cutting out unnecessary words

8/4/2019 Cutting Out Unnecessary Words

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Syed Basit Hussain

Business Communication and Report Writing

Cutting out unnecessary words

Wordy Meaning Concise Meaning (jaamay)

1. At a slow rate Slowly

2. At an early date Early

3. At the point where Where

4. At this point in time Now

5. Be in Agreement with Agree

6. Bring to a Conclusion Conclude\ End

7. Bring together Combine\ Joins

8. By means of With

9. Come to terms with Agree\ Accept

10. Due to the fact that Because

11. Expresses an opinion that Believes

12. Feels quite certain about Believes

13. For the length of time that While

14. For the period of Interval

15. For the purpose of To16. In an effort to To

17. In such a manner that So

18. In the area\case\field of In

19. In the event that If

20. In the neighbor Approximately

21. Looks something like Resembles (milta julta)

22. Serves the function of Function as

23. Shows a tendency to Tends

24. Take into consideration Consider

25. Take under advisement Consider

26. Take place in such a manner Occurs

27. With reference to Regarding; about


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28. With the result that So

REDUNTANT EXPRESSION (repeat

twice)

CONCISE

1. Absolutely essential Essential

2. Advanced reservations Reservations

3. Basic necessities Needs

4. Cease and desist Stop

5. Close proximately Close

6. Each and every All

7. End result Result

8. Eradicate completely Eradicate

9. Exposed opening Opening

10. Fair and Just Fair

11. Final conclusions Conclusions

12. Final outcome Outcome

13. First and foremost First14. Full and complete Full

15. Grand total Total

16. Integral part Part

17. Null and void Void

18. Personal opinion Opinion

19. Prerecorded Recorded

20. Over and done with Over

21. Tried and twice Honest

22. Unexpected surprise Surprise

Example:Redundant

To provide more room for employees cars, the security department is studying

ways to expand the employees parking lot.Concise

The security department is studying ways to expand employees parking lot.


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ELIMINATING SEXIST LANGUAGE

Sexist(male\female) Neutral

1. Authors Writer, author

2. Businessman Business executive, manager,3. Chairman Chair person

4. Fireman Firefighter

5. Janitress Cleaning person

6. Land lord\lady Owner

7. Foreman Supervisor

8. Male man Male career

9. Mankind Humanity

10. Man; made Synthetic, natural

11. Manpower Strength, effort, power

12. Man Human beings13. Policeman Police officer

14. Salesman Sales person, Clark

15. Stewards Flight attendant

Examples:

Wrong 1. Words must submit their travel expenses by Monday.

Correct 2. Every work must submit his\her travel expense by Monday.

Correct 3. All travel expenses must be submitted by Monday.


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Be Courteous and Tactful

Discourteous (Tameez) Courteous (Badtameez)

1. We must discontinue your service unlesspayment is received by the date shown.

Please send us your payment so that yourservice will not be interrupted.

2. You completely misunderstand my

letter.

Evidently my letter did not make clear

3. Your claim that our product was

defective on delivery is outlandish.

We are sorry to learn that you were

dissatisfied with the way our product

arrived.

4. The rotten coil you installed caused all

my troubles.

The troubles may be caused by a

malfunctioning coil.

5. You are sadly mistaken about the

warranty.

We are sorry to learn about the difficulty

you experienced over the service terms in

our warranty.6. The new printer you sold me is third-rate

and you charged first-rate price.

Since the printer is still under warranty, I

hope that you can make the repairs easyand quickly.

7. Obviously your company is wrong. Iwonder if all the people Acme me are as

inept (jahil) as you.

I would appreciate receiving a moredetailed explanation from your home office

about this matter.

Be Neither Boastful Nor Meek

Boastful Graceful

1. You will find me the most diplomatic

employ you ever hired.

Much of my previous work has been in

answering and adjusting customercomplaints.

2. The Sun and Sea earn qualified promisesnicest rooms on the Coast.

Each room at the Sun and Sea has its ownprivate bath and bar refrigerator.

3. I have performed that procedure so manytime I can do it in my sleep.

I have performed all kinds of IV therapy aspart of standard procedure .

4. The Check-Peck offers you

incomparable customer convenience.

The Check-Peck gives you free safe;

deposit box.

MEEK POSITIVE

1. I know that you have a busy schedule

and do not always have time to respond,but I would be appreciative if you could

send me your browsher on how to apply

Brak-Light.

Please sent me your browsher how to apply

Brak-Light.

2. The season is almost over I know, but

could you possibly let me know somethingabout rates for the rest of the summer.

Im interested in renting a cabin in late

August (26-31) and would like to knowabout your rates for that week.

3. I will be graceful for whatever I will welcome the opportunity to discuss


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employment opportunities you could

kindly give me.

my qualification with you.

Be Clear

Please send me somebrowsher, I can use at work

Please send me 4 copies ofyour browsher on the new saltsubstitute to share with myfellow dietians.

You can expect an abbraisal inthe next few weeks.

You will receive an estimateon the installation of a new50,000 BTU air conditioningunit no later than July 12.

One of our New York storescarries that products.

Our stores at 856 East FifthAvenue sells the entire line ofTexworld gloves

I would like some information

about your scheduling policiesto Sialkot.

Please let me know if AirBlue

has a morning flight to Sialkotand how for in advancereservations would have to bemake for that flight.

The fee for that service isnominal.

The fee for coulking the firewindows on the 1st floor willbe $25.

Old Fashioned /MustyExpression

Modern Equivalent

After mentioned Previous

Ascertain Find out

At this present writing Now

I am in receipt of I have

At your earliest possible date Soon

I beg to advice We believe/ we think

I am cognizant of I know

Forthwith At once

Humbly request I ask

Immediate future Soon

In lieu of Instead of

In yours of 10th Your letter of 10th

Kindly advice Let me know pleasePlease be advised that You should know that

Pending your reply Until I hear from you

Per our conversation When we spoke

Prior to Before

We regret to inform you that We are sorry that

Remittance Payment


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Remuneration Cost, Salary, Pay

Reset assured that You can be assured that

Thanking you in advance Thank you

I undersigned/ the writer I

Under separate cover Im also sending you

The wherewithal The wayYours of recent date Your recent letter

Your communication Your phone call/ your memo,your order, your conversationin my office, your e-mail etc

cutting out unnecessary words

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