creating bibliographic reference with creating bibliographic

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Creating bibliographic reference with Creating bibliographic reference with EndNoteEndNote

Suang UdomvaraphuntSuang UdomvaraphuntMultimedia centerMultimedia center

Stang Monkolsuk library and Information divisionStang Monkolsuk library and Information divisionFaculty of Science, Mahidol UniversityFaculty of Science, Mahidol University

What is EndNoteWhat is EndNote

Bibliographic management softwareBibliographic management softwareOnline research toolOnline research toolsearch online bibliographic databases and retrieve the references directly into EndNote.

RReference and image databaseeference and image databaseStoring, managing, and searching for bibliographic references in your private reference library. Organize images, including charts, tables, figures, and equations, and assign each image its own caption and keywords

BBibliography and manuscript makeribliography and manuscript makerformats citations, figures, and tables in Microsoft Word with the Cite While You Write™ feature.

Other compatible software : Reference manager, Procite, Other compatible software : Reference manager, Procite, RefworkRefwork

WorkflowWorkflow

EndNote library

Journal Book

PatentReview article

etc.CD-ROM

E-database

ReportManuscript

Thesis…

Creat bibliography

Manual Connection Import Direct export

Hardware requirementHardware requirement

EndNote 8 EndNote 9, X, X1 EndNote X2

CPU Pentium 450 MHz or more

Memory (RAM) 128 MB or more 256 MB or more

OS Windows 2000 / XPWindows 2000 / XP /

VistaWindows XP SP2+ /

Vista

Word processing software

MS Word 2000+Word Perfect 10+

MS Word 2000+ MS Word 2003+OpenOffice Writer

EndNoteEndNote overviewoverview

Group pane

Reference list pane

Tab pane

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Introduction to Introduction to

Endnote interfaceEndnote interface

Library compositionLibrary compositionก�� library �� ! ��" folder #$��%&'�(% Endnote library )�%ก*+,� - library file (*.enl) &(% .Data folder ./0�/ subfolder -�*-

Things to do for new libraryThings to do for new library

.1ก��23�./0�� .1ก��23�./0�� library file library file ��'�*�.4�ก�� '�*�.4�ก�� journal term list journal term list ,� -,� -Journal term list Journal term list �5*+267/750* ��$��*�750*-�* ./08%9:ก"4�!)�7��"�5*+267/750* ��$��*�750*-�* ./08%9:ก"4�!)�7��"ก��-ก�� ก��-ก�� referencereference

84�#);"�4��2+ 84�#);"�4��2+ output style output style ./0�7�750* ��#);"750*-�* #7�" ./0�7�750* ��#);"750*-�* #7�" VancouverVancouver&'�(% &'�(% library file library file �� journal term list journal term list #$/-��23�#,/- #.��"23" &'�#$/-��23�#,/- #.��"23" &'�'�*�.4�.1ก '�*�.4�.1ก filefile

Journal Term listsJournal Term lists

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1.1. ��ก�� ก�� ToolsTools / / Define Term Lists�Define Term Lists�2.2. �ก!"#�$%�� ก!"#�$%�� Term Lists, Term Lists, ��ก ��ก tab Lists tab Lists

��ก)�*ก�) ��ก)�*ก�) JournalsJournals3.3. �.ก/012 �.ก/012 Import Lists�Import Lists�

Journal Term lists (Journal Term lists (22))

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4.4. 6/78�9:��;�)< 6/78�9:��;�)< c:c:\\Program filesProgram files\\EndNoteEndNote XX22\\Term ListsTerm Lists\\5.5. ��ก)�*ก�) ��ก)�*ก�) term lists term lists $�2��G�78��!2�H�2 $�2��G�78��!2�H�2 ((BioScienceBioScience, Chemical, , Chemical,

Medical)Medical)

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Journal Term lists (Journal Term lists (33))

ก� P6/;Q78� ก� P6/;Q78� tab Termstab Terms �!R")�*S��T�)��)U)#�2S.��*%�G��T�)��)" V"�!R")�*S��T�)��)U)#�2S.��*%�G��T�)��)" V"

