21.

Covina-Valley Unified School District Board of Education

Minutes - Special Meeting

August 23, 2010 Meeting was called to order by the presiding chairman, Mary L. Hanes, M.D., at 6:30 p.m. at the District Administration Office, followed by the salute to the flag. Members present: Mary L. Hanes, M.D., President

Charles M. Kemp, Clerk William L. Knoll, Member Richard M. White, Member

Member absent: Darrell A. Myrick, Vice President Others present: Catherine J. Nichols, Ed.D., District Superintendent Susan Cross Hume, Chief Business Officer William N. Brown, Assistant Superintendent, Personnel Services Adoption of Agenda Motion by Mr. White, seconded by Mr. Kemp, and unanimously carried, that the agenda be adopted as submitted. Approval of Minutes Motion by Mr. Kemp, seconded by Mr. White, and unanimously carried, that minutes of the regular meeting of July 19, 2010 be approved. Closed Session - Personnel Item Chairman adjourned the meeting at 6:31 p.m. to discuss the evaluation of the District Superintendent with no action to follow. Closed Session - Conference with Real Property Negotiator Chairman continued the meeting in closed session to conference with Real Property Negotiator, Government Code section 54956.8: Property: 126 E. School St., Covina, CA 91723-1629 Negotiating Parties: Covina-Valley Unified School District and City of Covina Redevelopment Agency Under Negotiation: Price and terms of payment Negotiators: Catherine Nichols, Ed.D., Superintendent and Susan Cross Hume, Chief Business Officer; authorized to negotiate with City of Covina Redevelopment Agency. Chairman reconvened the meeting in open session at 7:43 p.m. with no action taken.

22. Special Meeting - August 23, 2010 Public Hearing Heard Dr. Nichols, District Superintendent, comment on several items which included the District is still waiting for a state budget; information received from School Services of California indicated that the state is accelerating the October $2.5 billion deferral to September which will have a negative impact on the cash flow for school districts; and we are looking forward to the first day of school next week. Gift Accepted Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that the following gift donated to the District be accepted with thanks: • Two industrial sewing machines from Brenda Hu to the Pioneer Adult Education program Addendum to Workers’ Compensation Self-Insurance Claims Administration Services Agreement Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that the addendum to the agreement with York Insurance Services Group, Inc., be approved for workers’ compensation self-insurance claims administration services for the period August 1, 2010 through July 31, 2011. Counseling Services Agreement Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that the agreement with Pepperdine University be approved to provide counseling services for the period September 6, 2010 through June 17, 2011. Canine Detection Services Agreement Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that the agreement with West Coast Protection LLC, DBA Interquest Detection Canines (Interquest) be approved to provide non-aggressive canine detection services for the District’s middle and high school campuses during the 2010-11 school year. Storm Water Monitoring Agreement Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that the agreement with the Los Angeles County Office of Education and Geomatrix Consultants, Inc. be approved for the purpose of storm water monitoring effective July 1, 2010 through June 30, 2011.

23. Special Meeting - August 23, 2010 Property Appraisal Report Services Agreement Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that the agreement with Hennessey and Hennessey, LLC, be approved to provide property appraisal report services. District Membership and Participation Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that membership and participation in the following associations be approved for designated staff for the 2010-11 school year: • American Institute of Certified Public Accountants Susan Cross Hume (AICPA) • California Association of Work Experience Educators Mary-Ann Benson (CAWEE) • Covina Chamber of Commerce District Membership

• Western Association of Schools and Colleges Covina High School (WASC) Fairvalley High School Northview High School

South Hills High School Memorandum of Understanding - City of Covina Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that the Memorandum of Understanding with the City of Covina be approved to provide a School Resource Officer (SRO) to Covina and Northview High Schools for the term August 31, 2010 through June 17, 2011. Student Waiver of California High School Exit Exam Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that designated students who have been certified as having met all requirements to receive a waiver of one or both parts of the CAHSEE as set forth in Reference I of the agenda, be approved thereby ensuring these students will have a full opportunity to earn a diploma. Authorization for Disposition of Obsolete and Surplus Items Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that the District Superintendent or designee be authorized to hold a public sale of surplus and obsolete equipment according to the provisions of Education Code 17545, and that after this public sale has been conducted, that the Superintendent or designee, be authorized to dispose of surplus property in the most efficient and economical manner according to the provisions of Education Code 17546.

