cp6b v5 pt3 appd 20111212

Volume 5, Part 3 Tender for Construction Package 6B (CP-6B) Appendix D Primary Infrastructure for Waterfront Residential and Al-Kharaej Towers Contractors Technical Proposal

LUSAIL REAL ESTATE DEVELOPMENT COMPANY of 24 December 2011, Rev. E

VOLUME 5

PART 3

APPENDIX D

CONTRACTOR TECHNICAL PROPOSAL



CONTRACTOR TECHNICAL PROPOSAL

INDEX

SCHEDULE

TITLE

Tick for Appended Items

0.0 INTRODUCTION AND INSTRUCTIONS

1.0 TENDER EXECUTIVE SUMMARY

2.0 CONTRACTOR REPRESENTATIVE

3.0 CORPORATE INFORMATION

4.0 TENDERER ORGANIZATION STRUCTURE

5.0 PROJECT ORGANIZATION

6.0 KEY CONTRACTOR PERSONNEL

7.0 LIST OF EQUIPMENT

8.0 RESOURCES AND FACILITIES

9.0 SUBCONTRACTORS AND SUPPLIERS

10.0 UTILIZATION OF NATIONAL PRODUCTS AND PRODUCTS OF NATIONAL ORIGIN

11.0 RELATED EXPERIENCE

12.0 WORK IN HAND

13.0 FINANCIAL INFORMATION AND INSURANCE

14.0 QA/QC PROCEDURES

15.0 HEALTH, SAFETY AND ENVIRONMENT

16.0 ADDITIONAL INFORMATION



SCHEDULE 0.0 INTRODUCTION AND INSTRUCTIONS 1. Tenderer shall complete this Appendix by giving and submitting all details,

information and supporting documents, as required under the various Schedules of this document. Additional sheets may be used as required and attached to the appropriate Schedules as applicable. Responses such as “will be advised” are unacceptable. Failure to submit all information required under the Schedules or failure to comply fully with these instructions in any way may render the Tender null and void.

2. The Schedules submitted under this Appendix constitute Tenderer’s technical

proposal and shall form the basis for the technical evaluation of the Tender. The completed Schedules, amended as may required by and APPROVED by LREDC, shall constitute Appendix D of the CONTRACT document.



SCHEDULE 1.0 TENDER EXECUTIVE SUMMARY Tenderer shall provide here, in no more than 10 standard A4 sheets, an executive summary outlining the key elements of its bid including, but not limited to:

How Tenderer intends to deliver each of the phases of the Scope of Work. Demonstration of its understanding of the requirements of the WORK and its

obligations under the CONTRACT. Major risks involved in the Project and arrangements to resolve them. Deviations/exceptions and qualifications to the Tender terms and conditions.



SCHEDULE 2.0 CONTRACTOR REPRESENTATIVE Tenderer shall insert here the details of the CONTRACTOR REPRESENTATIVE it intends to appoint and who will have the rights and obligations set forth in Article 19 of the General Conditions of Contract. CONTRACTOR’S REPRESENTATIVE shall be: Name:......………… ………..................…….……..................………............................ Address:........…………… ………..................………..................………....................... ………………………………………………………………………………………………… ………………………………………………………………………………………………… ………………………………………………………………………………………………… Position:...………………….………..................………..................………..................... Telephone No:.…………………………................….……………………………………. Fax No:………………………………………………………………………………………… E-Mail: …………………………………………………………………………………………



SCHEDULE 3.0 CORPORATE INFORMATION

Tenderer enters, below, full and complete company particulars. LREDC reserves the right to visit CONTRACTOR’S business premises to verify any of the information provided herein and to ascertain CONTRACTOR’S capability of carrying out the WORK.

