CS&E 1111 PowerPoint

Microsoft PowerPointMicrosoft PowerPoint

Learning about Presentation Software and using Microsoft PowerPoint• Slide views• Preparing text, drawings and graphics• Embedding and OLE content • Slide Animation

Objectives

CS&E 1111 PowerPoint

What is Presentation Software? What is Presentation Software?

An application program that facilitates preparation and presentation of information in the form of slides

Standard Features East preparation of slides On-screen slide shows Preparation of speaker notes & handouts Slide animation

CS&E 1111 PowerPoint

The PowerPoint window can be Viewed in a variety of formats depending on what you are trying to do

The PowerPoint window can be Viewed in a variety of formats depending on what you are trying to do

Normal View – a combination of the slide, outline pane & notes view pane. The relative sizes of can be adjusted as needed

Slide Sorter View – shows thumbnails of all slides making it easy to rearrange the order

Slide Show - shows the presentation on screen w/o menus Note Pages View - shows slide on top and inserted notes on

bottom Master View - Used to set presentation defaults – heading

fonts, footers, logos etc.

To change views - use the view buttons on the bottom of your screen of the View Menu

CS&E 1111 PowerPoint

The PowerPoint Normal ViewThe PowerPoint Normal View

Slide Outline or Thumbnail Pane

Slide

Speaker Notes

CS&E 1111 PowerPoint

The Outline Pane on the Normal viewThe Outline Pane on the Normal view

Using the Outline tab makes it easy to move

around lines of text from slide to slide or to promote

(demote) text bullets

CS&E 1111 PowerPoint

The PowerPoint Slide Sorter ViewThe PowerPoint Slide Sorter View

One or more slide thumbnails

can be selected to copy, move, or delete entire slides

CS&E 1111 PowerPoint

The PowerPoint Notes Page View

The PowerPoint Notes Page View

This view allows the user to enter speaker and/or audience notes that do not appear on the slide but can be printed out for

reference.

CS&E 1111 PowerPoint

The PowerPoint Slide Master ViewThe PowerPoint Slide Master View

CS&E 1111 PowerPoint

The Master Views can be used to set defaults for all slides – Slide Master, Handout Master, Notes Master The Master Views can be used to set defaults for all slides – Slide Master, Handout Master, Notes Master

Views used for setting presentation defaults Formats - Print fonts, pitch, and styles, borders

for: Title Boxes, Text Boxes Multiple levels of bulleting

Headers & Footers Input header/footer in Master view but must apply

them from the View Header/Footer menu Default Slide Objects

lines, text color, object backgrounds

CS&E 1111 PowerPoint

Walkthrough: Getting StartedWalkthrough: Getting Started

The Menus and Toolbars Using a Blank Presentation

Editing the Master Slide View Creating and Using Preset Templates Using the AutoContent Wizard

CS&E 1111 PowerPoint

Editing PowerPoint Objects:Editing PowerPoint Objects: Each “box/shape” is an object

boxes may or may not have line around them The default text boxes do not have lines and have

“autowrap” features similar to word line spacing

Each object is independent Change fonts, styles (for the object or part of the object)

Move location Change colors, outlines, fill

Click on an object to select it – use the sizing handles to Modify the object size or click on the border to move the entire object.

CS&E 1111 PowerPoint

Walkthrough: Editing Text Walkthrough: Editing Text

Typing and editing text Formatting Text Line Spacing Bullets & Numbering Borders (Format – Colors & Lines) Wordwrap (Format – Colors & Lines) Text Alignment (Format – Alignment)

CS&E 1111 PowerPoint

Walkthrough: Creating objects using the drawing toolbar

Walkthrough: Creating objects using the drawing toolbar

Drawing Toolbar AutoShapes Button - choose Connectors, Shapes, Arrows,

Flowcharts etc. Edit Lines

Color, Thickness, and Arrows, dashed, shadowed Edit Colors

text, line, background Object Rotation Front to back Grouping/Ungrouping add words

CS&E 1111 PowerPoint

Objects from other files can be placed into your PowerPoint presentation

Objects from other files can be placed into your PowerPoint presentation

Clip Art Graphics files Text and tables from Word - using copy/paste EXCEL spreadsheets - using copy/paste special

(“embed” or “linking” feature) Charts - using copy/paste special (“embed” or

“linking” feature)

CS&E 1111 PowerPoint

Simple Copy/Paste for Sharing DataSimple Copy/Paste for Sharing Data

Works within an application or from one application to another

Copies the text or graphic Retains no connection with the source

application or data

When you use the paste tool with out specifying how you want your object copied – PowerPoint will select an option on its own

CS&E 1111 PowerPoint

Object EmbeddingObject Embedding

Embedding copies objects such as Excel charts/worksheets in its original source application format. If you double click on the object, it allows you to edit the object using the Excel features (displays Excel menus)

Since it is a copy of the object, editing the object in PowerPoint does not change the original source.

Select the Paste radio button and the MS Excel Worksheet Object to embed a worksheet

CS&E 1111 PowerPoint

Object LinkingObject Linking

Object Linking sets up a “link” to the object in the source document.

The object will be displayed in the target document The “linked copy” cannot be modified independent

of the original object. All changes made to the original object are

dynamically reflected on the “linked copy”.

Select the Paste link radio button – to link the two

objects

CS&E 1111 PowerPoint

Slide Transition effects Slide Transition effects

specify: transition type transition speed slide advance sound

The slide change from one to the next using different visual techniques – Transitions group on the Animation Ribbon

CS&E 1111 PowerPoint

Slides build one object at a time• Remove or dim objects after they’ve

been shown

Slide Build Effects: Tools - Animation Slide Build Effects: Tools - Animation

• you can phase in textby clicking or pressing returnone line at a time

CS&E 1111 PowerPoint

Some notes about Saving and PrintingSome notes about Saving and Printing

File-Save Menu allows for alternative formats of saving PowerPoint ‘97, or older versions As a presentation Other formats

File-Print Menu gives options for printing one slide per page multiple slides per page slides and notes together