ct balance of state (ct bos) continuum of care (coc ......2021/01/15 · 597 es sh th ffy 19 ffy 20...
TRANSCRIPT
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CT Balance of State (CT BOS)
Continuum of Care (CoC)
Semi-Annual MeetingJanuary 18, 2021
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• Welcome • Announcements• CCEH Updates• Adding DOL to Steering Committee• Reallocation Vote• Consumer Leadership Involvement Project (CLIP) Updates• HUD Race Equity Demo Project Updates• Overview of CT BOS Policy Changes
§ Permanent Supportive Housing Prioritization Criteria§ Updated Eligibility Verification Tools
• CT BOS Strategic Plan Updates• Feedback from Steering Committee• Upcoming Events
Agenda
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Save the Date
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Making Information Technology Accessible
Compliance with Rehabilitation Act Section 508
February 18th: 10:00 - 11:00
• Rehabilitation Act requires that agencies receiving CoC funds provide
comparable access to and use of electronic information technology.
• Learn strategies to ensure that published electronic information is
compatible with assistive technology devices commonly used by people
with disabilities for information and communication.
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Round Four of COVID-19 Related Waivers to CoC and YHDP Requirements
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Key Waivers Extended • Use owner certification in lieu of initial HQS inspection -
3/31/12 extension• Initial term of all leases can be one month or longer, no one-
year lease requirement - 3/31/21 extension• Suitable dwelling size requirements waived for RRH -
extended later of end of lease or 3/31/21• PSH Disability determination can be based solely on staff-
recorded observation of disability – extended until public health officials determine no additional special measures are necessary to prevent the spread of COVID-19
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Round Four of COVID-19 Related Waivers to CoC and YHDP Requirements (2)
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HUD released new memo extending existing waivers
Round 4 HUD COVID-19 Waivers Memo
Waiver Notification Template
• Grantees must notify HUD of intent to use new waivers and extensions.
• Notify Hartford Field Office in writing no less than two days before using the
waiver flexibility
• SUBMIT TO: [email protected]
• DMHAS & DOH notified HUD of intent to use all available waivers/extensions:
• Subrecipients of DOH/DMHAS should not submit waiver notification. • Agencies receiving CoC funds directly from HUD need to submit their own
notification.
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PIT and HMIS Updates
and
BOS System Performance Measures1/15/2021
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Presenters
Linda CaseyDirector, HMIS & Strategic Analysis
CT Coalition to End Homelessness
Rose Kelly
Data Analyst
CT Coalition to End Homelessness
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Agenda•PIT 2021 Updates
•HMIS Updates
•System Performance Measures FFY20
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PIT Updates – HMIS Users
• PIT webinar training on Tuesday, 1/5 • Recording and all documentation on cceh.org/pit/overview
• New ‘PIT Unsheltered’ program in HMIS
• PIT Database People Count webinar training on Wednesday, 1/20 at 1pm• Record people in ES, TH, RRH, PSH, and hotels separatelyREGISTER HERE: https://register.gotowebinar.com/register/762990013726193424
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PIT Updates – Non-HMIS Users
• New non-HMIS user web app webinar training on
Tuesday, 1/19 at 11am• Audience: Municipalities and non-HMIS users who encounter
unsheltered• REGISTER HERE:
https://register.gotowebinar.com/register/5027386488269124368
• New non-HMIS user options: • Mobile option • Paper survey
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PIT 2021 Resources
• One-stop shop on CCEH website https://cceh.org/pit/overview/
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HMIS Roadmap Items
• Waivers
• HUD 2020 Data Standards
• Improve outreach with mobile technology
• New BNL to capture everyone experiencing homelessness and track history (ETA: Q1)
• Incorporate RAP and VASH Units (Awaiting HUD guidance)
• PATH user experience improvements
• User Dashboard – display high priority clients and actions
• Incorporate PSH Acuity Assessment tool
• Better/more agency-level reporting
• Increase self-serve reporting
• Shelter wait list – real time data
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HMIS Releases (June 2020 to December 2020)
HMIS Items In Production• Deduplication Search and document check• COVID-19 reporting• CoC and ESG waiver interface• Report to display all active participating agencies for Release of Information• Coordinated Entry Events and Assessments• HMIS data standards• User Interface updates• Confirmed CCADV Clients in Emergency Shelter programs• Eviction Prevention Program• Income on CAN appointment views• Alert when VI-SPDAT is missing• User report for duplicate clients• ‘DedicatedPlus Verified’ status on BNL
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System Performance Measures
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Overview of SPM
Strengths of SPMs
Why Your Data Matters
7 Measures of an SPM
Review of BOS SPM Measures
Scorecard
Next Steps
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4
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WHAT IS A SYSTEM PERFORMANCE MEASURE (SPM)REPORT?