1.0 Incorporation/Legal Registration Details:

1.1 Registered Name :

1.2 Registered Address :

1.3 Name of Chief

Executive Officer :

1.4 Telephone Number(s) :

1.5 Fax Number(s) :

1.6 E-Mail Addresses :

1.7 Name of Company Proprietor(s) or major Shareholders with %:

1.8 If Shareholders are other Companies, include a diagram showing the

structure and share holding:

1.9 If requested, could you provide Parent Company Guarantee? Yes No 1.10 Country of Incorporation/Registration: Incorporation/Registration Certificate No:

(A copy of the Incorporation Certificate must be attached.) 1.11 Details of Commercial Registration in Qatar:



(Qatari Commercial Registration Certificate No, Date, Validity) (A copy of the Qatari Commercial Registration Certificate must be

attached.) 1.12 Classification Certification (Grade) issued by Qatar central tenders

Committee for the category of work to be performed: (Up to date Classification Certificate to be attached)

2.0 Contact Details:

a. Company Contact Name & Title: ___________________________

________________________________________________________

2.a.1 Postal Address: ___________________________________________

________________________________________________________

2.a.2 Telephone Number(s): _____________________________________ 2.a.3 Fax Number(s): _____________________________________

2.a.4 E-Mail Address: _____________________________________

b. Area Contact Name & Title: (Gulf/Middle East)

________________________________________________________ 2.b.1 Postal Address: ___________________________________________

_________________________________________________________

2.b.2 Telephone Number(s): _______________________________ 2.b.3 Fax Number(s): _______________________________

2.b.4 E-Mail Address: _______________________________

c. Qatar Local Agent/Sponsor’s Name:

_______________________________________________________

2.c.1 Postal Address: __________________________________________

________________________________________________________

2.c.2 Commercial Registration No: ________________________________ 2.c.3 Contact Name & Title: _____________________________________

________________________________________________________ 2.c.4 Telephone Number(s): _________________________________



2.c.5 Fax Number(s): _________________________________

2.c.6 E-Mail Address: _________________________________

Define (tick) that should be the first contact

a. b. c.

3.0 Main Business Lines of Company:



SCHEDULE 4.0 TENDERER ORGANIZATION STRUCTURE 1. In the event Tenderer is a consortium, an organization identifying the

consortium lead company, all companies participating in the consortium and the relationships between those companies should be submitted.

2. In the event Tenderer is a member of a group of companies, a corporate

organization chart showing the parent and all other companies forming the group and identifying Tenderer’s relationship to other companies, must be submitted.

3. An organization chart of the organization structure of Tenderer showing all

departments and divisions, all Directors, Managers and Division Heads must be submitted.



SCHEDULE 5.0 PROJECT ORGANIZATION Tenderer shall attach an organization chart proposal, based on its experience with other similar projects and its knowledge of optimal structure requirements, for performing the WORK. The Organization Structure should show Tenderer’s inter-relationships and reporting lines among all disciplines of project team with responsibility matrix, the proposed reporting lines to CONTRACTOR’s main or other offices, Design and other Consultants, QA/QC and safety Functions, and SUBCONTRACTORS, as well as its proposed reporting lines to LREDC. KEY CONTRACTOR PERSONNEL identified and whose CVs are included in Schedule 6.0, should be identified on the organization chart.



SCHEDULE 6.0 KEY CONTRACTOR PERSONNEL Tenderer shall provide here all details, as required, on the individuals it proposes to fill the positions of KEY CONTRACTOR PERSONNEL as listed below, and any other positions as may be required by LREDC and/or considered by CONTRACTOR to be Key Positions: On each member of KEY CONTRACTOR PERSONNEL, Tenderer shall as a minimum provide the following details, together with a detailed CV.

Proposed position. Name and age of candidate. Educational, technical and professional qualifications with dates and

certificate numbers. Details of current and past employment including number of years working in

the discipline, dates, duration, and names of previous employers and brief descriptions of duties and responsibilities.

A confirmation by Tenderer that the candidate will be available for LREDC interview and for the WORK.

