Cycle Count

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<p>Cycle CountCycle Counting: Cycle counting is the periodic counting of individual items throughout the course of the year to ensure the accuracy of inventory quantities and values. Accurate system on-hand quantities are essential for managing supply and demand, maintaining high service levels, and planning production. Define a new cycle count: 1. Navigate to the Cycle Count Summary folder window by selecting Cycle Counts on the menu and choose New to open the Cycle Counts window.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 1</p> <p>2. 3. 4.</p> <p>Enter a unique name for the cycle count. Enter the workday calendar to use for this cycle count. (Inventory uses this calendar to determine the days on which to automatically schedule cycle counts.) Enter the general ledger account to charge for cycle count adjustments.</p> <p>To enter control and scope information for your cycle count 1. 2. Select the Control, Scope tabbed region. Enter the Count Controls: o Optionally, enter the date on which the cycle count becomes inactive. As of this date, you cannot generate schedules or perform any counting activities for this cycle count. o Enter the number of workdays that can pass after the date the count request was generated, before a scheduled count becomes a late count. o Enter the sequence number to use as the starting number in the next count request generator. The count sequence number uniquely identifies a particular count and is used in ordering the cycle count listing. o Determine whether you can enter counts for items not scheduled to be counted. o Determine whether to display system on-hand quantities during count entry. Determine whether Inventory automatically assigns a status of Recount to out-of-tolerance counts and includes them in the next cycle count listing Determine the subinventories to include in the cycle count. (If you choose Specific subinventories, you can navigate to the Subinventory region and select the subinventories to include in the cycle count.</p> <p>3. 4.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 2</p> <p>To enter serial number control and auto schedule information 1. 2. Navigate to the Serial Control, Schedule tabbed region. Select the count option to determine whether to exclude serialized items from the cycle count (Not Allowed), create one count request for each serial number (One per Request), or create multiple serial details in a count request (Multiple Per Request). Select the detail option: Quantity and Serial Numbers: Serial number and quantity are required and are validated when entering adjustments. Quantity Only: Serial number entry is optional if the count quantity matches the system quantity, regardless of whether the serial numbers match. If you do not enter serial numbers, the count is marked as completed, and no adjustments are performed. If you do enter serial numbers, both quantity and serial numbers are validated when determining whether adjustments are required. 4. Select the adjustment option: Adjust if Possible: If a discrepancy exists between the count quantity and system quantity or if the entered serial numbers do not correspond to the serial numbers already in the specified location, then the system will attempt to make adjustments if the adjustment variance and value are within tolerances. These adjustments consist of receipts and issues of the appropriate serial numbers to and from the specified location and are applicable only to instances in which new serial numbers or shipped serial numbers are counted. 5. 6. 7. Select the Container option to count the inventory by container. Select the discrepancy option to indicate whether an adjustment is attempted when a count includes a serial number already assigned to the same item elsewhere in the system. Determine whether to automatically schedule this cycle count.</p> <p>3.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 3</p> <p>If you turn automatic scheduling on, enter the following information: Frequency: Indicate whether to schedule cycle counts Daily, Weekly, or by period. Inventory uses this information, along with the count frequency of each cycle count class, when performing automatic cycle count scheduling. The value you enter here dictates the window of time within which you can enter counts against a schedule bucket.</p> <p>To define adjustments and ABC information: 1. 2. Navigate to the Adjustments, ABC tabbed region. Determine when approval is required for adjustments: Never: Inventory automatically posts adjustment transactions where entered counts differ from system balances. If out of tolerance: Inventory does not automatically post adjustment transactions for counts outside a specified approval tolerance. You must approve such adjustments before posting. Always: You must approve all cycle count adjustments, regardless of tolerance levels, before Inventory can post any of them. Note: If you select Always, then the system waits for an approval whenever a quantity mismatch exists. If the quantity matches, then the system automatically approves the adjustment. 