Creating Actionable Data for Schools, Part I

June 20 – July 6, 2011Dr. Yuwadee WongbundhitCurriculum and Instruction

TopicsOverview FCAT 2.0/EOC Scores,

School Performance Reports, and Student Data Sources

Monitoring Tool for FCAT 2.0 Content Assessed Benchmarks

Using Excel formula to calculate % Correct, “IF” statements to determine

learning gains

Using “Pivot Table” for data analysis

Using Vlookup functions

Assumptions:You...

are familiar with FCAT 2.0/EOC assessments, school grade and AYP

are familiar with the District Interim Assessments

have some experience looking at the data and using Microsoft Excel applications

love, love, love data!!!

3

4

Norms

Listen to others

Engage with the ideas presented

Ask questionsReflect on

relevance to you

Next, set your learning into

action

NORMS

5

http://osi.dadeschools.net/actiondata

Monitoring Tool for FCAT 2.0 Content Assessed Benchmark By Reporting Category

http://osi.dadeschools.net/actiondata

Elementary

Middle School

High School

Reading Grade 3 Grade 4 Grade 5

Mathematics Grade 3 Grade 4 Grade 5

Science Grade 5

Click on a subject/grade button below to go to that specific sheet.

Monitoring Tool for FCAT 2.0 Content AssessedGrades 3-5

6

Interim Assessment Benchmark Mapping

Go to actionable

data website and click on

Interim AssessmentBenchmark

Mapping

8

School Level Data Sources

School Level Data Sources

Curriculum and Instruction Website

OADA Website

Report Builder from Edusoft

Demographics Reports

FlDOEWebsite

Benchmark Analysis

Year at a Glance

Five-Year FCATFive-Year AYP

Interim Assessment by

Subgroups

Updated School Performance Report on C & I Website

http://curriculum.dadeschools.net/schoolperformancereports.asp 9

Selection of School Report

http://curriculum.dadeschools.net/schoolperformancereports.asp

ReadingSchool Performance Reports

Benchmark List Description

Grade 6

Grade 6

Grade 7

Grade 7

Grade 8

Grade 8

MathematicsSchool Performance Reports

Benchmark List Description

Grade 6

Grade 6

Grade 7

Grade 7

Grade 8

Grade 8

ScienceN/ASchool Performance Reports

Benchmark List Description N/A

N/A

N/A

Grade 8

Grade 8

Step 2. Click on a subject/grade button below to go to that specific sheet.

Step 1. Select a school from the drop down list below.

School and Subject Selection

10

List of Schools

11

Student Database

Student Database

Demographics Information

Course Enrollments

FCAT, FCAT2.0, EOC scores

Accountability Information

Interim Assessments,

FAIR

2010-2011 Ideal Data File

12

2010-2011 Data File

Demographics Information

2010 FCAT Scores

Interim Assessments,

FAIR

2011 FCAT2.0 and EOC Scores

Student Academic

Student Accountability

Information

13

Student Data Sources

Student Data

Sources

Student Performance

Indicators (SPI)

Accountability Reports on Principal

Portal

Edusoft andPMRN

File Download Manager

PMRN – Progress Monitoring Reporting Network

14

File Download Manager

Demographic

Class

Academic

ESE

ESOL

Testing

Download File

Student Performance Indicators (SPI)

