creating a presentation in powerpoint 2007. define presentation softwaredefine presentation software...

Creating A Presentation Creating A Presentation in PowerPoint 2007in PowerPoint 2007

• Define presentation softwareDefine presentation software

• Plan an effective presentationPlan an effective presentation

• Examine the PowerPoint windowExamine the PowerPoint window

• Enter slide textEnter slide text

• Add a new slideAdd a new slide

ObjectivesObjectives

• Apply a design themeApply a design theme

• Compare presentation viewsCompare presentation views

• Print a PowerPoint presentationPrint a PowerPoint presentation

ObjectivesObjectives

Microsoft Office 2007 - Illustrated

Defining Presentation Defining Presentation SoftwareSoftware• Presentation software Presentation software is a is a

computer program used to organize computer program used to organize and present informationand present information

• Presentation software allows you to Presentation software allows you to communicate your ideas effectivelycommunicate your ideas effectively


Defining Presentation Defining Presentation SoftwareSoftware

• Use PowerPoint to present Use PowerPoint to present information in a variety of waysinformation in a variety of ways• On-screen presentationsOn-screen presentations• NotesNotes• Audience handoutsAudience handouts• Online meetingsOnline meetings• Outline pagesOutline pages• OverheadsOverheads



• With PowerPoint you create slides With PowerPoint you create slides that containthat contain• TextText• IllustrationsIllustrations• PhotographsPhotographs• Clip artClip art• ChartsCharts• SmartArtSmartArt• Even sounds and moviesEven sounds and movies


A Typical SlideA Typical Slide

Clip art

SmartArt graphic

Bulleted text

Slide title



• With PowerPoint you can With PowerPoint you can • Enter and edit text easilyEnter and edit text easily• Change the appearance of graphicsChange the appearance of graphics• Collaborate online with colleaguesCollaborate online with colleagues• E-mail a presentation as an attachmentE-mail a presentation as an attachment• Incorporate information from other Incorporate information from other

sourcessources• ExcelExcel• WordWord


Planning an Effective Planning an Effective PresentationPresentation

• Using PowerPoint themes, you can Using PowerPoint themes, you can use a design and enter your text use a design and enter your text immediatelyimmediately

• You can go back and tailor your You can go back and tailor your presentation based on the needs of presentation based on the needs of the audiencethe audience

• Planning is a critical part of creating Planning is a critical part of creating a presentationa presentation



• Planning includes:Planning includes:• Determining and outline the message Determining and outline the message

you want to communicateyou want to communicate• Verifying the audience and the delivery Verifying the audience and the delivery

locationlocation• Determining the type of outputDetermining the type of output• Determining the designDetermining the design• Deciding on additional materials Deciding on additional materials

neededneeded



• Additional materials needed may Additional materials needed may includeinclude• Speaker notesSpeaker notes• Audience handoutsAudience handouts• Handouts can include 1, 2, 3, 4, 6, or 9 Handouts can include 1, 2, 3, 4, 6, or 9

slides per pageslides per page


Typical Speaker NotesTypical Speaker Notes

While this slide is presented, the speaker can refer to notes on a printed handout that no one else will see

Notes


Typical HandoutsTypical HandoutsHandouts provide lines for audience to take their own notes



• When planning a presentation, keep When planning a presentation, keep in mind copyright lawsin mind copyright laws

• Intellectual property Intellectual property is any idea or is any idea or creation of the human mindcreation of the human mind

• Copyright law Copyright law is a type of is a type of intellectual property law that protects intellectual property law that protects works of authorshipworks of authorship


• Fair use Fair use permits the public to use permits the public to use copyrighted material for certain copyrighted material for certain purposes without obtaining prior purposes without obtaining prior consent from the ownerconsent from the owner

• Unauthorized use of protected work Unauthorized use of protected work is known as is known as copyright copyright infringementinfringement, and can lead to legal , and can lead to legal actionaction

Examining the PowerPoint Examining the PowerPoint WindowWindow

• PowerPoint opens in PowerPoint opens in Normal view Normal view (the default view)(the default view)

• Normal view is the primary view for Normal view is the primary view for writing, editing and designing your writing, editing and designing your presentationpresentation

• Normal view is divided into three Normal view is divided into three panespanes

Normal ViewNormal ViewSlides and Outline tabs Slide pane

Notes pane

Normal ViewNormal View

• The The RibbonRibbon organizes all of organizes all of PowerPoint’s primary commandsPowerPoint’s primary commands