24. Special Meeting - August 23, 2010 Settlement and Release Agreement Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that implementation of a Settlement and Release Agreement for Case Number 08-70189 DP v. Covina-Valley Unified School District be approved. This settlement resolves all claims for reimbursement for a personal injury claim. Educational Activities Expenses Motion by Mr. Kemp, seconded by Mr. Knoll, and unanimously carried, that the attendance of students and supervisory adults at the following educational activities during the 2010 summer session and 2010-11 school year be ratified and approved: • Up to 45 special education students in grades 11-12 from Covina High School will visit

The Museum of Tolerance, Los Angeles, CA. • Up to 45 cheer students in grades 9-12 from South Hills High School attended cheer

camp in Los Angeles, CA. Resignations The following resignations of classified personnel are reported for information: Name Position Date Valari Reed Instructional Aide/Classroom 8/30/10 Gail Sharp Instructional Aide/Classroom 7/6/10 Certificated Personnel Motion by Mr. Kemp, seconded by Mr. White, and unanimously carried, that employment of the following certificated personnel be ratified and approved in the positions and on the effective dates indicated, at the appropriate step of the applicable salary schedule; and that any coaches reported were certified by the Superintendent to be employed in compliance with the provisions of Section 5593 of Title 5, California Administrative Code as set forth below: Change of Assignment (Effective 8/19/10) Ryan Price From: Classroom Teacher, Sierra Vista To: Dean, South Hills

25. Special Meeting - August 23, 2010 Certificated Personnel - contd. Substitute Teachers Mary Coburn Sara Cook Maria Corona David Ferrer Corine Lampers

Asmita Mehta Deborah Scurto Gail Sharp Erin Tweet

One-Fifth Assignments Laura Blume Steve Bogan Rob Froh Doug Graham Jon Klaus

Michelle Ramos Lisa Ray Rolynn Rienstra Jennifer Touhey

Summer School Mary-Ann Benson Rhondi Bonilla Ufalia Camacho Kathy Reed After-School Intervention Assignment - Fairvalley John Touhey Home Teachers Chris Aleman Yemina Arellanes Diane Atherton Bobby Bellamy Linda Davidson David Ho Vince LaFarge Joey Mastrosimone

Darren Murphy Ryan Naney Lisa Ray Rolynn Rienstra Alice Rodgers Michael Rodgers Adrienne Soovajian Robert Yount

Name Amount Sport Las Palmas - ASB Jennifer Hanson $1,050 Volleyball

26. Special Meeting - August 23, 2010 Certificated Personnel - contd. Name Amount Sport Covina - ASB Melissa Davis $700 Volleyball Leslie Elrod $850 Basketball Michelle Fernandez $500 Basketball Adult Education New Certificated Employee Marisa Samuel Substitute Teachers - Summer 2010 Donald Meyer Carl Swift Pamela Swift Crystal Martinez Karen Schoonover Covina-Valley High School Substitute Teachers - Summer 2010 Mark Amasuga Matthew Froid Michelle Ghirelli Kimberly Hirsch Ryan Merrill James Miller Scott Mocabee Ashley Naples Oluwatoyin Oyemade Susan Rowley Jaime Torres Tiffany Villarreal Classified Personnel Motion by Mr. Kemp, seconded by Mr. White, and unanimously carried, that employment of the following classified personnel be ratified and approved in the positions and on the effective dates indicated, at the appropriate step of the applicable salary schedule:

