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Lieutenant Governor DutiesLieutenantGovernorDuties Workshop Hosted By: Irene Chon, Division 3 Lieutenant Governor Stella Tang, Division 4E Lieutenant Governor Claudia Park, Division 6 Lieutenant Governor Candidate Training Conference South 2009 From Sidekicks to Heroes, Bees in TrainingTRANSCRIPT
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Lieutenant Governor DutiesDuties
From Sidekicks to Heroes, Bees in Training
Workshop Hosted By:Irene Chon, Division 3 Lieutenant GovernorStella Tang, Division 4E Lieutenant GovernorClaudia Park, Division 6 Lieutenant Governor
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
What is a Lieutenant Governor? The Head Administrative
Officer Within the Division• Liaisons between the District and the clubs
Member of District Board A District Board Committee Member District Trustee
• The communication line between the district and the clubs
A Leader
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
DIVISIONAL Responsibiliti
es
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Divisional Council Meetings Every month LTGs are to have a DCM. (AT LEAST 8) What is a DCM?
• Divisional Council Meetings are designed to update, educate, and train Key Club officers and advisors, as well as potential club leaders within the geographic region concerning district and International events, scholarships, and programs.• Basically inform your club officers and members about updates from international, district, and divisional goals/events.
The Trick: • To make people actually want to go to your DCMs!
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Newsletters What to Include:
• Divisional, District, and International Events• Ongoing Projects• District Board Actions News• Contact Information
Optional Information• Member/Officer/Club of the Month• Advice• Goals• Recognition/Divisional Points
Must produce AT LEAST 10 NEWSLETTERS THEY MUST BE IN GRAPHIC STANDARDS!
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Club Visitations You are required to visit all the clubs in your division AT LEAST ONCE
Two Options: •Their Club Meetings•Their Service Projects
Once you’re done you evaluate the club you visited and send in a form to the District.
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Strengthen Ties With K-FamilyAttendance at Home Club Meetings Attendance at Kiwanis DCMs & Meetings
There are two training conferences that LTGs are in charge of organizing:
• Officer Training Conference (OTC)•May take place from May to July•Primarily targets club officers• Must take place between April to August
• Regional Training Conference (RTC)•May take place from September to November•Targets general audience
Member Training Conferences
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Club Directory Lieutenant Governors must compile a divisional directory of the following people:
•President• Vice President• Secretary • Treasurer
Must Record: • Phone Numbers• Address• Emails
Distribute your MRFs to your Secretaries quickly so that they can gather information sooner. The club directory is a part of the monthly report form (MRF) that you submit every month. That way, if you encounter new information, you may update it every month.
Bulletin Editor• Kiwanis Advisor• Faculty Advisor• Screen Name• Member ID
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Divisional Budget Make sure that your division is heavily funded
• Keep having fundraisers throughout your term• Ask your Kiwanis for donations• Remember that you start out with $50 per ACTIVE club
•You vouch for this moneyLTGs never hold the money themselves! The regional advisor is in charge of overseeing these funds.
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Communication As Lieutenant Governor your primary job is to communicate with the needs of the division to the district and vice verso, this is the role of a liaison. You want to make sure that you have a very effective line of communication with your division.
• Some methods: • Reflectors/Mails [Yahoo or Google Groups]• Websites• Snail Mail• Phone Tree• Meetings• (Surprise) Visits
• PHONE CALLS AND VISITS ARE THE MOST EFFECTIVE!