Experience

Position Name Qualification NationalityTotal

With

Contractor

Project Manager

Deputy Project

Manager

Construction

Manager

QA/QC

Manager

Safety Manager

Procurement

Manager



SCHEDULE 7.0 LIST OF EQUIPMENT Tenderer shall submit here detailed information, together with complete technical specifications, of all major equipment and construction plan it intends to use in performing the WORK. The equipment should include, but not by way of limitation. The list below is the minimum that CONTRACTOR will be required to provide at WORKSITE. CONTRACTOR states whether the tool or equipment is already in CONTRACTOR ownership or will be purchased or hired. Details of any special tools should be highlighted.

Description Capacity and Manufacturer and No. of Valid Test

present year of Units Certificate

whereabouts manufacture Attached

YES/NO



SCHEDULE 8.0 RESOURCES AND FACILITIES Tenderer states below the details of its resources and facilities intended to be utilized for this CONTRACT. CONTRACTOR’s and SUBCONTRACTORS’ design office, design facilities, expediting and procurement agencies, fabrication yards, Workshops shall be listed by location.



SCHEDULE 9.0 SUBCONTRACTORS AND SUPPLIERS

Nominated SUBCONTRACTOR for Land and Fill Transport on Lusail Development

M/s Emdad Equipment Leasing Company of P.O. Box 40088 Doha, Qatar (Tel.+974 44915805, Fax +974 44687181) is the Nominated Subcontractor for Land and Fill Transportation on Lusail Development pursuant to Sub-article 10.4 of the General Conditions of Contract. Tenderer shall confirm that it shall utilize M/s Emdad for Land and Fill Transportation services on this project. Tenderer shall agree rates for these services with M/s Emdad, but such agreed rates shall not exceed the rates below. The Tenderers’s mark-up for Overhead and Profit on any agreed rates shall not exceed 10%.

Distance from 1 Km – 15 Km - QAR 8.00/Metric Tonne




THE SPECIFIC TERMS AND CONDITIONS OF THE NOMINATED SUBCONTRACT SHALL BE AGREED BETWEEN THE TENDERER AND M/S EMDAD.

SUBCONTRACTORS

Tenderer shall list below the names and addresses of all SUBCONTRACTORS including all Suppliers it proposes to employ to carry out any part of or to supply any materials/equipment or personnel in connection with the WORK. Details of the part(s) of the WORK or the type of materials that Tenderer proposes to SUBCONTRACT should also be indicated hereunder. For each proposed SUBCONTRACTOR, including suppliers of equipment or materials, tailed description and full details of the company, its line of business, experience, relevant projects, should be submitted. SUBCONTRACTORS are required to submit details under each schedule of this Appendix D along with details of relevant experience and shall be bound separately for each SUBCONTRACTOR. CONTRACTOR is not permitted to change any SUBCONTRACTOR named in this list without first obtaining LREDC written authority. Acceptance of the Tender as a whole will not imply APPROVAL of any SUBCONTRACTOR listed below. Full technical submissions will be required regarding all work and services proposed to be subcontracted along with details of relevant experience as stipulated in the General Conditions of Contract and the Specifications. Name and Address WORK to be of SUBCONTRACTOR Performed/Goods to be supplied SCHEDULE 10.0 UTILIZATION OF NATIONAL PRODUCTS AND PRODUCTS



OF NATIONAL ORIGIN Tenderer shall submit the following details, as a minimum, showing utilization of National Products and Products of National Origin: Material/Equipment National Products and Products of National Origin

Source Quantity Intended to be used



SCHEDULE 11.0 RELATED EXPERIENCE Tenderer shall submit a statement of its total corporate experience of works similar to the WORK. The following details are required for each project. The statement should cover all projects completed over the last five (5) years. Tenderer shall give details of:

