due to the Texas Workforce Commission on April 1 ,2013. The plan describes the Board's strategic vision, economic and workforce analyses, and services to target populations.

The Dallas County Local Workforce Development Board, d.b.a. Workforce Solutions Greater Dallas, is the premiere workforce planning and development agency in Texas. The Board ensures the development and implementation of a system of services that complements economic development- as a resource for employers to access employees they need, and training individuals to be successfully employed.

The Board manages approximately $80 million dollars in workforce development funds. These funds provide a broad range of prOgrams to address local workforce issues with business-directed objectives including job training, workplace education, child care and educational initiatives.

In fiscal years 2013 - 2018, Workforce Solutions Greater Dallas will address critical issues affecting Dallas County: Ocreating employment opportunities for the hard to serve populations, €I providing opportunities to workers to sustain employment, @building a workforce pipeline of needed workers, re­employing dislocated workers, Gsupporting economic development opportunities with a skilled workforce, and 0strengthening the overall effectiveness of workforce services through regional partnerships and effective approaches to address these and other workforce issues.

In the upcoming year, the Board will focus on training initiatives and employment activities that target lli high growth/high demand growth sectors within the Greater Dallas Area. These activities will ensure that Greater Dallas Area remains competitive by attracting new businesses and building/sustaining the existing employment base. Workforce Solutions Greater Dallas has historically worked with leading industries and employers in Dallas County and the

surrounding counties, we propose to build on the successes and expand the 'Investments to a broader range of employers that will promote economic growth.

The Board continues to work regionally with local employers, city and county government, community organizations, colleges and universities, ISDs, other education providers and neighboring Boards, Workforce Solutions for Tarrant County and North Central Texas. The Board coordinates employer services offering Rapid Response, Employer-focused Summits, Job Fairs, and other activities. Workforce Solutions Greater Dallas will continue to partner regionally to deliver high quality services to residents of Dallas County and the North Texas region.

Serving Greater Dallas, workforce development services include a seamless delivery of services available to job seekers and employers with specialized services available based on need and availability of funds. Program activities include:

· Work experience-opportunities to under-skilled job seekers. This experience will provide the necessary skills that meet job seekers' needs of long-term self­sufficiency wage.

· Training scholarships (shari and long lerm}-continues to explore new training opportunities to ensure job seekers are trained for jobs in demand within the Dallas community. Public comments were accepted from November 14't - December 15th , 2012 and incorporated within the Plan.

· Workshops-specialized workshops and assessments are offered to job seekers in efforts to quickly transition into a career.

Dallas County Employee Recognition Program

February 2013

Auditor Juana Alvarez

Health/Human Services Daniel Araiza

Health/Human Services Brayen Mathai

Human Resources Paquela Holt

Juvenile Dr. Leilani Hinton

Operations Ricky Oliver

Operations Newell Blakemore

Public Works Jack Hedge

Sheriff Daniel Simon

Sheriff Michael Raley

Sheriff Capt. Don Rowe

SWIFS Crime Lab Alexander Nham

Tax Office Lorie Phillips

Truancy Court Tiffany Benton

County Clerk Elizabeth Allen

County Clerk Rhonda P. Lamb

County Clerk Benjamin White

,~TY 0... D II C

BB\ ~ "f a as ounty r.· r;J: ~ Health and Human Services '> ... . ,P Grants Management

<'frt; 01'''''''

Zachary Thompson Director

TO: COMMISSIONERS COURT

FROM: ZACHARY THOMPSON

DATE: FEBRUARY 26,2013

7

SUBJECT: JUSTIFICATION FOR SAME DAY BRIEFING AND COURT ORDER

The FY 2013-2014 DSHS HOPWA application was received on February 24, 2013, with a due date of February 28,2013. Due to these timeframes, there is a need for a same day briefing and court order. The same day briefing and court order will enable DCHHS to quickly execute the contract with providers to ensure sustainability for program services supported by this grant.

Attachment c: Darryl Martin, Court Administrator

2377 N. Stemmons Freeway Dallas, Texas 75207-2710

Suite 200. LB-16 Office (214) 819-1849 FAX (214) 819-6023

8

DALLAS COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION

TO:

FROM:

DATE:

ZACHARV THOMPSON, M.A. OIRECTOR

COMMISSIONERS COURT

ZACHARY THOMPSON, DIRECTOR

FEBRUARY 26, 2013

SUBJECT: FY 2013-2014 DEPARTMENT OF STATE HEALTH SERVICES HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS GRANT

Court Order on Formal Agenda

Backgronnd ofIssne The Dallas County Judge is the grantee and legal recipient ofthe Department of State Health Services (DSHS) Housing Opportunities for Persons with AIDS grant (HOPWA). Dallas County Health and Human Services (DCHHS) is designated to serve as the Administrative Agency for DSHS HOPW A funds. In accordance with the provisions of the DSHS, the Administrative Agency is responsible for completing the DSHS HOPW A renewal grant application, which is a continuing and non-competing application, and submitting it to the DSHS. This renewal packet was received from DSHS on February 14,2013, with an award of $58,720, to serve the counties of Cooke, Fannin, Grayson, and Navarro.

Fiscal 1m pact There is no fiscal impact on Dallas County.

Operational Impact DCHHS will be responsible for administering all funds received under the FY 2013-2014 DSHS HOPWA grant.

Legal 1m pact The Dallas County Commissioners Court must approve the submission of the FY 2013-2014 DSHS HOPW A application.

Strategic Plan Compliance Recommendations included in this briefing are consistent with the Dallas County Strategic Plan. Vision 2: Dallas County is a healthy community. The DCHHS is the designated Administrative Agency for the Housing Opportunities for Persons with AIDS (HOPWA) granL The FY 2013-2014 DSHS HOPWA grant directly supports a regional indigent medical and mental health care network for those impacted by HIV / AIDS by providing stable and affordable housing for persons living with HIV / AIDS.

Recommendation It is recommended that the Dallas County Commissioners Court approve the submission ofthe FY 2013-2014 DSHS HOPW A grant application as reflected in the attachment.

1"'""",,"1' /" "<

""./ ./ ,..,.-r.'" ,1',.' " 5",/ /:/ '\ 'i""' RECOMMENDED BY: ___ -,J'·J;tA .• 1"-r/--~·~"i~,J /-"-~~

1/ Zachart Thom~on, Director

Attachment C: Darryl Martin, Court Administrator

Virginia Porter, County Auditor

2377 N Stemmons Freeway, Suite 600, Dallas Texas 75207-2710 (214) 819-2100 e Fax (214) 819-6022. dal/ascounty.org

9 Department of State Health Services

fORM A: fACE PAGE Proposal for Financial Assistal1Ce [RFP Number]

This form requests basic information about the respondent and project including the signature of the authorized representative The face page is the cover paqe of the proposal and must be completed in its entiretv

f--- --

RESPONDENT INFORMATION 1) LEGAL BUSINESS NAME: Dallas County Health and Human Services - --

2) MAILING Address Information (include mailing address, street, city, county, state and 9-digit zip code)'. Check if address change 0 2377 N. Stemmons Freeway, Suite 200, LB 16, Dallas, TX 75207-2710

- -3) PAYEE Name and Mailing Address, including 9-digit zip code (if different from above): Check if address change 0

Dallas County

'I 407 Records Building, Dallas, TX 75202

- - - --- --4) DUNS Number (9-digit) required if receiving federal funds: 0731285970000

-5) Federal Tax 10 No. (9-digit), State of Texas Comptroller Vendor 10 NurnlJer (14-digit) or 75-6000905 Social Security Number (9-digit): *The respondent acknowledges, understands and agrees that the respondent's choice PlJ use a social security number as the vendor identification number for the contract, may result in the social security number being made public via state open recordls requests.

-6) TYPE OF ENTITY (check all that apply): o City o Nonprofit Organization' o Individual

~ County o For Profit Organization' o Federally Qualified Health Centers o Other Political Subdivision o HUB Certified o State Controlled Institution of Higher Learning

o State Agency o Community-Based Organization o Hospital

o Indian Tribe o Minority Organization o Private o Faith Based (Nonprofit Org) o Other (specify):

'If incorporated, provide Wdigit charter number assigned by Secretary of Staf£.-

7) P-ROPOSED BUDGET PERIOD: Start Date: 02/01/2013 End Date: 01/31/2014

8) COUNTIES SERVED BY PROJECT: Cooke, Fannin, Grayson, Navarro

9) AMOUNT OF FUNDING REQUESTED: $58,720 11) PROJECT CONTACT PERSON

10) PROJECTED EXPENDITURES Name: Karin Petties Does respondent's projected federal expenditures exceed $500,000, Phone: 214-819-1841

Fax: , or its projected state expenditures exceed $500,000, for respondent's 214-819-6023 current fiscal year (excluding amount requested in line 9 above)?" Email:

HIVGrants@dallascounty_org

Yes r:g] No D 12) FINANCIAL OFFICER ,

, Name: Virginia Porter "Projecled expenditures should include anticipaled expenditures under all Phone: 214-653-6472 federal granls including 'pass Ihrough' federal funds from all slale agencies, Fax: or al/ anlicipaled expenddures under slale grants, as applicable_

Email: 214-653-7286 : ve°rter@dallascountl·or£j

The facts affirmed by me in this proposal are truth-fu'l and I"-warrant the respondent'-is in compliance with the assurances and certlfications contained in 1,

APPENDIX B: DSHS Assurances and Certifications. I understand the truthfulness of the facts affirmed herein and the continuing compliance with these requirements are conditions precedent to the award of a contract. This document has ween duly authorized by the goveming body of the respondent and I (the ' person signing below) am authorized to represent the respondent.

--Cl

-13) AUTHORIZED REPRESENTATIVE Check if change 14) SIGNATURE OF AUTHORIZED-REPRESENTATIVE

Name: Zachary Thompson -Title: Director 15) DATE Phone: 214-819-2101 02-26-2013 Fax: 214-819-6023 Email: Hiv_grants@dallascQUnty_org

1 0

FORM B: CONTACT PERSON INFORMATION

legal Name of Applicant: Dallas Cou_nty Health and Human_ Services

This form provides information about the appropriate program contacts in the applicants organization. If any of the following information changes during the term of the contract, please notify the Contract Manager and the HIV Care Services Group,

F'" - -_.--

Executive Director: Zachary Thompson Mailing Address (incL street, city, county, state, & zip):

Title: Director _2377 N. Stemmons FreeINay, Suite 600

Phone: 214-819-2101 Ext Dallas, TX 75207-2710 ----

Fax: 214-819-6023 ---

E,mail: 11 iv .l;lrants(&da Ila§!'ou nly. org ---

Project Contact: Karin Petties Mailing Address (incL street, city, county, state, & zip):

Title: Assistant Director Grants 2377 N. Stem mons Freeway, Suite 200, LB 16

Phone: 214-819-1841 Ext Dallas, TX 75207-2710

Fax: 214-819-6023 E,mail: hi]Lg[,mt'>@.dail?scou)1ty.org

Financial Reporting Contact: Virginia Porter Mailing Address (incL street, city, county, state, & zip):

Title: Dallas County Auditor 407 Records Building

Phone: 214-653-6472 Ext. Dallas, TX 75202

Fax: 214-653-7286

E-mail: vQoJt~illlascount:L9rl1

Data Reporting Contact: Thomas Reed Mailing Address (incl. street, city, county, state, & zip}: i Title: Data Analyst 2377 N. Stem mons Freeway, Suite 200, LB 16

Phone: 214-819-2094 Ext Dallas, TX 75207-2710

Fax: 214-619-6023

E-mail: lreed.@dallascount~.org

Clinical Services Contact: Brenda Dennis Mailing Address (incl. street, city, county, state, & zip),:

Title: Quality Assurance Administrator - MEldical 2377 N. Stem mons Freeway, Suite 200, LB 16

Phone: 214-819-1851 Ext. Dallas, TX 75207-2710 ~ - . ~~

Fax: 214-819-6023

E-mail: Brenda.dennis@dallascounty.org ~-~

-

I Board Chairperson: N/A Mailing Address (ineL street, city, county, state, & zip): .~

Title: --Phone: Ext.

Fax:

II E-mail:

i

I -

i

i

-

1 1

HOPWA PROJECT SPONSOR DATA SHEET '"",,,,,,rw 1~ 3 hi) 4[

INSTRUCTIONS: The AA completes the Project Sponsor Data sheet on each HOPW A Project Sponsor and submits to DSHS no later than February 1 of each HOPWA project year and as changes in Project Sponsors and contract or budget amounts occur, via the reporting mailbox at IEy.:;tdL"PQt:l:JQ~@A§h,s_,"11!J[",-10",Jll-

I Administrative Agency Date Submitted Revision: I Dallas Conoty Health and Human Services 02-28-2013 DYes [gJ No

-Project Sponsor Agency Name Parent Company Name, if applicable Dallas County Health and Human Services- N/A HOPWA Program Unit

"-

Administrative Agency Employer Identification Number (EIN) or Tax Identification Number (TIN): 75-6000905

Administl"ative Agency North American Industry Administrative Agency DUN &

Central Contractor Classification System (NAICS) Code: Bradstreet Number (DUNs):

Registration: Is the Administrative Agency CCR

921120 073128597 status currently active: [8J Yes 0 No

Name and Title of Contact at Project Sponsor Aj!ency Kristi Dance,_HOPWA Supervisor Email Address

.iu·isti. i!R rR ce@,£Ia a~a ~coU! n 0;:.0 rg --Business Address

2377 N. Stemmons Freeway, Suite 200, LB 16 City, County, State, Zip, 1 Dallas In 175207-2710 Dallas Phone Number (with area codes) 1214-819-2844 Fax Number (with area code)

[214-819-111501 Project Sponsor Employer /175-60009051 Project Sp>onsor DUN & Bradstreet Identification Number (EIN) or Number (DUNs): 073128597 Tax Identification Number (TIN)

Project Sponsor North American 921120 Central Contractor Registration: Is the

Project Sponsor CCR status currently Industry Classification System active: (NAlCS) Code [gJ Yes DNo Congressional District of Business 3rd

, 5t\ 24th

, 26th, 30th, and 32i1d Congressional Districts

Location of Sponsor Congressional District(s) of 6th Congressional District Primary Service Area(s) Zip Coders) of Primary Service See Attachment #1 for DCHHS - HOPWA Program Unit Area(s)

-City(ies) of Primary Service See Attachment #1 for DCHHS - County(i .. s) of Primary Service Area Area(s) HOPWA Program Unit See Attachment #1 for DCHHS

HOPWA Program Unit Method of Payment:

Total HOPWA contract amount for $534 o Unit RatelFee for Service this Organization [gJ Cost R.,imbursement

[] Other, specify Is the sponsor a nonprofit DYes [gJ No organization? If yes, is sponsor faith-based organization? DYes o No

I I If~es, is s}2onsor gr~ssroots organization? DYes ""- 0 No

1 2 I Seiect all that apply to lhe project I sponsor

o Minority Organization I o Minority Provider'

---cc--c----+.J=0 Historically Underutilized Business (HUB) Certified Selection process for project 0 Competitive RFP ==-----------1 sponsor rgJ Sole source o Single Source

Organizationls Website Address I Does your organization maintain a waiting list policy?

DYes rgJ No N/A with STRMU Services

IlYJ)'~J!E$Q.!Ilt!l:&!l: _______ _ ~es, please attach a copy oHhe waiting list policy.

I Assurances: I

I I certify that this subcontractor has not: -_."-~ .. Been suspended by"DSHS or is delinguent on ~ reEa~ment agreement to DSHS;

rgJ . Had a c()~tract terminated by DSHS for cause; "_"" ~ Had a required license or certification revoked that is reguired to ~~ out the tenns of the subcontrac~; and ~ Voluntarily surrendered an)'Iic~nse issued by DSHS within the past three (3) years.

I certi that the following is in place: """" rgJ Subcontract is in writing, developed to be consistent with the DSHS contract, and signed by both Earlies;

.. -rgJ

rgJ rgJ rgJ

Programmatic and fmancial review of subcontractor is conducted in accordance with applicable Office of Management and Budget (OMB) circular; Procedures used to advertise and award these funds meet the minimum standards required by OMB; Subcontractor receives a written report of the results of all monitoring activities conducted' and Appropriate corrective action steps are taken when subcontractor is not in compliance with contract terms.

Activity Amount Budgeted for Project Period

Certifying Official Name & Title: Please see face page certification signature

Date:

Special Note: Please note electronic submission is acceptable offuis form. The signature of Form A: face page certifies to all of the information indicated in the Project Sponsor Data sheet is true and accurate.

I Minority Organization is one whose Board of Directors is made up of 50% racial or ethnic minority members.

2 Minority provider is defined as:

• has documented history of providing service to the targeted racial/ethnic minority community(ies) to be served; and • located in or near the targeted racial/ethnic minority community they are intended to serve; and

• has documented linkages to the targeted racial/ethnic minority populations, so that they can help close the gap in access to services for highly impacted communities of color; and provides services in a manner that is culturally and linguistically appropriate.

3 Includes SuppOliive Services provided in conjunction and not in conjunction with HOPWA housing assistance.

1 3

1 4 HOPWA PROJECT SPONSOR DATA SHEET

1, :3 to INSTRUCTIONS: The AA completes the Project Sponsor Data sheet on each HOPW A Project Sponsor and submits to DSHS no later than February I of each HOPW A project year and as changes in Project Sponsors and contract or budget amounts occur, via the reporting mailbox at L!jY~JQg;portJ",£_b@'1s11!",:;J1IJ~;1;UI~.

I Administrative Agency .--

. Dallas County Health and Human Services Date Submitted 02-28-2013

Revision: DVes I:2J No

I .~--~~~~~-~~~~=-~-=--~~~~~~~~~ Project Sponsor Agency Name Parent Company Name, if applicable Vour Health Clinic NI A

--;------;:---cc---------.--.---.---.---.l--- ---------------------Administrative Agency Employer Identification Number (EIN) or Tax Identification Number (TIN): 75-6000905

Administrative Agency North American Industry Classification System (NAICS) Code:

Administrative Agency DUN & Bradstreet Number (DUNs):

Central Contractor Registration: Is tbe Administrative Agency CCR status currently active: I:2J Ves D No

921120 073128597

Name and Title of Coni act at f-::P:,-r",o.i,,·, e:cc"t S~;p":(o"'n"'s"'0'-r.!CA"'2~'e'-'n'"cv'-----t-"G .. w ... vv"'rn'-'n..,ec.CP'-'a"'l~m=ore, Executive Director

Email Address

Business Address 303 Sunset Blvd.

