Working Today to Build a Better Tomorrow

CPARS BEGINNING TO END

Paige H. BlechingerChief of Contracting Office Savannah DistrictDate: 02 Dec 2019

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WHAT IS CPARS? • Contractor Performance Assessment Reporting System (CPARS) is the

Government’s tool to rate Prime Contractor performance.• CPARS evaluations are linked to DUNS# and contract/task order number.• Contractors can view and comment on their evaluations received by the

Government.

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WHY ARE CPARS IMPORTANT TO MY COMPANY?

• Government is required to consider past performance during source selection.

• CPARS evaluations provide the Government's view of how well your company is performing.

• Past Performance Questionnaires usually provide less information than CPARS.

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HOW IS A CONTRACTOR EVALUATED IN A CPARS?

Evaluation Areas for performance of specific aspects of work

Adjectival Ratings indicate the degree to which the Contractor met the standard

• Recommendation for future similar work

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WHAT PROJECTS QUALIFY FOR A CPARS?Business Sector Reporting Requirements

Systems & Non-Systems (Simplified Acquisition Threshold) – 3 years

• For Federal agencies, contracts over $150K• For DOD, contracts over $1M

Architect-Engineer – 6 years• Federal or DoD agencies• Contracts valued over $35K• All Terminations for Default

Construction – 6 years • Federal or DoD agencies• Contracts valued over $700K• All Terminations for Default

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WHAT IS THE CPARS WORKFLOW PROCESS?

1. Gov’t “Focal Point” / PMRegisters Contracts, Assigns Users, Provides Support (within 30 days)

2. Assessing Official Rep (AOR):Assists AO in Preparing Evaluations (day 365-485)

3. Assessing Official (AO):Sends Evaluation to Contractor Rep

4. Contractor Representative (CR)

Provides and Uploads Comments (60 days)

5. Assessing Official (AO):Reviews Contractor Comments

6. Reviewing Official (RO)Resolves Disputes

7. Gov’t Source Selection OfficialsReviews Evaluations During Source Selection

Process

CPARS.gov

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WHAT IS CPARS EVALUATION TIMELINE - FOR GOV’T?

Day 0-30 Basic contract information is registered in Gov’t systems

Day 335 Evaluation appears on AOR/AO To-Do list

Day 365-485 AOR/AO enters Evaluation ratings and narratives and sends to Contractor Rep’s To-Do list

↓

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WHAT IS CPARS EVALUATION TIMELINE - FOR CONTRACTORS?

Day 1 CPARS evaluation notification is received on Contractor’s “To-do” list; evaluation period begins. The clock starts ticking for Contractor to respond!

Day 15 Evaluation is migrated to CPARS with or without Contractor’s response. Source Selection Committee reviewers will see, “INCOMPLETE; AWAITING CONTRACTOR COMMENTS,” if Contactor has not submitted their response.

Day 61 Contractor comment period ends; further response is no longer allowed.

Evaluations remain in CPARS system for up to 6 years from completion date.

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WHAT IS THE FREQUENCY OF CPARS IN THE PROJECT’S LIFECYCLE?

Final ratingcompleted

Contractor response

Final rating submitted

Interim rating submitted

Project start

Contractor response

Interim ratingcompleted

Repeat these steps for projects continuing for [duration]

INTERIM RATINGAfter [duration]

FINAL RATINGAfter [duration]

Project finish

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HOW DO YOU ACHIEVE HIGHER THAN SATISFACTORY?

Understand our guidance/regulations: FAR 42.15 Contractor Performance, CPARS Guidance https://www.cpars.gov/pdfs/CPARS-Guidance.pdf and USACE ER 415-1-17.

Understand terms of your contract.

Ask for feedback from Government Representative, and maintain ongoing discussion about performance. Use CPARS categories as template.

Ensure quality control management system works, govt isn’t needed as an enforcer.

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CPARS.GOV FEATURES

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CPARS.GOV SR. CONTRACTOR REP CAPABILITIES

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CPARS.GOV REPORTING FEATURES

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CPARS.GOV REPORTING FEATURES

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QUESTION?