Office ButtonQuick Access Toolbar Ribbon


• Each set of primary commands is Each set of primary commands is identified by a identified by a tabtab

• Commands are further arranged into Commands are further arranged into groupsgroups based on their function based on their function


Groups

Tabs


• The The Outline tab Outline tab displays the text of displays the text of your presentation in the form of an your presentation in the form of an outlineoutline

• The The Slides tab Slides tab displays the slides of displays the slides of your presentation as small images, your presentation as small images, called called thumbnailsthumbnails


Slides tab Outline tab

Thumbnail


• The The Quick Access toolbar Quick Access toolbar provides provides immediate access to common immediate access to common commands that you use all the time, commands that you use all the time, such as Save, Undo, and Redosuch as Save, Undo, and Redo

Quick Access Toolbar

Click to add or remove buttons to the toolbar


• The The statusstatus barbar, located at the bottom , located at the bottom of the PowerPoint window, showsof the PowerPoint window, shows• messages about what you are doing messages about what you are doing

and seeing in PowerPointand seeing in PowerPoint• which slide you are viewingwhich slide you are viewing• the design theme appliedthe design theme applied

Left side of status bar


• The status bar displays The status bar displays • ZoomZoom sliderslider controls, controls,

• Fit slide to current window Fit slide to current window buttonbutton

• View ShortcutsView Shortcuts

Fit slide to current window button

Zoom slider

View shortcuts

Entering Slide TextEntering Slide Text

• A new presentation starts with one A new presentation starts with one blank title slide which has two blank title slide which has two text text placeholdersplaceholders

Title textplaceholder

Subtitle textplaceholder


• Click in placeholder to type textClick in placeholder to type text

• Placeholder becomes a text Placeholder becomes a text objectobject• An object is any item that can be An object is any item that can be

modifiedmodified

Text entered in placeholder


• When you click inside a placeholder, When you click inside a placeholder, the the insertion point insertion point appearsappears

Insertion point

Selection boxIndicates that text placeholder is selected and can accept text


• The The AutoFit Options button AutoFit Options button indicates that PowerPoint has indicates that PowerPoint has decreased the size of all the text so decreased the size of all the text so that it fits inside the text objectthat it fits inside the text object

AutoFit Options button

Adding a New SlideAdding a New Slide

• It is easy to add a new slide to your It is easy to add a new slide to your presentationpresentation

• You can choose among nine slide layoutsYou can choose among nine slide layouts

• A A slide layout slide layout contains text and object contains text and object placeholders that are arranged in a placeholders that are arranged in a specific way on the slidespecific way on the slide


• You can modify an existing slide You can modify an existing slide layout or create a brand new, custom layout or create a brand new, custom slide layoutslide layout

• When you click the New Slide button When you click the New Slide button on the Ribbon, a Title and Content on the Ribbon, a Title and Content placeholder slide appearsplaceholder slide appears


• A A content placeholder content placeholder can be used can be used to insert text or objects such as clip to insert text or objects such as clip art, tables, or chartsart, tables, or charts

• To change a slide layout, click the To change a slide layout, click the Layout button in the Slides groupLayout button in the Slides group


Content placeholder

PictureClip art Movie or

video clip

TableGraph chart

SmartArtgraphic


• To enter text in the form of a bulleted To enter text in the form of a bulleted list, type the first word or phrase, list, type the first word or phrase, then press [Enter]then press [Enter]

• Press [Tab] to create a second-level Press [Tab] to create a second-level bulletbullet

1st level bullet

2nd level bullet

Apply a Design ThemeApply a Design Theme

• A A design theme design theme incorporates sets of incorporates sets of colors for fill, line, and shadow, called colors for fill, line, and shadow, called theme colorstheme colors; fonts for titles and ; fonts for titles and other text, called other text, called theme fontstheme fonts; and ; and effects for lines and fills, called effects for lines and fills, called theme effectstheme effects


• Design themes give your Design themes give your presentation a cohesive lookpresentation a cohesive look

• Design themes are found on the Design themes are found on the Design tab on the RibbonDesign tab on the Ribbon


• Point to a design theme on the Point to a design theme on the Ribbon and you will see a Ribbon and you will see a live live previewpreview• allows you to see how your changes allows you to see how your changes

affect the slides before actually making affect the slides before actually making the changethe change


Design tab

Design themes

More button


• You can also modify a theme to You can also modify a theme to create your own custom themecreate your own custom theme

• After making modifications, click the After making modifications, click the Themes group More button, then Themes group More button, then clicking Save Current Themeclicking Save Current Theme