I Grayson 1 TX 175092 City, County, State, Zip,

Sherman Phone Number (with area codes) 1903-891-19721 Fax Number (with area code)

~~~~--~~--------~~~~._------------~~19~O~3-~89~2~-6~0~931~~~-~~----~ Project Sponsor Employer 175-23957561 Project Sponsor DUN & Bradstreet Identification Number (EIN) or Number (DUNs): 879477875 Tax Identification Number (TIN)

Project Sponsor NOI"th American Industry Classification System (NAICS) Code

Congressional District of Business Location of Sponsor

621498

4th Congressional Districts

Central Contractor Registration: Is the Project Sponsor CCR status currently active: [ZI Ves D No

Congressional District(s) of 4",13'", and 26'h Congressional Districts Primarv Service A"'r"'e"'ai"'ssL,-) ____ f-::_c-_:--_--::::-::--::-: __ -;;-==;:-: _______________ -i Zip Code(s) of Primary Service See Attachment #2 for Vour Health Clinic Area(s)

City(ies) of Primary Service Area(s)

1 5 Select all that apply to the project 0 Minority Organizati01;' sponsor N/A 0 Minority Provider'

i-=--:----c ____ c:--__ -:-____ PrD=f-'H~is=to"-r=icc;'a_:'lly'__'U::cn:;;d;ce"rutilized Business (HUB) Certified Selection pmc.ss for project 0 Competitive RFP sponsor f2J Sole source o Single Source

-,;c:--~~---;---:;-.- ---~:--;c---;;--::---I Does your organization maintain a waiting list poHcy? Organization's Website Address [8J Yes 0

www.c~iikclililk.(l-.rg If yes, please attach a copy oHhe waiting list policy.

_____________ --L Piease see Attachment #3 -_._------- -- .-

Assurances: I certifY that this subcontractor has not: [8J Been suspended by j)SHS or is delinguei1t on a repayrrlent agreement to DSHS; [8J Had a c0.l1.tract terminated by DSHS lor cause; [8J Had a requir~d license or certification revoked that is reguired to carr):' out the tenns oLthe subcontract; and [8J Voluntarily surrendered any license issued by DSHS within II!e past three (3) years. I ce,·ti(y that the following is in (>Iace: [8J [8J

[8J [8J [8J

Subcontract is in writing, developed to be consistent with the DSHS contract, and signed by both parties; Programmatic and financial review of subcontractor is conducted in accordance with applicable Office of Management and Budget 10MB) circular; Procedures used to advertise and award these funds meet the minimum standards required by OMB; Subcontractor receives a written report of the results of all monitoring activities conducted; and Appropriate corrective action steps are taken when subcontractor is not in compliance with contract tenns.

Activity Amount Budgeted for Project Period

Certifying Official Name & Title: Please see face page certification signature.

Date:

--

Special Note: Please note electronic submission is acceptable of this form. The signature of Form A: face page certifies to all of the information indicated in the Project Sponsor Data sheet is true and accurate.

I Minority Organization is one whose Board of Directors is made up of 5'0% racial or ethnic minority members.

2 Minority provider is defined as: ,. has documented history of providing service to the targeted racii.al/ethnic minority community(ies) to be served; and It located in or near the targeted racial/ethnic minority community they are intended to serve; and

& has documented linkages to the targeted racial/ethnic minority populations, so that they can help close the gap in access to services for highly impacted communities of color; and provide'S services in a marmer that is culturally and linguistically appropriate.

3 Includes Supportive Services provided in conjunction and not in conjunction with HOPWA housing assistance.

'\ 6

1 7

Attachment #1 Dallas County Health and Human Services - HOPW A Program

Project Sponsor Data Sheet for 2013-2014

Zip Code(s) ofPrimarv Service Area(s) City{ies) and Couuty(ies) of Primary Service Area{s) 75102 Barry, Navarro Co. 75105 Chatfield, Navarro Co.

.. -75109 Corsicana, Navarro Co. ..

75110 Corsicana, Navarro Co. .

75144 Kerens, Navarro Co. 75151 Corsicana, Navarro Co. 75153 Powell, Navarro Co. 75155 Rice, Navarro Co. ..•

76626 . Blooming Grove, Navarro Co. .

76639 Dawson, Navarro Co. 76641 Frost, Navarro Co. 76679 Purdon, Navarro Co. 76681 Richland Navarro Co.

.. ' .. __ .

•.

..

HOPWA Rcnewal2013·2014

I I

1 8

Attachment #2 Your Health Clinic

Project Sponsor Data Sheet for 2013-2014

Zip Coders) of Primal)' Service ,\rea(s) City(ies) and County(ies) of Primary Service Area(s) 75020 Denison, Grai:son Co. 75021 Denison, Grayson Co.

~ 75058 Gunter, Grayson Co. ...

75076 Pottsboro, Grayson Co. 75090 Sherman, Grayson Co. •.. .. .

~1 . Sherman, Grayson Co. .

75092 Sherman, Grai:son Co. .. ...

75414 Bells, Grayson Co. 75459 Howe, Grai:son Co. I .

75489 Tom Bean, Grayson Co:. .. -

75491 Whitewright, Grayson Co, "-75495 Van Alstyne, Grayson Co ..

76233 Collinsville, Grayson Co. 76245 Gordonville, Grayson Co. 76264 Sadler, Grayson Co. 76268 Southmayd, Grayson Co. 76271 Tioga, Grayson Co. 76273 Whitesboro, Grayson Co. 75413 Bailey, Fannin Co. 75418 Bonl1am, Fannin Co. 75438 Dodd City, Fannin Co. 75439 Ector, Fannin Co. 75443 Gober, Fam1in Co. 75446 Honey Grove, Fannin Co. 75447 Ivanhoe, Fannin Co. 75449 Ladonia, Fannin Co. 75452 Leonard, Fam1in Co. 75475 Randolph, Fam1in Co. 75476 Ravenna, Fannin Co. 75479 Savoy, Fam1in Co. 75488 Telephone, Fannin Co .. 75490 Trenton, Fannin Co.

.'~ ",. __ .

75492 Windom, Fannin Co. .. 76238 Era, Cooke Co. 76240 Gainesville, Cooke Co. ..

.-~ 76241 Gainesville, Cooke Co. 76250 .. Lindsai:, Cooke Co. ... .. I 76252 Jvluenster, Cooke Co. . --76253 Mi:ra, Cooke Co. 76263 Rosston, Cooke Co. 76272 Valley View, Cooke Co.

HOPWA 2013·2014

WAIT LISTS

1 9

ATTACHMENT #3 YOUR HEALTH CLINIC

POLICY FOR WAIT LISTS

It is the policy of Your Health Clinic (YHC) to assist mV/AIDS clients of Grayson, Cooke and Fannin Counties with long-term rental assistance (TBRA) with funding from the HOPWA grant. At the time that funds or spaces are not available, a waiting list will go into effect. This waiting list policy will be as follows:

First Come, First Served: YHC's DSHS HOPWA wait list for the above listed counties is to be maintained on a first come, first served basis. The wait list will reflect the name and date of each eligible applicant as they are added onto the wait list. All eligible applicants on the waiting list will complete a HOPWA application that will reflect the client's name and the date when this client was placed on the HOPWA waiting list.

Additions to the Wait List: Only eligible persons residing in Grayson, Cooke and Fannin County area will be added to the wait list.

Open Waiting List: The waiting list will not be closed unless it is determined by YHC's HOPWA case manager and the Executive Director that to keep the list open wonld create false hope dne to the extreme length of the list and the unforeseeable amount of time to receive assistance. It will also be the determination of the HOPW A case manager and the Execntive Director when the waiting list will re-open.

Up-to-Date Contact Information and Filling Vacancies: It will be the client's responsibility to keep the agency informed of any changes in their contact nnmbers and address. This can be accomplished either by phone or in writing. The agency will have no obligation to locate the eligible client on the wait list if that client has not provided up-to-date contact information. The agency will contact the client when an opening occurs to arrange an appointment to complete the process for rental assistance. The client will have fourteen (14) days to respond. Documentation of attempted contacts will be maintained in the client's file. If the eligible client has not responded within the time permitted, a second and final attempt to contact the client will be made, with an additional fourteen (14) days to respond. If the eligible client does not respond in the required time, that client will be deleted from the wait list. The next eligible client on the wait list will be contacted.

This policy is only for tenant based rental assistance. The agency's short-term rental assistance does not/will not have a waiting list.

FY 2013-1024 DSHS HOPWA

20

DALLAS COUNTY ')":11 "(' I' l"c'fY l n~ ._I""h) (, Id

DEPARTMENT OF HEALTH AND HUMAN SER~I~E'S:, ... RS courn Administration

ZACHARY S. THOMPSON DIRECTOR

MEMORANDUM

TO: COMMISSIONERS COURT

FROM: Zachary Thompson, Director

DATE: February 26,2013

13 fEB 20 Pfi 2: 51

SUBJECT: RATIONALE FOR SAME DAY BRIEFING AND COURT ORDER (RE-BRIEF)

The Public Health Emergency Preparedness, Contract #2013-041 066-0128, was briefed and court ordered on February 19, 2013, DCHHS is requesting that the document be re­briefed and court ordered on the same day, because the vector control service agreement was inadvertently left off the court order.

2377 N.Stemmons Freeway Suite 644 - LB 12

Dallas, Texas 75207-2710 Office (214) 819-2100 FAX (214) 819-2101

21 DALLAS COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES HEALTH DIVISION

ZACHARY S. THOMPSON DIRECTOR

MEMORANDUM

TO: COMMISSIONERS COURT

FROM: Zachary Thompson, Director

DATE: February 26, 2013

SUBJECT: AMENDMENT TO THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES, CONTRACT NO. 2013· 041066·012B, PUBLIC HEALTH EMERGENCY PREPAREDNESS (PHEP) (RE-BRIEF)

BACKGROUND

An amendmentto the Department of State Health Services (DSHS) Contract No. 2013-041 066, Attachment#012B, Public Health Emergency Preparedness (PHEP) has been received from DSHS. The term of this contract amendment is September 1, 2012 through August 31,2013.

OPERATIONAL IMPACT

Attachment #012A, adds one (1) Bilingual Health Educator, grade 12, and one (1) Administrative Assistant, grade 10. It also funds the Assistant Director, Epidemiology Program Planner and the existing Bilingual Health Educator for six (6) months, cost shares the Chief Epidemiologist for seven (7) months @ $20,000 with the RLSS grant after fully funding the position for the first five (5) months, and purchases equipment

LEGAL IMPACT

The County Judge is required to sign the contract after approval by the Commissioners Court.

FISCAL IMPACT

This amendment reallocates funds by deleting $211,032 from the categories of salaries and fringe benefits and $10,462 from the category of other, while adding $39,329 to the category of equipment for the purchase of four (4) Dell R620 Power Edge Servers, and one (1) Panasonic Toughbook 8000 Kits which consist of four (4) laptops, four (4) vehicle mounting systems, four (4) 12V 100 Watt Power Inverters, and four (4) SprayVision GPS Receiver and Spray Monitors, $128,669 to the category of supplies, and $53,496 to the category of contractual for a media ad campaign to be named and a Vector Control Service Agreement. There is no discretionary County match required for this grant.

STRATEGIC PLAN COMPLIANCE

Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dal/as County is a healthy community.

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners Court approves the Texas Department of State Health Services Contract No. 2013·041 066·012B, Public Health Emergency Preparedness (PHEP), and authorizes the County Judge to sign the contract and all related documents on behalf of Dallas County.

Recommended by: <~ ~';!)";-\...-I 7zac TI1OITlOI{Director

c: Darryl Martin, Court Administrator Virginia Porter, County Auditor

2317 N. Stemmons Freeway Suite 600· LB 12

Dallas, Texas 75207-2710 Office (214) 819-210€l FAX (214) 819-6012

22

DEPARTMENT OF STATE HEALTH SERVICES

Amendment To

The Department of State Health Services (DSHS) and DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENT (Contractor) agree to amend the Program Attachment #012A (Program Attachment) to Contract #2013-041066 (Contract) in accordance with this Amendment No. 012B: Public Health Emergency Preparedness (PHEP, effective 02/05/2013.

The purpose of this Amendment is to move funds from Personnel, Fringe, and Other budget categories into Equipment, Contractual, and Supplies budget categories.

Therefore, DSHS and Contractor agree as follows:

The Program Attachment number is revised as follows:

PROGRAM ATTACHMENT NO.-MM- 0128

The Categorical bndget and Equipment list are revised as attached.

Page - 1 of2

23

All other terms and conditions not hereby amended are to remain in full force and effect. In the event of a conflict between the terms of this contract and the terms of this Amendment, this Amendment shall control.

Department of State Health Services

Signature of Authorized Official

Date: ________________ _

David L. Lakey, M.D.

Commissioner

1100 WEST 49TH STREET AUSTIN, TEXAS 78756

512.458.7375

david.lakey@dshs.state.tx.us

Contractor

Signature of Authorized Official

Date: -"F--,e"b",r"-u""a,,rc.ly,-,2~6L' --'2'::0"-1""'3 _____ _

Name: ~Z~a~c~h~a~r~yL_T~h~o~m~p~s~o~n~ ______ _

Title: --=D..:i..:r:..:e:.:c::.t=o:::r __________ _

Address: 2377 N, Stemmons Frwy" #600

Dallas, Tx. 75207

Phone: _.=:2.=1.:=4.L1-"8:.=1,,,9~--,,2o.=lo::0!C0,--_____ _

Email: zthompson@dallascounty.org

BY:

Clay Lewis Jenkins, County Judge

Page - 20[2

24

DEPARTMENT OF STATE HEALTH SERVICES

EQUIPMENT LIST CHANGE REQUEST

1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199

DSHS PROGRAM: Public Health Emergency Preparedness (PHEP) CONTRACTOR: DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENT CONTRACT TERM: 09/01/2012 THRU: 08/31/2013 BUDGET PERIOD: 09/01/2012 THRU: 08/31/2013 CONTRACT NO: 2013-041066 CHG: 0128

PREVIOUS EQUIPMENT LIST

c'li~!11~c'; :igq~rpmflij~1t}li,sPliPliqll» ...•. ......... .....•.•.. •••.. ·qniil;·

Design Jet Latex 61" Printer W/Di9~it~a~1 M~e~d~ia_-+ __ ~ ___ ~~I$$20 .. ,485.00 $20,485.00 Sample Kit and Ink Cartidges and ins",ta",lIa",ti",on,,-. -f.-..- --~-I-c-.---.---I-c-------I

1-----+---- $ ._--

1

. $ $ 1$ $

NEW EQUIPMENT LIST

lteqll( . 'l,gg!1iPI)'\C;l!lll;!esC(\p!ifln . U!ll!s 'l!IlI!~qst ". Total

1 I Dell Server Power Edge R620 4 $7,560.00 $30,240.00

2 ' Design Jet Latex 61" Printer wlDigital Media 1 $17,790.00 $17,790.00 Sample Kit and Ink Cartldges and installation.

-'--' Panasonic Toughbook 8000 Kits (laptops,

3 vehicle mounting system, power Inverter, GPS 1 $11,784.00 $11,784.00 receiver and m.onitor)

.. -

i $ $

25

DEPARTMENT OF STATE HEALTH SERVICES

1100 WEST 49TH STREET AUSTIN, TEXAS 78756·3199

CATEGORICAL BUDGET CHANGE REQUEST DSHS PROGRAM: Public Health Emergency Preparedness (PHEP) CONTRATOR: DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENT CONTRACT NO: 2013-041066 CONTRACT TERM: 09/01/2012 THRU: 08/31/2013 BUDGET PERIOD: 09/01/2012 THRU: 08/31/2013 CHG: 0126

,DIRECT CO.ST(Ol;lJJ;:C'T CLASS CATEGORIES) < .

Curr~nt Approved Budget (A) Revised Budget (B)

Personnel $1,197,783.00 $1,025,361.00

Fringe Benefits $401,254.00 $362,644.00

Travel $27,923.00 $27,923.00

Equipment $20,485.00 $59,814.00

Supplies $29,950.00 $158,619.00

Contractual $225,539.00 $279,035.00

Other $122,403.00 $111,941.00

Total Direct Charges $2,025,337.00 $2,025,337.00

..... ". '.' . Chang!, Requested

$(172.422.00) $(38,610.00) $0,00

$39,329.00 $128,669.00 $53,496.00 $(10,462.00) $0.00

4~DtRecf-;~~ ...•.....•.... ' .. . . ........ . .............. " .' . .' . •...... · .. ··.·1;;'..; Base ($) $0.00 $0.00 $0.00 Rate (%) 0.00% 0.00% 0.00%

Indirect Total $202.534.00 $202,534.00 $0.00

'PR$GRA6?jINC(;)ME .<' . . ..•...... . ..j" .-

Program Income $0.00 $0.00 $0.00 Other Match $202,534.00 $202,534.00 $0.00 Income Total $202,534.00 $202,534.00 $0.00

'c,llIl1mslRe-STRlctIONS . .... ' '.' .' .. '. ..... ...... . . Advance Limit $0.00 $0.00 $0.00

Restricted Budget $0.00 $0.00 $0.00

S('!M'M~R~ .

Cost Total $2,227,871.00 $2,227,871.00 $0.00 Performing Agency Share $202,534.00 $202,534.00 $0.00 Receiving Agency Share $2,025,337.00 $2,025,337.00 $0.00

Total Reimbursements Limit $2,025,337.00 $2,025,337.00 $0.00

JUSTIFICATI9~

This amendment is to move funds from Personnel and into Equipment, Contractual, Supplies, and Other.

Financial status reports are due: 12/31/2012,03/29/2013,07/30/2013,10/30/2013

~

.' ................

. ......

.?

26

DALLAS COUNTY DEPARTMENT OF HEALTH AND HUMAN SERV~~E~;t:;}~9~,l'IcTo\'n ADMINISTRATION eOI'II'1i:,:·,' ::.'\'), vi

Zachary S. Thompson 13 FEB 20 Pi1 2: 50 Director

MEMORANDUM

TO: COMMISSIONERS COURT

FROM: Zachary Thompson, Director

DATE: February 26,2013

SUBJECT: RENEWAL LEASE AGREEMENT WITH MARCER INVESTMENTS, LLC" AND DALLAS COUNTY HEALTH AND HUMAN SERVICES

BACKGROUND

The Texas Department of State Health Services approved Dallas County Health and Human Services to enter into an Agreement with Marcer Investments, LLC. The Agreement allows Dallas County to continue providing immunizations to citizens, previously covered by the City of Dallas. The term of the renewal is April 1, 2013 through August 31, 2013.

OPERATIONAL IMPACT

There is no operational impact to Dallas County.

LEGAL IMPACT

The County Judge is required to sign the contract after approval by the Commissioners Court. The District Attorney's Office, Civil Section has reviewed and modified the contract content and the contract has been approved as to form.

FINANCIAL IMPACT

This monthly rent at Marcer Office Building, 1113 E. Jefferson Blvd., Ste. 200, Dallas, Texas 75203 will be $5,631.25 per month. For the leasing of 2,650 square feet of building space, payable by the 1" of each month. County also agrees to pay for the utilities (electrical, natural gas, telephone services, etc). There is no financial impact to Dallas County. The Department of State Health Services Immunization Branch Locals is providing funding.

STRATEGIC PLAN COMPLIANCE

Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community.

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners Court does hereby approve the Renewal of the Lease Agreementwith Marcer Investments, LLC., and authorizes lJhe County Judge to sign the Agreement, and all related documents on behalf of Dallas County.

Recommended bY:--76'--"~>,-L~'=f~~"""-~"-__

c: Darryl Martin, Court Administrator Virginia Porter, County Auditor

2377 N.StemmOils Freeway Suite 600 - LB 12

Dallas, Texas 75207-2710 Office (214) 819-21()() FAX (214) 819-6012

THE STATE OF TEXAS

COUNTY OF DALLAS

27

LEASE EXTENSION

Re: 1113 E. Jefferson Blvd Suite 200 Dallas, Texas 75203

§ § §

KNOW ALL MEN BY THESE PRESNTS:

THIS LEASE EXTENSION has been executed as of this _ day of _____ , 2013, by MARCER INVESTMENTS, LLC. ("Landlord") and DALLAS COUNTY, TEXAS and DALLAS COUNTY HEALTH AND HUMAN SERVICES, (collectively, "Tenant").

A. Landlord and Tenant have heretofore entered into that certain Commercial Lease Agreement (the "Lease") dated April 1, 2010, pursuant to Dallas County Commissioners Court Order 2010-0423, uuder which Tenant leased from Landlord approximately 2,650 square feet of rentable area in the building located at 1113 E. Jefferson Blvd., Suite 200, Dallas, Texas and more particularly described in the Lease (the "Premises").

B. Landlord and Tenant desire to execute this Lease Extension in order to evidence their agreement to amend and extend the Lease subject to, and in accordance with, the terms more particularly set forth in this Lease Extension.

NOW THEREFORE, in consideration of the mutual covenants and other gQ()d and valuable consideration contained herein, Landlord and Tenant agree to amend and extend the Lease as follows:

ARTICLE I

CERTAIN AMENDMENTS

SECTION 1.01. Lease Renewal.

a) The term of the current Lease is from April 1, 2013 through August 31, 2013 with an automatic renewal until the year 2020. The Lease term is hereby extended for an additional 6 month period from April I, 2013 through August 31,2013 (the "Renewal Term"). The Renewal Term shall be upon the same terms contained in the Lease; and any reference in the Lease to the ''Term'' of the Lease shall be deemed to include any Renewal Term and apply thereto, unless it is expressly provided otherwise.

b) The lease payment will remain the same at $5,631.25 per month.

LEASE EXTENSION - PAGE 1

28

ARTICLE II

MISCELLANEOUS

SECTION 2.01. Ratification. The Lease, as amended hereby, is hereby ratified, confirmed and deemed in full force and effect in accordance with its terms. Each party represents to the other that such party (a) is currently unaware of any default by the other party under the Lease; and (b) has full power and authority to execute and deliver this Lease Extension and this Lease Extension represents a valid and binding obligation of such party enforceable in accordance with its terms.

SECTION 2.02. Notice. Any notice to be given under this Lease Extension shall be deemed to have been given if reduced to writing and delivered in person or mailed by overnight or Registered Mail, postage pre-paid, to the party who is to receive such notice, demand or request at the addresses set forth below. Such notice, demand or request shall be deemed to have been given three (3) days subsequent to the date it was so delivered or mailed.

TO TENANT: DALLAS COUNTY Facilities Management 600 Commerce, 9th Floor Dallas, TX 75202

AND

TO LANDLORD: MARCER INVESTMENTS, LLC C/O Raul Estrada, Manager 325 Jefferson Blvd Dallas, Texas 75203-2631

DALLAS COUNTY HEALTH & HUMAN SERVICES Zachary Thompson, Director 2377 N. Stemmons Freeway, 6th Floor Dallas, TX 75207-2705

SECTION 2.03. Severability. If any proVISIOn of this Lease Extension is construed to be illegal or invalid, this will not affect the legaliity or validity of any of the other provisions in this agreement. The illegal or invalid provision will be deemed stricken and deleted, but all other provisions shall continue aE11d be given effect as if the illegal or invalid provisions had never been incorporated.

IN WITNESS WHEREOF, this Lease Extension has been executed as of (but not necessarily on) the date and year first above written.

LEASE EXTENSION ··PAGE 2

LANDLORD:

MARCER INVESTMENTS, LLC.

By: Name: Title:

Date: _______ , 2013

29

TENANT:

DALLAS COUNTY

By: Clay Jenkins Dallas County Judge

Date: _______ " 2013

Recommended by:

Zachary Thompson, Director DCHHS

* APPROVED AS TO FORM:

CRAIG WATKINS DISTRICT ATTORNEY

TERESA GUERRA SNELSON CHIE CIVIL IVISION

By: ~~~_~..'L....L~"--_

Melanie Barton Assistant District Attorney

"By law, the District Attorneys' Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. OUf approval of this document was offered solely for the benefit of OUf client. Other parties should not rely on this approval, and should seek review and approval by their own respective attorney(s).

LEASE EXTENSJQl'! - PAGE 3

30

February 19,2013

To:

From:

Dallas County Commissioners Court Ryan Brown, Budget Director

John F. Wanen, County Clerk & Gary Fitzsimmons, District Clerk

COUfHY ilS COUilT

13fEB 20 PM 3: 00

Subject: Lease of Scanning Equipment and Purchase of Zehra Printers for: Civil County & District Courts

Bac1!l!ronnd ofIssue

On December 27, 2012, the county and district clerk briefed the Court on their Odyssey Document Management System (DMS) implementation and On8ase data conversion. As part of the initial OnBase document management systems, the clerks purchased Canon scanners to convert our paper records into digital images. This proce.ss was very successful and we were able to digitize all of our court records with little or no errors or issues.

Also briefed was the roll out of Phase Two of our auromation project which included the conversion of our civil courts from OnBase document management system to Odyssey document management system. This conversion would bring a more efficient process to our business processes. However, we have encountered incompatibility issues with the Canon scanners. The scanners do nOlt work with the Odyssey Case Management System. In communicating with Tyler Technologies, it was discovered that Canon scanners are not compatible to the case management system. After working with Tyler on a solution, it has been recommended that we replace the Canon scanners witb Fujitsu scanners. We., along with Dallas County LT. staff have tested the recommended Fujitsu scanners and have not encountered d,e enors experienced widl Canon. We will however retain Canon scanners for other divisions of our operations where we will continue to use OnBase as our document management solution. Additionally, as part of the process of linking documents to the "Events" in Odyssey, we will need to purchase Zebra label printers ro print the bar codes for the documents.

Impact on Operation/Financial

The Fujitsu scanners will solve the problems we're experiencing with interfacing with Odyssey and will allow us to move forward with scanning our court filings directly into Odyssey, as planned. We have discovered that it will be more economical for us to lease the scanners instead of an outright purchase. This also allows us to upgrade at any time in the future at no additional cost should we discover compatibility issues with system upgrades. A total of 84 (61 for district clerk and 23 for county clerk) Fujitsu scanners will he leased at a cost of $133,538.40. The lease of the scanners will be paid on at quarterly basis at $33,885.0()), per quarter ($8,531.28 for the county clerk and $24,853.32 for the district clerk).

The cost for the Zebra label printers are $3,816.68 - county clerk aud $13,877.20 - district clerk.

The district clerk will lease an additional eight (8) scanners for tlhe criminal divisiom at a cost of $7,169.04 quarterly.

Lastly, so that our Odyssey DMS conversiou stays on tarrget, we are requesting to expedite the shipment of the Fujitsu scanners at an additional cost of$5,917.99. The ClOst will be shared by botb COUDlty and district clerk.

1

3 1

The funding source for both the lease of the Fujitsu and Canon scanners and purchase of Zebra label printers is included as (Attachment A) for details and breakdown of distribution of cost.

Legal Impact

None.

Strategic Plan Compliance

The implementation oflhe County Clerk's office imaging project is consistent with Dallas County Strategic Plan: Vision 1.4 Dallas County provides mission critical programs and services to its stakeholders by implementing standards of operations, innovation and technology. The net result of this project is that it will allow the County Clerk's office to be more efficient with regards to Records Management and safekeeping.

Recommendation

The County and District Clerk recommend approval of the lease of the Fujitsu scanners and the purchase of the Zebra label printers.

~"-:J

z:co ended !Jt:

,;'/ •

/,-j"~ "J __ ,= ....

/," ~ Jo n / ren, Dallas County Clerk

2

32

ATTACHMENT A

Detail on Quarterly Payment on Lease Equipment (scanners)

DISTRICT CLERK Scanners Quantity Quarterly Lease Cost Fujitsu 6130z Scanners 42 $7,922.88 Fujitsu 6670 Scanners 11 $9,761.40 Canon 7550 Scanners 8 $7,169.04

$24,1153.32 ,

COUNTY CLERK Scanners Quantity Quarterly Lease Cost Fuiitsu 6130z Scanners 17 $3,206.88 I Fujitsu 6670 Scanners 6 $5,324.40 I $8,531.28

Purchase Equipment -Zebra Label Printers Ribbons Total Purchase Cost

DISTRICT CLERK 40 (til $342.88 ea. - $13,715.20 40 (til $4.04 ea. = $161.60 $13,876.80 COUNTY CLERK

1---' 11 (til $342.88 ea. - $3,771.68 11 (til $4.04 ea. = $44.44 $3,816.12

, .

ANNUAL TOTAL COST PLUS LEASE

District Clerk Funding Source: Records Preservation Fund (RPF) - (94083) Plus 50% of cost for expedited shipping:

County Clerk Funding Source: Records Preservation Fund (RPF) - (94083) Plus 50% of cost for expedited shipping:

3

.$17,692.92

$113,290.08 $2.959.00

$116,249.08

$37,941.24 $2,959.00

$40,930.24

33

DALLAS COUNTY TAX OFFICE JOHN R. AMES, eTA TAX ASSESSOR/COLLECTOR

BRIEFING

Date: February 26, 2013

To: Honorable Commissioners Court

From: Honorable John R. Ames, CTA ,~iX/' Tax Assessor/Collector /:\~:-

Re: Annual Write-Off of Uncollectible Property Tax Receivables

BACKGROUND:

13 FEB I 8 AH 9: 4 Ii

Pursuant to Local Government Code 112.033, the Tax Office is notifying the Court that it is preparing for an annual write-off of uncollectible delinquent taxes. This write-off is performed pursuant to Texas Property Tax Code, Section 33.05:

(a) Personal property may not be seized and a suit may not be filed: (1) to collect a tax on personal property that has been delinquent more than four years; or (2) to collect a tax on real property that has been delinquent more than 20 years.

(b) A tax delinquentfor more than the limitation period prescribed by this section and any penalty and interest on the tax is presumed paid unless a suit to collect the .tax is pending.

(c) If there is no pending litigation concerning the delinquent tax at the time of the cancellation and removal, the collector for a taxing unit shall cancel and remove from the delinquent tax roll: (1) a tax on real property that has been delinquentfor more than 20 years; (2) a tax on personal property that has been delinquent for more than 10 years: and (3) a tax on real property that has been delinquent for more than 10 years if the property

has been owned for at least the preceding eight years by a home-rule municipality in a county with a population of more than 3.3 million.

IMPACT ON OPERATIONS: Pursuant to the records held by the Tax Assessor/Collector, three individual write olIfiles will be processed during the month of March 2013. The write off process is automated with the ACT collection system and will have little impact on operations. Daily systems will improve with the "emoval of these uncollectible receivables and will allow for needed system clean up.

FISCAL IMPACT: These write offs will reduce and morc accurately reflect outstanding receivab!,es. This action will improve the County's financial outlook in terms of bond ratings and other financial repOlis.

STRATEGIC PLAN: This recommendation meets the County's Strategic Role ttl, Traditional Service Provider - ensures the maintenance and delivery of programs and services for Dallas County stakeholders.

RECOMMENDATION: The Tax Assessor/Collector recommends proceeding forward with this annual write off and has ttlll agreement of the County Auditor.

Mission Statern~rtl

Provide Dallas County Citizens with Excellent Service llsing Innovative Technology 10 Ensure Quality Collections,

Records Building. 500 Elm Sl • Dallas, TX75202. 214-653-7811

34

DALLAS COUNTY HUMAN RESOURCES/CIVIL SERVICE 13FEB 20 PM 2: 29

February 26, 2013

To: Dallas County Civil Service Commission

From: Mattye Mauldin-Taylor, Ph.D., Director

Subject: New Policy-Inclusion of policy language related to interns

