CRLMS Implementation Overview CRLMS Implementation Overview

CRLMS TAG October 7, 2008

Saratoga Springs, NY

Topics …Topics …Implementation Plan - Structure Overview

Scope of Work & Deliverables - Implementation Tasks

Schedule & Work Breakdown Structure - Team & Responsibilities

Data Population - Data Identification & Validation

Assumptions & Constraints

Implementation PlanImplementation Plan

• Contents at a Glance

Implementation PlanImplementation Plan

• Define critical implementation areas

– Scope and objectives – define tasks, deliverables and acceptance criteria

– Project management – define structure and process

– Procedure – define constraints, risks and monitoring

– Work breakdown – define subcommittee tasks and procedure

– Schedule – define major tasks and milestones by subcommittee

Scope of Work & DeliverablesScope of Work & Deliverables

• Tasks

– Business analysis– Best Practice adaptation of

business processes (Fit Gap)– Network, hardware, software and interface

requirements– System security processes

Scope of Work & DeliverablesScope of Work & Deliverables

• Tasks (continued)

– Data population and interfaces– Use case development and testing– Pilot project planning– Training– Application support– Report development– Documentation

• Deliverables– Equal Employment Opportunity and

Affirmative Action (EEO/AA) monitoring

– Wage and labor monitoring– DBE/MBE/WBE program monitoring– Civil rights, labor, on-the-job training (OJT), and

DBE/MBE/WBE reporting– Integration with other Trns•Port functional components– Data migration from existing Trns•Port modules– Base data for DBE/MBE/WBE data analysis

Scope of Work & DeliverablesScope of Work & Deliverables

Scope of Work & DeliverablesScope of Work & Deliverables

• Acceptance Criteria– All applicable business analysis, process

adaptation, policies and procedures have

been addressed, documented and approved– Reference/Code table information has been

entered, tested and approved– All personnel expected to access CRLMS are trained in system

use, policies and procedures– Required hardware and software has been delivered to end-users– CRLMS has successfully completed all testing requirements and

can be accessed and operated by end-users– CRLMS support system is complete and accessible by end-users

Work Breakdown Structure & Schedule Work Breakdown Structure & Schedule

• Team structure– Define stakeholders– Define subcommittees by functional area

• Work Breakdown Structure– Define basic subcommittee tasks (Analyze,

define and document current business processes)– Define CRLMS implementation related tasks (Fit Gap analysis,

custom reports and interfaces identification, reference data, code table data and generic field use definition)

– Durations, predecessor and successor relationships lead to a project schedule

Work Breakdown Structure & ScheduleWork Breakdown Structure & Schedule

• Schedule– Define major tasks, milestones and project

deliverables for each functional area (Subcommittee)

– Establish timelines for tasks, milestones and project deliverables

Data Population and InterfacesData Population and Interfaces

• The Big Question -

To populate historical data or not?– Determine what data will be

populated– Consider the form of the data (spreadsheet, database, paper, pdf, docs …)– Determine the ROI on population of historical data– Consider the workload of the individuals required to

populate the data

Use Cases, Training & PilotUse Cases, Training & Pilot– Use Case Development

– Use Case Testing

– New Process Validation

– Custom Training Manuals

– Custom Training Database

– Pilot Training

– Pilot Process Validation

Assumptions, Constraints & RisksAssumptions, Constraints & Risks

• Assumptions– Minimum hardware/software specs are in place.

See (https://www.cloverleaf.net/sys_arch/wt/)

– All Client/Server applications are upgraded to

latest version, to ensure interfaces work

properly.

• Constraints– Applications Servers, and most current database software must be in

place.

• Risks– Data population is not completed on schedule or worse, is inaccurate.

And remember…And remember…

……or something like that!or something like that!

• We’ll tackle that bridge when we come to it…

• You’ve just got to bite the elephant one at a time…

• It’s all about connecting the lines…

• Ask for the moon and you might get green cheese…

• Let’s not re-invent a dead horse…

• Change is inedible…

• You need to think outside the dots…

• Whatever floats your goat…

• Well…That’s it in a nut!