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Data inputData input

There are There are 4 4 mathodsmathods

1.1. ManualManual

2.2. Online searchOnline search by usingby using EndnoteGsEndnoteGs connection file connect to connection file connect to online database or library catalogonline database or library catalog

3.3. Import filterImport filter searhsearh from web browser then save the result and from web browser then save the result and import intoimport into EndNoteEndNote

Data input (Data input (22))

4.4. Direct Export from web siteDirect Export from web site can be use in some databasescan be use in some databasesThomson Scientific (ISI)Thomson Scientific (ISI) American Psychological AssociationAmerican Psychological AssociationBausch & LombBausch & Lomb BioMedCentralBioMedCentral

BioMedNetBioMedNet BMJBMJBuffalo UniversityBuffalo University EBSCOEBSCOEI EngineeringEI Engineering ElsevierElsevierEMBASEEMBASE IEEEIEEEJAMAJAMA JSTORJSTORKarger PublishingKarger Publishing Los Alamos National LaboratoryLos Alamos National Laboratory

MicroPatentMicroPatent NERACNERACNISCNISC OCLCOCLCOVIDOVID Oxford Press JournalsOxford Press JournalsScience MagazineScience Magazine Stanford University's Highwire PressStanford University's Highwire PressTelemed etc.Telemed etc.

Manual inputManual input

Add reference type

Add fields

Click close when

finished

Manual input (Manual input (22))

Author name :Author name :��One author / lineOne author / line��Author name format Author name format

�� Last_nameLast_name, , First_nameFirst_name Middle_nameMiddle_name�� First_nameFirst_name Middle_nameMiddle_name Last_nameLast_name�� Institute / Thai name add comma(,) at the endInstitute / Thai name add comma(,) at the end

•• ChulabhornChulabhorn Research Institute,Research Institute,

•• �9�+2" M82-81N��9�+2" M82-81N�O�PQO�PQ,,

•• �P% M.-�S��'�Q �� M.-�(2-��M,(�P% M.-�S��'�Q �� M.-�(2-��M,(,,

•• �� *1,� �*1,� �O2PTQO2PTQ,,

Sample database : Sample database : PubMedPubMed

Produced by NLM ( U.S. National Library of Medicine)Produced by NLM ( U.S. National Library of Medicine)Major database : MEDLINE and other s Major database : MEDLINE and other s lifesciencelifescience journal journal since since 19501950


Other databases :Other databases :–– Entrez nucleotide (GenBank Entrez nucleotide (GenBank -- nucleotide, RefSeq nucleotide, RefSeq –– sequences , PDB sequences , PDB --

protein) and analysis tools. protein) and analysis tools. –– Bookshelf (EBookshelf (E--book in biomedicine)book in biomedicine)

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Data import to Data import to EndNoteEndNote–– Online searchOnline search–– Import filterImport filter

Online search (Connection)Online search (Connection)

Direct connect from endnote toDirect connect from endnote to remote databasesremote databasesNeed connection file for connecting to the databaseNeed connection file for connecting to the databaseConnection file were prepared by EndNote or manual editingConnection file were prepared by EndNote or manual editing

Findout quickly

DemonstrationDemonstrationconnection to PubMedconnection to PubMed

Import filterImport filter : : PubmedPubmed

1. add keyword

2. Change display to MEDLINE

3. Select Send to File

Import filterImport filter : : PubmedPubmed

55. Endnote use “File / Import” . Endnote use “File / Import” command command

66. Select suitable import filter to . Select suitable import filter to import the data into libraryimport the data into library

4. Save the result to file

DemonstrationDemonstrationimport data from PubMedimport data from PubMed

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Produced by CAS (Chemical Abstract Service)Produced by CAS (Chemical Abstract Service)–– CA Plus (Chemical Abstract database) since CA Plus (Chemical Abstract database) since 1907 1907 + patent+ patent–– MEDLINE (PubMed)MEDLINE (PubMed)–– Search by Chemical reactionSearch by Chemical reaction–– Search by Chemical nameSearch by Chemical name–– Search by Chemical formula Search by Chemical formula –– etc…etc…

Need special search software (SciFinder Scholar)Need special search software (SciFinder Scholar)Subscribe by Mahidol University for Subscribe by Mahidol University for 5 5 accounts @accounts @11M Baht / accountM Baht / account