The SPM report is a summary and year-to-
year comparison of system wide counts,
averages, and medians related to seven areas
of performance
Each Continuum of Care (CoC) is expected to use
these measures to evaluate how well
homeless systems are functioning and where
improvements are necessary
The SPMs help communities
understand how their system is functioning
and if they have deployed the right
combination of strategies and
resources
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STRENGTHS OF SPMs
Looks at outcomes of system
Assess community as a whole, not individual projects or funding
sources
Capture outcomes for everyone who
experiences homelessness in the
community
Counteracts incentive to help people who are more likely to succeed
Capture combined effect of all homeless assistance activities in
the community
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HOW ARE SPM DATA USED?
1. Selection criteria to award projects for future NOFAs
2. Evaluate how CoCs are improving their performance each year
3. Helps assess how well your systems are functioning
• What’s working
• What’s not
4. Use to inform system planning
• How well are programs working for different sub-populations and project types?
• Trade-off between achieving good performance and barriers faced by populations you’re serving (DV, Youth, Chronic Homeless)
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WHY DOES THIS MATTER?
Statewide data
CoC
CAN
Provider
Federal Funding
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7 MEASURES OF COMMUNITY PERFORMANCE
Returns After Housing Placements
Housing Placements
Length of Time Homeless
Returns to Homelessness
Number of People Experiencing
Homelessness
Employment and Income Growth
Newly Homeless
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MEASURE 1a LENGTH OF TIME HOMELESS
ES = Emergency ShelterSH = Supportive HousingTH = Transitional Housing
ES & SH ES, SH & TH
GOAL:
69
44
66
38
Averge Days Median Days
FFY 19 FFY 20
86
49
89
45
Averge Days Median Days
FFY 19 FFY 20
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MEASURE 1b LENGTH OF TIME HOMELESS
ES = Emergency ShelterSH = Supportive HousingTH = Transitional Housing
ES, SH, PH ES, SH, PH & TH
GOAL:
403
153
408
165
Averge Days Median Days
FFY 19 FFY 20
398
153
406
169
Averge Days Median Days
FFY 19 FFY 20
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GOAL:MEASURE 2 RETURN TO HOMELESSNESS
ES = Emergency ShelterSH = Supportive HousingPH = Permanent HousingTH = Transitional Housing
26
383
498
237
703
29
521
435
210
808
SO ES TH SH PH Total Returns
FFY 19 FFY 20
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MEASURE 3 ANNUAL COUNTS GOAL:
5965
32
752
4574
32
597
ES SH TH
FFY 19 FFY 20
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MEASURE 4.1: CHANGE IN EARNED INCOME -STAYERS
GOAL:
1990
145
2122
141
Total System Stayers Number with Increased Income
FFY 19 FFY 20
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MEASURE 4.2: CHANGE IN NON-EMPLOYMENT INCOME - STAYERS
GOAL:
1990
840
2122
875
Total System Stayers Number with Increased Income
FFY 19 FFY 20
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MEASURE 4.3: CHANGE IN TOTAL INCOME –STAYERS
GOAL:
1990
940
2122
949
Total System Stayers Number with Increased Income
FFY 19 FFY 20
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MEASURE 4.4: CHANGE IN EARNED INCOME -LEAVERS
GOAL:
735
140
845
142
Total System Leavers Number with Increased Income
FFY 19 FFY 20
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MEASURE 4.5: CHANGE IN NON-EMPLOYMENT INCOME - LEAVERS
GOAL:
735
222
845
210
Total System Leavers Number with Increased Income
FFY 19 FFY 20
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MEASURE 4.6: CHANGE IN TOTAL INCOME –LEAVERS
GOAL:
735
336
845
326
Total System Leavers Number with Increased Income
FFY 19 FFY 20
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MEASURE 5.1: NUMBER WHO BECAME HOMELESS FOR THE FIRST TIME – ES, SH,TH
GOAL:
ES = Emergency ShelterTH = Transitional HousingSH = Supportive Housing
5854
2370
4436
1896
Entries into ES, SH, TH In ES, SH, TH, or any PH within 24 months prior toentry during the reporting
FFY 19 FFY 20
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MEASURE 5.2: NUMBER WHO BECAME HOMELESS FOR THE FIRST TIME – ES, SH, TH, PH GOAL:
ES = Emergency ShelterTH = Transitional HousingSH = Supportive Housing PH = Permanent Housing
7147
3161
5741
2641
Entries into ES, SH, TH and PH In ES, SH, TH, or any PH within 24 months prior toentry during reporting year
FFY 19 FFY 20
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MEASURE 7: SUCCESSFUL PLACEMENTSGOAL:
SO = Street OutreachES = Emergency ShelterTH = Transitional HousingRRH = Rapid Re-HousingSH = Supportive Housing PH = Permanent Housing
56%54%
31%
61%
Exits from SO Exits from ES, SH, TH, RRH
FFY 19 FFY 20
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SCORECARD
Metric Score Actions to Take
1 Length of Time Homeless Check data for clients in Transitional Housing; look for outlier dates
2 Returns to Homelessness Check exit destinations, check to ensure enrollments are accurate; check for missing data
3.2 Annual Counts Review data for all projects
4 Employment and Income Growth Check income and employment entries – check for missing data; review assessments
5 Newly Homeless Check PH data
7 Housing Placements Check exit destinations; look for missing/incorrect exits; check Street Outreach
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Reminder - Who can vote?