Comparing Presentation ViewsComparing Presentation Views

• PowerPoint has four basic viewsPowerPoint has four basic views• Normal viewNormal view• Slide Sorter viewSlide Sorter view• Notes Page viewNotes Page view• Slide Show viewSlide Show view


• Normal view is the primary editing Normal view is the primary editing viewview

• Slide Sorter view is used for Slide Sorter view is used for rearranging slides and adding slide rearranging slides and adding slide effectseffects

• Notes Page view is for typing notes to Notes Page view is for typing notes to yourselfyourself

• Slide show view is used to give your Slide show view is used to give your presentationpresentation


• You can change views using the You can change views using the View Shortcuts on the status barView Shortcuts on the status bar

• You can also use the View tab on the You can also use the View tab on the RibbonRibbon

Slide Sorter ViewSlide Sorter View

Slides appear as thumbnails and can be rearranged

Printing a PowerPoint Printing a PowerPoint PresentationPresentation

• Before you print your presentation, Before you print your presentation, you should review it and preview ityou should review it and preview it

• To preview your presentation, click To preview your presentation, click the Office Button, point to Print, then the Office Button, point to Print, then click Print Previewclick Print Preview


• The Print Preview window offers The Print Preview window offers options for previewing and printing options for previewing and printing your presentationyour presentation

• The The Print Preview tab Print Preview tab appears on appears on the Ribbonthe Ribbon Print Preview tab


• Using the Print dialog box, you can Using the Print dialog box, you can choose to print slides, handouts, choose to print slides, handouts, notes or the Outline viewnotes or the Outline view

• Handouts can be printed as 1,2, 3, 4, Handouts can be printed as 1,2, 3, 4, 6, or 9 per page6, or 9 per page

• You can print in Color, Grayscale or You can print in Color, Grayscale or Pure Black and White, depending on Pure Black and White, depending on your printeryour printer


Print dialog box

Click list arrow to choose what to print

SummarySummary

• PowerPoint is a presentation software PowerPoint is a presentation software program that allows you to program that allows you to communicate your ideas effectivelycommunicate your ideas effectively

• You can use text, graphics, charts, You can use text, graphics, charts, and movies and modify them to your and movies and modify them to your likingliking

• You can choose many output formats, You can choose many output formats, such as on-screen presentations or such as on-screen presentations or handoutshandouts

SummarySummary

• Planning is a very important part of Planning is a very important part of creating a presentationcreating a presentation

• You should consider the message You should consider the message you want to deliver, your equipment you want to deliver, your equipment needs, audience needs, and needs, audience needs, and additional materialsadditional materials• Speaker notesSpeaker notes• Audience handoutsAudience handouts

SummarySummary

• PowerPoint opens in the Normal view PowerPoint opens in the Normal view which contains the Outline and Slides which contains the Outline and Slides tabs, the Slide pane and the Notes tabs, the Slide pane and the Notes panepane

• The first slide has a Title Slide layoutThe first slide has a Title Slide layout

• Layouts contain text and content Layouts contain text and content placeholders which you click to type placeholders which you click to type or add an objector add an object

SummarySummary

• PowerPoint offers several design PowerPoint offers several design themes which dictate the overall look themes which dictate the overall look of your presentationof your presentation

• Design themes include theme colors, Design themes include theme colors, theme fonts, and theme effectstheme fonts, and theme effects

• Design themes are found on the Design themes are found on the Design tab of the RibbonDesign tab of the Ribbon

SummarySummary

• The four views in PowerPoint are The four views in PowerPoint are Normal, Slide Sorter, Notes, and Normal, Slide Sorter, Notes, and Slide ShowSlide Show

• View Shortcuts are on the status bar View Shortcuts are on the status bar and on the View tab on the Ribbonand on the View tab on the Ribbon

• Before printing your presentation you Before printing your presentation you should review it and preview it using should review it and preview it using the Print Preview commandthe Print Preview command

SummarySummary

• Using the Print dialog box, you can Using the Print dialog box, you can choose to print slides, handouts, choose to print slides, handouts, notes or the Outline viewnotes or the Outline view

• You can print handouts as 1,2, 3, 4, You can print handouts as 1,2, 3, 4, 6, or 9 per page6, or 9 per page

• You can print in Color, Grayscale or You can print in Color, Grayscale or Pure Black and White, depending on Pure Black and White, depending on your printeryour printer

creating a presentation in powerpoint 2007. define presentation softwaredefine presentation software...

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