customer focused. results-driven. moving your business to a new level. 1 december 2010 dbs 2.3.4 to...
TRANSCRIPT
Customer focused. Results-driven.Moving your business to a new level.
•1
December 2010
DBS 2.3.4 to 5.0 Delta Presentation
Notes Receivable
Agenda
•Retired functionality – V4 IAS screens and functionality
•Changes to existing functionality– Configuration
– VAT vs. non VAT
– Installment Submission
•New functionality– Notes Payments in DBSi
– Notes Payments in CODA
Agenda
•Retired functionality – 2.3.4 IAS screens and functions have been removed.• All have been relocated to DBSi 5.0 screens
Agenda
•Changes to existing functionality– Configuration
– VAT vs. non VAT
– Installment Submission
Configuration in CODA5.0 Input Template in CODA for a notes payment:
An input template will need to be set up in CODA to use when entering notes payments in CODA
Configuration in CODA
Configuration in CODA
Configuration in DBS
IAS 2.3.4 Document Type X Ref (option06):
Configuration5.0 Document Type X Ref (ATMENU):
Configuration
5.0 Document Type X ref (MNTNRPARM)
Three new Customer invoice types have been added to 5.0 to Incorporate Vat tax options.
VAT vs. non VAT
•VAT is Value Added Tax•This tax was a legal requirement for international dealers•Changes were made to all programs that communicate with CODA to accommodate this legal requirement
Configuration
A sell document type must be set up for System NR, Program NRC3900, and whatever transaction code was set up in CODA. For this example, we used Transaction PY .
Configuration
A sell document type must be set up for System NR, Program NRC3900, and whatever transaction code was set up in CODA for payment cancellations. In this example, we are using transaction CA for payment cancellations and document type CANC.
LSTNRDTA - Job Submission 5.0 Batch Job Scheduling (LSTNRDTA) on the NRMENU:
This option is still on the NRMENU as it was in 2.3.4.
Installment Submission
Select Daily Reporting:
Installment Submission
• NRJN3900S NR Payment Retrieval job has been added to the submission screen
• There are no submission parameters
• It pulls all payments and payment cancellations that have not been pulled previously from CODA
Agenda
•New functionality– Notes payments in CODA
– Notes payments in DBSi
Notes Payment Process:
1. Enter the NR payments in CODA
2. Run NRJN3900S job in DBS
3. Was the NRPHIST0 file is updated?
1. Yes - the system returns a successful message to CODA and the transaction status is changed to a “2” indicating that it has been processed.
2. No - If the update is not successful, no message is sent to CODA, the document status stays a “1” (not processed). It will be picked up the next time the job is run.
Notes Payments in CODA
In CODA, select Financials > Data Entry > Input
Notes Payments in CODA
When the Input – Select Template is displayed, click on the magnifying glass icon to search for codes or type in the document type that was set up in DBSi (MNTFNDTCR)
Notes Payments in CODA
If using the search function, when the “Select Item” box displays, you may type a portion of the document type in the “Code” box. “*” is used as a wildcard and can be used in place of the unknown letters. Then Click on the binocular icon.
Notes Payments in CODA
Codes matching this criteria display. Double click to select it.
Notes Payments in CODA
The selected code is entered into the “Code”. Click Next (the green arrow icon).
Notes Payments in CODA
Verify the document date, Year/Period and Document currency. When correct, click “Check Header” button.
Notes Payments in CODA
The document header rolls up leaving the Input -Template -NRPY, Document-NRPY screen displays. Enter the document information.
Notes Payments in CODA
•Notes Payment – Input– Check number is not validated– External reference 2 is optional – Notes Contract Number is validated against the NRPHEDR0 for a contract
with an activity status of “A” for active in DBS– The Notes Payment Transaction Code is selected from a list, I=Installment,
P=Payoff and L=Late charge– Tran code must be entered if the notes contact is entered– The template is set up for a two-line document
Notes Payments in CODA
If additional lines are needed, click on “Add Account”.
Notes Payments in CODA
The template is expanded to allow another line of input. Click on “Add Account” for each additional line needed.
Notes Payments in CODA
When the transaction is complete, click “Resolve”
Notes Payments in CODA
The buttons across the top of the screen are now active. You may now Validate for Intray or Validate for Books.
Notes Payments in CODA
When the document is entered and validated, click on “Post to Intray” or “Post to Books”.
Notes Payments in CODA
Running the NR Payment Retrieval job from the Daily reporting screen will then pick up the payments and update the Notes Receivable history ledger in DBSi.
Installment Submission
This report summarizes the notes payments retrieved from CODA and processed by DBS.
NRI3900010 – NR Payments Successfully Processed
Installment Submission
This report lists any notes payments that were not processed by DBS. For each failed transaction, an error message is printed.
NRI3900020 – NR Payments Not Processed
Installment Submission
• Once a payment has been successfully processed in DBSi, a successful transaction is sent to CODA and the User status of the payment is flagged as a “2” as successfully updated in DBS.
• When this job pulls payments, it looks for user status “1”, ones that need to be processed.
• This report lists any notes payments that failed to update the user status in CODA to “2”.
NRI3900030 – Documents Failed to Update User Status in e-Finance
Where to Get More Information
• Support Website (https://www.acndms.com)– Application Service Packs• Technical 5.0 Application Service Packs– CODA Help from CODA main menu – Contact your Accenture Deployment Lead– For non-deployment related issues, please continue to contact the Accenture Dealer
Management Services (ADMS) website: [email protected]
– ADMS support center:• 309-675-4000 or +54 (11) 4850 3800• [email protected]
Questions/Comments