3. If you choose to require approval for adjustments if out of tolerance, enter positive and negative tolerances. Qty Variance: Enter the percentage variances of count quantity to on-hand quantity beyond which adjustments are held for approval.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 4</p> <p>Adjustment Value: Enter the adjustment values beyond which adjustments are held for approval. Hit/Miss Analysis: Enter the percentage variances of count quantity to on-hand quantity beyond which Inventory considers a count entry a miss for hit/miss reporting. 4. Optionally, enter ABC initialization or update information: o Group: Enter the ABC group name on which to base the cycle count item initialization or update. o Option: Choose one of the following options: None: Do not change to the list of cycle count items. (Re)initialize: Use the ABC group you specified to load all items and their ABC assignments into the list of items to include in your cycle count. If you already had items defined for your cycle count, this action deletes existing information and reloads the items from the ABC group. Update: Use the ABC group you specified to insert new cycle count items. o If you chose the update option: Indicate whether to update classes. If an item's ABC class assignment in the ABC group you specified is different from the cycle count class this item is assigned, Inventory updates the cycle count class for the item with the ABC assignment in the specified ABC group. Indicate whether to delete unused item assignments that are no longer referenced in the specified ABC group. Save your work.</p> <p>5.</p> <p>Defining Cycle Count Classes You can enter ABC classes to include in your cycle count. You can also enter approval and hit/miss tolerances for your cycle count classes.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 5</p> <p>To define cycle count classes 1. 2. 3. 4. 5. 6. Navigate to the Cycle Count Summary folder window. Select a cycle count and choose Open. In the Cycle Counts window choose Classes. The Cycle Count Classes window appears. Enter the name of the ABC class to use to define your cycle count classes. Enter the number of times per year you want to count each item in this class. Optionally, enter positive and negative tolerances. If you do not enter tolerances, Inventory uses the values you entered in the Cycle Counts window. Quantity %: Enter the percentage variances of count quantity to on-hand quantity beyond which adjustments are held for approval. Adjustment Value: Enter the adjustment values beyond which adjustments are held for approval. Hit/Miss %: Enter the percentage variances of count quantity to on-hand quantity beyond which Inventory considers a count entry a miss for hit/miss reporting. Note that the hit/miss percentage is based on the first count of an item, not recounts. 7. Save your work.</p> <p>Defining Cycle Count Items You need to load items into your cycle count before you can schedule or count them. To enter or update cycle count items</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 6</p> <p>1. 2. 3. 4. 5. 6. 7.</p> <p>Navigate to the Cycle Count Summary folder window. Select a cycle count and choose Open. In the Cycle Counts window choose Items. The Cycle Count Items window appears. Enter the ABC class to which this item belongs. You can only choose from those classes you assigned to your cycle count in the Cycle Count Classes window. Enter the item to assign to your cycle count. If you are using automatic scheduling, indicate whether this is a control group item. When you generate schedules you can indicate whether to include control group items. Optionally, enter positive and negative quantity variances of count quantity to on-hand quantity beyond which adjustments may be held for approval. If you enter a value in this field, Inventory uses it instead of the tolerance specified (if any) for the class to which the item belongs, or instead of the tolerance specified (if any) for the cycle count header.</p> <p>8.</p> <p>Save your work.</p> <p>Note: Set the Cycle Count Enabled item attribute to Yes for the items you want to include in the cycle count. Entering Manual Schedule Requests To manually schedule cycle count requests 1. Navigate to the Manual Schedule Requests window or choose the Schedule button on the Cycle Counts Summary folder window.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 7</p> <p>2. 3.</p> <p>Enter the cycle count name you are scheduling. Select the item or location (Subinventory) for counting. You can manually schedule specific items by entering values in different combinations of the item, revision, lot, serial number, Subinventory, and locator fields. If you do not enter an item, you must enter a Subinventory. Inventory schedules a count of all items stocked in this Subinventory. If you enter an item and a Subinventory, Inventory schedules the item to be counted only in this Subinventory.</p> <p>4. 5.</p> <p>6.