15

SPI School Data Elements1. CLASS_SCHOOL

2. STUDENT_NAME

3. STUDENT_ID

4. STUDENT_STATUS_CODE

5. GENDER

6. STUDENT_ETHNICITY

7. STUDENT_GRADE

8. STUDENT_HOMEROOM

9. LEP_Entry_Date

10. LUNCH_CODE

11. Birthdate

12. ESE_INFO

13. LEP_INFO

14. FCAT_CURR_GROUP

15. FCAT_TEST_YEAR

16. FCAT_TEST_MONTH

17. FCAT_GRADE

18. FCAT_NRT_MATH_SCALE

19. FCAT_NRT_MATH_PERCENT

20. FCAT_NRT_MATH_STANINE

21. FCAT_NRT_READ_SCALE

22. FCAT_NRT_READ_PERCENT

23. FCAT_NRT_READ_STANINE

24. FCAT_SSS_MATH_SCORE

25. FCAT_SSS_MATH_LEVEL

26. FCAT_SSS_MATH_DEVELOP

27. FCAT_SSS_MATH_NS

28. FCAT_SSS_MATH_M

29. FCAT_SSS_MATH_GS

30. FCAT_SSS_MATH_AT

31. FCAT_SSS_MATH_DA

32. FCAT_SSS_READ_SCORE

33. FCAT_SSS_READ_LEVEL

34. FCAT_SSS_READ_DEVELOP

35. FCAT_SSS_READ_WP

36. FCAT_SSS_READ_MIP

37. FCAT_SSS_READ_C

38. FCAT_SSS_READ_RR

39. FCAT_SSS_SCI_SCORE

40. FCAT_SSS_SCI_LEVEL

41. FCAT_SSS_SCI_PC

42. FCAT_SSS_SCI_ES

43. FCAT_SSS_SCI_LE

44. FCAT_SSS_SCI_ST

45. FCAT_SSS_WRITE_PT

46. FCAT_SSS_WRITE_SCORE

47. FCAT_READ_PASS_FAIL

48. FCAT_MATH_PASS_FAIL

Accountability Report Data Elements

No. Variable Name

1 Student_ID

2 Name

3 Gain

4 Bubble

5 Regress

6 Sur2_Schl

7 Sur3_Schl

8 Rank

9 Most_Recent_FCAT_Grade

10 Most_Recent_FCAT_Level

11 Most_Recent_FCAT_Scale_Score

No. Variable Name

12 Most_Recent_FCAT_DSS_Score

13 Prior_FCAT_Grade

14 Prior_FCAT_Level

15 Prior_FCAT_Scale_Score

16 Prior_FCAT_DSS_Score

17 AYP_Ethnic

18 LEP_code

19 LF___2_YR

20 LEP_Entry_Date

21 SPED_EXCP

22 Lunch_Code

2011 FCAT in pdf. File(Portable Document Format)

18

How will scores on the FCAT 2.0 be reported?

Link to Understanding FCAT 2.0 Reports, Spring 201119

Sample of FCAT 2.0 Reading, Grade 4 Report

20

123456789

FCAT 1999

FCAT 2001FCAT

2002FCAT 2010

FCAT 2.0

2011

Base scale of FCAT

1996 SSS

Base scale of FCAT 2.0

2007 NGSSS

FCAT 2.0 Equivalent

Scores

FCAT 2.0

2012

2011 FCAT 2.0 Scores

21

New FCAT 2.0 Scale – 2012:In January 2012, the new achievement-level cut scores for the FCAT 2.0 will be created for the FCAT 2.0 in reading (G3-10) and mathematics (G3-8).

Equipercentile Linking Example• The black and green lines

represent scores on two different assessments

• The lines show how the raw score relates to the percentile rank

• A “black” score of 260 and a “green” score of 340 are both at the 50th percentile rank and are “equivalent”

22

2011 FCAT 2.0 Scores

1

•FCAT Equivalent Scores

2

•Achievement Level

3

•Content Area Scores

23

RawScore

V

RA

LA

IR

Reading Content Scores

2011 FCAT 2.0 ScoresRaw Score

Equivalent DSS(86 to 3008)

Equivalent Achievement

Level(1 to 5)

Equivalent Scale Score(100 - 500)

V: VocabularyRA: Reading ApplicationLA: Literary AnalysisIR: Informational Text/Research

Process

24

Scale Score vs. Developmental Scale Score

100 500

G4

100 500

G10

86 3008Developmental Scale Scores

100 500

G3

Scale Score

Grade 3 Grade 10

Grade Ach. Level 1 Ach. Level 2 Ach. Level 3 Ach. Level 4 Ach. Level 5

3100-258 259-283 284-331 332-393 394-500

4100-274 275-298 299-338 339-385 386-500

5100-255 256-285 286-330 331-383 384-500

6100-264 265-295 296-338 339-386 387-500

7100-266 267-299 300-343 344-388 389-500

8100-270 271-309 310-349 350-393 394-500

9100-284 285-321 322-353 354-381 382-500

10100-286 287-326 327-354 355-371 372-500

Achievement Levels for the FCAT Reading Equivalent Scale Score

Grade Ach. Level 1 Ach. Level 2 Ach. Level 3 Ach. Level 4 Ach. Level 5

3100-258

(158)259-283

(24)284-331

(47)332-393

(61)394-500

(106)

4100-274

(174)275-298

(23)299-338

(39)339-385

(46)386-500

(114)

5100-255

(155)256-285

(29)286-330

(44)331-383

(53)384-500

(116)

6100-264

(164)265-295

(30)296-338

(42)339-386

(47)387-500

(113)

7100-266

(166)267-299

(32)300-343

(43)344-388

(44)389-500

(111)

