Create an Employee using PA30

By Arpita Karmakar, ABAP & XI Fast Trac Manager, IBM India

Go to PA30.Enter a new Employee Number. Choose Actions Infotype (PA0000). Hit Create. 

 

The Employee Number entered in the system is a new one. So none of the Infotypes came as ticked with a green mark.

Press Create Button.

You will be taken to the next screen. Choose (HIRE) for our case AOL Hire in Action Type to hire the Employee.

 

Save the ACTIONS records. System will automatically take to you next Infotype screen, which is PA0002 (Personal Data). 

Enter the personal details as Last Name, Middle Name First Name etc. Save the PA0002 Infotype.

 

System will then take you to the next Infotype screen, which is PA0001 (Organizational Assignment). 

Enter the required fields like Sub Area and save. This Infotype PA0001 stores data about the employee’s position the Organization Structure. 

 

Save the Org data and you will be guided to the next Infotype Screen Address in our case; Infotype PA0006.

Enter Address related field values Save the data.  

 

You will be guided to the next Infotype screen Planned Working Time Infotype PA0007. 

Save the Planned Working Time Infotype PA0007.  

 

You are next taken to the Bank Details Infotype Screen PA0009. 

Save the Bank Details data in Infotype PA0009.

 

System takes you to next Infotype that is Travel Privilege. (PA0017). 

Notes: If you want to skip any Infotype in the screen flow to enter data manually at a later stage you might press Skip Button. As in our case. We might have skipped the Bank Details Screen, as this data is confidential and can be maintained later. 

Enter Travel privilege data like Cost Center etc. Save the Infotype (PA0017).

 

System takes you to the Communication Infotype IT PA0105 with a variety of Subtypes. 

Communication Subtype 0001 (SAP User ID). Save the data entered. 

Create an Employee using PA30

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Communication Subtype MAIL (Email). Save the data entered. 

 

Communication Subtype Credit Card (0011). Save the Data 

Communication Subtype Annual Salary (0009). Save the Data 

Communication Subtype Contractor Hourly Rate (0014). Skip the screen, as you don’t need this information for an Employee. 

 

If you were entering the data for a Contractor determined by Employee Group-Subgroup combination then you would have been needed to save this Subtype. 

An overview of Employee Group Subgroup concept is taken up later in this course.

Communication Subtype Contractor Vendor (0015). Skip the screen, as you don’t need this information for an Employee. 

 

If you were entering the data for a Contractor determined by Employee Subgroup then you would have been needed to save this Subtype. 

Communication Subtype Contractor Type (0016). Skip the screen, as you don’t need this information for an Employee. 

 

If you were entering the data for a Contractor determined by Employee Subgroup then you would have been needed to save this Subtype. 

Communication Subtype Band (0008). Save the data. 

 

Communication Subtype Screen Name (CDID). Save the data. 

 

Enter Time Sheet Details Data. Save the Infotype (PA0315). 

 

In our case that is the final Infotype coming in the screen flow logic.  

Save the data and you have created the employee successfully. 

Now you can see all the infotypes you have created are coning with green tick mark as shown below. 

 

You can go to PA10 and get the employee details with all the Infotypes created, as you have desired.

Linking SAP User-id to Personnel no

By Sunitha S

The linking between Personnel No and the SAP Userid is available in the infotype 0105. This information can be maintained as shown below: 

Go to transaction PA30.

 

Enter the infotype 0105 in the “Direct selection” and 0001 in the subtype. 

 

Click on Create. 

Following screen appears: 

 

Enter the start date and the end date as required. Also enter the SAP User-id to which this personnel number has to be mapped. 

Click on Save to update your records