27. Special Meeting - August 23, 2010 Classified Personnel - contd. New Employees Name Position Assignment Effective Antonette Almarez Student Helper Workability 6/22/10 Lauren Beltran Student Helper Workability 6/18/10 Alexa Chavez Student Helper Workability 6/22/10 Gerardo Cisn Student Helper Workability 6/22/10 Daniel Diaz Student Helper Workability 6/22/10 Jennifer Eldredge Student Helper Workability 6/22/10 Daniel Escoto Jr. Student Helper Workability 6/22/10 Glenn Farmer Student Helper Workability 6/22/10 Daniel Flores Student Helper Workability 6/28/10 Zoe Gabriel Student Helper Workability 6/22/10 Diane Gallardo Student Helper Workability 6/22/10 Desiray Galvez Student Helper Workability 6/22/10 Wesley Gonzalez Student Helper Workability 6/22/10 Angelica Gutierrez Student Helper Workability 6/22/10 Joshua Hoernke Student Helper Workability 6/22/10 Joel Hopman Student Helper Workability 6/22/10 Nicole Issiah Student Helper Workability 6/22/10 Andrew Jensen Student Helper Workability 6/22/10 Monique Leonardis Student Helper Workability 6/22/10 Alexander Martinez Student Helper Workability 6/22/10 Andrew Martinez Student Helper Workability 6/22/10 Amanda Matlock Student Helper Workability 6/22/10 Joey Mexia Student Helper Workability 6/22/10 Christian Montoya Student Helper Workability 6/22/10 Steven Nijjar Student Helper Workability 6/22/10 Jeseree Oliver Student Helper Workability 6/22/10 Ryan Perez Student Helper Workability 6/22/10 Valeria Pichardo Student Helper Workability 6/22/10 Megan Pieper Student Helper Workability 6/22/10 Brina Ponce Student Helper Workability 6/2/10 Henry Puga Student Helper Workability 6/22/10 Sammy Ramirez Student Helper Workability 6/22/10 Christopher Romero Student Helper Workability 6/22/10 Rhyanna Rummel Student Helper Workability 6/22/10 Roman Vargas Student Helper Workability 6/22/10 Jade Vehawn Student Helper Workability 6/21/10

28. Special Meeting - August 23, 2010 Classified Personnel - contd. and that reclassification of the following personnel be ratified and approved in the position and on the effective date indicated, at the appropriate step of the applicable salary schedule: Name From To Effective Donna Kruger Secretary II Secretary I 8/2/10 Amendment to Employment Contract Motion by Mr. Kemp, seconded by Mr. White, and unanimously carried, that the employment contract of the Superintendent be amended to temporarily reduce her work years for 2010-11, 2011-12, and 2012-13 by the same number of days as other 12-month administrators. Additional Assignments Motion by Mr. Kemp, seconded by Mr. White, and unanimously carried, that the following additional assignments of designated personnel be approved: • Up to 30 Kids’ Korner and Teen Scene Aides will be paid their regular hourly rate to

attend a three-hour mandatory training on First Aid, Epi-Pen, diabetes, seizures, medication administration, and Bloodborne Pathogens, September 25, 2010. Names will be submitted to payroll.

• Up to 12 Kids’ Korner and Teen Scene Aides will be paid their regular hourly rate to

register Kids’ Korner students at various sites, August 17-27, 2010, not to exceed 130 hours. Names will be submitted to payroll.

• Up to 26 teachers, grades 6-12, will be paid a $75 stipend to attend two half-day

trainings, August 25-26, 2010, for Aeries ABI GradeBook. Names will be submitted to payroll.

