Beate Krueger I am a very capable, highly organised and confident individual with an enthusiastic and proactive approach to work. I have

developed excellent management and interpersonal skills while working in busy commercial environments. I have an aptitude to

communicate with people and am very flexible in my skill set. I am passionate about my career and take great pride in my work. I

see myself as an interface and internal service provider.

Employment

Sony Europe Ltd. Nov 2010 till today,

Executive PA

Working in Sony Europe Ltd., my role is to provide business support to the VP Finance Accounting and wide management team

(globally) as well as efficient personal administrative and contently support to the VP Finance Accounting and Business Support

Head Change Management Planning.

Support Accountabilities Proactive approach to enable to wider Management Team to reach their department Targets

• HC control SGFA (analyse, reporting, coordination, data management, distribution) • Performance follow up, actions initialise , communication • Management Meeting, follow up, actions initialise , communication • Preparation of ad-hoc presentation materials in PowerPoint, agenda and briefings papers when required and

following up actions to ensure management deadlines are met • Independently data search, collected data be verified to present key points (Carrying out background research

and presenting findings) • Co-ordinate, verify and record departmental expenses as mobile costs ensuring that they are coded to the

correct budget • Create and enable meeting structure

Communication: • Create, editing and publish a regular newsletter for global Finance Accounting and Controlling community

(includes engaging members to write articles, to get involved. • Working with SharePoint; develop and maintain SharePoint which reflects the current department structure,

lead the SharePoint Publisher team • Independently ensure that all departments keep SharePoint portal up to date, coordinate departmental

communication representatives to ensure message is in line with direction given by VP of SGFA • Training to be given on the SRM/ VHD/See/SharePoint systems • Initialise, implement and maintain digital DL’s in outlook, which reflects current department structure • Initialise and carrying out background research and presenting findings for topics which enhance content and

ideas • Supporting actively SGFAs ways of working (WoW)

Events • Arranging and managing events independently (up to 100 attendees) includes sourcing, evaluate, present

findings, organising cost control, manage, after math) • Meeting & greeting customers / external visitors of the group where required

Relationship Management external parties

• Planning and coordination events with WNS, PWC, EY, etc • Take responsibility for Global/European visitors and liaise with their secretaries to arrange travel and hotel

accommodation where needed, co-coordinate their itinerary • Arrange all kind of meetings including the booking of rooms, room set-up, video conference set-up, train-net

(Office Communicator – Live Meetings), attending and taking minutes when requested and the organizing of refreshments where appropriate.

Office Management • Organising all kind of move within the department (co-ordinating all divisions, set time frame and oversee the

move)

• Planning and co-ordinating all kind of activities to make the workspace attractive and welcoming for department members

• Enhance environmental awareness to usages of power, paper, water and other resources PA Accountabilities: Personal assistants (PAs) often act as the manager's first point of contact with people from both inside and outside the organisation. Tasks are likely to include:

• Devising and maintaining office systems, including data management and filing; • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or

dictation at meetings or to provide general assistance during presentations; • Maintain and co-ordinate the diary for the VP Finance Accounting updating this information on a continuous

basis and maintain the movement sheet for all managers • Co-ordinate all travel and hotel arrangements for the VP Finance Accounting • Responding to emails/phone calls/letters in VP Finance Accounting absence – handling, directing, forwarding

or filtering as appropriate • Deputising for the manager, making decisions and delegating work to others in the manager's absence • Being involved in decision-making processes • Maintenance of VP Finance Accounting expenses • Carrying out background research and presenting findings • Organising and attending meetings and ensuring the manager is well prepared for meetings, do meeting

minutes and follow up action list given for Management Team • Maintain the office stationery cupboard & Distribute post • Implement and maintain filing system as appropriate • Cover for PA to President of Sony Europe

Sony Germany, Nov 2006 – Oct 2010

PA

The main function of my role at Sony Germany GmbH was to support CFO / Head of Finance and Operations in their day to day

activities including all typical PA duties to a board level Director. My administrative activities were predominantly developing the

communication function within (Internal Communication Team and CSR Team) and building the correct communication channels

for the department’s activities.

• Extensive diary management, including organisation of all meetings, events and social occasions

• Organising all UK and overseas travel and accommodation and co-ordinating itineraries

• Attending all meetings and briefings for Board level Directors

• Producing documents, briefing papers, reports and presentations

• Dealing with incoming emails and post, often corresponding on behalf of the Board level Directors

• Meeting and greeting visitors at all levels of seniority

• Carrying out background research and presenting findings

• I developed and implemented the Internal Communication Strategy and Plan

• I Implemented a new online communication system to redesign and distribute the internal newsletters, events

information and other general communications

• Writing content for newsletters and maintaining the departments area of the intranet

• Managing all organisational aspects of the twice yearly Forum, including venue co-ordination, joining instructions,

delegate packs and further communication activities during and preceding the events

• Organise training courses

• First point of contact within the department

• Manage, maintain and develop the department’s administrative systems and responsible for accounts and budgeting

• Manage the departments mail and email, ensuring items are actioned by relevant team members

• Providing administrative support for key projects across the department

Viafon GmbH, Nov 2001 – Oct 2006,

Office Manager & PA

Working in Viafon GmbH I was providing all accounting services. Managing 4 apprentices oversee their education for a cycle of 2

years. Leading the staff of the main reception and being the PA to the company founder

• Managing the administrative activities and processes for the Committee meetings

• Extensive diary management for Board level Directors

• Inbox management – responding and actioning all emails

• Maintaining all filing systems for Board level Directors

• Processing all expenses and doing petty cash

• Producing documents, briefing papers, reports and presentations

• Carry out research as required for Board level Directors

• Create and maintain sections and systems on the Intranet and document management system

• Organising all UK and overseas travel and accommodation and co-ordinating extensive travel itineraries

• Organise and oversee specific projects as required by Board level Directors

• Produce and circulate papers for all Board and Committee Meetings

• Minute taking for all Board and Committee meetings

• Assist in the production of the Company Reports and Annual Returns

• Carry out all Companies House administration, including filing and searches

• Administration of signing, notarising and distribution of license documents

• Maintain a task diary, informing Board level Directors of key tasks each week and completing tasks

• Organising events, training sessions and Board off site meetings

• Manage debenture allocations and other client entertainment

Apprenticeship Hotel and Meditation Centre, May 2001 – Sep 2001, New Zealand

I worked within the (Meditation Centre at Lake Taupo as a team administrator and house keeper. During my time at I collected

great work experiences as well as valuable language skills.

Professional Qualifications

• Office Manager 2007-2009/ VWA-University Berlin, Germany

• Instructor for office profession –Burokauffrau, IHK, Berlin Germany

• Instructor for KARATE, Berliner Karate Verband/ Germany

Education

• PA (Buerokauffrau – including degree) 1997-1999

Association International Management GmbH, Berlin Germany

• Baker (including degree) 1986 -1987

Boettchers Bakeshop, Berlin Germany

• Sales Represent (including degree) 1984-1986

Boettchers Bakeshop, Berlin Germany

• School 1974 – 1984

POS, Berlin Germany

Computer Skills

• Strong IT skills with an advanced knowledge of all Microsoft packages, including Word, Excel, Power point, Project and

Publisher. Experience using web-based intranet, SharePoint

• Frequent user of bulk email systems, online data gathering and website publishing systems Additional knowledge of

Adobe Photoshop

• Typing speed of 60wpm.

Interests & Activities

I enjoy most sports and did KARATE for more than 35 years. Challenges are fascinate me therefore last year I climbed the

Kilimanjaro and this year I am planning to walk the Great Wall of China.