Background The Human Resources/Civil Service Department submits the proposed new policy to the Court for review and feedback. The proposed new policy adds language as related to interns.

Impact on Operations Once adopted, the policy will provide clarification and guidance to supervisors, managers, and employees when addressing interns.

Financial Impact Adoption of the policy should not impose any additional financial impact to the County.

Legal Review The Civil Section of the District Attorney's office has reviewed the proposed policy. Once input is received from the Court and departments, legal will conduct a final review.

Strategic Plan Compliance Recommendations in this briefing support Dallas County's Strategic Plan Vision 1: Dallas County is a model interagency partner.

Recommendation The Human Resources/Civil Service Department submits the proposed policy for discussion purposes with the Commission. After this discussion, the recommendation is to prepare a 2nd draft and forward to elected officials/department heads for a thirty {3~) day comment period.

Recommended by:

Mattye Mauldin-Taylor, Ph.D. irector

Attachment: Internship Policy

Dalias, Texas Records Building Equal Opportunity Employer 214.653.7638

35

Internship Policy

Purpose Each department, at the discretion of the elected official/department head, may offer internship opportunities for students and others interested in learning more about the office or department's specific areas of specialization. Such internships rnay be paid or unpaid as each department defines and develops its own internship program. However, due to some federal oversight of internship programs by the Department of Labor, general provisions and guidelines are provided in this policy section.

Policy Internships are designed to provide an opportunity to others to learn more about the office or departmental operational functions and to observe how theoretical concepts are applied on a day-lo-day basis. An internship may be paid or unpaid. If:

Unpaid Internships - the departrnent shall ensure the intern is not displacing a regular employee; there is no guarantee of a job at the end of the internship; the un-paid internship does not provide a financial benefit to the office or department; the training provided is beneficial to the intem and is sirnilar to training provided or given in an educational environment.

If all factors listed are met, an employment relationship does not exist under the Fair Labor Standards Act (FLSA), and the Act's minimum wage and overtime provisions do not apply to the intem.

Paid Internships - the department should review a/l proposed paid internships with the Human Resources/Civil Service Department prior to offering such intemships or programs to ensure a/l pay and benefit issues are addressed.

Whether paid or unpaid, each departrnent is responsible for ensuring its internship program complies with this policy and with other agreements that may be applicable to the internships (contracts with colleges, universities, etc.) In addition, all interns (paid or unpaid):

• Must be at least 16 years or age; • Are subject to background checks; • May be required to sign a/l applicable documents related to their internship

at Dallas County; and • All interns are required during the internship to comply with Dallas County

Ernployee Code of Conduct.

C:IDocuments and Settingsloscar.blancolLocal SettingslTemporary Internet FileslContent.OutlooklCMZ527SQllnternship Policy Draft (2) (3).docx

36

DALLAS COUNTY HUMAN RESOURCES/CIVIL SERVICE

13 FEB 20 Pi; 2: 29

Date: February 26, 2013

To: Members of the Commissioners Court

From: Mattye Mauldin Taylor, Ph.D. Director of Human Resources/Civil Service

Subject: Request to Purchase Hay Paynet Survey Tool

Background Dallas County's Compensation Program bands and classifies County positions based on the Hay Job Classification Methodology. Additionally, the Compensation Program also provides for periodic review of core Dallas County positions (exempt and non-exempt) based on market data. This review may be a routine part of the job classification process reviewed with the Civil Service Commission when classifying individual groups of jobs; or, the market review may be a more comprehensive review approved by Commissioners Court. Whether one or both strategies are used, there is a need for market salary data.

Since Dallas County uses the proprietary Hay System to band exempt level/professional jobs, the County has also routinely utilized market salary data developed by the proprietary Hay Paynet Market Salary Tool to utilize in its market salary data review. The subscription has expired and the purpose of this briefing is to:

• Request funds to purchase the HAY Paynet Market Salary Survey Tool; • Add the Hay Group to our current list of firms (see Court Order 2007-2053 attached) identified

as nationally recognized sources for books, survey materials, reports, and diagnostic tools for competitive comparison of compensation and benefits across many job markets; and

• authorize the purchase of the proprietary Hay Paynet Market Salary Survey Tool as a discretionary purchase exempt from the competitive procurement process as permitted by Texas Local Government Code 262.024 (a)(7)(B).

Impact on Operations Utilization of the HAY Paynet"Market Salary Survey Tool in conjunction with the HAY Point System" currently used by Dallas County to band exempt jobs allows Dallas County to determine market competitiveness across many job markets. HR submits this request as a sole source firm due to the proprietary nature of the County's job banding system that is unique to the HAY Group@

Financial Impact HR is requesting approval to spend a maximum of $7,500 for the annual renewal subscription for HAY Paynet", with the funding source to be determined by the Office of Budget and Evaluation.

Strategic Plan The recommendation included in this briefing is consistent with the Dallas County Strategic Plan, Vision 1, Strategy 1.5, ''Oallas County Mointoins a Strong, Motivated Workforce", and Strategy 1.3, "Dallos County provides sound, finanCially responsible, and accountable governance."

Dallas, Texas 509 Main Street Records Building Equal Opportunity Employer

K:\Brieftngs 20131Hay Group Paynet Purchase Request1 ,doc

214.653.7638

37

Recommendation The Human Resources/Civil Service Department recommends Commissioners Court: (1) approve the HAY Paynet® Market Salary Survey Taol subscription at a cost not to exceed $7,500 (2) add the Hay Group to our current list of firms (see Court Order 2007-2053 attached) identified as nationally recognized sources for books, survey materials, reports, and diagnostic tools for competitive comparison of compensation and benefits across many job markets and (3) authorize the purchase of the proprietary Hay Paynet Market Salary Survey Tool as a discretionary purchase exempt from the competitive procurement process as permitted by Texas Local Government Code 262.024 (0)(7)(8).

Recommended by:

Attachment - Court Order 2007-2053

Dallas, Texas 509 Main Street Records Building Equal Opportunity Employer

K:\Briefrngs 20131Hay Group Payne! Purchase Request1 ,doc

214.653.7638

38

COURT ORDER

ORDER NO: 2007 2053 DATE: October 9, 2007

STATE OF TEXAS )(

COUNTY OF DALLAS ) (

BE IT REMEMBERED, at a regular meeting oftle Commissioners Court ofD.UIlS County, Texas,

9th Oct)ber held on the' _______ day of _______________ ,2007, on a motion made by

____ -"Mi:"·"'k~e~C:!"an'!l!:t~r_"e=l=l ... ,...o:C'=omm1~~s"'s~=:·o"'ne""'r"_.)"'i"s",t"rc!i~c'-'t'__"N""'o!.:._'2'_'_ __________ , andsecondedby

John Wiley Price, COlmlissioner DiS~tr~l=:' c"'t"-2N"'o'",'---'3"-_______ , the following Order was adopted:

WHEREAS, the Purchasing Department briefed :he Dallas County Comm.issioners Court en October 2, 2007, concerning the acquisition of books , survey material, reports, and diagnostic tools from designated firms who are recognized industry leaden and who specialize in compensation and benefits analysis; and

WHEREAS, the following fIrms have been id.en1ifled by Dallas County Human Resources/Civil Service Department ~nd are nationally recognized sOUrces f( Ir books! survey rnaterials.~ reports~ and diagnostic toots for competitively comparison of compensation and bl mefim across ma,ny job markets;

BLR Business and Legal Report BID Economic Research institute Motroplex Survey Towers Perrin Watson Wyatt

Computer World Mercer Society for Human Resources Managements Waters Consulting Group, Ino,

WHEREAS, TeMs Loc.1 Government Code 26:t.024 (a) (7) (8) allows for discretionary exemption by Commissioners Court for items that can be obtain,ei from only one source, including films, manuscripts or books

IT IS THEREFORE ORDERED, ADJUDGE]) AND DECREED that the Dallas County Commissioners Court does hereby authorize a discretionary exemption from :he competitive procurement process as allowed by Texas Local Government Code 262.024 (a) (7) (B) for the acq uisitjon of books, survey material, reports, and diagnostic tools directly ITom BLR Business and Legal Report, Computer World, EID &onomic Research Institute, Mercer, Metroplex Survey, Society for Human Resource. Managements, T01,ers Perrin, Waters Consulting Group, Inc. and Watson Wyatt and a.uthorizes aU County documentsJpayments t" reflect accordingly.

nONE IN OPEN COURT this the __ ~9_tl_' ______ +-<...,

/.~~~'.J.t:4--L, Mal rrue 1~1K

, trict #3 Kenne ayfie ,d, .

Recommended by' • tJ) uui) ~12 ) ~, Brown, Purchasing Agontlgw

39

DALLAS COUNTY HUMAN RESOURCES/CIVIL SERVICE

13FEB 20 PH 2: 29

Date: February 20,2013

To: Commissioners Court

From: Mattye Mauldin Taylor, Ph.D. Director of Human Resources/Civil Service

Subject: PEBC Account Based Health Plans - Health Savings Accounts (HSA)

Background The members of the Public Employee Benefits Cooperative met on January 23, 2013 with Towers Perrin Consultants to review the basics of an Account Based Health Plan (ABHP) which is also referred to as a Health Savings Account. The ABHP is a medical insurance coverage plan that looks very much like the County's current PPO Plan; however, there are differences:

• The deductible is typically higher (for example, PPO deductible = $2,500, while ABHP =$5,000); however, both plans would cover preventative care at 100% -wellness check-ups, etc.;

• In the ABHP, the deductible must be met up front, even before co-pays are allowed;

• The employee and/or employer may contribute to an ABHP account to aid the employee in covering the high deductible medical expenses; however,

• With an ABHP account, the employee is able to retain all funds that are not spent annually and the account may very well build over time, unlike the PPO Plan or the Flexible Spending Accounts. This account is referred to as a Health Savings Account (HSA).

The Health Savings Account (HSA) is a pre-tax account designed to cover out-of-pocket eligible medical expenses incurred by an individual enrolled in a qualified high deductible health plan. The have become more popular over recent years as companies have moved to control employee medical costs. A HSA's major premise is that it promotes consumerism and shared accountability among employees who participate in them.

A HSA has very specific design parameters that only allows a qualified individual to contribute to an HSA under IRS rules if: the individual has no other health coverage (which includes no other Flexible Spending Accounts); the individual cannot be enroHed in Medicare or Tricare; and the Program must comply with all IRS Regulations. Attachment A provides additional details.

The purpose of this briefing is to begin the educational review with the Court and to request approval for staff to continue reviewing the Program with Towers Perrin and the PEBC Board of Governance. More specific details will be provided later to the Court on the proposed program, its impact on current insurance programs, and possible implementation strategies. Currently, a committee made of the following employees are on the Proposal Review Team for Dallas County: Darryl Martin, Gordon Hikel, Virginia Porter, Mattye Mauldin Taylor, Ryan Brown, Calvin Williams (1-I1l), Janet Butcher (Auditor's Office), with the Honorable Clay Jenkins and Elba Garcia as PEBC Board of Governance Members.

K:\Briefmgs 2013\PEBC Account Based Health Plans ~ Health Savings Accounts (HSA) 02 20l3.doc

40

Impact on Operations Currently, the Proposal for an additional employee insurance program is under review. If adopted by the Court, an implementation plan would be required.

Strategic Plan Compliance This recommendation supports Vision 1, Strategy 1.3: Dallas County provides sound, financially responsible, and accountable governance.

Financial Impact Funding for developing the Proposal is included in the proposed PEBC Administrative Budget (Special Projects).

Recommendation The Human Resources/Civil Service Department recommends the Commissioners Court authorize stott to continue the review process with PEBC and keep Commissioners Court updated on the progress.

Recommended by:

Attachment A - Overview

Copy: Darryl Martin

Gordon Hikel

Virginia Porter

Ryan Brown

Janet Butcher

K:\Briellngs 2013\PEBC Account Based Health Plans - Health Savings Accounts (HSA) 02 2013.doc

« ......., c: OJ E

..r:::. u rn .......,

~

41

What is an Account Based Health Plan (A~W~t Based

Underlying plan providing insurance coverage looks similar to the PEBC's current PPO plan:

" Can be a network-based plan (PPO) to take advantage of discounts

Still self-funded

• Same covered services

Preventive care still covered at 100% (required by PPACA)

Differences:

Typically a much higher deductible which must be met up front, before copays

Employee and employer contribute to an account, used to cover expenses, but which can build over time

PPO Plan Health Plan

(HDHP + HSA)

Deductible "Gap"

2

-J:>. I\)

What is a Health Savings Account (HSA)?

• A tax-advantaged account (IRC Section 223) to cover out-of-pocket medical expenses incurred by individuals who - to be eligible for an HSA - must generally only be covered by a qualified High Deductible Health Plan (HDHP) that meets specific design parameters

•

•

So, a new PEBC ABHP would consist of a qualified HDHP + HSA

Only eligible individuals qualify to contribute to an HSA under IRS rules

Must be covered by an HDHP, generally with no other health coverage - and that includes no other general Flexible Spending Account (FSA) coverage (PEBC uses FXM as the acronym)

You may still be eligible if your spouse has non-HDHP coverage, provided you are not covered by that

plan

Cannot be enrolled in Medicare or Tricare

The Internal Revenue Code (IRS Rev Proc 2012-26) determines what qualifies as an underlying HDHP

Sets minimum annual deductible (these are indexed annually)

Sets maximum out-of-pocket limits (these are indexed annually)

Sets life event rules (e.g., how births, marriages, etc. impact eligibility for the plan)

Result is less flexibility for the Employer in designing the plan, since alllRC rules must be met

• HSAs are administered by qualified trustees, which include banks and other approved organizations (note: two current PEBC vendors, Payflex and UHC, are qualified)

3

.p,. W

What is a Health Savings Account (HSA)? (cont/d)

• HSAs can be funded by individuals OR employers, or both

Individual contributions are voluntary and tax deductible; annual limits on contributions apply

Employer contributions are exempt from income, Social Security, Medicare, and unemployment taxes

• The individual owns the account, so it is portable

The individual is responsible for keeping receipts and ensuring distributions meet IRS requirements

When an employee terminates employment, the account goes with them

• Balances in the account accumulate tax-free over time, with no limits

•

Investment options are available

Excellent method to save funds to cover future expenses, including expenses during retirement

Distributions from an HSA to cover qualified medical expenses are tax free

Funds can be withdrawn for other reasons, but there is a tax impact (penalty)

HSAAnnual Contribution Limitation $3,250 $6,450

Minimum HDHP (PPO) Deductible $1,250 $2,500

Maximum HDHP ( ) Out-of-Pocket Amount $6,250 $12,500

.(:>.

.(:>.

Health Savings Accounts (HSAs) differ from Flexible Spending Accounts (FSAs)

• Similarities:

Both types of accounts are regulated by the IRe, so there are strict rules to follow, but different code sections apply so the rules are different

Both types of accounts allow employees to be reimbursed for out-of-pocket health care expenses (medical, dental, vision, Rx) on a tax-free basis. Eligible expenses are generally the

same.

FSAs are usually funded through voluntary employee payroll deductions through a cafeteria plan, although employers may also contribute. Both employees and employers can contribute to an HSA up to the statutory limits.

• Differences:

FSA funds in the account must be spent during the coverage period (plan year), or they are forfeited to the employer (i.e., "use it or lose it"). HSA funds can carryover from year-to-year and build up over time with no limit (i.e., no use it or lose it).

Reimbursements from an FSA may be made even if the funds have not been placed in the account yet (This is the "uniform coverage rule". While contributions are made evenly throughout the plan year, the full annual election amount must be available throughout the year.) This is not true of an HSA. HSAs are funded accounts, and funds must be distributed to

reimburse for allowable expenses.

5

.f:>. (Jl

Health Savings Accounts (HSAs) differ from Flexible Spending Accounts (FSAs) - (cont'd)

• Presently, Dallas County and Tarrant County provide employer contributions to an employee's FSA

- Dallas = $1,200 per year for opt-outs (rounded)

- Tarrant = $1,200 per year for opt-outs AND $240 per year for wellness (rounded)

• However, an employee may not contribute to or receive contributions from an HSA and also be covered by a general FSA

A "limited purpose" FSA that limits coverage to dental/vision/post-deductible coinsurance only

is permissible • Coverage for medical/Rx is limited to a participant's costs incurred after the deductible is

satisfied

• An employee receiving funds in a general FSA creates two difficulties for employees with an HDHP

•

•

and HSA:

Money in the FSA is limited in how it can be used (see above); and

Spouses of employees who are enrolled in a separate employer plan would also be disqualified from contributing to an HSA

This will require a change to the PEBC's FSAs as currently structured, for those in the HDHP

An alternative could be to direct employer funds - either in the form of a seed or a well ness credit­to the HSA

.p. (J)

Why do Employers have such an interest in ABHPs? Account Based

High Deductible: Promotes consumerism and shared accountability

Can design underlying plan to satisfy "minimum essential

requirements" under health care reform " Still covers preventive care at 100% (per PPACA)

• Account: Tax advantaged savings vehicle

o IA!Q:1lth ':IN'''mulation reti

"

Changes employee focus from "spend" to "save"

in

n

n rea iii p

Allows participants to optimize tax efficiency by contributing after-tax, once excise threshold is met, and claim added contributions as tax deduction

" Deductible "Gap": Remains after use of account funds

Design can approximate value of EPO/PPO

Health Plan

+:>.

"

48

D S COUN Di\Ll!\S COUNT Y

ALLA TY COfll~1IS(!O fl.S COURT OFFICE OF INFORMATION TECHNOLOGY p. 2 59

13 fEB 20 h :

Date: February 26, 2013

To: Commissioners Court

Through: Stanley Victrum, Chief Information Officer

From: Richard Ballard, Assistant IT Chief - Applications Support & Development

Subject: Extending of funding fOif Personal Services Contract - Brian Stair

BACKGROUND In order to move forward with providing increased services for the Departments contained within the Community Services as well as the deployment of .NET, Microsoft CRM, and other technology development efforts, the Office of Information Technology Department is recommending that the Court approve Amendment No. I of the Personal Services Contract (hereinafter referred to as the "Contract) with Delta Dallas Incorporated for the services of Brian Stair for the tasks of:

• Reviewing, analyzes, and evaluates information technology systems operations;

• Writing code using applicable Technology to develop, enhance, or make changes to new, and/or existing Applications, middleware environments;

• Developing and conducts testing fOIr all development and Technology architectural tasks;

• Participating in researching and testiing of new software or update features;

• Undergoing necessary assigned training for new technologies;

• Performs other duties as assigned.

IMPACT ON OPERATIONS Brian Stair has worked on a contractual basis from October 3, 2012 through January I I, 2013.

FINANCIAL IMP ACT The actual amount for Amendment No. I is $4,288.00 in order to pay the final invoices and adjusting the maximum aCCowlt paid through this extension to $36,488.00. Funds are available in the Major Technology Fund - Unallocated Reserves.

509 Main St., 6th Floor, Dallas, Texas 75202 Work (214) 653-7339

Stanley Victrum, CIO Fax (214) 653-6327

49

LEGAL IMPACT The County Judge is required to sign Amendment No. I after approval by the Commissioners Court. Amendment No.1 has been reviewed approved by the District Attorney's Office, Civil Division.

MIWBE N/A

STRATEGIC PLAN COMPLIANCE The resources provided by the Contract will improve tbe customer experience by implementing standards of operation, innovation and technology.

RECOMMENDATION It is recommended that the Dallas County Commissioners Court authorize the County Judge to sign Amendment No. I to add an additional amount of $4,288.00 and will increase the maximum amount to be paid under the Contract and shall not exceed the amount of $36,448.00.

Recommended by:

50

February 26, 2013

TO: Commissioners Court

THROUGH: Stanley Victrum, Chief Infonmation Officer

FROM: William (Bill) Brown, Senior Project Manager

SUBJECT: Sypherlink's Contract - Amendment No .. 1 for Phase 2 DCIM Agency Spoke Implementation

PURPOSE To obtain Commissioners Court approval of Sypherlink's Contract Amendment No.1 for Phase 2-DCIM Agency Spoke Implementation. Phase 2 addresses vendor/agency integration software development and implementation requirements. Upon completion of Phase 2, Dallas County / DCIM information sharing will be NIEM-compliant and will facilftate county-wide agency's law enforcement information sharing.

BACKGROUND Sypherlink NIEM-compliant standard interface contract fm was approved and funded by Commissioners Court on June 05,2012, Court Order 2012-0973.

Previous funding has provided for:

• Phase 1 Agency RMS mapping, data definitions, business rules definitions, and Spoke definitions;

• Dallas County (DC) Infrastructure to support coul'!lty-side information collection, security, and investigative processing;

• DC NIEM-compliant interface HUB for DCIM, Agency RMS/Spoke, and TDEx; • OSSI Spoke development for SWRCC (DeSoto, Duncanville, and Cedar Hill Police Dept);

and • DC-DEX definition and registration on with the NaltionallEPD Clearinghouse.

OPERATIONAL CONSIDERATIONS There are no new operational considerations with the execution of this Contract Amendment. Upon completion of Phase 2, DCIM will support integrated law ell1forcement data sharing, electronic booking and case filing.

509 Main St., 6th Floor, Dalias, Texas 75202 Work (214) 653-6649

Stanley.Victrum@daliascounty.org Fax (214) 653-6327

5 1

STM TEGIC PLAN This proposed Sypherlink PSC for integration services ensures continued law enforcement information sharing in support of Vision 3: Dallas County is a safe, secure, and prepared.

LEGAL CONSIDEM nONS Sypherlink's Phase 2, Personal Services Contract· Amendment No.1 has been reviewed and approved by the Dallas County Civil DA. Amendment No.1 is attached with Phase 2 Statement of Work (SOW).

FINANCIAL CONSIDEM nONS Phase 2: The cost for developing and implementing the agency Integration software (Spokes) is $321,500.00. RMS vendors and law enforcement agencies addressed under this contract are:

• Denali Solutions • Tiburon Corporation • Motorola • Integraph • Visionair • OSSI • OSSI • OSSI

Dallas Police Department I City Marshalls I rving police Department Mesquite Police Department Garland Police Department Farmers Branch Police Department DeSoto Police Department (SWRCC) Duncanville Police Department (SWRCC) Cedar Hill Police Department (SWRCC)

Funding for this information sharing initiative is available through Federal DOJ Justice Information Sharing (JIS) Grant. The Phase 2 costs spreadsheet and milestones are documented in attached SOW.

RECOMMENDATION It is recommended that Dallas County Commissioners Court authorize JIS Grant Funding of Sypherlink's Phase 2 Spoke implementations in the amount of $321 ,500.00 and Amendment No.1.

Attachments:

Amendment NO.1· Contract between Sypherlink and Dallas County for Data Sharing (DCIM DC­DEx) Statement of Work (SOW) - Phase 2 DCIM Agency Spoke Implementation

52

AMENDMENT No.1 ("AMENDMENT 1") TO

CONTRACT FOR DATA SHARING (DOM DC-DEX) SOFTWARE LICENSES AND PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT")

BY AND BETWEEN DALLAS COUNTY, TEXAS ("COUNTY")

AND SVPHERLfNK INCORPORATED ("VENDOR")

Pursuant to the authotity of Chapter 262 Texas Local Government Code, both parties hereby amend Agreement, which was effective June 5, 2012, and approved by County Commissioners Court Order No. 2012-0978, by adding the following provisions.

1. Vendor shall additionally provide, from February 2013 through July 25, 2014, as requested and deftned through the Phase 2 Contract work; NIEM compliant vendor/major agency integration modnles that will be developed, tested, validated, and approved by Dallas County and each major participating agency in order to facilitate county-wide law enforcement information shating and in support of integrated agency electronic booking and case ftling and not to exceed compensation amount of Three Hundred Thirty Eight Thousand and Five Hundred and 00/1 00 Dollars ($338,500.00) in accordance with and as outlined in attached Phase 2 SOW and incorporated to this Amendment I and to the Agreement by reference for all purposes.

2. Amendment 1 shall be effective upon the date of execution below.

3. All provisions of the Agreement and any written amendment thereto, not inconsistent herewith, shall remain in full force and effect.

Executed this _____ day of _____________ 2013.

COUNTY

By: Clay Jenkins County Judge

~ed

i:~.c-=2~~~--y: S ley Victrum

Dallas County CIO

* Approved as to Form

DALLAS COUNTY* CRAIG WATKINS DISTRICT ATTORNEY

TERESA GUERRA SNELSON CHIEF, CIVIL DIVISION

VENDOR

By:

AMENDMENT I TO CONTRACT BETWEEN COUNTY & SYI'HERLlNK-PROFESSIONAL SVCS CONTRACT BRW COUNTY AND SYPHERLINK FOR DC·DEX INITiA 'fiVE

53

By: ~;;e;~~~/~_.~ _' ... 7 Randall Miller

Assistant District Attorney

'By law, the Dallas County District Attomey's Office may only advise or approve contracts or legal documents 011 behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval, and should seek review and approval by their own respective attol11ey(s).

AMENDMENT 1 TO CONTRACT BETWEEN COUNTY & SYPHERLlNK-PROFESSIONAL SVCS CONTRACT IlRW COUNTY AND SYPHERLINK FOR DC·DEX INITIATIVE

54

STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

1.1 Project Overview

This Statement of work ('SOW") defines the contracted Services and project deliverebles to be performed by Sypherlink, Incorporated ("Contractor" or "Sypherlink"), an Ohio corporation with its principal place of business located at 6797 N. High Street, Suite 234, Worthington, OH 43085 and being legally authorized to conduct business in the State of Texas for professional services relating to the implementation and deployment of the Dallas County Incident Module ("DCIM") Data Exchange ("DC-DEx") Initiative ("Project") as more fully described in said Contract ("Services"). Said SOW specifies the Services and project deliverables, including but not limited to the design, implementation, testing and deployment of Contractor's integration software (said integration software is herein after referred to as "SPOKE"). SPOKE shall provide:

1) Information concerning the National Information Exchange Model ("NIEM") Standards; and 2) Law Enforcement Integration with OCIM for the following:

a) law enforcement information sharing with loeallaw enforcement agencies, the Texas Department of Public Safety COPS"), and the Department of Justice ("DOJ");

b) electronic jail bookings; c) electronic ease filings; d) the single and primary source of information for law enforcement agencies within Dallas

County.

The project deliverables created in Phase I will be used to configure and implement the SPOKE for all of the partiCipants identified in Section 1.4.

1.2 Documentatioll & Deliverable ..

Contractor acknowledges, understands, and agrees that documentation requinements and the project deliverables created in Phase I will be used to formally communicate with law enforcement participants during the implementation phase of said project and Contract. Contractor further acknowledges, understands, and agrees that the project deliverables shall assist the respective law enforcement agencies in understanding both the functional and technical aspects of the project, and shall ensure that the law enforcement agencies are properly and adequately prepared for each subsequent phases of the integration process into the DCIM DC-DEX system. Contractor acknowledges, understands, and agrees that the following project deliverables shall be included as a part of Phase II:

DeJlvetable Deliv~ra1).le Ham.e De$cr,i~on Humbl;Jr

1 Project Status Reports A report which describes project activity for the period and issues.

2 Updated Schema Analysis Any approved deviations from Reports Phase I document versions will

be recorded 3 Agency Communication logs that verify agency contact

Trail

AMENDMENT 1 TO AGREEMENT BETWEEN COUNTY & SYPHERLINK­PROFESSIONAL SVCS CONTRACT BTW COUNTY &A SYPHERLlNK FOR DC-DEX INITIATIVE - 2013

Frequency

Weekly

Task Completion

As requested by Dallas County

55

STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

4

5

6

Sypherlink Harmonizer Spoke Software Sypherlink Harmonizer User Guide Functional & Supported DCIM Integration with selected Vendor/Agency Records Mgmt Systems