Sample database :Sample database :SciFinder Scholar SciFinder Scholar 20062006

Start program

Select Explore

Sample database :Sample database :SciFinder Scholar SciFinder Scholar 20062006

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Import filterImport filter : : SciFinder Scholar SciFinder Scholar 2006 2006 ((11))

1.1. Select Select referencesreferences2.2. Save the results by using Save the results by using

““Save As…Save As…” command” command


3.3. ChangeChange file type tofile type to ““Tagged Tagged formatformat””

4.4. SciFinder limit the data to be SciFinder limit the data to be exported at exported at 100 100 records records each time each time


5.5. Import the save results into Import the save results into Endnote with “Endnote with “File / importFile / import” ” command command

6.6. Use “Use “SciFinder (CAS)SciFinder (CAS)” ” as import filteras import filter

Science DirectScience Direct

Direct export from websiteDirect export from website : : Science DirectScience Direct

1. #(5*ก reference ./0'�*�ก��

2. �(Mก./0ก(�*� Export Citations

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Direct export from websiteDirect export from website : : Science DirectScience Direct

3. #(5*ก field U�*�:(./08%�� export (#V$�% citation ��5* citation+abstract)

4. #(5*ก Export format #);" RIS format

5. ก,)1W� Export

6. X)�&ก�� Endnote 8% active #(5*ก library file ./0'�*�ก��7�#กY+U�*�:(

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DemonstrationDemonstrationScience DirectScience Direct

ISI Web of KnowledgeISI Web of Knowledge

(ISI Web of Science)(ISI Web of Science)

Sample database :Sample database :ISI Web of KnowledgeISI Web of Knowledge

Produced by Thomson ScientificProduced by Thomson ScientificContain several databasesContain several databases–– ISI Web of Science (Science Citation Index, Index Chemicus, Current ISI Web of Science (Science Citation Index, Index Chemicus, Current

Chemical Reactions)Chemical Reactions)

–– Current Content ConnectCurrent Content Connect–– ISI HighlyCited.comISI HighlyCited.com

Subscribe by ThaiLISSubscribe by ThaiLIS

Sample database : Sample database : ISI Web of KnowledgeISI Web of Knowledge

1. Add keyword


1. Select references

2. Press “Save to EndNote”


Do more changes :Go to the bottom of the page and select more options

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Sample database :Sample database :ISI Web of KnowledgeISI Web of Knowledge

8. EndNote will be activated automatically9. Select library file10. Selected data will be added

Google ScholarGoogle Scholar

Produced by GoogleProduced by GoogleSearch specifically for scholarly literature, including peerSearch specifically for scholarly literature, including peer--reviewed papers, theses, books, preprints, abstracts and reviewed papers, theses, books, preprints, abstracts and technical reports from all broad areas of research. technical reports from all broad areas of research. Free databaseFree database

Sample database : Sample database : Google ScholarGoogle Scholar

Set GoogleScholar preferences Set GoogleScholar preferences 1.1. Click on “Scholar preferences”Click on “Scholar preferences”


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22. . Under Under "Bibliography Manager""Bibliography Manager" select the option select the option "Show links to import "Show links to import

citations into"citations into" and choose and choose "EndNote""EndNote" in the drop down box.in the drop down box.

33. Click on the . Click on the "Save Preferences""Save Preferences" buttonbutton


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44. Search using selected keyword. Search using selected keyword


Result before setup preferences

Result after setup preferences

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Importing data into EndNoteImporting data into EndNote55. click on the . click on the "Import into EndNote""Import into EndNote" link.link.66. From “file download” windows, choose to open the file and select an . From “file download” windows, choose to open the file and select an

EndNote library file.EndNote library file.


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Produced by EBSCOProduced by EBSCOCover several subject databases for education, medical, Cover several subject databases for education, medical, public, corporate and school libraries.public, corporate and school libraries.Provided their own full text PDF (scan from printed journal) Provided their own full text PDF (scan from printed journal) Subscribed by Mahidol University.Subscribed by Mahidol University.