Student Teaching Agreements Motion by Mr. Kemp, seconded by Mr. White, and unanimously carried, that the District enter into Student Teaching Agreements with the following universities, effective August 30, 2010 until terminated upon mutual consent of both parties:

• California State University, Long Beach • National University

29. Special Meeting - August 23, 2010 Teacher Assignments Motion by Mr. Kemp, seconded by Mr. White, and unanimously carried, that the following teachers be authorized to teach under Education Code Section 44256(b) respectively as set forth below: Education Code Section 44256(b) allows, by resolution of the governing board, the holder of a multiple subject or standard elementary teaching credential to teach, with his or her consent, any subject in departmentalized classes below grade nine if the teacher has completed twelve semester units, or six upper division or graduate semester units of course work at an accredited institution, in the subject to be taught: Teacher School Assignment Molli Hartley Las Palmas Science Lori Smith Las Palmas English Masako Yamada Las Palmas Social Science Christine Flores Sierra Vista Mathematics Virginia Northwood Sierra Vista Mathematics Catherine Ulrich Sierra Vista Mathematics Marie Hogan Traweek Mathematics Michelle Nickell-Ramos Traweek Science David Pavloff Traweek Science Erika Wien Traweek Social Science Education Code Section 44258.2 states, that the holder of a single subject or standard secondary teaching credential may, with his or her consent, be assigned by action of the local governing board to teach classes in grades five through eight in middle school, provided that the teacher has a minimum of twelve semester units, or six upper division or graduate semester units, of course work at an accredited institution in the subject to be taught: Teacher School Assignment Mike Gardner Sierra Vista Science Anne Ward Sierra Vista Physical Education

30. Special Meeting - August 23, 2010 Teacher Assignments - contd. Under Education Code Section 44258.3, local school districts may assign teachers who hold teaching credentials to teach in departmentalized classes, with their consent in K-12, irrespective of the designations on their teaching credentials, as long as the teacher's competence is verified according to policies and procedures established by the governing board consistent with the language of the statute. The subject matter competence of these teachers to teach the classes listed below has been assessed in one or more of the following ways: - Observation - Oral Interviews - Presentation of curricular portfolios Teacher School Assignment Jennifer Natividad Las Palmas Mathematics Sara Stewart Las Palmas Science Shelly Warschaw Las Palmas English Ryan Price Sierra Vista Computer Lisa Reina Sierra Vista Computer Lucy Munoz Traweek Drama David Ochoa Northview Health Tiffany Villarreal South Hills Physical Education Martin Zurati South Hills Science (Life) Education Code Section 44263 allows, the holder of a teaching credential to serve, by resolution of the governing board and with the consent of the teacher, in a departmentalized class if the teacher has completed eighteen semester units of course work, or nine semester units of upper division or graduate course work, in the subject to be taught: Teacher School Assignment Patricia Ferraro Covina Spanish Andrew Frogue Covina Science (Geosciences) Mark Monroe Covina Mathematics John Strickland Covina Health Denise DeEspinosa-Jones Northview English Elena King Northview Art

31. Special Meeting - August 23, 2010 Consultant Services Motion by Mr. Kemp, seconded by Mr. White, and unanimously carried, that the following agreements for consultant services be ratified and approved: Consultant Name

Amount Paid

Dates/Time Authorization

P.C. Butler & Associates

$10,000 7/1/10 - 6/30/11

Eagle Software $2,200 8/25/10 - 8/26/10

Sean O’Neal $26 per hour (Not to exceed 100 hours)

7/1/10 - 7/31/10

Bill Rasch $2,275 7/1/10 - 6/30/11

Steve Smith $3,000 7/1/10 - 6/30/11

Dr. Douglas Stephey, O.D.M.S. $5,040 7/1/10 - 6/30/11

Lisa Squires $35,535 7/1/10 - 6/30/11

Jane Vogel $3,375 7/1/10 - 6/30/11 Conference Attendance Motion by Mr. Kemp, seconded by Mr. White, and unanimously carried, that attendance at the following conferences during the 2010-11 school year by the designated persons be approved: Carrier Corporation, “CCN 101 Tim Peterra Intro to CCN” Michael Warren Los Angeles County Office of Heidi Rodriguez Education, “Consolidated Application Part I and Part II” Los Angeles County Office of Wanda Pyle Education, “Categorical Programs Directors’ Meetings” Los Angeles County Office of Catherine Nichols Education, “Superintendent’s Professional Collaborative”