8100-270

(170)271-309

(38)310-349

(39)350-393

(43)394-500

(106)

9100-284

(184)285-321

(36)322-353

(31)354-381

(27)382-500

(118)

10100-286

(186)287-326

(39)327-354

(27)355-371

(16)372-500

(128)

Achievement Levels for the FCAT Reading Equivalent Scale Score

Grade Ach. Level 1

Ach. Level 2

Ach. Level 3

Ach. Level 4

Ach. Level 5

386-1045 1046-1197 1198-1488 1489-1865 1866-2514

4295-1314 1315-1455 1456-1689 1690-1964 1965-2638

5474-1341 1342-1509 1510-1761 1762-2058 2059-2713

6 539-1449 1450-1621 1622-1859 1860-2125 2126-2758

7671-1541 1542-1714 1715-1944 1945-2180 2181-2767

8886-1695 1696-1881 1882-2072 2073-2281 2282-2790

9772-1771 1772-1971 1972-2145 2146-2297 2298-2943

10844-1851 1852-2067 2068-2218 2219-2310 2311-3008

Achievement Levels for the FCAT Reading Equivalent DSS

Grade Ach. Level 1

Ach. Level 2

Ach. Level 3

Ach. Level 4

Ach. Level 5

386-1045

(959)1046-1197

(151)1198-1488

(290)1489-1865

(376)1866-2514

(648)

4295-1314

(1019)1315-1455

(140)1456-1689

(233)1690-1964

(274)1965-2638

(673)

5474-1341

(867)1342-1509

(167)1510-1761

(251)1762-2058

(296)2059-2713

(654)

6539-1449

(910)1450-1621

(171)1622-1859

(237)1860-2125

(265)2126-2758

(632)

7671-1541

(870)1542-1714

(172)1715-1944

(229)1945-2180

(235)2181-2767

(586)

8886-1695

(809)1696-1881

(185)1882-2072

(190)2073-2281

(208)2282-2790

(508)

9772-1771

(999)1772-1971

(199)1972-214

(173)2146-2297

(151)2298-2943

(645)

10844-1851

(1007)1852-2067

(215)2068-2218

(150)2219-2310

(91)2311-3008

(697)

Achievement Levels for the FCAT Reading Equivalent DSS

GradeAch. Level

1Ach. Level

2Ach. Level

3Ach. Level

4Ach. Level

5

386-1045

(959)1046-1197

(152)1198-1488

(290)1489-1865

(376)1866-2514

(648)

2006Raw

Scores

0-17(0% - 38%)

18 – 23 (40% - 51%)

24 – 34(53% - 76%)

35 – 43(78% - 96%)

44 – 45(98% - 100%)

4295-1314

(1019)1315-1455

(140)1456-1689

(233)1690-1964

(274)1965-2638

(673)

2005Raw

Scores

0-23(0% - 45%)

24 – 29 (47% - 57%)

30 – 38(59% - 75%)

39 – 45(76% - 88%)

46 – 51(90% - 100%)

5474-1341

(867)1342-1509

(167)1510-1761

(251)1762-2058

(296)2059-2713

(654)

2007Raw

Scores

0-15(0% - 33%)

16 – 21 (36% - 47%)

22 – 31(49% - 69%)

32 – 39(71% - 87%)

40 – 45(89% - 100%)

Reading DSS, Achievement Level, and Raw Scores*

GradeAch. Level

1Ach. Level

2Ach. Level

3Ach. Level

4Ach. Level

5

6539-1449

(910)1450-1621

(171)1622-1859

(237)1860-2125

(265)2126-2758

(632)

2007Raw

Scores

0-16(0% - 36%)

17 – 23 (38% - 51%)

24 – 33(53% - 73%)

34 – 40(76% - 89%)

41 – 45(91% - 100%)

7671-1541

(870)1542-1714

(172)1715-1944

(229)1945-2180

(235)2181-2767

(586)

2006Raw

Scores

0-19(0% - 42%)

20 – 28 (44% - 62%)

29 – 37(64% - 82%)

38 – 42(84% - 93%)

43 – 45(96% - 100%)

8886-1695

(809)1696-1881

(185)1882-2072

(190)2073-2281

(208)2282-2790

(508)

2005Raw

Scores

0-24(0% - 47%)

25 – 33 (49% - 65%)

34 – 40(67% - 78%)

41 – 46(80% - 90%)

47 – 51(92% - 100%)