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
DISTRICT Responsibiliti
es
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Attendance Board Meetings
• May Board (May 22-24, 2009)
• Summer Board (July 31-August 2, 2009)
• Winter Board ( January 8-10, 2010)
District Convention (DCON)• DCON (April 2-5, 2009)• DCON (April 8-11, 2010)
Fall Rally South
All LTGs are HIGHLY ENCOURAGED to go to International Convention Candidate Training Conference South 2009From Sidekicks to Heroes, Bees in Training
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Liaison As a Lieutenant Governor you are to send the information from the district to your division. Such information includes:
• District Project C.A.R.E.• Major Emphasis Project Live 2
Learn• Pediatric Trauma Prevention• UNICEF• Officer Training Conference• Regional Training Conference• Fall Rally South• District Convention
Candidate Training Conference South 2009From Sidekicks to Heroes, Bees in Training
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
District Committees
Candidate Training Conference South 2009From Sidekicks to Heroes, Bees in Training
When elected to be Lieutenant Governor you will be placed in one of the following committees:
• Member Recognition• District Convention• District Project• Policies, International, and Elections• Kiwanis Family and Foundation• Member Relations
On top of your duties to your division you will be working with your committee.
• Conference Calls• Doing specified work for your committee• Responding to ALL emails sent out by
your Chair
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Monthly Submissions On the 10th of EVERY MONTH by 6:00 PM you are to submit:
• Newsletter• DCM Agenda• MRF• AT LEAST one Article• Photos of certain events
HAS TO BE BEFORE OR EXACTLY ON 6:00 PM! 6:01 is considered late!
Candidate Training Conference South 2009From Sidekicks to Heroes, Bees in Training
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Communication
Candidate Training Conference South 2009From Sidekicks to Heroes, Bees in Training
You are to communicate with the following people:
• Your Committee • Scheduled Conference Calls• Regularly Respond to Emails• Meetings for Some Committees
• Region• Divisions make up a region, you will be
working together with a couple other LTGs in your region to plan your RTC and other special events.
• Regional Advisor• Call them at least twice a month to
update them about the health of your division.
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
INTERNATIONAL
Responsibilities
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Major Emphasis Project Every two years the International Board comes up with a project that every Key Club is encouraged to promote and execute. This year’s Major Emphasis Project is:
• Live 2 Learn Dues You are to make sure that all of your clubs turn in their dues to International’s Office by December 1st!
Club Directory Once you have completed the Club Directory on your MRF, you will be sending them to the District Secretary to complete the District Directory.
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
How do you get it all done?
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
District Board Support System Every division is grouped together in a region. Every region has a Regional Advisor who will help you with any questions you may have regarding your duties and give you support. Fellow LTGs and Past Lieutenant Governors are always there to help, so don’t hesitate to ask them for assistance! Your District Administrators and Executive Board will be there to help you along the way.
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Divisional Board and Budget You are allowed to appoint
two assistants to help you do your job
You can form committees to help out with major events. i.e. Fall Rally
You get $50 per active club automatically when you are installed• $50 x per active club = Budget
Ask your Kiwanis for financial support
Coordinate fundraisers to constantly fund your division through the proper process.
Key Club
Candidate Training Conference South 2009
Lieutenant Governor Duties
From Sidekicks to Heroes, Bees in Training
Time ManagementAids to Good Planning: Calendars: Get the big picture by using a yearly calendar to keep track of important dates, meetings, holidays, etc. Schedule weekly to do lists in your calendar and use it religiously! To-Do Lists: Plan daily activities by listing everything you have to do, then assigning priorities to each task. Cross off items as you finish them.
• Divide the list and prioritize: • Fixed Commitments: Tasks you must do at a certain time,
such as meetings appointments, classes, sleeping, meals, job• Flexible Commitments: Obligations you can meet on your
own time, such as study times, homework, social events, and time spent with friends
HOW DO BEES PARTY?
BY BEEING OBEEZE! WE LAUGH WE PLAY WE SERVE THEREFORE WE
BEE!
Key Club
Candidate Training Conference South 2009From Sidekicks to Heroes, Bees in Training
See You At DCON District See You At DCON District Board 09-10!Board 09-10!
Thanks for Listening!Thanks for Listening!For more information or further help, don’t
hesitate to email us:Irene Chon, [email protected] Tang, [email protected] Park, [email protected]