Sample database : Sample database : EBSCO : Academic search completeEBSCO : Academic search complete

11. Enter keyword and select the appropriate limiter, click “Search . Enter keyword and select the appropriate limiter, click “Search buttonbutton


22. From search results, select the references needed by click on the. From search results, select the references needed by click on the AddedAddedbutton or button or Add (xAdd (x--xx)xx)..

33. To export data click on . To export data click on “Folder has items”“Folder has items” iconicon


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44. Click “Select All” to select all references.. Click “Select All” to select all references.55. Click “Export” link.. Click “Export” link.


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66. Select export option as . Select export option as “Direct Export to Endnote….”“Direct Export to Endnote….”77. Click . Click “Save”“Save”88. Select Endnote library file to collect exported data.. Select Endnote library file to collect exported data.


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Maintenance the Maintenance the libarylibary

Find DuplicatesFind Duplicates

To get rid of the duplicate records;To get rid of the duplicate records;

1.1. Select menu “References” / “Find Duplicates”Select menu “References” / “Find Duplicates”

2.2. EndNoteEndNote show the duplicates in “Duplicate References” groupshow the duplicates in “Duplicate References” group

Find Duplicates (Find Duplicates (22))

3.3. All references group : show all record andAll references group : show all record and highlight the second sethighlight the second set

4.4. To delete the duplicate : drag the selected references to “Trash To delete the duplicate : drag the selected references to “Trash group”group”

Delete duplicate references every time before making bibliography Delete duplicate references every time before making bibliography

Creating manuscriptCreating manuscript

EndNoteEndNote in MS Wordin MS Word

Word XP/Word XP/20032003 Word Word 20072007

After installing EndNote, there is EndNote menu appear in MS Word menu

Creating manuscript in Creating manuscript in

MS Word MS Word 20032003

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CreatingCreating manuscript in Word manuscript in Word 20032003

1.1. Open Open MSMS WordWord andand EndNoteEndNote

2.2. @ MS Word@ MS Word : type the document : type the document until reach the point to insert citation until reach the point to insert citation

3.3. @@ EndNoteEndNote : select the reference you : select the reference you needneed

4.4. From “Edit” menuFrom “Edit” menu choose “Copy choose “Copy formatted”formatted”

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CreatingCreating manuscript in Word manuscript in Word 2003 2003 ((22))

5.5. @ MS Word@ MS Word : Goto : Goto “Tools” menu select “Tools” menu select “EndNote” submenu then “EndNote” submenu then select “Insert Selected select “Insert Selected Citation(s)”Citation(s)”

6.6. Citation will be added at the insertion point and reference will be Citation will be added at the insertion point and reference will be created at the end of the document.created at the end of the document.

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Change the bibliographic format in Word Change the bibliographic format in Word 2003 2003 ((11))

7.7. @ MS Word@ MS Word : Goto “Tools” menu select “EndNote” submenu : Goto “Tools” menu select “EndNote” submenu then choose “Insert Selected Citation(s)”then choose “Insert Selected Citation(s)”

8.8. Click dropdown list to select the proper output style or click Click dropdown list to select the proper output style or click ““ BrowseBrowse” button then select the output style from list” button then select the output style from list

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9.9. Goto “Goto “ToolsTools”” menu select “menu select “EndNoteEndNote” submenu then select ” submenu then select ““ Remove Field CodesRemove Field Codes” to remove fieldcode created by EndNote ” to remove fieldcode created by EndNote

*** important a must step ! Otherwise this file can not be open in other *** important a must step ! Otherwise this file can not be open in other machine***machine***

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Creating manuscript in Creating manuscript in

MS Word MS Word 20072007

CreatingCreating manuscript in Word manuscript in Word 20072007

1.1. Open Open MSMS WordWord andand EndNoteEndNote

2.2. @ MS Word @ MS Word 20072007 : type the : type the document until reach the point to document until reach the point to insert citation insert citation

3.3. @@ EndNoteEndNote : select the reference you : select the reference you needneed

4.4. From “Edit” menuFrom “Edit” menu choose “Copy choose “Copy formatted”formatted”

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CreatingCreating manuscript in Word manuscript in Word 2007 2007 ((22))5.5. @ MS Word @ MS Word 20072007 : : GotoGoto

““EndNoteEndNote XX22” tab select ” tab select “Citation” command group “Citation” command group “Insert Citation” drop “Insert Citation” drop down list then select down list then select “Insert Selected “Insert Selected Citation(s)”Citation(s)”

6.6. Citation will be added at the insertion point and reference will be Citation will be added at the insertion point and reference will be created at the end of the document.created at the end of the document.