Packaged and installed for agency deployment Documentation describing basic operation of Harmonizer software Integrated Processing of Dallas County Agency Law Enforcement Information conformant to defined system requirements

At agency deployment At agency deployment At agency implementation

The documentation deliverables will be published and maintained on a DC-DEx project web site that was created in Phase I of the Project. The link to this site is: https:/lsites.google.com/alsaama.com/dalias-countv-project/

1.3 Project Communication

Sypherlink will facilitate the preservation and dissemination of project information accumulated during the course of this Contract through shared communications via the project web site, Access to this information portal will be granted to designees from each participating agency with executed DCIM MOU who are participating in this law enforcement information sharing initiative. Information such as regular status report documents, requirements, presentations, links to the DC-DEx IEPD, contact information, project status reports, planning notes, etc, will be stored on this web site and be available to the participating DCIM/DC-DEx agencies,

1.4 Reinstallation of SWRCC Spoke System

The SWRCC agency transitioned its IT vendor support which resulted in the existing Harmonizer spoke installation being deleted by the agency, Contractor will work with the new SWRCC IT support team to re-install the Harmonizer spoke software and restart the refresh to DCIM,

This activity will involve coordination with the new IT support vendor and the agency, verification of the new hardware/software system, installation of the Harmonizer software and testing of the DC-DEx extract in the Dallas County test system and movement into production, Contractor will be involved with user acceptance testing with the SWRCC to ensure the accuracy of the data integration process,

The cost associated with this system reinstallation and testing is $17,000.

1.5 Spoke Development and Deployment/or each participating Vendor/Law Enforcement Agency

Contractor acknowledges, understands, and agrees that a number of law enforcement agencies have been identified by the County for integration into said project. Contractor further acknowledges, understands, and agrees that these agencies represent single vendor relationships, but for many vendors, there are multiple law enforcement agencies utilizing its record management systems. The overall project roll-out objective shall integrate 97% of law enforcement information, cases, and booking into DCIM by the year 2015, In order to reach said objective, analyses of the project requirements and deliverables shall be the responsibility of

AMENDMENT I TO AGREEMENT BETWEEN COUNTY & SYPHERLlNK­PROFESSIONAL SVCS CONTRACT BTW COUNTY &A SYPHERUNK FOR DC-DEX INITIATIVE - 2{l13

56

STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

first, the vendor, and only then second, the participating agencies. The following participating agencies for SPOKE development are:

DC RMS Vendors Law Enforcement Agency

Intergraph Denali Solutions Dallas Police Department

Tiburon Incorporated Irving Police Department

Motorola Mesquite Police Department

Intergraph iLEADS Garland Police Department

VisionAir Farmers Branch Police Department Southwest Regional;

SunGard ass I Pistol (upgrade) Cedar Hill Police Department DeSoto Police Department Duncanville Police Department

Contractor shall perform software design and development activities to create the Harmonizer spoke system for each agency which will provide data to the Dallas County DCIM system in DC­DEx format. Contractor will also perform system testing of the solution and work with the agency to deploy the solution in its environment. User acceptance testing will be performed in conjunction with the agency to ensure accuracy of the DC-DEx data as provided to DCIM.

The Southwest Regional spoke system shall be upgraded to support event-based data transfer using a database trigger mechanism. This upgrade will allow for a more timely refresh of SWRCC data to the Dallas County DCIM system.

The various milestones and cost breakdown for these agencies are included as follows:

Agency - Sy~tl!m Milestones DaUas PO - Integraph 1. Harmonizer Intergraph spoke software license Denali 2. Implement event-based data transfer to DCIM

3. Deployment to agency system 4. Direct User acceptance testing and production cutover 5. Historical conversion and build (2 yrS)

Irving PO - Tiburon 1. Harmonizer Tiburon spoke software license 2. Implement event-based data transfer to DCIM 3. Deployment to agency system 4. Direct User acceptance testing and production cutover 5. Historical Data Conversion & Build 12yrs)

Mesquite PO - Motorola 1. Harmonizer Motorola spoke software license LRMS 2 Implement event-based data transfer to DCIM

3. Deployment to agency system 4. Direct User acceptance testing and production cutover 5. Historical Data Conversion & Build (2 yrs)

Garland PO -Intergraph 1. Harmonizer Intergraph spoke software license iLEADS 2. Implement event-based data transfer to DCIM

3. Deployment to agency system 4. Direct User acceptance testing and production cutover 5. historical Data Conversion & Build (2 yrs) 1. Harmonizer VisionAir spoke software license

AMENDMENT 1 TO AGREEMENT BETWEEN COUNTY & SYPHERLINK­PROFESSIONAL SVCS CONTRACT BTW COUNTY &A SYPHERLINK FOR D{'~DEX INIT!AT!VE - 2013

I Cost $ 35,000 $ 16,980 $ 1,520 $ 4,740 $ 4,000 $ 35,000 $ 11,260 $ 1,520 $ 4,740 $ 4,000 $ 35,000 $14,120 $ 1,520 $ 4,740 $ 4,000 $ 35,000 $ 8,540 $ 1,520 $ 4,740 $ 4,000 $ 35,000

57

STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

Farmers Branch po­VisionAir VisionRMS

SWRCC Upgrade -

2. Implement event-based data transfer to DCIM 3. Deployment to agency system 4. Direct User acceptance testing and production cutover 5. historical Data Conversion & Build 2 rs 1. Upgrade spoke to support event-based data transfer to

DCIM with SunGard system update 2. Deployment to agency system 3. Parallel Production User Testing 4. Direct User acee tance testin and reduction cutover Total cost associated with agen implementations

1.6 Process WorkflOW Diagram

The following diagram presents the basic data flow for this Phase II Project.

$ 15,580 $ 1,520 $ 4,740 $ 4,000 $ 18,460

$ 1,520 $ 4,000 $ 4,740

$3211,500

, Rejections and

Takes Appropriate Action

AW,ove, Cases 1oc AIS System

Arresting! Incident/Arrest Transporting Report

officer

RMS Database

Trigger executed and updates audit table ilf available)

Harmonizer Ell & DC-VEx Spoke

Harmonizer fires 11 polling mechanism which detects new audit table entries -OR .. ETl Pofls OS on Harmonizer Timer Event ··OR·· On-Demand via WebU! Accept and stores message status Accept and process case rejections

DCIM Web Service

• 8i-Directional communication required for logging case rejections and message status

1.7 DC-DEx Harmonizer Hub Software aud IEPD Support

DClM Server County Court System (AIS)

The maintenance of the DC-DEx software will be covered under a plan that takes into account the different participants in the initiative. Maintenance of the Harmonizer Hub and IEPD components shall be covered by Dallas County as the sponsor of the initiative. Maintenance of each of the Harmonizer Spoke components will be passed down to the individual agencies where the software is running.

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STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

From a contractual standpoint, The Sypherlink team will have a direct relationship with Dallas County to provide a maintenance agreement for the Harmonizer Hub component. Maintenance provided by Sypherlink includes Harmonizer Hub and supporting software updates and any standard software support of existing functionality including addressing reported log errors for Harmonizer. Sypherlink will investigate and resolve defects related to the Harmonizer data refresh process and defects that may arise.

Hub and IEPD maintenance shall be $19,500 per year and invoiced annually with the start date being one year after the first agency spoke system (SWRCC) is in production.

1.8 DC-DEx Harmonizer Spoke Software Support

The Sypherlink team will establish multiple maintenance agreements with each of the agencies running the Harmonizer Spoke components to allow for separate maintenance contracts with those entities. These maintenance agreements will be separate from the County. The law enforcement agencies participating in this project are aware of the additional maintenance costs that they will need to cover in support of this integration.

Maintenance provided by Sypherlink includes Harmonizer Spoke and supporting software updates and any standard software support IOf existing functionality including addressing reported log errors for Harmonizer. Sypherlink will investigate and resolve defects related to the Harmonizer data refresh process and defects that may arise.

Spoke maintenance shall be $6,500 per unique vendor system and invoiced annually to each agency with the start date being one year after the agency spoke system is sending data to DCIM. The maintenance amount shall be divided equally among the agencies running the unique vendor system. For example, if 2 partiCipating agencies were running the Harmonizer Spoke for the Intergraph iLEADS system, the per agency annual Harmonizer maintenance amount would be $3,250.

1.9 Phase II Cost Summary

{teQlNll. ItelllWj!jmption .....• • C!lst. 1 Reinstallation ofthe SWRCC node $ 17,000 2 Implementation of 6 DC-DEx Spoke Systems $321500

Phase 2 Total $338500

Annual Software Maiutenance 3 Annual Harmonizer Hub Maintenamce - Dallas County $ 19 500 4 Annual Harmonizer Spoke Maintenance - Agency $ 6,500

unique RMS spoke

Invoicing for items 1-2 shall be equally divided across the first five months of the project. Invoice payment terms will be Net 30 days.

Invoicing for item 3 shall be performed annuallY with the start date being one year after the first agency spoke system (SWRCC) is in production. Invoice payment terms will be Net 30 days.

Invoicing for item 4 shall be performed annually to each participating agency with the start date being one year after the agency is in production submitting data to the Dallas County hub.

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STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

1.10 Development and Deployment Schedule

The following represents the best estimate for completing this phase of the project and assumes responsive cooperation from each participating agency.

Task !IIame Start Finish

Dallas County DCIM Phase II 2/04/2013 12/13/2013

Project Kickoff Meeting 2104/2013 2/04/2013

CreatelAssign VMs for Development and Testing 2/04/2013 2/15/2013

SWRCC (SunGard OSSI) Existing Spoke Reinstall 2/04/2013 3/2012013

SWRCC (SunGard OSSI) Spoke Update 4/2912013 7/23/2013

Farmers Branch PD (VisionAir) Spoke 2/04/2013 6/13/2013

Garland PD (intergraph) Spoke 2/04/2013 6/05/2013

Mesquite PD (Motorola) Spoke 2/04/2013 710812013 -

Irving PD (Tiburon) Spoke 6/05/2013 10129/2013

Dallas PD (intergraph Denali) Spoke 6/13/2013 11/14/2013

2.1 Sypherlink Project Management Methodology

In addition to the stated deliverables. there will be a set of control tasks such as update maintenance to Dallas County DC-DEX when DOJ updates NIEM with law enforcement updates and or changes that will affect overall integration effort. The tasks include both the technical and coordination activities necessary to meet the stated project goals.

2.2 Project Management Processes

Sypherlink will employ internal project management processes to ensure that a high-level of quality is maintained throughout the implementation period. These processes shall include:

• Establish project pOlicies. standards. procedures and practices and communicate these to the project team as well as Dallas County staff.

• Recruit and maintain the project team and employ appropriate strategies to retain key project personnel throughout the project's duration.

• Assign and reassign various project personnel to the project tasks as required.

• Monitor progress made by members of the project teams.

• Collaborate with the project team and users as appropriate in various stages of the project life cyde to ensure project success.

• Collect and collate actual project resource management statistics from project personnel.

• Alert the project team of any upcoming resource issues and/or critical tasks/milestones (daily project meetings are a common forum).

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STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

• Ensure timely review of all project deliverables by relevant project team personnel.

• Maintain and update issue logs and other project-related communications in a timely manner.

• Take proactive and corrective action as required to resolve the issuers) at hand.

• Deploy necessary project team members to training and knowledge transfer tasks through the course of the project.

• Prepare for agency system completion and hand-over.

2.3 Change Control Methodology

Common sources of dispute in any implementation project are issues pertaining to scope change versus bugs or unrequested new software functions/features. The quality and level of detail of the project documentation will determine the incidence of such disputes. The quality of Sypherlink documentation will help eliminate significant issues. However, if a major scope change arises at any stage of the project, and if it has the potential to adversely affect the project schedule, effort or cost, the following will happen:

• The Sypherlink Project Manager will discuss and document the scope change in the form of a Scope Change Control Report (SCCR), which will be a numbered and logged document.

• Next, the Sypherlink project team will outline an approach to deal with the scope change and indicate the impact on the project schedule, effort and cost at a high level. This will be added to the SCCR.

• Sypherlink will request that Dallas County management review and prioritize all outstanding SCCR's on a regular (recommended once every four weeks) basis, and direct the Sypherlink project team according to the decisions made.

• The Sypherlink project team will undertake and complete the required implementation and testing, and update system and user documentation as required.

• The SCCR will be closed.

2-4 Issue and Escalation Process

Dallas County will resolve business, technical and engagement plan-related issues within fifteen (15) business days upon receipt of written notification as long as the issues do not have the potential to impact the engagement plan or schedule. For issues potentially having a negative impact on the Project, the Sypherlink Project Manager and Dallas County Project Manager/Coordinator will discuss and identify when the issue can be resolved. If they fail to agree, a meeting of the Dallas County Project Business Owner and the Sypherlink Project Manager will be convened and presented with the issue for resolution. Finally, should a meeting of the Sypherlink Project Manager, Dallas County Project Manager and Project Business Owner fail to result in an acceptable resolution to the issue, it will then be presented to the Dallas County Project Sponsor (Commissioner Mike Cantrell) for final recommendation and resolution.

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61

STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

As part of the project initiation phase a written escalation procedure will be developed and signed by both parties. Cleared and qualified resources will be added to the Project as needed and scheduled.

2.5 Agency CommunicationlInteractioll

Dai/as County shall facilitate initial contact between Sypherlink and the agency and Sypherlink shall be responsible for subsequent technical communications with the agency.

• Periodically, Sypherlink will contact the agency regarding data workflow and questions which deal with how the agency is using its Records Management System (RMS).

• Sypherlink shall maintain a communications history with each agency in case it is necessary to report on individual agency and issue status.

2.6 DC-DEx Project Team Roles and Responsibilities

Sypher/ink shall staff its service activities with the following roles to ensure successful implementation of the systems which shall connect the aSSigned agencies to DC-DEl<. The primary responsibilities of each role are noted accordingly.

• Sypher/ink Project Manager (George Shemas) is responsible for day-to-day management of the Sypherlink services teams and the requisite communication to the Dallas County Project Manager. This individual is responsible for maintenance of the Sypherlink project status reporting and related artifacts. Team resources are monitored by this individual and adjusted as necessary.

• Sypher/ink Agency Technical Lead (Svetlana Zusman) - The implementation and customization of Sypherlink software for a particular agency shall be perfonmed by a team.

• Sypher/ink Developers (Prachi Datar, Eric Krumm, Bob Platt, Aditi Kumar) - Each agency team will have one or more staff resources responsible for creation of the ETL, Spoke, and Hub code required for this project. They will use any existing mappings and the Sypherlink Harvester tool to create and maintain these enhanced data maps.

• Sypherlink Quality Assurance (Aditi Kumar, Bob Platt) - These individuals are responsible for verification of the solution created for each agency.

Dallas Count Project Manager (Bill Brown) is primarily responsible for communicating project status and issues to the IT Leadership Team as well as internal Dallas County Stakeholders. The daily activities and task assignrnents of Dallas County resources are managed by this individual and adjusted as necessary. Will engage other staff from Dallas County and Law Enforcement Agencies as required by schedule and need.

Dallas County System Analysts (Ll. Stephen Womack & Craig Morrissey) work at the direction of lhe Dallas County Project Manager and will direct project support in the areas of required elements definitions, data validation and business process documentation. Additionally, the Systems Analyst will coordinate and oversee the various testing procedures to ensure that each

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STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

DC-DEx spoke (LEA interface) delivers workflow automation sufficient to support the electronic booking of inmates into the Dallas County Jail facilities and subsequent case filing activities. Sypherlink will engage other member of their staff as required to ensure the Project success.

2.7 Assumptions

The following assumptions are being made as part of this initiative: • Dallas County's project management wifl facilitate and provide necessary interaction with

law enforcement agencies. Sypherlink will be provided access to all Project managed resources to enable it to manage and obtain its Project deliverables.

• Dal/as County/Sypheriink will work with customer (Law Enforcement Agency) to provide any additional data backups and sample printed reports that are required for the project. Database upgrades by an Agency during implementation are paid scope changes if upgrade affects data mapping (subschema mapped/converted) and integration software.

• Dallas County will fully disclose business rules that govern the accurate creation and processing of DC-DEx XML as part of the initial tasks of the project. Changes to the business rules during the course of the project will require a scope change request.

• Sypherlink will provide detailed hardware and software specification and configuration requirements to each of the participating Law Enforcement Agencies, however Sypherlink will not be responsible for the acquisition, installation or configuration of required hardware, operating system or database management software to be deployed at the partiCipating agency sites.

• Will work with law enforcement agencies on providing their staff resources familiar with the database or data sufficient time to complete their deliverables in Sypherlink mapping and QA phase of integration efforts. Timeliness of agency responses will affect project milestone completion dates.

• Dallas County will provide quality assurance feedback on each deliverable within seven (7) business days of receipt. Failure to provide feedback within this timeframe will delay project milestones.

• Sypherlink will provide all required information for Dallas County to conduct complete CJIS compliant criminal background checks on all employees and contractors to be engaged in this initiative including necessary identifying information. Additionally, Dallas County will require a complete set of classifiable fingerprints for each Sypherlink employee who may have the potential of viewing criminal history information during the performance of their duties related to the Dallas County Project.

• Sypherlink will implernent spoke data manipulation in accordance with tile general rules defined in the Data Quality Processing section below. Deviations from these rules for the DC-DExlDCIM interface will be reflected in the Use Case Requirements developed in Phase lor, for a particular agency spoke system, shall be noted in the schema analysis report for that agency.

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STATEMENT OF WORK (SOW) Phase 2 DC 1M Agency Spoke Implementation

I. Data Quality Processing

Since this initiative seeks to integrate data from different law enforcement agencies. there are certain attributes of the project that are important to keep in mind from a data quality perspective.

In many cases. there are variances in how personnel use law enforcement systems which is often reflected in the data entry performed. The measurement of someone's height. for example. can be entered in different ways by different officers (61 VS 501 representing inches VS feet + inches respectively. or "over 6 feet" if the RMS system allows free-text entry). Other examples of typical field variances include vehicle make/model. property brand. hair/eye color codes. locations. amongst others. Most law enforcement systems will try to maximize the officer's intent. sometimes by providing choices. but not necessarily limiting the types of data that are entered. Hair color codes. for example. have standard values derived from FBI's NCIC code list. If an officer encounters someone with rainbow-colored hair and feels that the NCIC code for "other" is not sufficiently descriptive. barring the presence of other fields, the officer may be compelled to enter this information into the hair color field. A law enforcement system designed to be the system of record usually allows this type of entry to insure the officer's description matches as closely as possible to their observation.

In sharing systems where information across multiple agency boundaries will need to be searched. data quality becomes important since these applications have unique requirements regarding data standards to insure optimal function. In order to meet these standards. there is a likely possibility that imported data will need to be modified in a variety of ways to comply with the target application.

It is important to remember that the source law enforcement systems in use by agencies today will continue to be used as the system of record during and after the completion of any data sharing initiative. In other words. the master copy of all data will reside in the CAD. RMS. and/or JMS system present at each agency. The data sharing system. on the other hand. will contain a copy of this data but in modified form to insure maximum standardization across the areas being served.

Data standardization for this initiative will be a two-step process. The first step seeks to standardize data from agency systems to the National Information Exchange Model (NIEM) and the Department of Justice Law Enforcement Information Sharing Program Exchange Standard (LEXS). The second step seeks to standardize data from these standards to the target application's needs.

The items listed below specifically outline the first step in the process. It is anticipated that the details regarding the second standardization step (DC-DEX) are highlighted in other requirements document.

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64

STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

A. Officer Information

l _____ _ B. Location Information

streetdir

streetname

streettype

unit

city

state

zipcode

country

geoy

geox

beat

defined, a unique value for the officer not used and unique

will be used (person ID if defined by officer identifier is

source system) not available at an

officer level, agency

will need to modify

source records if they

want this information

in the target

application

• Addresses as a single text field

Addresses as street address components, and city, state, zip, and country

Sypherlink will map the agency data

to the most suitable format

Sypherlink will ignore location coordinates found in source RlIIS.

Beat and grid information will be copied over if present. Cleansing of grid information will be performed

parse full text

addresses into their

individual

components.

Sypher/ink will not I assign beat/grid I numbers if they are .

-------------"--------------~

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STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

at the source system level. not present. If these will need to be standardized, they should be standardized at the source system level

I ~ridX' grid._Y __

_.J

C. Date/Time Information

Document date/time

Report begin/end date/time

Arrest / Release date/time

Person DOB

Vehicle Year

D. Numeric Information

Some source systems include non­

standard date and time fields which

Sypherlink will work with the

developer, DBA and/or agency to

determine the epoch date to use

with Harmonizer's transformation

date/time rule.

Missing date/times and free-text entered dates will not be copied to DC­DEX

quantity Numeric values will be copied over Sypher/ink will not

value

as necessary. For those fields that allow free-text entry, only those fields that can deterministically be identified as numerical values will be converted

attempt to convert quantities or amounts that cannot be determined.

L- _________________________ . ____ .. - ___ ... ---1

E. Phone Information

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STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

! PhoneComponents I I fullphone

i

_I . ___ . ______ _

F. Person Information

Fullname

CompositePersonName

gender

race

build

complexion

ethnicity

age

eyecolor

haireolor

caution

maxage

minage

height

NIEM supports:

• Phone #5 as a single text field

• Phone #5 as a separate components (area code, exchange, line)

Sypherlink will map the agency data

to the most suitable format

Sypherlink will not

parse full phone

numbers into their

individual

components,

NIEM allows person names to be Sypherlink will not

reported as components or as full attempt to parse

text names, Sypherlink will map -full text names into

the agency data into a suitable

format,

their components,

AMENDMENT I TO AGREEMENT BETWEEN COUNTY & SYPHERLlNK­PROFESSJONAL SVCS CONTRACT BTW COUNTY &" SYPHERLINK FOR D('-D£X INmATlvE - 20]3

I maxheight .

! minheight i I weight

minweight

67

STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

Values outside of

the acceptable I

maxweight

DC-DEX defines standard

measurement units for dimensions,

weight, volume, age, etc. Agencies

will be responsible for providing the

measurement units for applicable

fields. We will provide a single

transformation for a given field.

range for a given

field will be omitted I from the upload

process and

G. Other Considerations

5 .• /-\ o:l'wm:i.a

reported as a data

error.

NOTE: There may be additional restrictions identified by agency during development and every effort to accommodate these should be made. Following approval of the Analysis Report, any significant restrictions requested will be handled via the Scope Change process.

2. Required Fields In the event of a missing required field, some or all of an upload record may be omitted. A message will be generated for the data quality report.

3. Relationships & Roles Sypherlink will make an attempt to map relationships and roles where applicable. We are limited by the relationships available in the source database (i.e. if there is no owner relationships for a vehicle in the source database, we will not be able to generate such relationships ).

4. Field Mappings Sypherlink will make every effort to map important data fields. Minor fields, particularly those not found in the core DC-DEx standard may be omitted from upload records.

5. Data field splitting Data field splitting will be performed if the text fields are wen-formed (separators are present at all split points). Parsing of free text fields into coded values where separators are not clearly defined will not be performed. These fields will be passed along in description fields as necessary.

6. Formatting Characters and Invalid data Sypherlink will attempt to preserve data the way it was entered, including any special punctuation that may have been included ill the data entry. This includes parenthesis and dashes for phone numbers as well as othel"formatting characters entered for different fields. If

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STATEMENT OF WORK (SOW) Phase 2 DCIM Agency Spoke Implementation

the target application requires these to be presented in a single format, this step is assumed to be performed at the time of import into the target application. Format correction will not be performed at the NIEM standardization level.

7. Orphaned Records In some cases, the source RMS database may contain dangling references or orphaned records. This can occur, when items are deleted in an RMS system that does not support referential integrity. Since the extraction and upload processes are activity based, this will not present a problem for the upload to the central repository. However, agencies should be aware that orphaned records will not be uploaded, and hence the raw number of records (for instance addresses) in the central repository may differ from the number in the source system.