</p> <p>Enter the date on which Inventory is to schedule the count you have specified. The date you enter cannot be before today's date and must be a valid workday as defined by the workday calendar for your cycle count. Indicate whether to generate count requests for this item, revision, lot, serial number, Subinventory, or locator combination even if the system on-hand quantity is zero. This may be useful in performing exceptionbased counting to verify that the actual on-hand quantity is indeed zero. Save your work.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 8</p> <p>Count Requests After you have successfully scheduled your counts, you can submit the process to generate count requests. This process takes the output of the automatic scheduler and your manual schedule entries, and generates a count request for each item number, revision, lot number, Subinventory, and locator combination for which on-hand quantities exist. These count requests are ordered first by Subinventory and locator, then by item, revision, and lot. Oracle Inventory assigns a unique sequence number to each count request that can be used for reporting, querying, and rapid count entry. Generating Count Requests To submit a request set to perform a full cycle count 1. 2. Navigate to Cycle Counts Summary folder window or the Cycle Counts window. Choose Perform Full Cycle Count from the Tools menu. The set includes the following processes and report:</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 9</p> <p>1. 2. 3.</p> <p>Generate automatic schedule requests : Enter parameters for cycle count to use and indicate whether to include control items. Generate cycle count requests: Enter parameters for cycle count to use. Cycle count listing: Enter parameters for cycle count to use, start and end dates, recounts, and Subinventory to count.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 10</p> <p>3.</p> <p>Choose Submit.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 11</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 12</p> <p>To submit the program to generate cycle count requests 1. 2. Navigate to Cycle Counts Summary window or the Cycle Counts window. Choose Generate Count Requests from the Tools menu to submit the process to the concurrent manager.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 13</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 14</p> <p>Requesting the Cycle Count List After you generate count requests you can submit the request for the Cycle Count Listing report. This report lists all counts that you need to perform within a given date range. To request a cycle count list 1. 2. Navigate to Cycle Counts Summary folder window or the Cycle Counts window. Choose Cycle Count Listing Report from the Tools menu.</p> <p>3.</p> <p>Enter start and end dates for the list. Inventory reports counts falling on the start date through the end date.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 15</p> <p>4. 5. 6.</p> <p>Enter the specific Subinventory for which to report scheduled counts. Indicate whether the cycle count list includes only recounts or scheduled counts and recounts. Choose OK to submit the request to the concurrent manager.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 16</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 17</p> <p>To select the cycle count to use 1. Navigate to the Cycle Count Entries window from the menu or choose Counts from the Cycle Counts Summary folder window.</p> <p>Please contact deepak.khosla@in.fujitsu.com</p> <p>Page 18</p> <p>2.</p> <p>Enter the name of the cycle count for which to enter counts. This information is provided if you navigate from the Cycle Counts Summary folder window, and the Find button is not available</p> <p>3. 4. 5.</p> <p>Enter the date the cycle count was performed. This field automatically defaults to the current date; you can modify it if necessary. Enter the name of the employee who performed the cycle count. This field automatically defaults to the current user; you can modify it if necessary. Enter the general ledger account to which to charge adjustments from this cycle count. The default is the adjustment account you entered while defining your cycle count. Inventory performs a cycle count adjustment by creating a material transaction for the quantity and sign (plus or minus) of the adjustment. The transaction debits or credits the adjustment account depending on the direction of the transaction.</p> <p>6.</p> <p>Display the count requests you want to enter. You can choose the Find button to query all open count requests. If you choose not to query all open requests, you can either:</p> <p>o o</p> <p>Enter counts individually by entering existing sequence numbers. When you enter an existing sequence number the details for that request display. You only need to enter the quantity counted. Use the find feature on the Query menu to query a subset of count requests matching the search criteria you enter. You can search by any combination of count sequences, item, revision, Subinventory,...</p>

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