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Coordinated Access Networks (CANs) – 2 votes • Greater Hartford • Eastern • Greater New Haven• Central • Middlesex/Meriden/WallingfordRepresentatives from Not-for-Profit & Quasi-Public Agencies – 1 vote• Partnership for Strong Communities• CT Coalition to End Homelessness• AIDS CT• CT Coalition Against DV• CT Housing Finance Agency• Corporation for Supportive Housing
Representatives from Government Agencies – 1 vote per agency• US Dept of Veterans Affairs• CT Dept of Housing• CT DMHAS• CT Dept of Social Services• CT Dept of Correction• CT Dept of EducationPersons with Lived Experience (PWLE) – 1 vote per personIf any SC member has a Conflict of Interest (COI), they are required to recuse themselves
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New CT BOS Steering Committee Member
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Reallocation Process Decision
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Options:1. Steering Committee (SC) is made
aware of the projects that are being proposed for reallocation and votes on whether to reallocate their funding.
2. Steering Committee makes the decision to reallocate the funding WITHOUT knowing the projects to be reallocated.
3. Steering Committee yields the reallocation decision to the SC Chairs.
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Consumer Leadership Involvement Project (CLIP) CT-BOS
CT BOS Semi-Annual Meeting
CSH Team: Kiya Kennebrew, Monique Price- Taylor and Anna Smith
Friday, January 15, 2021
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Project Purpose and ObjectivesThis project intends to:• Provide technical assistance to the CTBOS CoC Steering Committee
• Increase in the quantity and quality of involvement by persons with lived experience’s (consumer) in BOS
2
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Project Phases 1 Updates:
Planning and Recruitment
RECRUITMENTSTEERING
COMMITTEE ENGAGEMENT
LOOKING AHEAD
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CSH Fellow Search Update
4
January 2021
In Progress Interviewing Final Applicants
December 2020
Conducted 6 First Round Interviews
November 2020
7 Applicants Applied
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CT BOS Focus Group Summary
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Engagement of Persons with Lived Expertise
Engagement Compensation Access to Information
Culture of Compassion
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Successful Engagement Strategies
Clear Communication Diverse Roles Interest Based
Opportunities Visible ImpactValue Every Individual
Experience
How do we handle accountability when harm has been caused?
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Centering Race Equity
Personal Meeting
Experience
Structure and Representation Policy Change Addressing
Systemic Barriers Prioritization
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Training Recommendations
Race and Racism 101
Race Consciousness Conversations
Interrupting and Redirecting
Microaggressions
Create Intentional Space
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Success Looks Like
EngagementSystem
Change Co-Led by PWLE
Equitable Accessibility
to Information
Sustainability Pathways to Employment
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Ongoing Steering Committee Engagement
Develop a grievance
protocol when harm
occurs
Assess Structure
Create Equitable
Polices
Sustainable Change
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Role of CTBOS Sub-Committee Ambassadors
•Join sub-committee of Persons with Lived Expertise and CTBOS Steering Committee Members•Collaborate on the on how to create ongoing meaningful engagement of PWLE•Create an inclusive culture and community
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E-mail Anna at [email protected]
Interested in becoming an Ambassador?
Ambassadors Wanted
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Looking Ahead
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Hiring a CSH Fellow thought partner!