AMENDMENT I TO AGREEMENT BETWEEN COUNTY & SYPHERLlNK­PROFESSfONALSVCS CONTRACT BTW COUNTY &11 SYPHER LINK FOR D{'-DEX INITIATIVE - 2013

DALLAS COUNTY PUBLIC WORKS

February 18,2013

MEMORANDUM

T 0: Commissioners Conrt

69

THROUGH: Commissioner Mike CantreJl, District 2

13 FEB 20 Ali II: 02

FROM: Selas Camarillo, Assistant Director - Property Division~

SUBJECT: Consent to Offer by Crackpot Realty, LLC to pnrchase Tax Foreclosed Property at I 113 Mill River Drive, Garland, Texas

BACKGROUND OF ISSUE

The improved property at I I 13 Mill River Drive, Garland, Texas, was offered for sale by the Sheriff of Dallas County at public auction and was struck off to the City of Garland on February I, 20 I I at Sheriff's Sale pursuant to a delinquent tax suit No. TX-09-40561, City of Garland and Garland LS.D. vs. Heirs and Unknown Heirs of Raymond L. Wade, et aJ. The Sheriffs Deed to the Property is recorded in Instrument No. 201 100088836, Official Public Records, Dallas County, Texas. The City of Garland holds the Property in trust for each taxing jnrisdiction party to the judgment, e.g., City of Garland, Garland l.S.D., Dallas County, Dallas County Community College District, Parkland Hospital District, and Dallas County School Equalization Fund pursuant to Section 34.01(c) Property Tax Code.

The law firm of Gay, McCall, Isaacks, Gordon & Roberts, P.c. on behalf of the City of Garland , is SUbmitting an offer received ti-om Crackpot Realty, LLC to purchase the property for $20,000.00. Acceptance ofthe otler will discharge and extinguish only the ad valorem property tax liens for the tax years 1996-2009 included in the tax judgment. The purchaser will be responsible and liable for the payment of two years of post judgment, pre-sale tax liens for the years 2010-20 I I, totaling approximately $3,383.00. All delinquent taxes must be cleared upon the resale in order for Crackpot Realty, LLC to take the property free and clear of all tax liens. The property is currently assessed by the Dallas Central Appraisal District at $75,240.

Since the offer mnount is less than either the aggregate amount of the judgments against the property or the market value of the property as stated in the judgment, all taxingjnrisdictions included in the judgment must consent to the sale.

STRATEGIC PLAN COMPLIANCE

The subject request is consistent with Vision 5 (Dallas County is the destination of choice for residents and businesses) of the County's Strategic Plan in partnering with the City of Garland in selling tax foreclosure properties to interested purchasers thereby returning the property to the tax rolls increasing tax revenue for the taxing units.

IMPACT ON OPERATIONS AND MAINTENANCE

The City has maintained the property since 20 II. Failure to accept the offer will require continued maintenance and management efforts by City staff.

L.EGAL. INFORMATION

The sale complies with the Texas Property Tax Code, Section 34.05, Resale by Taxing Units, and the Dallas County Tax Foreclosure Resale Policy.

411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151

Commissioners Conrt February 18, 2013 Page 2

FINANCIAL IMPACT/CONSIDERATIONS

70

Below is a summary based on the calculations provided by the law offices of Gay, McCall, Isaacks, Gordon & Roberts, P.C. of the financial impact ofthe offer:

DCAD#26365500070280000 2012 DCAD Value' $75 240 , , Taxing Entities Taxes Due Pro rata Less Eligible Expenses Balance to be

(Tax Years Included in %of Purchase Recoverable Under Applied to Taxes In Judgment) Judgment Judgment Amount §34.06 Tax Code

$20,000.00 ($5,181.18)* $14,818.82

Dallas County (1996-09) $14,283.29 20.2% $ 3,003.79 City of Garland (1996-09) $17,239.13 24.4% $ 3,625.41

Garland I.S.D. (1996-09) $38,942.32 55.3% $ 8,189.62

$70,464.74 100% .. 'CIty of Garland admmIstrauve fee $1,500, Court Costs $1,511.91, Shenffs costs of sale $1,866.77, PublIcatIOn fees

$302.50

After payment of the $5,181.18, $14,818.82 will be available for distribution to the taxing entities and be distributed based on the pro rata percentages of the total judgment for taxes, as shown above. If the $20,000.0(} offer is approved, Dallas County will recover approximately 21 % of the taxes in the judgment. Post judgment, pre-sale tax liens due Dallas County for 2009-2010 is approximately $843.00.

PERFORMANCE MEASURES IMPACT

No impact.

RECOMMENDATION

The Director of Public Works recommends that Commissioners Court: (1) consent to the offer of$2.0,000.00 received by the City of Garland from Crackpot Realty, LLC on the property located at 1113 Mill River Drive, Garland, even if the offer tendered is less than the market value of the land specified ill the judgment of foreclosure or the total amollnt ofthe judgment against the property and (2) authorize the City of Garland to act and sign on behalf of Dallas County, the Dallas County Community College District, the Parkland Hospital District and the Dallas County School Equalization Fund in the sale, use, and disposition of the property listed herein, acquired by tax foreclosure, which has been jointly vested in the name of the City of Garland, Garland I.S.D., and Dallas County.

If the Commissioners Court is in agreement, a Court Order authorizing the above matters will be placed on the next regular agenda.

APPROVED BY:

b a Blair, P.E. Irector of Public Works

Gl~ PAE/pe/se \j K :!Property/dtax/ConsentOtherTaxingUnits/BrfDfferCityofGarI~Gay ,McCall,Isaacks, Gordon&Roberts.MilIRiver 1113

Attachment: Letter dated January 31,2013 from Law Offices Gay, McCall, Isaacks, Gordon & Roberts, P.c.

71 LAW OFFICES

GAY, MCCALL, ISAACKS, GORDON & ROBERTS, p.e.

JOHN E. GAY DAVID MCCALL + LEWIS L. ISAACKS ++ SVDNA H. GORDON

WILLIAM J. ROBERTS + JENNIFER T. PETTIT J. DOUGLAS BURNSIDE ROBERT T. DRY, III

JEJ'.;'NIFER EDMONDSON EIUN MINETT

DUSTIN L. BANKS

M. SHAJ'..'NON KACKLEY

Ms. Denise Holmes Deputy Tax Assessor/Collector Garland ISD 901 W. State Street, Suite A Garland, Texas 75040

Ms. Pam Easterling Dallas County Public Works 411 Elm Street, Suite 300 Dallas, Texas 75202

A PROFESSIONAL CORPORATION

ATTORNEYS AND COUNSELORS

SUITE 310,L840 1919 S. SHILOH ROAD

GARLAND, TEXAS 75042 (972) 278·8282 . Fax (972) 278·8222

January 31, 2013

.. BOARD CERT!AED -- CIVIL TRIAL LAW

TEXAS BOARD OF LEGAL SPECIALIZATION

+ATTORNEY - MEDIATOR

Via electronic-mail

Via electronic-mail

Re: Offer by Crackpot Realty, LLC to purchase 1113 Mill River Dr., Garland, Texas

Dear Ms. Holmes and Ms. Easterling:

The above referenced property was struck off to the City of Garland on February 1,2011 at a Sheriffs Sale pursuant to delinquent tax suit No. TX09-40561, City of Garland and Garland ISD vs. Heirs and Unknown Heirs of Raymond 1. Wade, et aI. The property was Sltruck off for the adjudged value of the property, $67,910.00. Crackpot Realty, LLC has offered to purchase this property for $20,000.00. The property is currently assessed by the Dallas Central Appraisal District at $75,240.

The court costs and costs of sale are $3,681.18 as set forth below:

$1,511.91 $1,866.77

$302.50 $3,681.18

Court costs Sheriff s costs of sale Publication fees Total court costs and costs of sale

After payment of the $3,681.18 in court costs and costs of sale and $1,500.00 administrative fee for post-sale maintenance provided by the City of Garland, $14,818.82 will be available for distribution to the taxing entities.

After payment of court costs, costs of sale and post-sale maintenance, the remaining $14,818.82 will be distributed based on the pro rata percentages of the total judgment for taxes. The percentage and amount to be distributed to each entity are:

City of Garland Garland ISD Dallas County Total

24.4% 55.3% 20.2%

72

$3,624.41 $8,189.62 $3,003.79 $14,818.82

1'11ero are two years of post-judgment, pre-sale taxes outstanding. All delinquent taxes on this property must be cleared upon the resale in order for Crackpot Realty, LLC to take the property free and clear of all tax liens. Please send me a copy of the resoIution or order approving the sale.

Please advise me whether your respective entities agree to the sale of this lot to Crackpot Realty, LLC for $20,000.00.

If yon have any questions or need additional information, please contaot me.

Yours truly,

1. Daughis Attorney at Law

CAD Acct#:

Property address: ,

73

Re-sale Disbursement Worksheet City of Garland

26365500070280000

liB Mill River Drive

I Prior Owner: I Raymond L. Wade , Cause No.: TX09-40561

Judgment Date: June 10,2010

Sheriffs Sale Date: February 1,2011

Judgment amount: GISD $38,942.32

City $17,239.13

County $14,283.29

Court costs: $1,511.91

Sheriffs fees for sale: $1,866.77

Publication fees for sheriff s $302.50 sale, paid by Gay & McCall:

Checks to be disbursed as follows:

1. Dallas County District Clerk $1,511.91l 2. ' Dallas County Sheriff $1,866.77 3. Gay, McCall, Isaacks, Gordon & Roberts $302.50 4. City of Garland Admin Fee $1,500.00 4. City of Garland Taxes $3,625.41 5. Garland ISD $8,189.62 6. John Ames, Dallas County Tax Assessor $3,003.79

TOTAL $20,000.00

The cause number and Dallas Central Appraisal District tax account number should be on all checks.

I

I

DALLAS COUNTY PUBLIC WORKS

February 18,2013

MEMORANDUM

T 0: Commissioners Conrt

THROUGH: Commissioner Mike Cantrell, District 2

74

\3FEB20 M111:02

FROM: Selas Camarillo, Assistant Director - Property Division #,/ SUBJECT: Consent to Offer by Habitat for Hnmanity to pnrchase Tax Foreclosed Property at

212 Southwood Drive, Garlaud, Texas

BACKGROUND OF ISSUE

The unimproved property at 212 Southwood Drive, Garland, Texas, was offered for sale by the Sheriff of Dallas County at public auction and was struck off to the City of Garland on September 1,2009 at Sheriff's Sale pursuant to a delinquent tax suit No. TX-07-40239 consolidated with 07-40467, City of Garland vs. Raymond Canales, et a!. The Sheriffs Deed to the Property is recorded in Instrument No. 2009003 12435, Official Public Records, Dallas County, Texas. The City of Garland holds the Property in trust for each taxing jurisdiction party to the judgment, e.g., City of Garland, Garland LS.D., Dallas County, Dallas County Community College District, Parkland Hospital District, and Dallas County School Equalization Fund pursuant to Section 34.01(c) Property Tax Code.

The law firm of Gay, McCall, Isaacks, Gordon & Roberts, P.C. on behalf of the City ofGarlaud, is submitting an offer received from Habitat for Humanity to purchase the propeJiy for $15,000.00. Acceptance of the offer will discharge and extinguish only the ad valorem property tax liens for the tax years 2002-2007 included in the tax judgment. The purchaser will be responsible and liable for the payment oftwo years of post judgment, pre-sale tax liens for the years 2008-2009, totaling approximately $2,91 0.00. All delinquent taxes must be cleared upon the resale in order for Habitat for Humanity to take the propeJiy free and c·lear of all tax liens. The property is currently assessed by the Dallas Central Appraisal District at $15,000.

Since the offer amount is less than either the aggregate amount of the judgments against the property or the market value of the property as stated in the judgment, all taxing jurisdictions included in the judgment must consent to the sale.

STRATEGIC PLAN COMPLIANCE

The subject request is consistent with Vision 5 (Dallas County is the destination of choice for residents and businesses) ofthe County's Strategic Plan in partnering with the City of Garland in selling tax foreclosure properties to interested purchasers thereby returning the property to the tax rolls increasing tax revenue for the taxing units.

IMPACT ON OPERATIONS AND MAINTENANCE

The City has maintained the property since 2009. Failure to accept the offer will require continued maintenance and management efforts by City staff.

LEGAL INFORMATION

The sale complies with the Texas Property Tax Code, Section 34.05, Resale by Taxing Units, and the Dallas County Tax Foreclosure Resale Policy.

411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151

Commissioners Court February 18, 2013 Page 2

FINANCIAL IMPACT/CONSIDERATIONS

75

Below is a summary based on the calculations provided by the law offices of Gay, McCall, Isaacks, Gordon & Roberts, P.C. of the financial impact of the offer:

DCAD#26240500040060000 2012 DCAD Value· $15 000 , , Taxing Entities Taxes Due Pro rata Less Eligible Expenses Balance to be

(Tax Years Included in %of Purchase Recoverable Under Applied to Taxes In Judgment) Judgment Judgment Amount §34.06 Tax Code

$15,000.00 ($9,464.61)* $5,535.39

Dallas County (2002-2007) $3,006.30 18.7% $ 1,033.66 City of Garland (2002-2007) $3,977.56 24.7% $ 1,367.60 Garland I.S.D. (2002-2007) $9,115.36 56.6% $ 3,134.13

$16,099.22 100% ..

*City of Garland admmlstratlve fee $1,500, Post Sale DemolItiOn Costs $2,812.50, Court Costs $3,579.00, Shenffs costs of sale $1,243.11, and Publication fees $330.00

After payment of the $9,464.61, $5,535.39 will be available for distribution to the taxing entities and be distributed based on the pro rata percentages of the total judgment for taxes, as shown above. Total court costs and costs of sale are $21,170.09; however the law firm is waiving their attorney's fees of $17,591.09 ($21,170.09-$17,591.09=$3,579.00). If the $15,000.00 offer is approved, Dallas County will recover approximately 34% ofthe taxes in thejudgmeut. Post judgment, pre-sale tax liens due Dallas County for 2008-2009 is approximately $963.00.

PERFORMANCE MEASURES IMPACT

No impact.

RECOMMENDATION

The Director of Public Works recommends that Commissioners Court: (1) consent to the offer of$15,000.00 received by the City of Garland from Habitat for Humanity on the property located at 212 Southwood Drive, Garland, even if the offer tendered is less than the market value of the land specified in the judgment of foreclosure or the total amount of the judgment against the property and (2) authorize the City of Garland to act and sign on behalf of Dallas County, the Dallas County Community College District, the Parkland Hospital District and the Dallas County School Equalization Fund in the sale, use, and disposition of the property listed herein, acquired by tax foreclosure, which has been jointly vested in the name of the City of Garland, Garland l.S.D., and Dallas County.

If the Commissioners Court is in agreement, a Court Order authorizing the above matters will be placed on the next regular agenda.

APPROVED BY:

Director of Public Works

\\~ PAE/po/se '\, K:/Property! dtaxiConsentOtherTaxingUnits/BrfOfferCityofGarl--GaY,McCall,Isaacks, Gordon&Roberts. SouthwoodDr212

Attachment: Letter dated Jauuary 31, 2013 from Law Offices Gay, McCall, Isaacks, Gordon & Roberts, P.C.

76

LAW OFFICES

GAY, MCCALL, ISAACKS, GORDON & ROBERTS, P.e.

JOHN E. GAY DAVID MCCALL + LEWIS L. ISAACKS ++ SVDNA H. GORDON WILUAM 1. ROBERTS + JENNIFER T. PETTH 1. DOUGLAS BURNSIDE

ROBERT 1. DRY, m JENNIFER EDMONDSON

ERIN MlNETT DUSTIN L. BANKS M, SHANNON KACKLEY

Ms. Denise Holmes Deputy Tax Assessor/Collector Garland ISD 901 W. State Street, Suite A Garland, Texas 75040

Ms. Pam Easterling Dallas County Public Works 411 Elm Street, Suite 300 Dallas, Texas 75202

A PROFESSIONAL CORPORA nON

ATTORNEYS AND COUNSELORS

SUITE 310, LB 40 1919 S. SHILOH ROAD

GARLAND, TEXAS 75042 (972) 278-8282 . Fax (972) 278-8222

January 31, 2013

.. BOARD CERTIFIED .~ CIVIL TRIAL LAW TEXAS BOARD OF LEGAL SPECIALIZATION

+ATTORNEY· MEDIATOR

Via electronic-mail

Via electronic-mail

Re: Offer by Habitat for Humanity of Greater Garland, Inc. to purchase 212 Southwood Dr., Garland, Texas

Dear Ms. Holmes and Ms. Easterling:

The above referenced lot was struck off to the City of Garland on September 1, 2009 at a Sheriff's Sale pursuant to delinquent tax suit No. 07-40239, City of Garland vs. Raymond Canales, et a1. The property was struck off for the market value stated in the judgment, $51,920.00. The Sheriff's Deed was recorded on November 5,2009. Habitat for Humanity has offered to purchase this lot for $15,000.00. The 2012 DeAD assessed value is $15,000.00.

The conrt costs and costs of sale are $5,152.11 as set forth below:

$3,579.00 $1,243.11

$330.00 $5,152.11

Court costs Sheriff's costs of sale Publication fees Total court costs and costs of sale

After payment of the $5,152.11 in court costs and! costs of sale, $2,812.50 in demolition costs and $1,500.00 administrative fee for post-sale maintenance provided by the City of Garland, $5,535.39 will be available for distribution to the taxing entities.

After payment of court costs, costs of sale and post-sale demolition and maintenance, the remaining $5,535.39 will be distributed based on the pro rata percentages of the total judgment for taxes. The percentage and amount to be distributed to each entity are:

77

Re-sale Disbursement Worksheet City of Garland

ICADAect #: 126240500040060000 -------- ···········1

I Property address: I 212 Southwood Drive I II Prior Owner: ----tR~:;;Yc::ri:;":-o-;cn:_::dc:C-;::'a-n-al-e;-'---····-··-··_. ____________ ---_-~.-__ -._I_: I Cause No,: -==YX07-40239 j' h:Udgmen( Date:' 1"CJ:-a-nu-a-ry--=-1-':-5-, 2;:-0,-:0:-::9------- -~==

I Sheriffs Sale Date: September 1,2009

~ amount: T G:::J1:C::S=DC""$:::9=-' ,'C"11:-5=-.3=-6CC'· --------- ..•...••.... ----.. j-.. -----1-:::-:---::::-==-=-:---------- --- ...

City $3,977,56 ...... --.-- ---------------1

___ . _________ . __ L~~~nt~$3,006,30 I I City liens-;:;-$7:::0::-,:::36=-4=-.3:::6=-· -----------------j

tCou~icosts:-- . I $3,579.00

Publication fees for sheriffs $330.00 ~I Sheriffs fees for saLe: T$!;243,·:-U:----

sale, paid by Gay & M~'<:::~~.L ............. _ .. ______________________ .J

Checks to be disbursed as follows:

1. I 1)"n", County District Clerk $3,579.00 I 2. ' BaUas County Sheriff $1,243-11 I m_' _____

3. ' G:\YLMcCall, Isaacks, Gordon & Robcrt~ $330.00 . 4. City of Garland (Post Sale Demolition & $4,312.50

-- l\:'!:\illtenance) 5 Ci of Garland Tax s 1

The cause number and Dallas Central Appraisal Dis/rict tax account number should be on (Ill checks.

DALLAS COUNTY PUBLIC WORKS

February 18,2013

MEMORANDUM

T 0: Commissioners Court

THROUGH: Commissioner Mike Cantrell, District 2

78

FROM: Selas Camarillo, Assistant Director - Property Division~'

13FEB20 M111:02

SUBJECT: Consent to Offer by Dr- Robert Milstein to purchase Tax Foreclosed Property at 5706 Marina Drive, Garland, Texas

BACKGROUND OF ISSUE

The improved property at 5706 Marina Drive, Garland, Texas, was offered for sale by the Sheriff of Dallas County at pu blic auction and was struck off to the City of Garland on April 6, 20 I 0 at Sheriff s Sale pursuant to a delinquent tax suit No, TX-08-40116, Garland LSD, vs. Citibank, N,k The Sheriff's Deed to the Property is recordcd in Instrument No, 20 I 000098917, Official Public Records, Dallas Couuty, Texas, The City of Garland holds the Property in trust for each taxing jurisdiction party to the judgment, e.g" City of Garland, Garland LS,D" Dallas County, Dallas County Community College District, Parkland Hospital District, and Dallas County School Equalization Fund pursuant to Section 34,01(c) Property Tax Code,

The law firm of Gay, McCall, Isaacks, Gordon & Roberts, P,C on behalf of the City of Garland, is submitting an offer received from DL Robert Milstein to purchase the property for $13,500,O(), Acceptance ofthe offer will discharge and extinguish only the ad valorem property tax liens for the tax years 1997-2008 included in the tax judgment The purchaser will be responsible and liable for the payment of two years of post judgment, pre-sale tax liens for the years 2009-2010, totaling approximately $3,26LOO, All delinquent taxes must be cleared upon the resale in order for DL Milstein to take the property free and clear of all tax liens, The propel1y is currently assessed by the Dallas Central Appraisal District at $54,760,

Since the offer amount is less than either the aggregate amount of the judgments against the property or the market value of the property as stated in the judgment, all taxing jurisdictions included in the judgment must consent to the sak

STRATEGIC PLAN COMPLIANCE

The subject request is consistent with Vision 5 (Dallas Connty is the destination of choice for residents and businesses) of the County's Strategic Plan in partnering with the City of Garland in Slelling tax foreclosure properties to interested purchasers thereby returning the property to the tax rolls increasing tax revenue for the taxing units,

IMPACT ON OPERATIONS AND MAINTENANCE

The City has maintained the property since 2010, Failure to accept the offer will require continued maintenance and management efforts by City staff

LEGAL INFORMATION

The sale complies with the Texas Property Tax Code, Section 34,05, Resale by Taxing Units, and the Dallas County Tax Foreclosure Resale Policy,

411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151

Commissioners Court February 18, 2013 Page 2

FINANCIAL IMPACT/CONSIDERATIONS

79

Below is a summary based on the calculations provided by the law offices of Gay, McCall, Isaacks, Gordon & Roberts, P.c. ofthe financial impact of the offer:

DCAD#?6126750010030000 2012 DCAD Value' $54 760 - , , Taxing Entities Taxes Due in Pro rata % Less Eligible Expenses Balance to be

(Tax Years Included Judgment of Purchase Recoverablc Under Applied to Taxes In Judgment) Judgment Amount §34.06 Tax Code

$13,500.00 ($3,956.94)* $9,543.06

Dallas County (2004-08) $ 2,745.26 11.5% $1,098.41 City of Garland (2000-08) $5,912.16 24.8% $2,365.51

Garland I.S.D. (97-98,00-08) $15,193.66 63.7% $6,079.14

$23,851.08 100% , *CIty of Garland s admmlstratlve fee $1,500, Court Costs $780, Shenffs costs of sa Ie $1,388.19, PublIcatIOn fees $288.75

After payment of the $3,956.94, $9,543.06 will be available for distribntion to the taxing entities and be distributed based on the pro rata percentages ofthe total judgment for taxes, as shown above. Ifthe $13,500.00 offer is approved, Dallas County will recover approximately 40% of the taxes in the judgment. The amount of post judgment, pre-sale tax liens due Dallas County for 2009-2010 is approximately $795.00.

PERFORMANCE MEASURES IMPACT

No impact.

RECOMMENDATION

The Director of Public Works recommends that Commissioners Court: (I) consent to the offer 0[$13,500.00 received by the City of Garland from Dr. Robert Milstein on the property located at 5706 Marina Drive, Garland, even if the offer tendered is less than the market value ofthe land specified in the judgment offorec1osure or the total amount of the judgment against the property and (2) authorize the City of Garland to act and sign on behalf of Dallas County, the Dallas County Community College District, the Parkland Hospital District and the Dallas County School Equalization Fund in the sale, use, and disposition of the property listed herein, acquired by tax foreclosure, which has been jointly vested in the name of the City of Garland, Garland I.S.D., and Dallas County.

Ifthe Commissioners Court is in agreement, a Court Order authorizing the above matters will be placed on the next regular agenda.

APPROVED BY:

berta Blair, P.E. Director of Public Works

PAE/pe/se K:!Property/dtaxJConsentOtherTaxingUnits/BrfDfferCityofGarl-Gay,McCall,Isaacks,Gordon&Roberts.Marina5706

Attachment: Letter dated January 31, 2013 from Law Offices Gay, McCall, Isaacks, Gordon & Roberts, P.c.

80

LAW OFFICES

GAY, MCCALL, ISAACKS, GORDON & ROBERTS, P.C.

JOHN E. GAY DAVID MCCALL + LEWIS L. ISAACKS ++ SYDNA H. GORDON WILLIAM 1. ROBERTS + JENNIFER T. PETTTT

1. DOUGLAS BUR;\JSlDE

ROBERT 1. DRY, III

JENNIFER EDMONDSON

ERIN MINHT DUSTlN 1. BANKS

M. SHANNON KACKLEY

Ms. Denise Holmes Deputy Tax Assessor/Collector Garland ISD 901 W. State Street, Suite A Garland, Texas 75040

Ms. Pam Easterling Dallas County Public Works 411 Elm Street, Suite 300 Dallas, Texas 75202

A PROFESSIONAL CORPORATION

ATTORNEYS AND COUNSELORS

SUITE 310,L840 1919 S, SHILOH ROAD

GARLAND, TEXAS 75042 (972) 278-8282 . Fax (972) 278-8222

January 31,2013

.. BOARD CERTIFIED ~- ClVIL TRIAL LAW TEXAS BOARD OF LEGAL SPECIALlZATION

+ArrORNEY ~M£DIATOR

Via electronic-mail

Via electronic-mail

Re: Offer by Dr. Robert Milstein to purchase 5706 Marina Dr., Garland, Texas

Dear Ms. Holmes and Ms. Easterling:

The above referenced property was struck off to the City of Garland on April 6, 2010 at a Sheriffs Sale pursuant to delinquent tax suit No. TX08-40116, Garland LS.D. vs. Citibank, N.A. The property was struck off for the total amount of the judgment, $28,276.23. Dr. Milstein has offered to purchase this property for $13,500.00. The property is currently assessed by the Dallas Central Appraisal District at $54,760.

The court costs and costs of sale are $2,456.94 as set forth below:

$780.00 $1,388.19

$288.75 $2,456.94

Court costs Sheriff s costs of sale Publication fees Total court costs and costs of sale

After payment of the $2,456.94 in court costs and costs of sale and $1,500.00 administrative fee for post-sale maintenance provided by the City of Garland, $9,543.06 will be available for distribution to the taxing entities.

After payment of court costs, costs of sale 311ld post-sale maintenance, the remaining $9,543.06 will be distributed based on the pro rata percentages of the total judgment for taxes. The percentage and amount to be distributed to each entity are:

City of Garland Garland lSD Dallas County Total

24.8% 63.7% 11.5%

81

$2,365.51 $6,079.14 $1.098.41 $9,543.06

There are two yeaTs of post-judgment, pre-sale taxes outstanding. All delinquent taxes on this property must. be cleared upon tbe resale in order for Dr. Milstein to take the property free aud clear of all tax liens. Please send me a copy of the resolution or order approving the sale.

Please advise me whether your respective entities agree to the sale ofthis lot to Dr. Robert Milstein for $13,500.00.

If you have any questions Of need additional information, please contact me.

Yours truly,

J. BUl11side Attorney at Law

CAD Acct#:

Property address:

Prior Owner:

Cause No' ..

Judgment Date:

Sheriff's Sale Date: , ' Judgment amount:

82

Re-sale Disbursement Worksheet City of Garland

26126750010030000

5706 Marina Drive

I First Texas Savings Association

TX08-40116

July 29, 2009

April 6, 2010

I

"--

I ~ $15,193.66

City $5,912.16 -J County $1,185.20

Court costs: $780.00

I Sheriff's fees for sale: $1,388.19

I Publication fees for sheriff's $288.75 -

sale, paid by Gay & McCall:

Checks to be disbursed as follows:

'I. Dallas County District Clerk $780.00 . 2. Dallas County Sheriff $1,388.19 3. Gay, McCall, Isaaci{s, Gordon & Roberts $288.75 4. City of Garland Admin Fee $1,500.00 4. City of Garland Taxes $2,365.51

,5. Garland ISD $6,079.14 , 6. John Ames, Dallas Coun~ Tax Assessor $1,098.41

! LITOTAL $13,500.00 I

The cause number and Dallas Central Appraisal District tax account number should be on all checks.

I

DALLAS COUNTY PUBLIC WORKS

February 19, 2012

MEMORANDUM

TO: Commissioners Court

83

THROUGH: Mike Cantrell, Commissioner District No.2

FROM: Alberta L. Blair, P.E. Director of Public Works

SUBJECT: MILLER ROAD MCIP PROJECT 27501 (Garland East City Limits to Rowlett West City Limits)

fl t,_ I· , • .J ri ,_. L..

SUPPLEMENTAL AGREEMENT TO THE MASTER AGREEMENT GOVERNING MAJOR CAPITAL TRANSPORTATION IMPROVEMENT PROJECTS

BACKGROUND

Miller Road from Garland East City Limits to Rowlett West City Limits was selected for projects for the Major Capital Improvement Program for Program Year 2013. The project is located in Road and Bridge District 2 and in the City of Dallas. Dallas County and the City of Garland entered into a MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR CAPITAL IMPROVEMENT PROJECTS pursuant to Court Order 2012-1795 dated October 23,2012. An ADVANCE FUNDING AGREEMENT FOR PROJECT USING FUNDS HELD IN THE STATE HIGHWAY 121 SUBACCOUNT between the Texas Department of Transportation (TxDOT) and Dallas County was executed pursuant to Court Order 2009-2219 dated December 1, 2009 which designated Dallas County as the LEAD AGENCY and LOCAL GOVERNMENT, and provides funds for the project.

FINANCIAL IMPACT

By execution of the attached agreement, the City of Garland has agreed to participate on at least a fifty/fifty basis with Dallas County on the 20% local match in the amount of $621 ,843 .00. The MASTER AGREEMENT specifies sharing funding of standard basic street improvements with city funding of amenities above and beyond the basic improvements.

411 Elm St., 4th Floor Dallas, Texas 75202 (214)653-7151

Commissioners Court Page Two

IMPACT ON SCHEDULE AND OPERATIONS

84

In order for Miller Road MCIP Project 27501 from Garland East City Limits to Rowlett West City Limits to begin construction in 2013, it is desirable to have the City of Garland committed to funding and design criteria for the project. The MASTER AGREEMENT clearly defines County and City partnerships and roles.

STRA TEGIC PLAN COMPLIANCE

The County has worked with numerous cities, agencies, and utilities on this project which is consistent with Vision 1: Dallas County is a model interagency partner. This project will improve County transportation and other infrastructure which is consistent with Vision 4: Dallas County proactively addresses critical regional issues and Vision 5: Dallas County is the destination of choice for residents and businesses.

RECOMMENDATION

It is recommended that the County Judge be authorized to execute the attached SUPPLEMENTAL AGREEMENT TO MASTER AGREEMENT GOVERNING TRANSPORTATION MAJOR IMPROVEMENT PROJECTS FOR MILLER ROAD MCIP PROJECT 27501 FROM GARLAND EAST CITY LIMITS TO ROWLETT WEST CITY LIMITS with the City of Garland for funding in the amount of$621,843.00. If Commissioners Court is in agreement, a Court Order will be placed on the next regular agenda authorizing the execution of said agreement.

Approved by:

JLMIDA/mg.gm

Attachments: Supplemental Agreement

cc: John L. Mears, P.E. Dennis Abraham, Ph.D., P.E., C.F.M.

411 Elm St., 4th Floor Dallas, Texas 75202 (214)653-7151

85

RESOLUTION NO. 10092

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROJECT SUPPLEMENTAL AGREEMENT WITH DALLAS COUNTY FOR ROADWAY AND BRIDGE IMPROVEMENTS TO MILLER ROAD FROM CENTERVILLE ROAD TO DEXHAM ROAD (ROWLETT); AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GARLAND, TEXAS:

Section 1

