Creative In-House Technical Services ideas

University of Michigan Asia Library

CEALCommittee on Technical Processing

March 30, 2011

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Collaboration Cooperation

Non-centralized ExLibris Aleph 10 full/part-time staff + student assistants

Asia LibraryTechnical Services

Technical Services Division

Library Systems

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The Macros are designed for copy cataloging process cataloging statistics

by the Technical Services Division staff.

1. Utilizing MacroExpress

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Check for copy cataloging status, CopyCat, CopyCatEnhanced, or Original

Check for call numbers in 050, 090, and 099 (local call no.) fields

Check for a 300 field and a $$e describing supplementary materials

Series Check Run Fix routines - Delete 263, 852, 096,029 fields, etc. Create the 8xx, 9xx fields if needed Enter Cataloger's Initials Final bib review Save Bib record Item record update/create

Sample steps of the Copy Cataloging Macros

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Copy Cataloging MacrosVideo Clip

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PROS Save clicking and key-in time for staff Help relieve pain by alleviating muscle tension Minimize any human typos and mistakes Simplify repetitive procedures Keep the record consistency Make global updates easier Make the copy cataloging training easier and faster Enable a less experienced staff to perform simple copy-

cataloging

CONS Require the expertise in programming Require the expertise in correction when errors occur Occasionally freeze Not significantly reduce cataloging time

Staff says the Macros …

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How do you search multiple book lists from Vendors Gift / Exchange partner institutions Donors?

Do you check each book by

ISBN Author Title Series title?

2. A Bulk Searching at Library Systems Department

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Asia TS

Systems

Asia TS

Pre-order searching workflow

• Email a spreadsheet of book list

• Run a program to check against local holdings and OCLC by ISBN • Attach local system # or OCLC # if a match is found• Create an OCLC MARC file

• Eliminate duplicates from the book list• Create a bib record in local system by downloading the OCLC MARC file

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Pre-order list sent by a vendor   

ISBN Author Title Publisher Price($)

9788988930137 장리욱 도산의인격과생애 Hŭngsadan Ch'ulp'anbu 7.48

9788956389622 지춘상 동아시아민속학 Minsogwŏn 26.17

9788955082203 문화재연구소 동아시아옹관묘 Hagyŏn

Munhwasa 128.97

9788996401896 최태양 대한민국의걸림돌 66 Maeil Puksŭ 11.21

9788964600375 최만립 도전은끝나지 않았다 Saenggak ŭi Namu 28.04

9788956251189 김의정 명원김미희 ( 차의선구자 ) Hakkojae 21.50

9788956012698 윤휘종外 도전하는이병철창조하는이건희 Muhan 12.15

9788992214995 김태훈外 소리바다는왜 Hyŏnsil Munhwa 11.21

9788964540633 송병락外 한국경제의길 Pagyŏngsa 23.36

9788932431260 전지영 임방울 - 우리시대최고의소리광대 Ŭllyu Munhwasa 14.02

9788984338272 송방송 조선음악인열전 Pogosa 42.06

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Search results generated by the Systems

       

ISBN Author Title Publisher Price($) Search Result

OCLC record

9788988930137 장리욱 도산의인격과생애 Hŭngsadan Ch'ulp'anbu 7.48

008989365  

9788956389622 지춘상 동아시아민속학 Minsogwŏn 26.17 NEW

668195414

9788955082203 문화재연구소 동아시아옹관묘 Hagyŏn

Munhwasa 128.97 008750075  

9788996401896 최태양 대한민국의걸림돌 66 Maeil Puksŭ 11.21 NEW

NOT FOUND in OCLC

9788964600375 최만립 도전은끝나지 않았다 Saenggak ŭi Namu 28.04

NEW 671657901

9788956251189 김의정 명원김미희 ( 차의선구자 ) Hakkojae 21.50 NEW

NOT FOUND in OCLC

9788956012698 윤휘종外 도전하는이병철창조하는이건희 Muhan 12.15 NEW

NOT FOUND in OCLC

9788992214995 김태훈外 소리바다는왜 Hyŏnsil Munhwa 11.21 NEW

672152422

9788964540633 송병락外 한국경제의길 Pagyŏngsa 23.36 NEW

NOT FOUND in OCLC

9788932431260 전지영 임방울 - 우리시대최고의소리광대 Ŭllyu Munhwasa 14.02 NEW

NOT FOUND in OCLC

9788984338272 송방송 조선음악인열전 Pogosa 42.06 NEW

672187867

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Search results generated by the Systems

Search Result

OCLC record

008989365  

NEW 668195414

008750075  

NEWNOT FOUND in OCLC

NEW 671657901

Local system record #

There is no matching record in local system

There is no matching record in OCLC

OCLC record #

More than 100- 500 pre-order searches, Less than 10 minutes!

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3. Utilizing MarcEdit to create a MARC recordA list of books in a spreadsheet MARC file

ISBN Author Title Publisher

9788996401896 최태양대한민국의걸림돌 66 Maeil Puksŭ

9788988930137 장리욱도산의인격과생애 Hŭngsadan

Ch'ulp'anbu

9788956389622 지춘상 동아시아민속학 Minsogwŏn

9788955082203국립나주문화재연구소

동아시아옹관묘( 전 6 권 )

Hagyŏn Munhwasa

LEADER 00000nam a22000007a 4500001 009357497 003 MiU 005 20110128144021.0 008 110110s2011 ko 000 0 kor d 020 |a 9788996401896  100 1 |6 01  |a Ch'oe, T'ae-yang.  100 1 |6 01  |a 최태양 . 245 1 0 |6 02  |a Taehan Min'guk ŭi kŏllimtol 66.  245 1 0 |6 02  |a 대한민국의 걸림돌 66.  260 |6 03  |a Pusan :  |b Maeil Puksŭ,  |c 2010.  260 |6 03  |a 부산 :  |b 매일북스 ,  |c 2010. 

MarcEdit

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This pilot project was made possible by the collaborative efforts of Eulyoo Publishing Co., Library of Congress, Harvard-Yenching Library, and Univ. of Michigan Library.

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This pilot project was made possible by the collaborative efforts of Eulyoo Publishing Co., Library of Congress, Harvard-Yenching Library, and Univ. of Michigan Library.

More than 100-500 MARC records,

Less than 1 minute!

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Thank you very much for your interests.

If you have any questions, please send them to yunahs@umich.edu.

University of MichiganAsia Library