32. Special Meeting - August 23, 2010 Conference Attendance - contd. California Association of Work Mary-Ann Benson Experience Education, “California Association of Work Experience Education - Fall Training” Los Angeles County Office Bill Brown of Education, “29th Annual Catherine Nichols Teacher of the Year Luncheon” Joan Moorman Mr. and Mrs. Todd Halabrin Replacement of Subcontractor Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that the replacement of subcontractor MAJ International, Inc., by Lozano Caseworks be approved on the Qualified Zone Academy Bond Project at Covina High School pursuant to Article 5(a) of the general conditions. Acceptance of Bids Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that the following Bid Summaries be accepted: • No. 09-10-105, Qualified Zone Academy Bond Project - Covina High School, be

accepted to include alternate number 1, and a contract awarded to Tek-Up Construction, Inc. in the amount of $924,720

• No. 10-11-101, Qualified Zone Academy Bond Low Voltage Project - Covina High

School, be accepted to include alternate number 1, and a contract awarded to Simplex Grinnell in the amount of $394,546

• No. 10-11-102, Pupil Transportation, be accepted and a contract awarded to Durham

School Services for the 2010-11 school year and summer school for 2011 in an amount not to exceed $500,000; and extra-curricular field trips be contracted with Durham School Services as first choice for these after-school activities in an amount not to exceed $300,000

Amendments to Bids Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that the following Amendments to Bids be approved: • No. 2 to Bid Summary No. 08-09-105, H3 Modernization Project - South Hills High

School, be approved in an amount not to exceed $51,784.68

33. Special Meeting - August 23, 2010 Amendments to Bids - contd. • No. 1 to Bid Summary No. 08-09-109, Two-Story Modular Classroom Building - South

Hills High School, be approved in an amount not to exceed $1,496.15 • No. 4 to Bid Summary No. 08-09-111, Gym Modernization Project - Covina High School,

be approved in an amount not to exceed $48,667.88 • No. 1 to Bid Summary No. 09-10-102, Two-Story Modular Classroom Building Site

Work - South Hills High School, be approved in an amount not to exceed $21,606.94 • No. 1 to Bid Summary No. 08-09-113, Rubbish Disposal Services, and the contract to

Athens Services be approved in an amount not to exceed $195,000 • No. 4 to Bid Summary No. 07-08-102, 100% Juice, Bottled Water, and Electrolyte

Replacement Beverages Middle (3 sites) and High (3 sites) Schools from A & R Wholesale and Coca-Cola be approved for the 2010-11 school year with a 5% increase by Coca-Cola due to increased costs of raw materials and transportation

Warrants Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that warrants submitted for the month of July 2010 be approved: Commercial Warrants Fund Account Name Amount 01.0 General Fund $1,137,846.92 11.0 Adult Education 3,175.56 12.0 Child Development 165.28 13.0 Cafeteria Fund 7,814.77 21.0 Building Fund 248.25 63.0 Kids' Korner 9.00 67.1 Workers' Compensation 13,970.28 Total Commercial Warrants - All Funds $1,163,230.06

34. Special Meeting - August 23, 2010 Warrants - contd. Payroll Warrants 01.0 General Fund $935,806.24 11.0 Adult Education 314,181.94 12.0 Child Development 25,841.92 13.0 Cafeteria Fund 35,085.35 21.0 Building Fund 34,773.52 63.0 Kids' Korner 7,111.83 Total Payroll Warrants - All Funds $1,352,800.80

Purchase Orders Motion by Mr. Knoll, seconded by Mr. White, and unanimously carried, that purchase orders submitted be ratified as set forth in the attached pages. Adjournment Motion by Mr. Kemp, seconded by Mr. White, and unanimously carried, that the meeting adjourn at 7:48 p.m. The next regular meeting of the Board of Education will be held on Tuesday, September 7, 2010 at 7:30 p.m. at the District Administration Office, 519 E. Badillo Street, Covina, California.