That the City Manager is hereby authorized to execute a Project Supplemental Agreement with Dallas County for roadway and bridge improvements to Miller Hoad from Centerville Road to Dexham Road, in the City of Rowlett for an estimated amount of $621 ,843.00.

Section 2

That this Resolution shall be and become effective immediately upon and after its adoption and approval.

PASSED AND APPROVED this the 22nd day of January, 2013.

ATTEST:

j£'f§l(. ) Va ~ J WI kA) City Secretary

CITY F GARLAND, TEXAS

86

DALLAS COUNTY CAPITAL IMPROVEMENT PROGRAM PROJECT SPECIFIC AGREEMENT

TO THE MASTER AGREEMENT GOVERNING MAJOR CAPITAL TRANSPORTATION IMPROVEMENT PROJECTS

This Project Specific Agreement hereinafter called "PSA" to the Master Agreement Gfjveming Transportation Major Capital Improvement Projects ("Master Agreement") is made by and between the City of Garland, Texas, hereinafter "City", and the County of Dallas, Texas, hereinafter "County", acting by and through its duly authorized officials, for the purpose of Transportation Improvements on the Miller Road MCIP Project 27501 from Garland East City Limits to Rowlett West City Limits, hereinafter called "Project".

WHEREAS, the Project is located within the City of Garland, the City of Rowlett, and the City of Dallas; and

WHEREAS, the County shall enter into separate agreements with the City of Rowlett and the City of Dallas; and

WHEREAS, the County has requested that it be designated as the Lead Agency for the prfjject and will provide the Project Manager; and

WHEREAS, the County has entered into an Advance Funding Agreement ("AF A") with the State of Texas by and through the Texas Department of Transportation ("TxDOT") to provide funding for the Miller Road Project; and

WHEREAS, Chapter 791 of The Texas Government Code and Texas Transportation Code Section 472.001 provides authorization for local governments to contract with each other for the perfonnance of governmental functions and services, as well as joint funding of road construction or improvements of road or street projects.

NOW THEREFORE THIS PSA is made by and entered into by the City and the County, for the mutual consideration stated herein.

Witnesseth

Article I. Proiect Specific Agreement

This PSA is to specifically identify the project, changes in the rights and responsibilities of each of the parties as set forth in the Master Agreement and additions thereto as incorporated herein. This PSA will be an addition to the Master Agreement and incorporate each of its terms and conditions. All terms of the Master Agreement remain in full force and effect except as fuodified herein. In the event of any conflict between the Master Agreement and this PSA, this PSA shall control.

Article II Incorporated Documents

This PSA incorporates, as iffully reproduced herein word for word and number for number, PSA· City of Garland for MCIP 27501

87

the following items: 1. Master Agreement authorized by County Commissioners Court Order; 2012-1795

dated October 23,2012, and additions thereto as incorporated herein. 2. TxDOT Advance Funding Agreement as shown in Attachment "A". 3. Current Cost Estimates and Funding Sources, as shown in Attachment "B". 4. Proposed Project Schedule, as shown in Attachment "C". 5. PSA between the County and City of Dallas. 6. PSA between the County and City of Rowlett.

Article III Term of Agreement

This PSA becomes effective when signed by the last party whose signature makes the respective agreement fully executed and shall tenninate upon the completion and acceptance of the Project by Dallas County Commissioners Court or upon the tenns and conditions in the Master Agreement, Article IV.

Article IV Project Description

This PSA is entered into by the parties for public transportation improvements within the City of Garland, Texas. The project is defined as the public transportation improvements to Miller Road from Garland East City Limits to Rowlett West City Limits, including MCIP Project 2750 I, and hereinafter referred to as the "Project" and as more fully described in Attachment "A". The Project is within the city of Garland, Rowlett and Dallas. This project will facilitate the movement of public transportation to benefit both the City and County.

Article V. Fiscal Funding

Notwithstanding anything to the contrary herein, this PSA is expressly contingent upon the availability of County funding for each item and obligation contained herein. City shall have no right of action against the County of Dallas as regards this PSA, specifically including any funding by County of the Project in the event that the County is unable to fulfill its obligations under this PSA as a result ofthe lack of sufficient funding for any item or obligation from any source utilized to fund this PSA or failure of any funding party to budget or authorize funding for this PSA during the current or future fiscal years. In the event of insufficient funding, or if funds become unavailable in whole or part, the County, at its sole discretion, may provide funds from a sepa;rate source or terminate this PSA. In the event that payments or expenditures are made, they shall be made from current funds as required by Chapter 791, Texas Government Code.

Notwithstanding anything to the contrary herein, this PSA is expressly contingent upon the availability of City funding for each item and obligation contained herein. County shall have no right of action against the City as rega;rds this PSA, specifically including any funding by City of the Project in the event that the City is unable to fulfill its obligations under this PSA as a result of the

PSA· City of Garland for MelP 27501

88

lack of sufficient funding for any item or obligation from any source utilized to fund this PSA or failure of any funding party to budget or authorize funding for this PSA during the current or future fiscal years. In the event of insufficient funding, or if funds become unavailable in whole or part, the City, at its sole discretion, may provide funds from a separate source or terminate this PSA. In the event that payments or expenditures are made, they shall be made from current funds as requirecfby Chapter 791, Texas Government Code.

I. County and City Responsibilities:

Article VI Agreements

I. County will be the Lead Agency for the Project. 2. City and County have mutually agreed that the Project limits are Miller Road from

Garland East City Limits to Rowlett West City Limits. 3. The agreed upon Standard Basic Project Design for the project is as defined in the

Project Scoping Sheets, Attachment "A". Such design shall be the Standard Basic Project Design for the Project and specifically does not include Paving and Drainage Amenities or Utility Betterments as defined in the Master Agreement. If the City adds relocation or adjustment of City Utilities or Utility Betterments, the City agrees that it will pay 100% of the costs ofthese additions.

4. The Project will require the acquisition of road right-of-way which is specifically all real property needed or convenient for roadway and/or drainage purposes as shown in the Project design or right-of-way plans and specifically includes all real property outside of the designed right-of-way needed, if applicable, or convenient to the construction, drainage, interface with adjoining streets or alleys, driveways or other access ways or other Project permanent or temporary easements which is approved by City and County. Such right-of-way acquisition shall be the responsibility of the County as Lead Agency.

5. In order to certifY compliance with the expenditure of the Project funding for this Agreement, the City agrees to furnish to the County, its Auditor, or its designated representative(s) the unrestricted right to audit any and all accounting and other records regarding any funds paid or claimed under this agreement, including, but not limited to all books, records, reports, tickets, deposits, expenditure, budget or any item therein, supporting data, computer records and programs, and all items of hardware, software or firmware, or any other item utilized by the City regarding this Agreement (records). City contracts and agrees that aU records shall be kept and maintained for a period of time not less than four (4) years from the date of the termination of this Agreement. Such records shall be provided to the County in Dallas County, Texas and available for any audit at any time upon request.

6. The results of any audit may be furnished to City for comment. In the event that any audit shall determine that moneys are owed to County such sums are deemed to be due and payable to Dallas County, Texas, within thirty (30) days of the date of an

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invoice for such cost being deposited in the US Mail, certified mail, return receipt requested.

II. City Responsibilities: 1. City shall execute the necessary agreements for the implementation design and

construction of the Project mutually agreed upon and incorporated herein by this PSA.

2. City shall provide City Council Resolution commitment to meet the Project funding. 3. City will retain right to review plans and amendments during preparation of the

deliverables under the contract. City shall review plans and amendments within thirty (30) days of receipt thereof from County.

4. City shall coordinate any necessary City-owned utility adjustments for construction of the Project.

5. City shall be responsible for maintaining the roadway after the Project is complete.

III. County Responsibilities:

I. County shall be the Lead Agency for the Project. County will provide project management of the Project from commencement of planning to completion of construction.

2. County shall advertise the Project with City funded items as optional bid items. 3. County shall execute Advance Funding Agreement with TxDOT to utilize RTR

funds for the project along with required local matching funds.

IV. Funding: County and City mutually agree to proportionately fund the Direct Project and Program cost as follows: I. Notwithstanding any provision in the Master Agreement, this PSA, any amendment

thereto, or any other agreement between the parties regarding this Proj ect, the total Proj ect cost is estimated at Twelve Million Four Hundred Thirty Six Thousand Eight Hundred Seventy One dollars ($12,436.871.00). The County's total ohligation to this Project is to provide funding in the amount not to exceed One Million, Two Hundred Forty-Three Thousand Six Hundred Eighty-Nine dollars and no cents ($1,243,689.00), reduced by County share of in-house project delivery costs. Project costs may include all County project delivery costs including but not limited to preliminary scoping and research, preliminary design services, special services, primary design services, inspection, laboratory services and construction.

2. The City agrees to provide funding for the Project as indicated in the amount of Six Hundred Twenty-One Thousand Eight Hundred Forty-Three Dollars and no cents ($621,843.00).

3. City agrees to encumber an amount adequate for total estimated project costs as determined prior to the commencement of each Project milestone as determined by County within 30 days of notification by County. The City will pay Project costs as invoiced by the County.

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4. TxDOT total obligation for the Project is Nine Million Nine Hundred Forty Nine Thousand Four Hundred Nine Six dollars and no cents ($9,949,496.00).

5. If the total Project costs excluding paving and drainage amenities or utility bettennents should exceed the total Project cost, the City and County agree to amend the project's scope to remain within the current estimated total Project Cost.

Article VII Miscellaneous:

I. No Third Party Beneficiaries, The tenns and provisions of this PSA are for the benefit of the parties hereto and not for the benefit of any third party. It is the express intention of City and County that any entity other than City or County receiving services or benefits under this PSA shall be deemed an incidental beneficiary only. This PSA is intended only to set forth the contractual right and responsibilities of the parties hereto.

II. Applicable Law. This PSA is and shall be expressly subject to the Sovereign Immunity of County and Governmental Immunity of City, Title 5 of the Texas Civil Practice and Remedies Code, as amended, and all applicable Federal and State Law. This PSA shall be governed by and construed in accordance with the laws and case decisions of the State of Texas. Exclusivevenue for any legal action regarding this PSA filed by either City or County shall be in Dallas County, Texas.

III. Notice. Any notice provided for in this Agreement to be given by either party to the other, shall be required to be in writing and shall be deemed given when personally delivered, or two (2) business days after being deposited in the United States Mail, postage prepaid, certified, returned receipt requested, or registered addressed as follows:

To County: County of Dallas Alberta L. Blair, P .E. Director of Public Works Dallas County Administration Building 411 Elm Street, Fourth Floor Dallas County, Texas 75202-3389

To City: City of Garland Michael Polocek, P.E. Engineering Administrator Capital Improvements PO Box 469002 Garland, Texas 75046-9002

Either party may change its address for notice by giving the other party notice thereof.

IV. Assignment. This PSA may not be assigned or transferred by either party without the prior written consent of the other party.

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V. Binding Agreement; Parties Bound. This PSA has been duly executed and delivered by both parties and constitutes a legal, valid and binding obligation ofthe parties, their successors and permitted assigns.

VI. Amendment. This PSA may not be amended except in a written instrument specifically referring to this PSA and signed by the parties hereto.

VII. Number and Gender. Words of any gender used in this PSA shall be held and construed to include any other gender and words in the singular shall include the plural and vice versa, unless the context clearly requires otherwise.

VIII. Counterparts. This PSA may be executed in multiple counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

IX. Severability. If one or more of the provisions in this PSA shall for any reason be held to be invalid, iIIegaI, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not cause this PSA to be invalid, illegal or unenforceable, but this PSA shall be construed as if such provision had never been contained herein, and shall not affect the remaining provisions of this PSA, which shall remain in full force and effect.

X. Entire Agreement. This PSA embodies the complete agreement of the parties, supersedes all oral or written previous and contemporary agreements between the parties and relating to matters in the PSA.

XI. Contingent. This Agreement is expressly subject to and contingent upon formal approval by the Dallas County Commissioners Court and by resolution of the City Council. This PSA is also contingent upon executed Agreements between Dallas County and TxDOT, city of Dallas as well as the city of Rowlett. If either Agreement terminates, this PSA shall terminate as well.

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The City of Garland, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution . Dated the __ day of , 20 I~

The County of Dallas, State of Texas, has executed this agreement pursuant to Commissioners Court Order Number and passed on the day of ,20 lZ.3

County of Dallas

Clay Lewis Jenkins, County Judge

Date

Approved as to Fonn*: Crai atkins Dis . c Attorney U By' )(~

. Turner Assistant District Attorney

City of Garland

Title: L-tn ~'?-0\· 2.'5". l~

Date

Attest:

City Secretary I Attorney

*8y law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on th',s approval, and should seek review and approval by the'" own respective attomey(s).

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COURT ORDER

ORDER NO. 2009 2219 DATE: lJecEnl:er 1, 2ffJ9

STATE OF TEXAS

COUNTY OF DALLAS

BE IT REMEMBERED, at a regular meeting oftha Commissioners Court of Dallas County, Texas, held on

the 1st day of December ,2009, on motion made

by __ Mi __ 'k_e __ C_a_n_t_r_e_l_l~, __ C_o_mffil __ '_s_s_i_o_n_e_r __ o_f __ D_i_s_t_r_i_c_t __ #_2 __________________________ , and seconded

by _M_a_D_r_i_n_e __ D_i_c_k_e.:.y-,, __ C_O_mffil __ '_s_s_i_o_n_e_r __ o_f __ D_i_s_t_L_ic __ t_fi_1_1 ____________ , the following order was adopted:

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

the matter set forth below was presented to Commissioners Court in briefing on November 24, 2009; and

the state of Texas has received money from the North Texas Tollway Authority for the right to develop, design, construct, operate, and maintain the SH 121 toll project from Business SH 121 in Denton County to US 75 in Collin County; and

the State authorized the use of surplus revenue for projects within the district of the Texas Department of Transportation inwlhich any part of the toll project is located; and

the State has created a separate subaccount in the state highway fund to hold such money (SH 121 Subaccount) and the State shall hold such money in trust for the benefit of the region in which a project is located, and may assign the responsibility for allocating money in the subaccount to a metropOlitan planning organization (MPO); and

under a memorandum of understanding (MOU) between the Texas Transportation Commission (Commission) and the Regional Transportation Council (RTC), the RTC shall select projects to be financed using surplus revenue, subject to Commission concurrence; and

Dalias County (LOCAL GOVERNMENT) requested money from the SH 121 Subaccount for Miller Road MCIP Project 27501 from Garland East City Limits to Rowlett West City Limits and the RTC selected the project to be funded from the SH 121 Subaccount with Commission concurrence; and

an ADVANCE FUNDING AGREEMENT FOR PROJECT USING FUNDS HELD IN THE STATE HIGHWAY 121 SUBACCOUNT between the Texas Department ofTransportation (TxDOT) and Dalias County will deSignate Dallas County as LEAD AGENCY and LOCAL GOVERNMENT, and provide funds for the project; and

the project is being funded by the State ofTexas (through TxDOT) in the amount of $8,329,692.00 and by the local government (through Dallas County) in the amount of $2,487,375.00, with the local govemment match to be funded by Dallas County ($1,243,689.00), the City of Garland ($621,843.00), and the City of Rowlett ($621,843.00); and

this coliaboration between TxDOT, Dallas County, and City of Garland, City of Rowlett, and City of Dallas will improve County transportation and other infrastructure which is consistent with Vision 1: Dallas County is a model interagency partner and Vision 4: Dalias County proactively addresses critical regional issues; and

the Director of Public Works recommends that tihe attached ADVANCE FUNDING AGREEMENT FOR PROJECT USING FUNDS HELD IN THE STATE HIGHWAY 121 SUBACCOUNT with TxDOT be executed for Miller Road MCIP Project 27501.

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IT IS THEREFORE ORDERED. ADJUDGED AND DECREED by the Dallas County commissioners Court that the County Judge is hereby authorized and directed to execute the attached ADVANCE FUNDING AGREEMENT FOR PROJECT USING FUNDS HELD IN THE STATE HIGHWAY 121 SUBACCOUNTw~h TxDOTforthe Miller Road MCIP Project 27501, to be funded by the State ofTexas (through TxDOT) in the amount of $8,329,692.00 and by the local govemment (through Dallas County) in the amount of $2,487,375.00, with the local government match to be funded by Dallas County ($1,243,689.00), the City of Garland ($621,843.00), and the City of Rowlett ($621,843.00)

DONE IN OPEN COURT, this the __ l_s:...t=--____ day of = ____ D:...e:...ce:...ffi.::;b:...e=r=--____ =;--_. 2009.

~a

~-- Recommended For Approval: qm

,

Mike Cantrell, District #2

fJf!fUn Donald R. Holzwarth, P.E., Director of Public Works

95

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STATE OF TEXAS §

COUNTY OF TRAVIS §

ADVANCE FUNDING AGREEMENT FOR PROJECT USING FUNDS HELD IN THE

STATE HIGHWAY 121 SUBACCOUNT­City Street Improvements

Off-System Project

THIS AGREEMENT (the Agreement) is between the State of Texas, acting by and through the Texas Department of Transportation (the State), and Dallas County (Local

, Government), collectively, the "Parties,"

WITNESSETH

WHEREAS, the State has received money from the North Texas Tollway Authority for the right to develop, finance, design, construct, operate, and maintain the SH 121 toll project from Business SH 121 in Denton County to US 75 in Collin County ("SH 121 payments"); and

WHEREAS, pursuant to Transportation Code, 228,006 the State shall authorize the use of surplus revenue of a toll project for a transportation project, highway project, or air quality project within the district of the Texas Department of Transportation in which any part ofthe toll project is located; pursuant to Transportation Code, §228,012 the State has created a separate subaccount in the state highway fund to hold such money (SH 121 Subaccount), and the State shall hold such money in trust for the benefit of the region in which a project is located, and may assign the responsibility for allocating money in the subaccount to a metropolitan planning organization (MPO); and

WHEREAS, in Minute Order 110727, dated October 26, 2006, the Texas Transportation Commission (the "Commission") approved a memorandum of understanding (MOU) with the Regional Transportation Council (RTC), which is the transportation policy council of the North Central Texas Council of Governments (NCTCOG) and a federally deSignated MPO, conceming in part the administration, sharing, and use of surplus toll revenue in the region; under the MOU the RTC shall select projects to be financed using surplus revenue from a toll project, subject to Commission concurrence; and

WHEREAS, the Local Government has requested money from the SH 121 Subaccount for: Miller Road from Garland East City Limits to Rowlett West City Limits (0918-47-004) (Project); the RTC has selected the Project to be funded from the SH 121 Subaccount; and the Commission concurred in the selection and authorized the expenditure of money Minute Order No, 111854. dated June 25. 2009;

WHEREAS, the Local Government is a political subdivision and governmental entity by statutory definition; and

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WHEREAS, Governrnent Code, Chapter 791, and Transportation Code, §201.209 authorize the State to contract with municipalities and political subdivisions to perforrn governmental functions and services; and

WHEREAS, NCTCOG and the RTC should have authority to assist the Local Government's implementation of financial reporting and environmental review related to a transportation project funded by the State using money from the SH 121 Subaccount.

NOW, THEREFORE, the Parties agree as follows:

AGREEMENT

Article 1. Time Period Covered

This Agreement beComes effective when signed by the last party whose signing makes the agreement fully executed, and the State and the Local Government will consider it to be in full force and effect until the Pnoject described herein has been completed and accepted by all parties or unless terminated, as hereinafter provided.

Article 2. Project Funding

The State will pay money to the Local Government from the SH 121 Subaccount in the amounts specified in Attachment A, Payment Provision and Work Responsibilities. Except as provided in the next succeeding sentence, the payments will begin no later than upon the later of the following: (1) fifteen days after the Legislative Budget Board and the Governor each approve the expenditure, in accordance with Rider 25 of the Texas Department of Transportation bill pattern in Senate Bill 1, 80th Legislature; and (2) thirty days after execution ofthis Agreement. If Attachment A shows that the RTC has allocated payments to the Local Government for a certain expenditure (e.g. construction) for the Project in a certain fiscal year, then the State will make the payment from the SH 121 Subaccount to the Local Government for such expenditure no later than 30 days after the beginning of the designated Fiscal Year. A Fiscal Year begins on September 1 (for example, the 2009 Fiscal Year began September 1, 2008).

Article 3. Separate Account; Interest

All funds paid to the Local Government shall be deposited into a separate account, and interest earned on the funds shall be kept in the account. Interest earned may be used only for the purposes specified in Attachment A, Payment Provision and Work Responsibilities, and only after obtaining the written approval of the RTC, The Local Government's use of interest earned will not count towards the 20 percent local match requirement set forth in this Agreement.

Article 4, Shortfalls in Funding

The Local Government shall apply all funds to the scope of work of the Projects described in Attachment A, Payment Provisions and Work Responsibilities, and to none other. All cost overruns are the responsibility of the Local Government. However, should the funds

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be insufficient to complete the work contemplated by the Project, the Local Government may make further request to the RTC and the State for additional funds from the SH 121 Subaccount. Funds may be increased only through an amendment of this Agreement. If the SH 121 Subaccount does not contain sufficient funds to cover the balance necessary to complete the Project, or if the RTC or the Commission decline the request for any other reason, then the Local Government shall be responsible for any shortfall.

Article 5, Return of Project Funding

The Local Govemment shall reimburse the State for any funds paid under this Agreement that are not expended in accordance with the requirements of this Agreement. Upon completion of the Project, the Local Government will issue a signed "Notification of Completion" document to the State acknowledging the Project's completion. If at Project's end, or upon termination of this Agreement, excess SH 121 Subaccount funds exist, including interest earned,such funds shall be returned to the State within 30 days. Except for funds the Local Government has already expended in accordance with the Agreement, the Local Govemment shall return to the State the funds paid under this Agreement together with any interest earned on the funds if the Project is not completed within 10 years of execution of the Agreement.

Article 6, Local Match

The Local Govemment shall be responsible for the required 20 percent local match as described in Attachment A. Payment Provisions and Work Responsibilities. The costs incurred by the Local Government prior to the execution of this Agreement will count towards the 20 percent local match requirement provided such costs are for RTC­approved phases as shown in Attachment A. At the end of each Fiscal Year the Local Government's cumulative expenditures of local match funds must be no less than 20 percent of the cumulative SH 121 Funds received by the Local Government up to that date under the Agreement, and must be for the uses approved for payments of SH 121 Funds up to that date as specified in Attachment A. Payment Provision and Work Responsibilities.

Article 7. Procurement and Contracting Process

The State may review the Local Government's procurement of professional services for engineering, surveying, and right of way acquisition, letting of construction contracts, and conduct of construction management and inspection. The Local Government shall certify compliance with state law and regulations, and with local laws, regulations, rules, policies, and procedures. The Local Government shall maintain a copy of the certification in the Project's files.

Article 8. Design Standards and Construction Specifications

The Local Government shall implement the Project using the Local Government's established design standards, construction specifications, procurement processes, and construction management and inspection procedures.

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Article 9. Right of Way

Except for right of way owned by the State or to be acquired by the State according to the plans of the Project as approved by the State, the Local Government shall acquire all necessary right of way needed for the Project. Right of way acquisition is an eligible cost for reimbursement provided such cost is an RTC-approved phase as shown in Attachment A.

Article 10. Utilities

The Local Govemment shall be responsible for the adjustment, removal, or relocation of utility facilities in accordance with State laws and regulations and local laws, regulations, rules, policies, and procedures applicable to the Local Government. The Local Government must obtain advance approval for any variance from established procedures. The RTC-approved costs for utilities as shown in Attachment A, if any, shall be used to adjust, remove, or relocate utility facilities only to the extent the utility has a property right as shown in a recorded deed or easement.

Article 11. Compliance with Laws; Environmental Review and Public Involvement

Each Party shall comply with all federal, state, and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative bodies or tribunals affecting the performance of this Agreement as applicable to il. When required, the Local Government shall furnish the State with satisfactory proof of compliance. As provided in 43 T.A.C. Section 2.1(b)(3), the department's environmental review requirements do not apply to the Project because the department is funding the Project solely with money held in a project subaccount created under Transportation Code, Section 228.012. However, the local govemment shall ensure that the Project complies with all environmental review and public involvement requirements applicable to the Local Government under state and federal law in connection with the Project. The Local Government shall obtain the opinion of legal counsel showing the Local Government's environmental review and public involvement for the Project to comply with state law and regulations, and with local laws, regulations, rules, policies, and procedures applicable to the Local Government. The Local Government shall rnaintain a copy of the certification in the project files.