Client Name, Location, Contact Person (Tel/Fax/e-mail) Project Name Project Description Type of Contract (e.g. Turnkey, Consultancy Assistance etc.) Contract Title, Description of Works/Services Contract Duration, Dates of Commencement/Completion Total Project Value in Qatar Riyals Value of Tenderer’s share of the Contract in Qatar Riyals Contact person and Contact address



SCHEDULE 12.0 WORK IN HAND For each Contract or Work that is currently being carried out by Tenderer, Tenderer shall submit here full details, as required under Schedule 11.0, Additionally, Tenderer shall for each project indicate: The quantity and disciplines of human resources dedicated to the project. The number and type of equipment provided for the project. The percentage of corporate management time and resources dedicated to the project. In the event any of KEY CONTRACTOR PERSONNEL or other resources proposed for the WORK are involved in current projects, Tenderer shall describe how and when they intend to make such KEY CONTRACTOR PERSONNEL or other resources available for the WORK.



SCHEDULE 13.0 FINANCIAL INFORMATION AND INSURANCE

Tenderer shall provide here a description of its financial condition and capability. Tenderer shall also attach a copy of each of the last three (3) year’s Annual Report including Directors’, Company Secretary’s, and Auditor’s reports, including its financial trading profit and loss and funds statements and balance sheets. These statements must also be provided from parent, associated or related company, where the Tenderer is to be supported by such company; and all members of a Joint Venture or a Consortium.

Tenderer shall provide a certification from their statutory auditor certifying that the annual turnover for the last five years for works strictly related to highways, utilities, and infrastructure projects in Qatari Riyals. Additionally, this certificate shall state the infrastructure annual turnover as a percentage of total annual turnover for each of the last five years. Moreover, the said certificate shall be provided individually for each and every joint-venture partner. The certificate shall itemize relevant annual turnover for each of the last years as per the categories below:

(a) Highways and Highways Structures

(b) Telecommunications and ELV Systems

(c) Electrical and cabling Works: HV, MV and LV electrical supply, including 11/0.4kV distribution sub-stations

(d) Piping Works: Stormwater network, Gravity foul-water system, Irrigation system, and Potable water system

Tenderer shall provide details of its current insurance arrangements appropriate to the WORK including current workmen compensation, public liability and professional indemnity insurance. Additionally, Tenderer shall provide: Bank Accounts & Insurance as follows: Bankers in Qatar: ***

Bankers Overseas: ***

Auditors in Qatar: ***

Auditors Overseas: ***

Insurance Company: ***



SCHEDULE 14.0: QA/QC PROCEDURES CONTRACTOR’s Quality Assurance and Quality Control System dedicated for this Project is to be provided in this Schedule. CONTRACTOR Quality Assurance and Quality Control System dedicated for this CONTRACT shall conform to LREDC Quality System Requirements. This document will be reviewed by LREDC and any comments made shall be incorporated by CONTRACTOR. Final document must be issued three (3) weeks after the EFFECTIVE DATE of CONTRACT. The quality system shall be formalized in a Quality Manual which documents general policies, procedures and practices of the organization covering all quality related elements, addressing as a minimum requirements of LREDC. CONTRACTOR shall ensure that all Consultants and SUBCONTRACTORS comply with CONTRACTOR’s QA/QC Procedures.



SCHEDULE 15.0: HEALTH AND SAFETY AND ENVIRONMENT Tenderers are required to answer the below questionnaire and provide full details regarding their Occupational Health, Safety and Environment arrangements and past performance. Details given are to be for all WORK undertaken as a sole CONTRACTOR, joint venture partner or SUBCONTRACTOR.

VERIFIABLE CONTRACTOR SAFETY QUESTIONNAIRE

LREDC Development Project. places a high level of importance on safety for its employees, contractors and the public. We believe a review of your safety record, management accountability and safety program will provide key indicators for use in our Contractor selection process and provide assistance as to how we may work as a team to achieve our safety expectations. Enclosed with every set of enquiry documents is "Health, Safety and Environmental Guidelines." This is separately available for your review before performing work for LREDC. Please complete the following questionnaire.