*Approximate Number of Correct Answers/Points Needed for Each Achievement Level

Reading DSS, Achievement Level, and Raw Scores*

GradeAch. Level

1Ach. Level

2Ach. Level

3Ach. Level

4Ach. Level

5

9772-1771

(999)1772-1971

(199)1972-214

(173)2146-2297

(151)2298-2943

(645)

2006Raw

Scores

0-20(0% - 44%)

21 – 30 (47% - 67%)

31 – 37(69% - 82%)

38 – 41(84% - 91%)

42 – 45(93% - 100%)

10844-1851

(1007)1852-2067

(215)2068-2218

(150)2219-2310

(91)2311-3008

(697)

2004Raw

Scores(First-time)

0-29(0% - 57%)

30 – 37 (59% - 73%)

38 – 40(75% - 78%)

41 – 44(80% - 86%)

45 – 51(88% - 100%)

*Approximate Number of Correct Answers/Points Needed for Each Achievement Level

Reading DSS, Achievement Level, and Raw Scores*

How will scores on the Algebra 1 EOC be reported?

34

Raw Score

EOC-Scale Scores(20 to 80)

Achievement Level

(1 to 5)

RawScore

C1

C2C3

Algebra Content Scores

Algebra 1 EOC Scores

Algebra End-of-CourseReporting Category

C1

•Functions, Linear Equations, and Inequalities

C2

•Polynomials

C3

•Rationals, Radicals, Quadratics, and Discrete Mathematics

37

Test

For

m

EOC-

Scal

e Sc

ore

Statewide Comparison

Points Earned by Content

Area

1 2 3

2011 Content Scores

39

Reading Reporting Categories Changing

FCAT Reading FCAT 2.0 ReadingWords and Phrases in Context VocabularyMain Idea, Plot, and Purpose Reading ApplicationComparisons and Cause and Effect

Literary Analysis: Fiction and Non Fiction

Reference and Research Informational Text and Research Process

40

2011 FCAT 2.0 Possible Points Reading Reporting Category

Content G3 G4 G5 G6 G7 G8 G9 G10

Vocabulary 8 7 8 8 8 8 9 8Reading Application 16 19 17 17 17 16 12 14

Literary Analysis: Fiction and Non Fiction

12 11 12 12 11 13 11 11

Informational Text and Research Process

9 8 8 8 9 8 13 12

Total 45 45 45 45 45 45 45 45

Content Focus

FCAT 2.0 Content Categories - Reading Approximate percentage of raw-score points that will

be derived from each content category

Grade Vocabulary Reading Application

Literary Analysis: Fiction &

Nonfiction

Informational Text& Research

Process

3–7 15-25% 25-35% 25-35% 15-25%

8–10 15-25% 20-30% 20-30% 25-35%

http://fcat.fldoe.org/pdf/designsummary.pdf

Test Length: 50-55 items

42

FCAT Mathematics Reporting Categories

43

GradesReporting Category 3 4 5 6 7 8Number Sense, Concepts, and Operations Measurement Geometry and Spatial Sense Algebraic Thinking Data Analysis and Probability

New FCAT 2.0 MathematicsReporting Categories

GradesReporting Category 3 4 5 6 7 8Geometry and Measurement Number: Operations, Problems, and Statistics

Number: Fractions

Number: Operations and Problems

Number: Base Ten and Fractions Expressions, Equations, and Statistics Fractions, Ratios, Proportional Relationships, and Statistics Expressions and Equations Ratios and Proportional Relationships Number: Base Ten Statistics and Probability Expressions, Equations, and Functions

44

2011 FCAT 2.0 Possible Points, Grades 3-5 Mathematics Reporting Category

Content G3 G4 G5Number: Operations, Problems, and Statistics

21

Number: Fractions 10

Geometry and Measurement 13 12 14

Number: Operations and Problems 17Number: Base Ten and Fractions

11 22

Expressions, Equations, and Statistics 10

Total 44 40 46

2011 FCAT 2.0 Possible Points, Grades 6-8 Mathematics Reporting CategoryContent G6 G7 G8

Fractions, Ratios, Proportional Relationships, and Statistics 18Expressions and Equations 17Geometry and Measurement 9 13 17Number: Base Ten 11Ratios/Proportional Relationships 12Statistics and Probability 8Number: Operations, Problems, and Statistics 12Expressions, Equations, and Functions 19

