February 29, 2012Leap Day

Event LeadersJan Arntz, Susan Smith & Kelly Casey

Five LEAN disciplines applied anywhere in the workplaceSortStraightenShineStandardizeSustain

Benefits: Personal & Organization Provides an opportunity to clear, clean and

organize both personal & common workspace

Results: Smooth operations, motivated employees and a sense of pride in accomplishing a group task.

This in an opportunity!!!

Everyone is participating 5S personal workspace mandatory Assist with common workspaces (project

files, kitchens, copy & supply rooms, storage areas)

If time allows, computer workspace

Review ALL files, folders, drawers, hanging memos, even food storage areas in your office - Sort

Designate as “Original” or “Copy” and follow UW procedures & guidelines - Straighten

Wipe down shelves, desk & floor areas - Shine

Consistently do it for everything - Standardize

Repeat practices in future – Sustain Remain calm, work hard & use common

sense - Safety

Use a stool or step ladder for cleaning high shelves & windows

Ask for help to carry or move heavy items

Check and untangle computer cords, plugs and electrical outlets. *Report any potential hazards.

Improved fire & earthquake safety

Dust free environment

Sanitized offices

Examples of “stuff” found36 boxes of paper for shredding, 14 boxes for archives, 5 extra file cabinets, 35 boxes of used binders, 350 pads of expired time cards, 1000 extra plastic forks, leave forms from 1998, financial reports from 1971, a plastic lobster and typewriter cleaner from 1953!!

Not everything is trash

Recycle, repurpose & share: communicate with your neighbors

Designated sharing areas, extra recycling buckets and shredding bins will be provided

Efficiency gainsOutdated supplies eliminatedVerifies that appropriate documents are

being saved in the right places Improves awareness of record retention

policiesTime saved looking for work tools/suppliesEliminate duplicate orders = Cost savings

Team building & camaraderie Organized workspace A focused day of productivity &

accomplishments A clean office to be proud of!

A dedicated day – February 29 Recycling & shredding containers Designated areas for “sharing” items Cleaning supplies Boxes and organizational supplies Common workspace leaders Lunch

Reserve February 29th on your calendars Use the entire day to 5S Wear comfortable clothes & shoes Help your neighbors Be prepared for anything Give suggestions to event leaders Smile & have fun (there might be

prizes)!!