Please answer the following questions:

Verified By

(LREDC EHS) No. Question Comment Date Signature

1 Primary type of business / work / service

2 Do you have a safety management system in place ? (If yes - please provide a copy of the index, and an executive summary of the SMS with this document.)

Provide injuries / illness / lost workdays for this year plus previous three: (Use data for the facility servicing Qatar)

YEAR 2007 2008 2009 2010

Provide Number of Employees (by year)

Hours Worked (for total employees by year)

Total No. of Injuries/ Illness (by year)

Total no. of Lost-

Work Days (by year)

Recordable Incident Rate

3

Severity Rate

Note 1 Calculate Recordable Incident Rate as Total No. of Injuries in Year x200,000 Divided by Total Man hours

0

Note 2 Calculate Severity Rate as Total No. of Lost Workdays in year x 200,000 Divided by Total man hours



Verified By (LREDC EHS) No. Question Comment

Date Signature

4 Has your company had a fatality in the last three years ? (If yes attach explanation)

5 Are accident reports reviewed?

6 Who is responsible for accident investigation and corrective actions?

7 Do your field supervisors participate in employee safety meetings?

8 How often are formal safety meetings held?

9 Does your company use "Toolbox Safety Meetings" before each job?

10 How often are documented on-site field operations safety inspections conducted?

11 Do you have a written safety policy signed by management?

12 Do you provide safety orientation to new employees?

13 Does your company have pre-employment physical exams?

14 Does your company have a drug and alcohol testing program?

Do you provide your employees with safety training (comment plus check all that apply)

Construction General Safety Awareness

Defensive Driving

Respiratory Protection Fire Safety Training Hazard Communication First Aid/CPR:

Certified Emergency Action Plans Ergonomics Confined Space Awareness Rigging and Slinging

Fall Protection Electrical Safety

Injury / Illness Reporting

Site Safety Induction

Permit to Work

Confined Space: (check following)

Certified entrant

Certified attendant

Certified attendant

Certified rescue Interface and leadership

Personal Protective Equipment

Hearing Conservation

15

NORM Awareness

16 Does your company have a training program for



Verified By (LREDC EHS) No. Question Comment

Date Signature newly hired or promoted first line supervisors?

17 Does your organization have an HES organization chart? (if yes please attach with returned questionnaire)

18 Does your organization measure the safety performance of your contractors?

19 Does your organization frequently audit contractor’s work for compliance with contract safety requirements?

20 Describe the health, environmental and safety standards your organization work to. (Global, regional etc.)

21 Does your organization have a key performance indicator system in place ? (if yes please briefly describe)

22 Has your organization carried out simple, comprehensive risk assessments for workplace potential hazards? (if yes please include sample copies with returned questionnaire)

ADDITIONAL INFORMATION REQUIRED – TO BE RETURNED WITH THE COMPLETED QUESTIONNAIRE: A method statement identifying the hazards and risks of the contracted work and how your organization plans to carry out these tasks safely.

Verification Audit In the event the undersigned is short-listed for the contract, it is agreed that QA and EHS representatives of LREDC to verify the validity of the information received may audit information responses in this questionnaire. Questionnaire completed by (printed name):

Title:

On behalf of (company name)

Signature:

Date:

LREDC APPROVAL (LREDC use only below this line) DEPARTMENT:

NAME (print): SIGNATURE:

EHS DEPARTMENT NAME (print): SIGNATURE:



ORIGINATOR:

NAME (print): SIGNATURE:

CONTRACT NUMBER:



SCHEDULE 16.0: ADDITIONAL INFORMATION Tenderer may submit here any additional information, not covered by the previous Schedules, which Tenderer believes should be considered in the evaluation of its Tender.

cp6b v5 pt3 appd 20111212

Documents

construction package 6b

total man hours

proposed reporting lines

key contractor personnel

additional information

organization chart

fax number

organization structure