Total 44 44 48

FCAT 2.0 Mathematics, Grade 3 - 5Grade Category %

3 Number: Operations, Problems, and Statistics

50

Geometry and Measurement 30

Number: Fractions 20

4 Number: Operations and Problems 45

Geometry and Measurement 30

Number: Base Ten and Fractions 25

5 Number: Base Ten and Fractions 50

Geometry and Measurement 30

Expressions, Equations, and Statistics 20 47

FCAT 2.0 Mathematics, Grade 6 - 8Grade Category %

6 Fractions, Ratios, Proportional Relationships, and Statistics

40

Expressions and Equations 40

Geometry and Measurement 20

7 Geometry and Measurement 30

Ratios and Proportional Relationships 25

Number: Base Ten 25

Statistics and Probability 20

8 Expressions, Equations, and Functions 40 Geometry and Measurement 35 Number: Operations, Problems, and Statistics 25

48

End-of-CourseReporting Category %

2011items

Alg 1

Functions, Linear Equations, and Inequalities

55% 30

Polynomials 20% 10Rationals, Radicals, Quadratics, and Discrete Mathematics

25% 12

Geo. Two-Dimensional Geometry 65%

Three-Dimensional Geometry 20%

Trigonometry & Discrete Math 15%

Bio 1 Molecular and Cellular Biology 35%Classification, Heredity, and Evolution 25%Organisms, Populations, and Ecosystems 40%

2011 FCAT in pdf. File(Portable Document Format)

50

51

Sample of FCAT 2.0 Reading

Content Area Scores

88% 56% 67% 67%

Practice Handout 1 - Calculate the % correct for each content area.

Students

Points Earned By Content Area % Correct By Content Area

Content 1 Content 2 Content 3 Content 4 Content 1 Content 2 Content 3 Content 4

Number of Points Possible 7 21 11 6  

1 6 17 8 52 5 17 9 53 4 12 7 34 4 13 6 35 5 17 9 56 6 18 9 57 4 13 7 38 4 14 7 49 4 13 7 4

10 5 14 7 411 4 12 7 412 3 10 5 213 4 13 7 314 4 13 7 415 4 11 6 316 4 14 7 417 4 12 7 318 3 11 6 319 4 12 6 320 4 13 6 321 5 13 7 322 5 13 7 423 6 17 9 524 4 12 7 325 5 13 7 3

52

Practice Handout 1 - Calculate % correct for each content area.

Student

Points Earned By Content Area % Correct By Content Area

Content 1 Content 2 Content 3 Content 4 Content 1 Content 2 Content 3 Content 4

Number of Points Possible 7 21 11 6  

1 6 17 8 5 86% 81% 73% 83%2 5 17 9 5 71% 81% 82% 83%3 4 12 7 3 57% 57% 64% 50%4 4 13 6 3 57% 62% 55% 50%5 5 17 9 5 71% 81% 82% 83%6 6 18 9 5 86% 86% 82% 83%7 4 13 7 3 57% 62% 64% 50%8 4 14 7 4 57% 67% 64% 67%9 4 13 7 4 57% 62% 64% 67%

10 5 14 7 4 71% 67% 64% 67%11 4 12 7 4 57% 57% 64% 67%12 3 10 5 2 43% 48% 45% 33%13 4 13 7 3 57% 62% 64% 50%14 4 13 7 4 57% 62% 64% 67%15 4 11 6 3 57% 52% 55% 50%16 4 14 7 4 57% 67% 64% 67%17 4 12 7 3 57% 57% 64% 50%18 3 11 6 3 43% 52% 55% 50%19 4 12 6 3 57% 57% 55% 50%20 4 13 6 3 57% 62% 55% 50%21 5 13 7 3 71% 62% 64% 50%22 5 13 7 4 71% 62% 64% 67%23 6 17 9 5 86% 81% 82% 83%24 4 12 7 3 57% 57% 64% 50%25 5 13 7 3 71% 62% 64% 50%

53

Get to Know Excel Formula

54

Download file from http://osi.dadeschools.net/actiondata

Under “Excel Worksheets”, click on “Excel Practice” Click “Open” and save on the desktop

Student Reading Math Science % Reading % Math % ScienceTotal Items 45 40 56

1 42 28 30 2 15 30 23 3 17 25 45 4 30 17 37 5 38 32 17 6 21 27 40 7 35 39 30

Excel Worksheet: Practice 1—Calculate Raw Score and % Correct

Download file from http://osi.dadeschools.net/actiondata

Under “Excel Worksheets”, click on “2011 FCAT ” Save the file on PCFollow handout “Excel Worksheet – Practice 1”

Using Pivot Table to Answer These Questions

Percentage of students achieved levels 1 to 5 in 2011

Percentage of students achieved high standards

List of Students 2011 FCAT Level 3 and Levels 4 and 5

List of students with 2011 FCAT Levels 1 and 2

List of students of levels 1 with their content scores

% Correct for each achievement levels

Insert Pivot Table for Data Analysis1. Click on Cell A22. On main menu, select “Insert”3. Click on “Pivot Table” then select

“Pivot Table”4. Create Pivot Table will appear.5. Check Table/Range to make sure it is

correct. Then click OK.6. Pivot Table appear with Pivot Table

Field List.