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7.7. @ MS Word@ MS Word 20072007: : GotoGoto “Endnote X“Endnote X22” tab at “Bibliography” ” tab at “Bibliography” command group select “Style” list and choose the appropriated command group select “Style” list and choose the appropriated style or style or Select Another StyleSelect Another Style… for more styles… for more styles

8.8. Select the output style from listSelect the output style from list

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9.9. When every things finishedWhen every things finishedClick on “Click on “Convert Citations and BibliographyConvert Citations and Bibliography”” list and select list and select ““ Convert to Plain TextConvert to Plain Text” to remove ” to remove fieldcodefieldcode created by created by EndNoteEndNote

*** important a must step ! Otherwise this file can not be open in other *** important a must step ! Otherwise this file can not be open in other machine that no machine that no EndNoteEndNote software installed***software installed***

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Add reference in word Add reference in word 2007 2007 ((11))

To add more references into the formatted To add more references into the formatted citationcitation

Need to add Argus (1993) at the position between citaition (2,3)


1.1. Put the cursor in the position.Put the cursor in the position.2.2. Choose “Find Citation…” commandChoose “Find Citation…” command3.3. Search for the reference you needed by typing the Search for the reference you needed by typing the

appropriated keyword.appropriated keyword.4.4. Select the references needed and press Insert buttonSelect the references needed and press Insert button

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5.5. The inserted reference will be addedThe inserted reference will be added

6.6. Reformat the manuscriptReformat the manuscript5

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Removing reference in word Removing reference in word 2007 2007 ((11))

To remove some references from the formatting manuscriptTo remove some references from the formatting manuscript1.1. Select the “Edit Citation(s)” commandSelect the “Edit Citation(s)” command

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Removing reference in word Removing reference in word 2007 2007 ((22))

To remove some references from the formatting manuscriptTo remove some references from the formatting manuscript2.2. From the Edit Citation dialog box :From the Edit Citation dialog box :

Select the reference want to removeSelect the reference want to remove3.3. Press the Press the RemoveRemove buttonbutton

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Demonstration :Demonstration :Making bibliographyMaking bibliography

More EndNote information More EndNote information

““How EndNote can help you with your Research and ThesisHow EndNote can help you with your Research and Thesis” training at Stang ” training at Stang Monkolsuk library once every month (free of charge for Mahidol University Monkolsuk library once every month (free of charge for Mahidol University staffs and students only)staffs and students only)register and reserve your seat at Stang Monkolsuk library websiteregister and reserve your seat at Stang Monkolsuk library website

http://stang.sc.mahidol.ac.thhttp://stang.sc.mahidol.ac.th

EndNote user club webboard at Stang Monkolsuk library

EndNote Guide tour (chapter 3 of the manual come with the software)

Endnote tutorial at EndNote support websitehttp://www.endnote.com/training/

Some thai EndNote manuals floating in the Internet

Other EndNote competitivesOther EndNote competitives

Reference Reference managermanager

ProCiteProCiteEndNote on EndNote on

the Webthe WebRefWorksRefWorks ZoteroZotero

PlatformPlatform DesktopDesktop DesktopDesktop WebWeb WebWebFirefox Firefox AddAdd--inin

CostCost$200 $200 –– 300 300

U.S.U.S.$200 $200 –– 300 300

U.S.U.S.Free for ISI Free for ISI subscriberssubscribers

$100 U.S. / $100 U.S. / Year or Year or institute institute

subscriptionsubscription

freefree

More question please contactMore question please contact

Suang Udomvaraphunt (�� *1,� �O2PTQ)Multimedia center, Stang Monkolsuk library

Faculty of Science, Mahidol University.1st Floor, Physics building

Tel : 0-2201-5727E-mail : [email protected]

creating bibliographic reference with creating bibliographic

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