cybertesis style page application for producing digital theses in two
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12th International Symposium on ElectronicTheses and Dissertations
Libio HuarotoLibio Huaroto Liliana Elespuru Liliana Elespuru [email protected]@unmsm.edu.pe [email protected]@upc.edu.pePedro Zulen Central Library – UNMSMPedro Zulen Central Library – UNMSM UPC Library SystemUPC Library System
Pittsburgh, Pennsylvania, USAPittsburgh, Pennsylvania, USAJunio, 2009Junio, 2009
Cybertesis Style Page Application for Producing Digital Theses in Two
Peruvian Universities
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Background
1999 Initial steps in San Marcos University (UNMSM)
2002 Digitization process starts (UNMSM)
2003 (Nov.) Agreement signed with Universidad de Chile, Lyon University and UNESCO for using Cybertesis methodology
2004 (Jun.) Cybertesis launching in Peru
2005-2008: Spread of Cybertesis movement in Peru (Universidad Peruana de Ciencias Aplicadas UPC)
2008-2009: Students use atemplate for digital theses in twoUniversities (UNMSM and UPC)
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Universidad Nacional Mayor de San Marcos (UNMSM)Central Library
Universidad Peruana deCiencias Aplicadas (UPC)Library System
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Universidad Nacional Mayor de San Marcos (UNMSM)
- Founded 1551
Undergraduate studies- 20 Faculties-Sciences, engineering, medicine, humanities, law & political science, - 30,000 students
Graduate studies- 59 Programs (doctoral & master degrees)- 4,000 students
Libraries51 libraries (UNMSM faculties & research institutes)
Number of Theses (annually)Undergraduate: 650Graduate: 250
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Universidad Peruana de Ciencias Aplicadas (UPC)
-Founded 1994
Undergraduate studies10 Faculties- Hospitality and Tourism Management, Architecture, Contemporary arts, Health Sciences, Humanities, Communications, Law, Economic Sciences, Engineering and Business and Administration- 20,000 students
Graduate studies- 11 Programs (doctoral & master degrees)- 2,000 students
Libraries- 04 libraries
Number of ThesesUndergraduate: 580Graduate: 242
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http://www.cybertesis.edu.pe http://upc.cybertesis.edu.pe
Universidad Nacional Mayor de San Marcos
(UNMSM)
Universidad Peruana de Ciencias Aplicadas
(UPC)
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Workflow of theses added to the collection
Files receivedWord / PDF
Cataloging Unit
Marking up Cybertesis template
Files receivedWord format
Cataloging and digital publication
Marking up Cybertesis template
by students
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Cybertesis templates
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Features
• Helps to structure a document.
• Identifies its contents for the next process of conversion and storing in digital format : XML, PDF, HTML.
• It was developed to be used in programs like MSWord y OpenOffice.
•Compatible with operating systems Windows 98, Windows NT, Windows XP, Windows Vista and Linux.
• Its name is Uchile.dot
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Advantages
University• Standardizes the style of the theses • Ensures the preservation of theses in digital format
Library• Shortens the time for digital publication• Makes it easier to convert to various formats: PDF, HTML and XML• Fewer people are required for digital processing and publication
Students• Helps students identify the components of the theses• Less time is needed for producing the thesis• One format for all theses
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Impact
Changes at university statements and rules (UPC)
• Research methodology courses:
• Unified format for working papers or courses assignments at the University .
• Unified format for bibliography.
Mandatory template usage for theses writing (UPC y UNMSM)
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Cybertesis templates
Divided in three sections:
Preliminary Sections• Title page• Preliminary pages
Body• Body of the thesis• Text• Pagination• Citations• Ilustrations
Final Sections• Bibliography and Appendix
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Style Page Instalation
1
2
C:\Archivos de programa\microsoft office\templates (Microsoft Office 2000 version)
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Instalation of the menu bar with options for writing and formatting the thesis
It is an automated process for selecting tools, templates and complements.
3
Normal view
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Controlling and viewing the style during the marking up process
4 5
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On the left side a style control area is displayed
Now it is ready to be marked up
6
Normal view
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CYBERTESIS TEMPLATE – APPLYING PROCESS
1. Applying the Cybertesis style page to the document (Uchile.dot)
2. Metadata creation (Using XLM SPY software)
3. Applying the Cybertesis convertion chain to the theses (converting PDF, HTML y XML files)
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Cybertesis Convertion Process
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¿How to manage training to 33,000 students and 4,000 professors to use the style page in UNMSM?
How to manage training to 22,000 students and 1,550 professors to use the style page in UPC?
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TRAINING WORKSHOPSUNMSM CASE
“Pedro Zulen” Central Library
Research Council (CSI)
Module 1: Why and how to write a theses: The benefits of doing research
Module 2: How to use the Cybertesis style page
Module 3: How to use full text science databases
Modulo 4: How to use citation management software
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March - April 2009 No.
Faculty of Dentistry 50
Faculty of Veterinaty Medicine 60
Faculty of Biological Sciences 35
Faculty of Mathematics 46
TOTAL 191
October – December 2008 No.
Faculty of Dentistry 30
Faculty of Psychology 25
TOTAL 55
Total: 476 USERS
TRAINING WORKSHOPS:USERS TRAINED
May - July 2009 No.
Faculty of Administration 40
Faculty of Accountancy 35
Faculty of Industrial Engineering 30
Faculty of Physics 25
Faculty of Social Sciences 50
Faculty of Letters and Humanities 50
TOTAL 230
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Central LibraryUPC
TRAINING WORKSHOPS:UPC CASE
Coordination with theses advisors
Coordination with class instructors
Workshops are heldonce or twice a month
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TRAINING WORKSHOPSUPC CASE
Central LibraryUPC
Information Technologyon Education (TICE)
Workshop 1 :How to use the Cybertesis style page
Workshop 2: General retrieval information
Workshop 3 : Retrieve information on digital publication (book and serial)
Workshop 4 : How to use citation management software (RefWorks)
Workshop 5 : Copyright
Workshop 6 : Rules for writing books
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TRAINING WORKSHOPS:UPC CASE
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2008 2009 # CapacitadosEnero 5 1Marzo 7 1Abril 16 1Mayo 22 2Junio 58 5Setiembre 14 2Octubre 25 2Noviembre 8 1Total 127 28 15
CYBERTESISUSUARIOS CAPACITADOS
Career that receivedtraining at UPC:- Industrial Engineering-Computing -Law- Civil Engineering
Nro Capacitaciones
17
Total: 155 attendees
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Next steps
• To verify the processes of applying Cybertesis template before the theses are sent to the library.
• Training more librarians to participate at the workshops of the Cybertesis template.
• To incorporate professors in the handling of the Cybertesis template to work as instructors.
• Spread the application of Cybertesis template in the peruvians universities libraries.
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Lessons learned
Team work between public and private university libraries.
Listen to user suggestions: template download from the Cybertesis Web page.
Visibility of graduate students: contact with companies and institution around the world for hiring them.
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Thank Thank youyou
Libio HuarotoLibio [email protected]@unmsm.edu.pe
Liliana ElespuruLiliana [email protected]@upc.edu.pe