Continued1. Click A3 and select “Options” under “PivotTable Tools”.

2. Next click on “Options” under . PivotTable Name. Next, select “Options” under “PivotTable Tools”.

3. Select “Display” Tab

4. Check on Classic Pivot Table layout

60

Convert 2011 FCAT student data from pdf.

File to Excel file

Input reading and math data into the

template

Built-in Reading, Math Reports and Pivot

Table, including FCAT Content Focus

http://osi.dadeschools.net/actiondata

IF Statement Syntax

=IF(logical_test, value_if_true, value_if _false)

Logical test:Any value or expression that can be evaluated to TRUE or FALSE.

Value_if_True:The value that you want to be returned if the logical_test argument evaluates to TRUE.

Value_if_False:The value that you want to be returned if the logical_test argument evaluates to FALSE.

=if(Z2 > L2, “Yes”, “No”)

Open Excel Practice

Sample of FCAT 2.0 Reading, Grade 4 Report

62

123456789

• Improve achievement Levels

• Maintain high standards

• Demonstrate more than one year’s growth (using the developmental scale score gains) when remaining in achievement level 1 or 2 for both years.

Criteria for Making Annual Learning Gains

5 4 3 2 1

1 2 3 4 5

2010 Achievement Level

2011

Ach

ieve

men

t L

evel

Grade Reading Math

3 to 4 231 163

4 to 5 167 120

5 to 6 134 96

6 to 7 111 79

7 to 8 93 65

8 to 9 78 NA

9 to 10 78 49

Annual Learning

Gains for FCAT

Achievement

Levels 1 and 2 (Do

not use for retained students)

and Reading

Mathematics FCAT Worksheet

Student

Student Grade

Achievement Level

Developmental Scale Scores (DSS)

2010-11 Meeting High Standards for School

Grade

2010-11 Making Annual Learning

Gains

2010-11 Meeting AYP Standards

2009-10 2010-11 2009-10 2010-11 2009-10 2010-11 Change Yes/No Yes/No Yes/No

1 6 7 2 2 1661 1676 15

2 6 7 4 3 1919 1926 7

3 6 7 1 1 1265 1502 237

4 6 7 1 3 1295 1853 558

5 7 7 1 1 1382 1502 120

6 6 7 3 2 1717 1748 31

7 6 7 1 1 1269 1382 113

8 7 7 2 2 1676 1748 72

9 6 7 4 4 1902 1939 37

10 6 7 1 1 1256 958 -298

11 6 7 2 3 1687 1930 243

12 6 7 3 3 1751 1870 119

13   7   2   1676 NA

14 6 7 2 1 1635 1644 9

15 6 7 3   1786   NA

Mathematics FCAT Worksheet - Answer

Student

Student Grade

Achievement Level

Developmental Scale Scores (DSS)

2010-11 Meeting High Standards for School

Grade

2010-11 Making Annual Learning

Gains

2010-11 Meeting AYP Standards

2009-10 2010-11 2009-10 2010-11 2009-10 2010-11 Change Yes/No Yes/No Yes/No

1 6 7 2 2 1661 1676 15 No No No2 6 7 4 3 1919 1926 7 Yes No Yes3 6 7 1 1 1265 1502 237 No Yes No4 6 7 1 3 1295 1853 558 Yes Yes Yes5 7 7 1 1 1382 1502 120 No No No6 6 7 3 2 1717 1748 31 No No No7 6 7 1 1 1269 1382 113 No Yes No8 7 7 2 2 1676 1748 72 No No No9 6 7 4 4 1902 1939 37 Yes Yes Yes

10 6 7 1 1 1256 958 -298 No No No11 6 7 2 3 1687 1930 243 Yes Yes Yes12 6 7 3 3 1751 1870 119 Yes Yes Yes13   7   2   1676 NA No NA No14 6 7 2 1 1635 1644 9 No No No15 6 7 3   1786   NA NA NA NA

IF Statements to Determine Gains

=IF(AND(Z2 = L2, Z2<3, AA2-N2>110),”Y”,”N”)

=IF(Z2 > L2,”Y”,”N”)C2 =IF(AND(Z2 = L2,Z2>2),”Y”,”N”)D2

E2

=IF(OR(C2 = “Y”, D2 = “Y”, E2 = “Y”) ,”Y”,”N”)F2

Using Pivot Table to Answer These Questions

Percentage of students achieved levels 1 to 5 in 2011 by grade level/classroom/course/AYP subgroups.