Article 12. Compliance with Texas Accessibility Standards and ADA

The Local Governrnent shall ensure that the plans for and the construction of the Project is in cornpliance with the Texas Accessibility Standards (TAS) issued by the Texas Departrnent of Licensing and Regulation, under the Architectural Barriers Act, Article 9102, Texas Civil Statutes. The TAS establishes minimum accessibility requirements to be consistent with minimum aCCessibility requirernents of the Americans with Disabilities Act (P.L. 101-336).

Article 13. Work Outside the Project Site

The Local Governrnent shall provide both the necessary right of way and any other property interests needed for the Project.

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Article 14. Insurance

If this agreement authorizes the Local Government or its contractor to perform any work on State right of way, before beginning work the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance for al/ persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is complete. If coverage is' not maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work.

Article 15. Audit

Within 120 days of completion of the Project, the Local Government shall perform an audit of the costs of the Project. Any funds due to the State will be promptly paid by the Local Govemment.

Article 16. Maintenance

The Local Govemment shall be responsible for maintenance of the Project and be allowed to assign those duties and responsibilities to the municipality where the Project is located.

Article 17. Responsibilities of the Parties

a. The State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds, as well as the acts and deeds of its contractors , employees, representatives, and agents.

b. To the extent permitted by law, the Local Government agrees to indemnify and save harmless the State, its agents and employees from all suits, actions or claims and from all liability and damages resulting from any and all injuries or damages sustained by any person or property in consequence of any neglect, error, or omission in the performance of the design, construction, maintenance or operation of the Project by the Local Government, its contractor(s), subcontractor(s), agents and employees, and from any claims or amounts arising or recovered under the "Workers' Compensation laws"; the Texas Tort Claims Act, Chapter 101, Texas Civil Practice and Remedies Code; or any other applicable laws or regulations, all as from time to time may be amended.

c. The Parties expressly agree that the Project iL,not a joint venture or enterprise. However, if a court should find that the Parties are engaged in a joint venture or enterprise, then the Local Government, to the extent provided by law, agrees to pay any liability adjudicated against the State for acts and deeds of the Local Government, its employees or agents during the performance of the Project.

d. To the extent provided by law, the Local Government shall also indemnify and save harmless the State from any and all expense, including, but not limited to, attomey's fees which may be incurred by the State in litigation or otherwrise resisting said claim or liabilities which may be imposed on the State as a result of such activities by the Local Government, its agents, or employees.

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Article 18. Notices

All notices to either party by the other required under this Agreement shall be delivered personally or sent by certified or U.S. mail, postage prepaid or sent by electronic mail, (electronic notice being permitted to the extent permitted by law but only after a separate written consent of the parties), addressed to such party at the following addresses:

Local Government: Dallas County Attn: Director of Public Works 411 Elm Street Dallas, Texas 75202-3301

State: Texas Department of Transportation Attn: District Engineer 4777 E. Highway 80 Mesquite, Texas 75150

All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided herein. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that such notices shall be delivered personally or by certified U.S. mail and such request shall be honored and carried out by the other party.

Article 19. Right of Access

If the Local Government is the owner or otherwise controls access to any part of site of the Project, the Local Government shall permit the State or its authorized representative access to the site to perform any activities authorized in this Agreement.

Article 20. Project Documents

Upon completion or termination of this Agreement, all documents prepared by the State shall remain the property of the State. All data prepared under this Agreement by the Local Govemment shall be made available to the State without restriction or limitation on their further use. All documents produced or approved or otherwise created by the Local Government shall be transmitted to the State in the form of photocopy reproduction as required by the State. The originals shall remain the property of the Local Government. At the request of the State, the Local Govemment shall submit any information required by the State in the format directed by the State.

Article 21. Inspection of Books and Records

The Local Government shall keep a complete and accurate record to document the performance of the work on the Project and to expedite any audit that might be conducted. The Local Government shall maintain records sufficient to document that funds provided under the Agreement were expended only for eligible costs that were incurred in accordance with all applicable state and local laws, rules, policies, and procedures, and in accordance with all applicable provisions of this Agreement. The Local Government shall maintain all books, documents, papers, accounting records and other documentation relating to costs incurred under this Agreement and shall make such materials available to the State for review and inspection during the contract period and for four (4) years from

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the date of completion of work defined under this Agreement or until any pending litigation or claims are resolved, whichever is later. Additionally, the State shall have access to all govemmental records that are directly applicable to this Agreement for the purpose of making audits, examinations, excerpts, and transcriptions.

Articie 22. NCTCOG

Acceptance of funds directly under the Agreement or indirectly through a subcontract under the Agreement acts as acceptance of the authority of NCTCOG and RTC to assist the Local Government's implementation of financial reporting and environmental review concerning the Project. The Local Government shall provide to NCTCOG on a monthly basis a report of expenses, including the Local Governrnent's expenditure of local match funds. The report shall list separately the expenditures by Project's phase as shown in Attachment A, including but not limited to engineering, environmental review, right of way acquisition, and construction. The report shall also describe interest earned on money from the SH 121 Subaccount, including the interest rate, interest earned during the month, and cumulative interest earned. The report shall further describe the status of developing the Project. Not less than 60 days before the environmental review document is submitted to the governing body of the Local Government for final approval, the Local Government shall submit the document to NCTCOG for review and comrnent. NCTCOG may provide the Local Government technical assistance on the environmental review of the Project as mutually agreed between NCTCOG and the Local Government.

Article 23. State Auditor

The state auditor may conduct an audit or investigation of any entity receiving funds from the State directly under the Agreement or indirectly through a subcontract under the Agreement. Acceptance of funds directly under the Agreement or indirectly through a subcontract under this Agreement acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds, An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit.

Article 24. Amendments

By mutual written consent of the Parties, this contract may be amended prior to its expiration.

Article 25. Termination

The Agreement may be terminated in the following manner: .. by mutual written agreement and consent of both parties; • by either party upon the failure of the other party to fulfill the obligations set forth

herein, after a 45 day period to cure after receiving written notice of non-compliance; .. by the State if the Local Government does not let the construction contract for

the Project within one year after the State first provides 121 Funds for construction as shown in Attachment A, Payment Provision and Work Responsibilities;

• by the State if the Local Government does not complete the Project within ten years after the effective date of the Agreement;

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Article 26. Work by Debarred Person

The Local Government shall not contract with any person that is suspended, debarred, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal agency or that is debarred or suspended by the State.

Article 27. Sole Agreement

The Agreement constitutes the sole and only agreement between the parties and supersedes any prior understandings or written or oral agreements respecting the Agreement's subject matter.

Article 28. Successors and Assigns

The State and the Local Government each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement. The Local Government may assign its interests under the Agreement only with the written approval of the State.

Article 29. Remedies

The Agreement shall not be considered as specifying an exclusive remedy for a breach of the Agreement. All remedies existing at law or in equity are available to either Party and are cumulative.

Article 30. Legal Construction

If a provision of the Agreement shall be held invalid, illegal or unenforceable, such invalidity, illegality or unenforceability shall not affect any other provision, and the Agreement shall be construed as if it did not contain the invalid, illegal or unenforceable provision.

Article 31. Signatory Warranty

The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the party they represent.

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. CSJ: .0918-47-.0.04, Miller Road from Garland East City Limits to Rowlett West City Limits .District #18 - Dallas; Code Chart 64# 5.0.057 Funding Category: RTR (SH 121 Subaccount Funds)

IN WITNESS WHEREOF, THE STATE AND THE LOCAL GOVERNMENT have executed duplicate counterparts to effectuate this Agreement.

THE STATE OF TEXAS

Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission.

THE LOCAL GOVERNMENT

Dallas County

Jim Foster County Judge

Date December 1, 2009

Page 9 of 9

104 , ,

.. CSJ: 0918·47·004, Miller Road from Garland East City Limits to Rowlett West City Limits District #18 - Dallas; Code Chart 64# 50057 Funding Category: RTR (SH 121 Subaccount Funds)

ATTACHMENT A

Payment Provision and Work Responsibilities

For CSJ# 0918-47 -004, the State will pay $9,949,496.00 from the SH 121 Subaccount for Miller Road from Garland East City Limits to Rowlett West City Limits to widen a two (2) lane asphalt section to a four (4) lane divided concrete section.

In accordance with the allocation of funds approved by the RTC, and concurred with by the Texas Transportation Commission, the Stale will make the payments for lhe following work in the following Fiscal Years:

Fiscal Expenditure Year

Preliminary Right of Utilities Construction Engineering Way

Acquisition

2009 $0.00 $0.00 $0.00 $0.00

2010 $1,573,010.00 $0.00 $0.00 $0.00

2011 $0.00 $46,794.00 $0.00 $0.00

2012 $0.00 $0.00 $0.00 $8,329,692.00

2013 $0.00 $0.00 $0.00 $0.00

The Local Govemment shall pay a required local match of $2,487,375.00.

Upon completion of the Project, the Local Government will issue a signed "Notification of Completion" document 10 the State. The notice shall certify that the Project has been completed, all necessary inspections have been conducted, and the Project is open to traffic.

Attachment A

ATTACHMENT "B"

Current Cost Estimates and Funding Sources

.. Paving & Drainage Construction

.. ROW

.. Design & Project Delivery

.. Wetlands Mitigation

.. Materials Testing

.. Contingencies

• City Requested Construction .. Project Cost

.. State (RTR Funds)

.. Dallas County

.. City of Rowlett

.. City of Garland

.. Project Funding

$9,837,115

$58,494

$1,766,262

$200,000

$75,000

$500,000

$+

$12,436,871

$9,949,496

$1,243,689

$621,843

$621,843

$12,436,871

-'

0 (Jl

ATTACHMENT "C"

Proposed Project Schedule

• TxDOT/City Project Specific Agreements OCT 2009 • Preliminary Design Contract JUN 2010 • Schematic DesignlEnvironmental Complete OCT 2010 • Pre-Design Charrette NOV 2010 • Preliminary Design Complete DEC 2010 -'

• Primary Design Contract JAN 2011 0 ill

• ROW Documents Complete NOV 2012 • Final Plans Complete DEC 2012 • ROW Acquisition Complete MAR 2013 • Utility Relocations Complete JUL 2013 • Open Bids APR 2013 • Award Contract JUL 2013 • Construction Complete DEC 2014

TO:

FROM:

DATE:

SUBJECT:

DALLAS COUNTY COMMISSIONERS COURT

107

Gordon Hike!, Esq., Assistant Court Administrator

Dallas County Commissioners Court

Gordon Hike!, Esq., Assistant Court Administrator

February 26,2013

Brief regarding a Texas Local Government Code Section 381.004 Economic Development Agreement and License Agreement with Letot Center Capital Foundation and a Funding Agreement with the Dallas Foundation for the construction of a 55,000 square feet housing, educational and programming facility with a capacity for 96 youth, located at the Northwest Corner of Denton Drive and Lombardy Lane, Dallas, Texas, 75220

BACKGROUND: The purpose of this briefing is to provide answers to questions about this Project. The

Dallas County Commissioners Court was previously briefed on this matter on November 30, 2010. Letot has provided funding for conceptual design work of a new facility. The facility will include housing, educational and programming space for a maximum of 96 youth with an estimated size of 55,000 square feet, and be located at the Northwest Corner of Denton Drive and Lombardy Lane, Dallas, Texas, 75220 (the "Project"). Licensing requirements of the Texas Juvenile Probation Commission and Texas Department of Family & Protective Services have been reviewed as the facility will be licensed by one of the agencies.

The Project is among Dallas County, Letot and the Dallas Foundation (together referred to as the "Parties"), and the attached Economic Development Agreement and the License Agreement with Letot and the Funding Agreement with the Dallas Foundation (together referred to as the "Agreements"), outline the proposed arrangement among the Parties for the Project. Upon the completion of the Project, the facility will be turned over to Dallas County for ownership and operation.

The need for a residential treatment facilIty that serves females has been in discussions in the juvenile justice and child protective services system for the past several years. All interested parties agree that a Ifacility for females located within Dallas County will greatly enhance treatment options and the County has concluded and hereby finds that this Agreement clearly stimulates business and commercial activity in

Brieffor 318 Economic Development, License Agreement with Letot and Funding Agreement with Dallas Foundation Page 1

108 Dallas County and, as such, meets the requirements under Chapter 381.004 of the Texas Local Government Code and further, is in the best interests of the County.

OPERATIONL IMPACT: Letot has engaged in a capital campaign and has raised some of the necessary funds for a

residential treatment facility for females. However, Letot has not raised all the monies needed for the construction of the new facility, and desires to enter into an Economic Development Agreement and a License Agreement with the County for the project. Currently, the Juvenile Department places most females in out-of­County placements each year. Once the facility is constructed, the youth could be placed here, improving the likelihood of successful transition back to their families and homes. As with the previous construction project, Letot would oversee the construction project, and has, through the design-build construction method, engaged Hill & Wilkinson Construction Group, Ltd., as its General Contractor; however, the County will also have one of its employees as the County's Project Manager for this Project.

FINANCIAL IMPACT: Capital Campaign - Letot is committed to continuing a capital campaign to raise funds for

the facility and initial furnishings. The total cost of the project is approximately Nine Million Eight Hundred Thousand Dollars ($9,800,000.00). As part of the Economic Development Agreement, Dallas County will enter into a separate Funding Agreement with the Dallas Foundation and deposit the sum of Five Million Dollars ($5,000,000.00) to be used for the project, and in accordance with the agreements among the parties. Letot, through its capital campaign, will provide the remaining funds for the project. All funds raised will be managed by the Letot and the County shall receive periodic updates on the progress of the campaign.

It is the intent of Letot to provide 100% of the funding for the project through donations. Initial funding discussions have been held with local groups that are very interested in the Project and Letot hopes to announce its continued receipt of donations for the project in the next few months. However, Letot believes that donations for this Project may be spread out over multiple years

Operating Expenses - Once the facility is constructed, the Juvenile Department plans to utilize funding from existing placement expenses to staff and operate the program. The current average daily rate is $120-$130 for females receiving services in other facilities. At a daily population of 48 at opening, the operating budget would be $2.1-$2.3 million. As the program expands to full capacity of 96, the annual operating budget would be $4.2-$4.6 million.

LEGAL: The attached documents: (1) the Economic Development Agreement, (2) the License

Agreement, and (3) the Funding Agreements have all been reviewed and approved, as to form, by the Criminal District Attorney's Office.

Brief for 318 Economic Development, License Agreement with Letot and Funding Agreement with Dallas Foundation Page 2

109 SCHEDULE: Letot is prepared to continue the capital campaign immediately and hopes to secure further

substantial commitments early in the campaign. It is estimated that substantial completion of the Project will take approximately 18 months once construction permits are issued.

STRATEGIC PLAN IMPACT: This project supports Strategic Plan Objective 5.3 to improve services, programs and the

appearance of Dallas County facilities.

RECOMMENDATION: Staff recommends approval of the attached: (1) the Economic Development Agreement, (2)

the License Agreement, and (3) the Funding Agreements with the intent of accomplishing the public purpose of constructing a facility to serve females of Dallas County.

411 Elm Street, Floor, Room 312 Dallas County Administration Building

Dallas, Texas 75202-3301 email: gordon.Hikel@dallascounty.org

Telephone (214)653-7650 Fax: (214)653-6517

Brief for 318 Economic Development, License Agreement with Letot and Funding Agreement with Dallas Foundation Page 3

To:

From:

Date:

DALLAS COUNTY COMMISSIONERS COURT

110

MEMORANDUM

Dallas County Commissioners Court

Darryl Martin, County Administrator

February 26, 2013

Subject: Intergovernmental Relations Service Agreement with the Conference of Urban

Counties

BACKGROUND

The 83'd Session of the Texas State Legislature is currently in session and this session includes a number

of complex measures that may have significant impact on Dallas County and Dallas County taxpayers.

The Commissioners Court is interested in engaging the services of the Conference of Urban Counties

(CUe) to provide an enhanced level of intergovernmental relations services above and beyond the

standard services provided by the eue to all member counties. The Urban Counties will assist Dallas

County in developing individualized strategies and engage in customized communications to accomplish

the County's legislative priorities for the 83'd Legislative Session and will provide reports of status,

progress and impediments and other matters affecting Dallas County.

FINANCIAL IMPACT

The Agreement with Urban Counties will include the services of a dedicated person to provide services

to Dallas County at $3,150.00 per month beginning March 1, 2013 - June 30, 2013 fow a total cost of

$12,600.00.

LEGAL IMPACT

The Agreement with the Conference of Urban Counties outlines the terms and conditions of the services

to be performed by the CUe. Administration is seeking a waiver of the standard indemnification

language from the Agreement. The D.A. has advised that the purpose of the Indemnification language in

the Agreement is to protect the County from unforeseen losses and liabilities that might be incurred

while a contractor is fulfilling a contract. They are intended to require the contractor to provide a

defense and satisfy any resulting liability if the underlying basis for the action arose from the

contractor's performance. Please note however the services provided by the cue are not being

provided on any Dallas County real property or using any Dallas County personal property.

411 Elm Street Dallas, Texas 75202 Phone 653-7327, Fax 653-7057

111

RECOMMENDATION

Administration recommends the Dallas County Commissioners Court approve the Enhanced

Intergovernmental Relations Services Agreement with the Texas Conference of Urban Counties and

recommends execution of the attached Agreement by the Dallas County Judge.

1 1 2 DALLAS COUNTY OFFICE OF BUDGET AND EVALUATION

February 20, 2013

TO: Commissioners Court r-)

THROUGH: RY~ Brown, Budget Officer

FROM: Office of Budget and Evaluation Staff

SUBJECT: Conference/Travel/Training Requests

W ""Y, f'T1 t::J:l N C)

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The following departments have requested approval for Conference/Travel/Training. The requested amounts listed are estimates. All reimbursements for hotel and meals are reimbursed according to Dallas County policy with receipts. Mileage reimbursements are reimbursed at the approved rate at the time of travel. Additional documentation is available for further reference.

Elected Officials/Departments notifying Commissioners Court of Conference/Travel/Training fund requests that do not require Commissioners Court approval under State Statues

PROBATE COURT #1- Judge Brenda Hull Thompson notifies Commissioners Court of her attendance at the 19th Annual Advanced Estate Planning from April 3-6, 2013. The total cost to attend is $1,527 ($350 -- airfare, $627 - hotel, $150 - food, $200 - car rental, $150 - registration fees, and $50 - baggage fees and parking). Funding is available in Escrow Funds 532.4701.21667.

Elected Officials/Departments requesting Conference/Travel/Training approval for funds that have Commissioners Court authority

ELECTIONS - requests approval for Toni Pippins-Poole to travel to Austin, Texas for Legislative Meeting from March 5-6, 2013. The total estimated cost to attend is $406 ($226 -mileage, $125 - hotel, and $55 - food). Funding is available in Commissioners Court­Legislative Travel.

.JUSTICE OF THE PEACE 1-2 - requests approval for Rhonda Pinson to attend a Chief Clerk's class in Rowlett, Texas given by the Texas Justice Court Training Center from March 13 - 15, 2013. The course is designed for new chief clerks. The purpose of the course is to provide the Chief Clerk necessary training and information to perform duties efficiently. The total cost to attend is $150 ($100 - registration and $50 -mileage). Funding is available in the department's DDA.

411 Elm Street - 3rd FlooT, Dallas Texas 75202-3340 (214) 653-6363 • Fax (214) 653-6517 • rlwatkins01dallascounty.org

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JUSTICE OF THE PEACE 5-1- requests approval for Keisha Lowe to attend a Chief Clerk's class in Rowlett, Texas given by the Texas Justice Court Training Center from March 13 - 15, 2013. The course is designed for new chief clerks. The purpose of the course is toprovide the Chief Clerk necessary training and information to perform duties efficiently. The total cost to attend is $150 ($100- registration and $50 - mileage). Funding is available in the department's DDA

TEXAS AGRILIFE - requests approval for reimbursement for Dale Groom for his attendance at a Legislative Briefing on February 13 -14, 2013 in Austin, Texas. The total cost to attend was $342 ($232- hotel fee and $110 - hotel). Funding is available in the department's DDA

JUVENILE DEPARTMENT - requests approval for Regina Hillman and Lisa Ellison to attend Mastering Microsoft Training in Arlington, Texas from March 19-21, 2013. The total estimated cost to attend is $642 ($80 - food, $64 - mileage, and $498 - registration). Funding is available general fund within budget _ .. professional fees.

COUNTY TREASURER _. requests approval for Joe Wells to attend the TAC County Investment Officer Training, Level II in Galveston, Texas from June 10-13, 2013 in Galveston, Texas. The CIO II Conference - 20 hours is required for continued County Investment OfficeT Certification and Public Funds Investment Act Training requirement. The total estimated cost to attend is $895 ($555 - hotel and $340 - roundtrip mileage). Funding is required from Unallocated Reserves.

SHERIFF - requests approval for the following:

a) Sheriff Lupe Valdez to attend the SAT- Sheriff's Day at the Capitol from February 18-19, 2013. The total estimated cost to attend is $255 ($110 - hotel, $75- ground transportation, and $70 - food). Funding is available in 532.3151.91002.

b) Jesse Herrera attended the Jail Advisory Committee and TCJS Meeting in Austin, Texas from February 6-7, 2013. The total cost to attend was $350 ($197 - mileage, $109-hotel, $33 - food, and $6·- meter parking). Funding is available in 532.3151.91002.

c) Patrick Bonner to attend the ILEA 49th Management College in Plano, Texas from March 4- April 26, 2013. A county vehicle with credit card will be used for transportation. The total estimated cost to attend is $300 for textbooks. Funding is available in 532.3151.91002.

d) Michelle Hopkins and Jennifer Valencia to attend the Brookhaven Conference in Farmers Branch, Texas on April 11, 2013. The total estimated cost to attend is $110 ($60 - food and $50 -registration). Funding is available in 532.3151.91002.

Briefing Dale -February 26, 2013

1 1 4

e) Recruitment of DSO Officers at the various Community Colleges Locations. Funding is available from the Commissary Funds 532.3151.91046

I Recruiter Name I Location I ~~--~====~.

I Michelle Hopkins and I Mountain View College I Jennifer Valencia

Michelle Hopkins and Northlake College Jennifer Valencia

-+ ___ -'D::ca::.:t"'es"-. __ ~-~~timated Cost

I $35 - registration April 10. 2013 I County Vehicle with gas

credit card will be used

April 3, 2013

, for transportation

I $50 - registration County Vehicle with gas credit card will be used for trans ortation

, Michelle Hopkins and El Centro College April 3, 2013 I $50 - registration I Josie Reyes I County Vehicle with gas

I

credit card will be used for transportation

Michelle Hopkins and University of North Texas March 6, 2013 County Vehicle with gas

Jennifer Valencia at Denton credit card will be used for transportation

I Shawna Turner I , Sam Houston State March 6, 2013 , $80 - registration ,

Umverslty Cnmmal Justice Career Fair -" Huntsville, Texas

County VehIcle wIth gas credit card will be used for transportation

COUNTY CLERK - requests approval for John Warren, Emily Glidewell, Latanya Cayetano, Olga Gonzales, Vickie Dean, Ashley Arnold, Sydell Jones, and Sandy Walker to attend the 2013 Odyssey User Conference in Austin, Texas from May 20-24, 2013. The total estimated cost to attend is $6,730 ($660 - mileage for 3 vehicles, $2,800 - hotel, $2,600 - registration, $420 -meals, and $2,500 -parking). Funding is available in the Records Management Fund.

Notifying Commissionel's Court of Conference/Travel/Training funds used by Grant Programs

SHERIFF· requests approval for Captain Chris Turner and Lieutenant Jerry Kitchens to provide testimony at the Senate Finance Hearing in Austin, Texas on February 11, 2013. A county vehicle will be used for transportation. The total estimated cost to attend is $40. Funding is available in the Sheriff Emission Task Force grant #3095.

JUVENILE· requests approval for the following:

a) Rosalynn Blackman to conduct a site visit at the Seton Home in San Antonio, Texas from March 5-7,2013. The total estimated cost to attend is $383 ($111- hotel, $80 - rental car, $120 gas, and $72 - food). Funding is available in the Juvenile Department's State Aid Grant #7108.

Briefing Date "-February 26, 2013

115 b) Joslyn Tatum to attend Women in Criminal Justice Conference in San Antonio, Texas

from ApriI8-ll, 2013. The total estimated cost to attend is $932 ($196 ~ airfare, $367 ~ hotel, $144 ~ food, and $225- registration). Funding is available in the Juvenile Department's State Aid Grant #7108.

c) Billy Williams to conduct a site visit at the Shoreline Inc. in Taft, Texas from March 18-19,2013. The total estimated cost to attend is $458 ($238 ~ airfare, $98 ~ hotel, $50 ~ airport parking, and $72 ~ food). Funding is available in the Juvenile Department's State Aid Grant #7108.

HEALTH AND HUMAN SERVICES - requests approval for the following:

a) Zachary Thompson and Dr. Christopher Perkins to attend the DFW Area WNV Planning Meeting on February 28,2013 in Arlington, Texas. A county vehicle with gas credit card will be used for transportation. There is no additional cost to Dallas County for staff to attend.

b) Zacbary Thompson to attend the Annual Balm in Gilead HIV/AIDS Awareness Conference from March 8-10, 2013 in Portland, Oregon. There is no cost to Dallas County for staff to attend.

c) Sonya Hughes to attend the DFW WNV Planning Meeting on February 28, 2013 in Arlington, Texas. A county vehicle with gas credit card will be used for transportation. There is no additional cost to Dallas County for staff to attend.