Recruitment of cohort
CT BOS Training
CT BOS Meeting Participation
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QUESTIONS OR COMMENTS
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Kiya Kennebrew [email protected]
Monique Price-Taylor [email protected]
Anna Smith [email protected]
Connect With Us For More Information
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HUD Race Equity Demonstration Project
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Review of Recent Policy Changes
13
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PSH Prioritization Criteria
14
CT BOS SC approved the proposed PSH Prioritization Criteria for the CAN Policies thru the Survey Monkey vote.
CAN Policies and Procedures
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PSH Prioritization Criteria (2)Clarification on DedicatedPLUS definition:• BOS received AAQ response (1/11/21) from HUD clarifying
requirements related to this category of people eligible for PSH
under the DedicatedPLUS definition:
• Reside in Emergency Shelter, Safe Haven, or unsheltered location and had
been admitted and enrolled in a PSH or RRH project (having met CH criteria
upon entering) within last year, but was unable to maintain housing placement.
•HUD clarified that this category includes only:
• People who were admitted for entry, enrolled in the permanent housing
project, and exited that project -- all within the previous twelve months from the date of intake into the DedicatedPLUS project.
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PSH Prioritization Criteria (3)
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Clarification on Documentation Requirements for RRH to PSH transfers• For people currently enrolled in RRH and seeking transfer to PSH, it is not
required that eligibility for PSH was verified at intake into RRH.• Documentation that the person met both the required length of time
homelessness and disability criteria at the time of RRH entry can be obtained at intake into PSH.
Remember:• Time spent residing in a RRH unit does not count towards the length of
time homeless requirement for PSH.• Since the qualifying disability must be “long-continuing or of indefinite
duration” and disability is not required for RRH, disability verification at PSH intake is required.
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Updated Eligibility Verification Tools
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Documents were updated on 1/11/21
CT BOS CoC Homeless Verification Form
Sample Letters Documenting DedicatedPLUS
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CT BOS Policy Changes
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CT BOS CoC By-Laws Changes• Steering Committee (SC) may be convened remotely via video and/or
telephone conferencing. • SC shall not vote on matters that have not been discussed at either an
in-person or remote meeting. • Only SC members who participate in the meeting at which a matter is
discussed are eligible to participate in any subsequent electronic voting on motions related to that matter.
• SC shall establish procedures for administering electronic voting.• Authorization and process established for chairs to make decisions on
time sensitive matters
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CT BOS Policy Changes
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CT BOS CoC Policy Changes• Reallocation policy established • Remote SC Voting Procedures Established• For the renewal evaluation process, providers who did not provide supplemental
information during the change request process will not be permitted to submit a grievance related to data they could have changed but opted not to.
• Agencies that are not federally required to verify immigration status will not do so for CT BOS projects.
CT BOS Governance Charter Change• Increase the number of Steering Committee co-chairs from three to four.
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BOS Strategic Plan Updates
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Improvements to CoC• CT BOS offered a webinar, An
Introduction to the CT Balance of State Continuum of Care to orient new members and provide a refresher for current members• Offering it again 3/30/21
• BOS can accept applications & other provider information in the BOS database, Zengine
• BOS recruited a new Co-Chair & plans to add DOL SC member
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BOS Strategic Plan Updates (2)
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Addressing Inequities in Care • CT BOS PSH bonus project funded to
improve services in permanent housing so that tenants who are not receiving services can get services.
• When new HUD CoC funding is available, continue to allow providers to request services funding to address gaps in care.
• Kicked off Consumer Leadership Involvement Project
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BOS Strategic Plan Updates (3)
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Document Reaching Home and CoCroles and responsibilities • Governance document
updated clarifying relationship and how decisions are made
CT BOS Policies
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CT BOS Meeting ScheduleSteering Committee & COVID-19 Office Hours
SC Meeting Schedule for 2021• February 19, 2021; 11-12• March 19, 2021; 11-12• April 16, 2021; 11-12• May 21, 2021; 11-12• June 18, 2021; 11-12
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Zoom Info for all SC mtgs• Meeting link• Meeting ID: 956 4487 8479• Password: 414595• Call-in number: 646-876-9923
BOS COVID Office Hours February 5, 2021 11:00-12:00Meeting linkMeeting ID: 956 4487 8479Password: 414595Call-in number: 646-876-9923
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CT BOS Team (Housing Innovations)
CT BOS [email protected]
Suzanne [email protected]
Lauren [email protected]
Shannon [email protected]
Myles [email protected]
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