Percentage of students achieved high standards in both reading and math.

Comparison of 2010 and 2011 Achievement Levels.

List of Students 2011 FCAT Level 3 and Levels 4 and 5 who made learning gains.

Which are the strengths/weakness areas for students performing at below grade levels.

List of students of level 1 with their content scores.

Using Pivot Table to Answer These Questions

How many students made Learning gains?

Which students improved in their achievement level in 2011?

Which students maintained high standards?

For students in levels 1 and 2, who made a year growth?

For students meeting high standards, who did not make learning gains?

Using Pivot Table to Create the following tables

Ethnicity by 2011 FCAT Levels

ED subgroup by 2011 FCAT Levels

ELL subgroup by 2011 FCAT Levels

Winter IA Proficiency by 2011 Achievement Level

VLOOKUP FUNCTION

=VLOOKUP(LOOKUP_VALUE, TABLE_ARRAY, COLUMN INDEX NUMBER, FALSE)

Lookup_Value:What value are you searching for?Excel will look for a match to this value in the leftmost column of the lookup table

Table_Array:Where do you want to search?Use absolute references to “lock” the range by pressing F4 key

Col_index_numWhich column contains the search result?Count over from the first column to figure out what this number should be, starting with 1.

FALSETo force Excel to lookup value be exact match

=VLOOKUP($A2,’Interim Assessment!$A$3:$R$103,3,FALSE)

Open Excel

Practice file

Vlookup Function(Open Interim Assessment file)

S3 =vlookup($a3,'2010 Interim'!$A$5:$H$118,4,false)

T3 =vlookup($a3,'2010 Interim'!$A$5:$H$118,6,false)

U3 =vlookup($a3,'2010 Interim'!$A$5:$H$118,8,false)

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Accountability Reports on Principal Portal

Accountability Reports on Principal Portal

Bubble

Reading

Math

Gains

Reading

Math

Regress

Reading

Math

Lowest 25, 35, 45

Reading

Math

Interim Assessments

Reading

Math

FCAT 1 2Missing Intensive

Course

Reading

Math

Others

Graduation

Dual Enrollment

Top 45 for Grade 11 Science

Other Reports on Principal Portal

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Accountability Reports on Principal Portal

Data Elements

No. Variable Name

1 Student_ID

2 Name

3 Gain

4 Bubble

5 Regress

6 Sur2_Schl

7 Sur3_Schl

8 Rank

9 Most_Recent_FCAT_Grade

10 Most_Recent_FCAT_Level

11 Most_Recent_FCAT_Scale_Score

No. Variable Name

12 Most_Recent_FCAT_DSS_Score

13 Prior_FCAT_Grade

14 Prior_FCAT_Level

15 Prior_FCAT_Scale_Score

16 Prior_FCAT_DSS_Score

17 AYP_Ethnic

18 LEP_code

19 LF___2_YR

20 LEP_Entry_Date

21 SPED_EXCP

22 Lunch_Code

Gain(Annual Learning

Gains)

Y

N

Bubble

PPossibility to be at

the next level

NNeutral

RRisk to decline the

level

Ranking: Percentile Ranking based on DSS

0-25 26-35 36-45 45-100

Export Accountability Report

Export file: csv format

Formatting csv file

Principal Accountability ReportSchool Grade View ReportExport Data Print

Sample Data CSV file on Principal Portal

Student_ID,Name_1,Gain,Bubble,Regress,Sur2_Schl,Sur3_Schl,Rank,Most_Recent_FCAT_Grade,Most_Recent_FCAT_Level_1,Most_Recent_FCAT_Scale_Score_1,Most_Recent_FCAT_DSS_Score_1,Prior_FCAT_Grade_1,Prior_FCAT_Level_1,Prior_FCAT_Scale_Score_1,Prior_FCAT_DSS_Score_1,AYP_Ethnic,LEP_code,LF___2_YR,LEP_Entry_Date,SPED_EXCP,Lunch_Code