d) Anthony Jenkins and Scott Sawlis to attend the DFW WNV Planning Meeting on February 28, 2013 in Arlington, Texas. A county vehicle with gas credit card will be used for transportation. There is no additional cost to Dallas County for staff to attend.

e) Lynette Smith-Clay to attend tbe OMB Uniform Administrative Requirement/Cost Principles in Forth Worth, Texas from March 25-28,2013. The total cost to attend is $1,735 ($37 ~ mileage, $80·- food, $1,538 - registration fees, and $80 ~parking). Funding is available in grant #65600.2050.2013.

f) Robert Baxter to attend the DSHS HIV Prevention Contractor Kick Off Meeting in Austin, Texas from March 5 - 7, 2013. The total cost to attend $700 ($220 ~ mileage, $375 ~ hotel, and $105 ~ food). Funding is available within grant #8704 HIV Prevention.

g) Daniel Serinaldi to attend the Fern Food Microbiology and Rapid Methods Course in Shoreline, Washington from April 22 - 26, 2013. There is no cost to Dallas County for staff to attend. All cost associated with course will be paid by FERN.

h) Rita Kuchmierz to attend the Advanced Disaster Life Support Training from April 2-3, 2013 in Dallas, Texas. There is no cost to Dallas County to attend training.

i) Rita Kuchmierz to attend the Basic Disaster Life Support Training on April 1, 2013 in Dallas, Texas. The total estimated cost to attend is $58 ~ mileage. Funding is available in grant #8723.

j) Rita Kuchmierz to attend tbe Basic Disaster Life Support Training on April 1, 2013 in Dallas, Texas. The total estimated cost to attend is $21 ~ mileage. Funding is available in gran t #8723 .

Briefing Date ~February 26, 20]3

1 1 6

DALLAS COUNTY OFFICE OF BUDGET AND EVALUATION 13 FEB 20 PM I: 51

February 26,2013

TO: Commissioners Court /~)

THROUGH: Rfn Brown, Budget Officer ,

FROM: Erica Terrazas, Budget and Policy Analyst

SUBJECT: Sheriffs Office Request to Apply for Edward Byrne Memorial Justice Assistance Grant Funding for Surveillance Cameras

BACKGROUND

The purpose of this briefing is to provide a recommendation on authorizing the Sheriffs Office to apply for the Edward Byrne Memorial Justice Assistance Grant for the purpose of funding to purchase surveillance cameras to support Prison Rape Elimination Act (PREA) rules and standards. Federal funds are authorized under the Edward Byrne Memorial Justice Assistance Grant Program (JAG), 42 U.S. C. 3751(1).

Grant awards are limited to $80,000 per eligible project, per eligible agency. All applications must be certified via the Office of the Governor's Criminal Justice Division grant management website on or before February 28,2013. Eligibility requirements include: 1) Projects must focus on reducing crime and improving the criminal justice system; 2) Eligible applicants must provide law enforcement, corrections, or judicial services; and 3) In order for an applicant to be eligible, the county (or counties) in which the applicant is located must have a 90% average on both adult and juvenile criminal history dispositions to the Texas Department of Public Safety for calendars years 2007 through 2011, and this requirement must be met by August 1, 2013; 4) Eligible applicants operating a law enforcement agency must be current on reporting Part I violent crime data to the Texas Department of Public Safety for inclusion in the annuaJi Uniform Crime Report (UCR) and must have been current for the three previous years; 5) Eligible applicants must be registered with DUNS (Data Universal Numbering System) and the Federal System for Award Management (SAM). Grant-funded projects must begin on or after September 1, 2013 and expire on or before August 31, 2014.

IMPACT ON OPERATIONS

Grant funding will be used by the Sheriffs Office to purchase 102 video surveillance cameras with 30-day recording capabilities and peripheral support equipment to aid in compliance with PREA. PREA Standards for jails were effective August 20, 2012, and audits for those standards will begin August 20, 2013. During the period of2010 through 2011, the Sheriffs Office reported ten (10) sexual assault incidents. The Dallas County Sheriffs Office, in accordance with the Department of Justice final rules for the implementation of PREA, seeks to establish zero

411 Elm Street - 3 rd Floor, Dallas, Texas 75202-3340 (214) 653-6386· (214) 653-6517· erica.terrazas@dallascounty.mg

1 1 7

tolerance of sexual assault/sexual abuse with the aid of surveillance cameras. The tentative framework for placement of the PREA video surveillance cameras will be in the following areas:

1. Court Desks -20 2. Nurse Stations - 15 3. Kays Jail - 21 4. North Tower - 22 5. West Tower - 22 6. Intake - 2

The Sheriff's Office will also be working with IT to find the proper storage space needed for the video data obtained from the surveillance cameras.

FINANCIAL IMPACT/CONSIDERATIONS

This funding opportunity will afford the Sheriff's Department $72,325 to cover the costs of the 102 surveillance cameras. The cost does not include training and installation; however, the Commissary fund will be utilized for installation. The composite for the surveillance cameras will require a bid, with the cost being an estimate. No vendor has been selected for this project. The Sheriff's Office will also be working with IT to find the proper storage space needed for the data stored on the surveillance cameras.

RECOMMENDATION

The Office of Budget and Evaluation recommends the Commissioners Court authorize the Sheriff's Office to apply for grant funding from tihe Edward Byrne Memorial Justice Assistance Grant for the purpose of funding surveillance cameras to aid in compliance of the Prison Rape Elimination Act (PREA) rules and standards.

118

DALLAS COUNTY OFFICE OF BUDGET AND EVALUATION 13fEB 20 PM I: 50

February 26,2013

TO: Commissioners Court

r;; THROUGH: Rya'RJ!r:own, Budget Officer

FROM: Erica Terrazas, Budget and Policy Analyst

SUBJECT: Sheriff - Full Time Bail Bond Investigator

BACKGROUND In FY2011, the part time position of Bail Bond Investigator, Deputy I, was eliminated as a cost­savings measure. Currently, a detached Deputy has been assisting with the duties previously covered by the Bail Bond Investigator and working with the Bail Bond Board. The detached Deputy currently working on Bail Bond Investigations has other duties as part of the Warrants Division. The full time Bail Bond Investigator position focuses on the law enforcement investigation aspect of bail bond companies and bail bondsmen.

The purpose of this briefing is to recommend the addition of one (1) Deputy I to the Sheriff Fiscal Division as a Full Time Bail Bond Investigator solely dedicated to Bail Bond law enforcement.

IMPACT ON OPERATIONS The full time Bail Bond Investigator will focus on investigative duties and responsibilities, which include investigating applicants for bail bond licenses, performing yearly inspections for Bail Bond Companies, investigating complaints and alleged violations of State Statute or Bond Board regulations. The Bail Bond Investigator will also prepare necessary materials for the monthly Bail Bond Board meetings that include details regarding ongoing and proposed investigations. The Bail Bond Board has also requested the input of a Bail Bond Investigator for the revision of Bail Bond Board Regulations.

The full time Bail Bond Investigator wiil allow for a position dedicated solely to bail bond investigations as well as assisting the Hail Bond Board and its counsel. In Dallas County, there are currently 36 licensed bondsmen and 200 attorneys that requirc monitoring by the Sheriffs Office.

FINANCIAL IMPACT/CONSIDERATIONS The approximate total salary ($50,710) :and benefits ($17,455) of $68,169 for the full time Bail Bond Investigator Deputy I will be covered by funds budgeted for additional staff for the Sheriff Personnel Division, therefore having no> new impact on the Generaill Fund.

411 Elm Streett - 3fd FloOf, Dallas, Texas 75202-3340 (214) 653·6389 . (214) 653·6517 . crica.terrazas@dallas:.county.org

119

RECOMMENDATION The Office of Budget and Evaluation recommends the Commissioners Court approve the addition of one (1) Deputy I to serve as Full Time Bail Bond Investigator in the Sheriff Fiscal Division.

120

February 26. 2013

MISCELLANEOUS

1) PLANNING & DEVELOPMENT - requests approval to enter an agreement with USDA for the removal of feral hogs at the Goat Island and Riverbend Preserves in unincorporated southeastern Dallas County. Funds in the amount of $2,500 are available in Park & Open Space Budget, 196.5590.8101.

2) PURCHASING - requests approval for the addition of two (2) day porters at the Frank Crowley Courthouse under Bid No. 2012-013-5795, Annual Contract for Janitorial Services for the Frank Crowley Courts Building, Lew Sterrett Justice Center and Adjacent Towers as awarded to UBM Enterprise, Inc. The additional day porters will be responsible for daily trash removal. The estimated annual increase is $41,164 based on hourly contractual rate of $10.25 and 2,008 estimated annual hours per day porter (excludes holidays).

(COURT ORDER ON FORMAL AGENDA)

TELECOMMUNICATIONS

Communications & Central Services - Telecommunications - D1302007 - requests one data cable 1 sl floor Fox Conference Room. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 - Recommended

District Clerk - Civil- M1208019 - requests one voice cable for fax machine 1 st floor Ste 101. Equipment $0.00; Installation $200.00; Recurring Cost $2.50 - Recommended

Facilities - M1302011 - requests one pager for new employee Bobby Van floor BI room 36. Equipment $29.95; Installation $0.00; Recurring Cost $2.50 - Recommended

Information Technology - requests: M1302012 - one single line phone instrument 5ti1 floor new employee area. Equipment $55.00; Installation $0.00; Recurring Cost $0.00 -Recommended

D1302009 - repair of one data cable 151 floor Lew Sterrett Information Booth area. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 - Recommended

Justice of the Peace 3-2 - D1302008 - requests [;our data cables for Chase Point of Sale credit card machines 1st floor Central Cashier Window. Equipment $0.00; Installation $800.00; Recurring Cost $0.00 - Recommended

02/26/13

1 2 1

• Funding for the above requests are available from countywide department 1023, line item 7210 telecom equipment and department 1023, line item 6250 cable contract, if otherwise it will be stated in brief.

• Projects are funded by requesting department, if otherwise it will be stated in brief.

• Cell Phone funding is provided by the requesting department and is stated.

• Pagers are funded from department 1023, line item 7214.

MISCELLANEOUS EQUIPMENT

Actual invoiced amounts may deviate by up to $5 from the amounts listed without additional Commissioners Court Authorization.

DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: PROPOSED ACTION:

DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: PROPOSED ACTION:

02/26/13

District Attorney's Office 3 - 6-Drawer Lateral File Cabinets-Tan $0 Surplus The District Attorney's Office requests approval to transfer the above listed items from surplus to the District Attorney's Office Administration section. Recommended by the Office of Budget and Evaluation.

Juvenile District Court (305[11) 4 - Black Side Chairs 2 - Multi-colored Side Arm Chairs 1 - Desk $0 Surplus Judge Shannon requests approval to transfer the above listed items from surplus to the Juvenile District Court (305'11). Recommended by the Office: of Budget and Evaluation.

Miscellaneous EquipmentlTelecommunications/Dues/Computer Hard,,,are and Software/Supplies over $50 February 26, 2013

Actual invoiced amounts may deviate by up to $20 from the amounts listed without additional Commissioners Court Authorization

Qty Tottll R=Repl. Department Fundine E:xpense Code ReNnn. I~em Desc!,iption

Unit Cost Cost N=Nc~ Justification

807 Building Secllrity 808 Comm. & Central Services 809 Conun. & Central Services 810 Conun. & Central Services 8Il Comm. & Central Services 812 Couml. & Central Services 813 Comm. & Centra! Seryil:es 814 Comm. & Central Services

815 C(lmmissioners Court

816 County Criminal Court #4 817 County Criminal Court #5

818 Crimmal Distrtl:t Magistrates

819 Fal:jlities ~ Operations

820 Fal:ilities M:magement 821 Facilities Management 822 Facilities Management 823 Facilities Management

824 f<Kilitics Management

825 Facilities Management

826 Facilities Mal1agement

827 Facilities Management

828 Facilities Management

829 Facilities Management 830 Facilities Management 831 Facilities Manageme!\l

832 Facilities Management

833 Facihties ~fa!lagement 834 Facilities )\1anagement 835 Facilities Management 836 Facilities !\'tanagement 837 Facilities Management

inS FHdllti~s Management 839 Facilities Management 840 Facilities )\1anagemcnt 841 Facilities :-"1an<\gemcnt 842 Facilities !\fanagement 843 Facilities ~lanagement 844 Facilities \fanagement 845 Fal:ilities !\hnagement 846 Facilities Management 847 Facilities Management 848 Facilities Managemem 849 Facilitles Management 850 Facilities !\1anagement

851 Health & Human Services

852 Health & Human Services

Unallocated Reserves Within Budget Within Bndget Within Budget Within Budget Within Budget Within Budget Within Budget

Reserves & Contingency" Furniture & Equipment

DDA DDA

Re~erves & Contingency ¥ Furniture & Equipment

Reserves & Contingency ¥ Furniture & Equipment

Within Budget Within Budget Within Budget Within Budget

Within Budget

Within Budget

Within Budget

Within Budget

W1thin Budget

Within Budget Within Budget Within Budget

Within Budget

Within Budget Within Budget Withill Budget Within Budget Within Budget WIthin Budget Within Budget Within Budget Within Budget Within Budget Within Budget Within Budget Within Budget Within Budget Within Budget Within Budget Within Budget Witlllll Budget

StrengdlCning Public Health Infrastructme Grnnl

Within Budget ¥ Environmental Health

120.3340,2090 120.10278610 120.1027.8610 120.1027.8610 120.1027.8610 120.1027.8610 120.1027.8610 120.1027,8610

120.10202090

120.4604.2230 120.4604.2230

120.4460209

120_1022.2090

105.2540.2670 105.2540.2670 120.1022.2460 120.1022.2670

120_1022,2670

120.1022.2670

120.! 022.2670

J20.1022.2670

120.1022.2670

120.1022.2670 120.1022.2670 120.1022.2670

120.1022.2670

120.1022.2670 [20.1022.2670 120.1022.2670 120.1022.2730

120.1022.2730 120.1022.2730 120.1022.2730 120.1022.2730 120.1022.2730 120.! 022_2730 120.1022.2730 120.1022.2730 120,I{l22.2730 120 1022.2730 120,1022.2740 120.4011.2160 120.5340.2670 120.5340,2670

120.5210.2160

120.5211.02825

Executive High~Back Chair. Black Vehicle Visual and Audible Waming Equipment Vehicle Electronics MOIlnling Consoles Vehicle Prisoner Bnrriers and Partitions VehiclePum Bumpers, Window Guru:ds, Trunk Trays Misc. Items (Flashlight Chargers, Backup Cameras, etc) Vehicle Graphics Equipment Shipping

RCA 26LB30RQD - 26" LCD TV

High Back Chair ¥ Fabric

Leather High Back Chair

20 Chairs(HONH211l)

10 Benches

4 Solar control window film 6 I" mini blinds I InventOIY management software training 2 2 gallon portable wet/dry vacuum

32 Color camera, 650 liue tamperproof dome

4 Channel DVR

4

4

9 output eerv power supply

19" LCD, VGA, HDM!, Monitor

RG5920BC 18/2 wire 500' box

Clear lcxan plastic protective cover Custom made wall mounted protection cover pOliable NC

Open hose ree!

Installation of frost on windows, parts & labor 30 Mop bucket with wrillgef"combo

17" plastic LCD monitors 2 Dewalt cordless hammer drill/driver kit

2 DewaJt battQ/)' PIICk Reciprocating Saw kit

Diagonal cutting pliers Tongue and groove plier set Hole punch set Wire spool cali portable Cordless Hammer drill Hole saw kit

Rotary 1001 Tube cutter Striping machine Alann lock, standalone digital Low pressure. gas fired, convention oven Set of (4) casters

Electric Stapler

PNEU-DART Model 1798 Pistol· CO2

195 114,357

17,773 9,991

14,993 16,886

9.442 1,500

230

240

230

243

1,000

71 58

2,994 95

226

419

70

250

67

255

293 881

667

776 71

211

279

108 216

60

50

206

363

218

128

77

72 168 411

4,700

260

585

279

195 114,357

17,773 9,99{

14,993

16,886

9,442 1,500

230

240

230

4,860

10,000

284

345 2,994

190

7,226

1,676

279

1,000

399

255

293 881

667

776 2,130

633 558 215 216 60 50

206

363 218

128

77 72

168 411

4,700 260

585

558

R

R

R R R R

R R

N

N N

R

R

N

R

N R

N

N

N

N

N

N N R

R

N

N R

R R R R R R R R R

R R N N R

R

R

R

Needed to replace a broken chair Needed to omfit replaceme'11 vehides Need"d to outfit replacement vehIcles Needed to outfit replacement veh,cles Needed to outfit replacement vciucJes Needed to outfit replacement vehicles Nceded to outfit replacement vehicles Needed to outfit replacement vehicles

Needed for Commissioner Daniel's office

For judge's chambers

For judge's chambers

Needed to replace chairs in Aux 2 and Aux 5 (10 each)

Needed fOf broken benches in George Allen and Justice of the Peace Precinct 5¥ I Needed for windows at RB4 Needed to replace blinds at RB4 Needed for supply control staff Needed a~ replacement fOf broken vacuums Needed as replacements at l\orth Tower, West Tower, and FCCS Nceded as replacements at North Tower. West Tower, and FCCS

Needed as replacements at North Tower, West Tower, and FeCB

Needed as replacements at North Tower, West Tower, and FCCB Needed as replacements at North Tower, West Tower, and FCC8

Nceded at HWJJC to protcet pictures of judges Needed at HWJJC to protect portrait on 1st floor Needed at JJAEP - Telephone Room Needed at Lew Sterrett kitchen for inmates 10 rinse trays before entering dish machine Needed at SOllth Tower for private nursing space Needed for janitorial supply stock

Needed replal:ement at South Tower for security Needed to replace damaged drills

Needed to replll¢c drunaged drills Needed to replenish broken tools at South Tower Needed to replenish broken tools at South TOWCI Needed to replenish broken toD1~ at South Tower Needed to replenish broken tools al South Tower Needed to replenish broken tools at South Tower Needed to replenish broken tools at South Tower Needed to replemsh broken tools at South Tower Needed to replenish broken 1001s at SoUlh TOWCI Nec.cled to replenish broken tools at South Tower Needed for lot repairs at Irving TiLx Office Needed to save on cost of duplicate keys Needed as replacement at Wilmer Needed as rCplacement at Wilmer

Current eketTtc stapler is broken, Inoperable, and cannot be repa!red

Replacement needed for Animal Control <ldivities

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Miscellaneous EguipmentlTeIecommunications/Dues/Computer Hardware and Software/Supplies over $50 February 26, 2013

Actual invoiced amounts may deviate by up to $20 from the amoums listed wiThout additional Commissioners Court All1horization

Q'Y Tufal R"'Repl. Dcpartm"ent Funding Expense Code Recom. Ite~ Description

Unit

Cosf Cm;t N"'New Justification

853 Health & Human Services

854 Health & Human Services

855 Health & Human Services

856 Health & Human Services

857 Health & Hllman Services

858 Health & Human Services

859 Health & Human Sen'ices

860 Health & Human Services

861 Health & Human Services

862 Health & Hunmn Services

863 Health & Human Services

864 Health & Human Sen'ices

865 Health & I-hunan Services

866 Health & Human Services

867 Health & Human Services

868 Health & Human Services

869 Health & Human Scn'ices

870 Health & Human Services

871 Health & Human Sen'ices

872 HSEM 873 HSEM 874 HSEM 875 HSEM

876 HSEM 877 lISEM 878 infonmtlon Tec1moJogy 879 Information Technology 880 rnfomlation Technology 88t Infonnation Technology

882 Infonnation Technology 883 Public Works

884 Public Works 885 Sheriff - Executive 886 Sheriff-Fleet 887 ShentT - Fleet 888 Sheriff _ Fleet

889 Sheriff - Fleet

ll'JO Sheriff· Flee!

891 Sheriff-Fleet

Within Budget-FA)vironmenwl Health

Within Budget­Environmental Health

Within Budget­Environmental Health

Within Budget­

Environmental Health

Within BI!dget­Environmental Health

Within Bndget-Environmental Health

Reserves & Contingency -Furniture & Equipment

Reserves & Contingency -Furnihlfe & Equipment

Reserves & Contingency­Fmniture & Equipment

Reserves & Contingency -Furniture & Eql!ipmcm

Reserves & Contingency­Furniture & Equipment

Reserves & Contingency­

Furniture & Equipment Reserves & Contingency -

Furniture & Equipment Reserves & Contingency­

Furniture & Equipment

HIV -Ryan White Grant

HIV -Ryan \Vhite Grant Strengthening public Health

Infrastructure Grant

ASNP Escrow AccOlmt

t\SNP EscroW Accou11l SBCA 20 12 Grant SBCA 20 12 Grlll1t

SBCA 2012 Grant SBCA 2012 Grant

SBeA 2012 Gra!\! SBCA 2012 Grant Hardware Refresh Hardware Refresh Hardware Refresh

Within Budgel

JAG Grant Within Budget Within Budget

Within Budget-Supplies Federal Forfeiture Funds Federal ForfeitlJre Funds Federal Forfeitllre Funds

Federal Forfeiture Funds

Federal Forfeiture fl!nd~

Federal Forfeiture FtU)ds

120.5211,02825

120.5211.02825

1205211.02825

! 20.5211.02825

120.5211.02825

120.5211.02825

1205214.2090

120.5214.2091

120.5214.2092

120.5214.2093

120.5214.2094

120.5214.2095

120.5214.2096

120.5214.2097

466.2090.2013.65600

466.20902013 65600

466.2460.2013.8903

532.2090.94801

532.2093.94801 466.29702012.4105 466,2970.2012.4105 466,2970,2012.4105

466,2970.2012.4105

466J970.20 t2.4105 466.2970.2012.4105

195.92055 195.92055 195.92055

195.1090.6520

466,8630.20102020 196.2010.2080 196.2010,3050

120.3110.2090 532.2590.91002 532.2590.91002 5322590.91002

532.2590.91002

))).259091002

532.2590.91002

2 3ft Standard Ketch-All Pole

4ft Standard Ketch-All Pole

2 52" Snake Tong wI Super Tong Option

2 48HD Elite Deluxe - Large Dog trap

600 l\.faxic Deluxe Xtra Large Dog Trap

2 54" Syringe Pole - 3 cc

Hospitality Table

2 Black Guest Chairs with Anns

Black Metal Base for Table

Black Mid-Back Task Chair

2 3-She!f Bookcase

2-Drawcr Lateral File

24x28 Right Retum

D"k

2 Safco Wave Design Mobile Under Dcsk Printer Stand

#1872 Series Laminate 3-ShelfBookca,e

Training for Palladium ES:vf Application

RCA 32' Combo Television

HP Officejet 6700 Premium. A!I~in-one 2 Blackington B879HKK Badge I Duty Parka

10 UnifDTTn Short Sleeve Shirt (XLlM) 3 UnifoTTn Short Sleeve Shil1 (2XL)

j Uniform LOhg Sleeve ~h;rt (M,\'L) 2 UnifoTTn Short Sleeve Shirt (4XL) 4 Cisco A",A5545 Firewalls wi Hard\vare/Soft",:are/Support 4 Cisco ASA Botnet Traffic Filter wi License/Support

Cisco UCS Blade Server ! EnCase Enterprise Software Maintenance

2 HP LaserJet Enterprise P30 15dn Printer AlltoTURN 5.1 Fee Distance Measuring Instrument Time Clock Stamp Machine with Plates

Shipping for Items :\eeded for Test Vehicle Console, Accessories, and Mounting Brackets

Rear Cargo Barrier Purchase of graphics, push bumper & installation of an emergency equipment

Emergency &juipmenl, siren lighting and mounting

eql!ipment

Emergcncy Equipment Console, cage, plastic prisoner seat, and mDunting equipment

90

95

95

250

340

100

129

112

168

228

205

344

347

555

69

169

1,655

410

125 139

258 53

53 54

59 12,010

2,300 9,016 2,059

627 60 60

650 200

471

353

3,000

1,961

2.275

180 R Replaccment needcd for Animal Control activities

380 R Replacement needed for Animal Control activities

190 R Replacement needed for Animal COlltroi activities

500 R Replacement needed for Anima! Control activities

340

200

129

224

l68

228

410

344

347

555

138

l69

1,655

410

125 278

258 530

159 l62 1I8

48,040 9,200 9,016 2,059 1,253

60 60

650

200 471

353

3,000

1,961

2,275

R

R

R

R

R

R

R

R

R

R

N

N

N

N

R N

N N

N N N R R R R

R R N R N N N

N

N

N

Replacement needed for Animal Control activities

Replacement needed for Animal Control activities

To replace worn fhrnihlfe for newly hired supervisor

To replace worn fumihlre for newly hired supervisor

To replace worn fumitnre tor newly hired supervisor

To replace worn fumiture for newly bired supervisor

To replace worn fllmiture for newly hired supen'isor

To replace wom fllrnihlfe for newly hired superviSor

To replace wom fumiture for newly hired supervisor

To replace WOlT! fumlhlre for newly hircd supervisor

Needed for the Accountant and Administrati"e Assist~nce to organize space

To be used by the new Quality Assurance Administrator

Training for Palladium ESM Web based for reporting balanced scorecards

Placed in the waiting room oflntemational Travel Clinic for infonnation1educiltional topics Needed to replace broken printer For the Director and Chief ofHSEYi Needed for new employee Needed for staff

Needed for staff Needed for st~ff

Needed for staff

Needed to replace 10 year-old, unsuppor1ed equipment Needed to replace to year-old, Ilnsupported equipment Needed to replace lO year-old, unsupported equipment Needed to pay annual maintenance charge

Needed 10 replace old printcrs used for DCSO reponing Needed to renew subscflption!O .'\u!OTURN 5.1 Needed for the sign shop vehicle

Needed to replace current worn out ciock Needed to ship equipment for test vehide New equipmen1 for test vehlCle

New equipment for test vehicle

New equipment for test "chide

New equipment for test vehicle

New equipment tor test vehide

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De,Qartment

892 Sheriff - Intake 893 Sheriff - Personnel 894 Sheriff - Personnel

895 Tax Office

896 Telecomnlunications 897 Telecommnnications 898 Telecommunications 899 Telecommunications

900 North Texas Auto Theft Task Force

901 North Texas Auto ThdtTask Force

902 HSEM 903 HSEM 904 HSEM 905 HSEM 906 BSEM 907 HSEM 908 HSEM

909 HSEM 910 HSEM

911 HSEM 912 HSEM

9JJ HSEM

914 HSE),i 915 lIS EM 916 HSEM 917 HSEM 918 HSEM

919 HSEM

920 HSEM

921 Veterans Administration

922 Juvenile Department

Miscellaneous Eguipment/Telecommunications/l)ucs/Computer Hardware and Software/Supplies over $50 F~bruary 26, 2013

Actual invoiced amounts may deviate by up to $20 from the amounts listed witholl{ additional Commissioners Court Authorization

Q<y Unit Total R",RepL

Fundin!i: EXEense Code ReCOIO. Item Descri(!tion Cost Cost N=New Justification

Within Budget-Supplies 120.3147.2550 Stream light Rechargeable Lantern 300 1,500 R Needed for as part of safety mandated precautions Commissary 532.2093.91002 LCD Topaz Signature Pad & Shipping 425 425 N Needed for PDI Operations

Commissary 532.3151.2550.91046 Handimover 10129 & Shipping 125 125 N Needed for DSO n::cruitrnent activities

Within Budget - Supplies 120.1035.2093 2 IOGEAR LongRangeKB!\-10useCombo (long range

95 190 R Needed tohc!p with theworldlow and efflciency for theTax

Bluetooth wireless mouse and keyboard combination) Office

Grant Funds 466.8736 iPhone 401 401 N Needed for HHS HIV Prevention - new position

Grant Funds 466.2090.2012.4105 iPhone 400 400 N Needed for new HSEM employee

Grant Funds 466.2090.2012.4105 3 Otter Box Defender Case 68 205 N Needed to protect i-lSEM employees phones

Grant Funds 466.7213.8904 2 Blackberry Upgrade to iPhone 1 2 R Needed for HHS mv Prevention

Task Force Grant Funds 466.8625.2013.5600 2013 Chevrolet Tahoe 30,000 30,000 N Needed tor Task Force Members to do daily work in the field

Task Force Giant Funds 466.8625.2013.5600 2013 Chevrolet 1500 Silverado 26,000 26,000 N Needed for Task Force Members to do daily work in the field

USA! 2012 Graut Funds 466_8610.2012.4107 11 Cisco Physical Access Gateway 527 5,800 N part of access control equipment for new EOC

USA! 2012 Grant Funds 466.86ID.20 12.41 07 Cisco PAM 64 Module License 1,665 1,665 N Pat1 of access control equipment for new EOC

USAI2012 Grant Funds 466.8610.2012.4107 11 Smartnet Physical Access Support 66 723 N Part of access control equipment for new EOC

USAI 2012 Grant Funds 466.8610.2012.4107 Cisco PAM 64 Module 389 389 N Pan of access control equipment for new EOC

USA! 2012 Grant Funds 466.8610.2012.4 t07 Access Composite Plenum (l000' Box) 167 167 N Part of acccss control equipment for new EOC

USAI2012 Grant F\rnds 466.8610.2012.4107 Altronix Wall Monnt 16 Output Power Supply 298 298 N Part of access control equipment foJ' new EOC

USAI2012 Grant Funds 466.8610.2012.4107 HID Prox Reader 168 839 N Pan of access control equipment for new EOC

USAI 2012 ('rrant Funds 466.8610.2012.4107 4 AptiQ Mini Prox Reader 86 343 N Part of access control equipment for new EOC

USAI 2012 Grant Funds 466,8610.2012.4107 9 Bosch DS 1500 Request to Exit 69 621 N Part of access control eqtli]lment for new EOC

USA! 2012 Grant Funds 466.8610.2012.4107 1 Mag Lock Double 1500 Lbs Door- Satin 640 640 N Part of access control equipment for new EOe

USAI 2012 Grant Funds 466.8610.2012.4107 9 Door Position Switch Recessed 3/4 6 54 N Part of access control equipment for new EOC

USAl2012 Grant Funds 466.8610.2012.4107 4 Securitron Exit BTN Narrow 30 Se-cond Delny 87 347 N Pru1 of access coutrol equipment [01 new EOC USAl2012 Otani tunds 466.8610.20 j 2.4101 Mortise Electric Strike Satin 292 1,461 N Part of access control equipment for new EOC

USAI 2012 Grant funds 466.8610.2012.4107 Faceplate for Use with Sargent Satin Stainless 22 109 N Part of access control equipment for new EOe

USA! 2012 Grant Funds 466,861020 12.4l 07 HES 8000 Cylindrical Strike 118 355 N Part of access control equipment for new EOe

USA! 2012 Grant Funds 466.8610.2012.4107 HES 8000 Faceplate For Cylindrical Locksefs 17 50 N Part of access control eq\lipment for [lew EOC

USAI 2012 Grant Funds 466.8610,2012.4107 External Reader and \.fount 800 800 N Part of access control equipment for new EOC

USAI2012 Grant Funds 466,8610.2012.4107 Elevator Reader 800 800 N Part of access control equipment for new EOC

USAl 2012 Grant Funds 466.8610.2012.4107 Professional Services for Installation of Access Control Equipment

28,824 28,824 N Part of access control equipment for new EOC

Within Budget - Supplies 120,2060.2080 Greater Dallas Veterans Council 10 10 R Annual Membership Dues

System f,x Award Management (SAM) registration will provide a

Unallocated Reseryes 120,5110.2080 US Federal eontractor~System for Award Management 600 Case Manager that will migrate the Dallas County Juvenile

600 R Department -- Contract Services from the Central Contractor (SAM) Registration - required in order to be eligible for Register (CCR) that has been disconlinued to the new System for Federal grants and pass-through fimding Award M3nagement(SA\'l)

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