0295084,TROUTMAN OCTAVIUS, ,,,,,,,,,,05,3,296,1571,B, ,,,,F

5423900,SOSSOUS ASHLEY, ,,,3621,3621,,,,,,05,1,242,1269,B,LF,,09/11/02, ,F

0337063,CORNEJO OSCAR, ,R, ,3621,3621,0,06,1,100, 539,,,,,H,LY,,08/24/09,,

0684797,MANZANO ALEJANDRO,N,N,R,3621,3621,1,06,1,168, 916,05,1,202,1045,H,LF,,08/27/02,V,F

8802862,CANNON JESSICA,N,N,R,3621,3621,2,06,1,175, 955,05,1,247,1297,B, ,,, ,F

9986821,QUINN VERSHAE,N,N,R,3621,3621,4,06,1,196,1071,05,1,219,1140,B, ,,, ,F

9914080,TARPLEY CARTIONNA,N,N,R,3621,3621,5,06,1,206,1127,05,1,255,1341,B, ,,,,F

9452054,AVILA BRYAN,N,N,R,3621,3621,6,06,1,207,1132,05,1,233,1218,H,LF,,09/17/01,G,F

0298825,FRANCO ANGELICA,N,N,R,3621,3621,7,06,1,210,1149,05,1,246,1291,H, ,,,,F

0660391,POWELL JOSHUA,N,N,R,6761,3621,8,06,1,219,1199,05,2,279,1476,B, ,,,K,F

8760739,BRUNO EDNER,N,N,R,3621,3621,8,06,1,221,1210,05,1,217,1129,B, ,,, ,

0111261,WATKINS MITCHELL,N,N,R,3621,3621,9,06,1,223,1221,05,1,235,1229,B, ,,, ,F

0001177,VIRGIL JONATHAN,N,N,R,3621,3621,11,06,1,226,1238,05,1,240,1257,B, ,,,,F

8808018,STRACHAN JUSTIN,N,N,R,3621,3621,12,06,1,231,1266,05,1,246,1291,B, ,,,K,F

9841490,VAZQUEZ JACQUELINE,Y,N,N,3621,3621,14,06,1,236,1293,05,1,182, 933,H, ,,, ,F

6506648,LEON TASHONDA,Y,N,N,3621,3621,15,06,1,240,1316,05,1,220,1145,B, ,,,K,F

9919240,PHILLIPS TEDEISHA,Y,N,N,3621,3621,16,06,1,242,1327,05,1,198,1022,B, ,,,,F

9837140,HOLLINGSWORTH TYLER,N,N,R,3621,3621,17,06,1,244,1338,05,2,262,1381,W, ,,,F,F

5833878,NORTON SHOINTAVIA,N,N,R,3621,3621,18,06,1,245,1343,04,1,251,1179,B, ,,, ,F

6284252,FENELON TERRY,N,N,R,3621,3621,18,06,1,245,1343,05,2,278,1470,B, ,,,,F

0199940,WILLIAMS JEROME,N,N,R,6081,6081,20,06,1,247,1354,05,1,237,1241,B, ,,,,F

0738362,ANDRADE ALDO,N,N,R,3621,3621,22,06,1,248,1360,05,1,241,1263,H,LF,,08/29/02,,F

0183160,JARRETT SHAWN,N,N,R,3621,3621,23,06,1,252,1382,05,2,260,1369,B, ,,,,F

7447750,CHIBANGUZA RUFARO,Y,N,N,3621,3621,23,06,1,250,1371,05,1,233,1218,B, ,,, ,

6989357,ROBERTS SHADAISHA,N,N,R,3621,3621,24,06,1,255,1399,05,1,243,1274,B, ,,, ,F

8510605,MESA HUMBERTO,N,N,R,3621,3621,24,06,1,255,1399,05,2,284,1504,H,LF,,09/03/02,V, 84

Formatting CSV file (Open 2010 FCAT.csv)Highlight Column A

Select DATA menu

Select “Text to Columns”.The window “convert text to Column Wizard – Step 1 of 3” will appear.

Click Next

Step 2 of 3 window, select comma only

Click Next

Select appropriate Column data format

Click on “Student_ID” and select “Text” format

Click on “Sur2_Schl” and select “Text” format; do the same for “Sur3_Schl”

Scroll to the right to select “Most Recent FCAT Grade” and select “Text” format

Click Finish

Formatting CSV file, Step 3 of 3

Independent Assignment

1. Add the 3 interim assessment results to 2011 data file2. Save the file name as “IW-your employee ID-Last Name”

Example IW-123456-Wongbundhit3. Send the file to ywongbundhit@dadeschools.net

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