Court Records Management

I.C.A.R. 37 and 38Scanning

General Considerations

• ICAR: Idaho Court Administrative Rules. http://www.isc.idaho.gov/rules/icaridx.htm

• The objective of these rules (37 and 38) is to establish minimum standards for preservation, destruction or disposition of court records.

• ICAR 37 deals with civil cases.• ICAR 38 deals with criminal and juvenile cases.

I.C.A.R. 37

• Letter (a): general standards for retention.

• Letter (b): preservation and destruction of records.

• Letter (c): notice to the Historical Society.

• Letter (d): sealed records.

I.C.A.R. 38

• Letter (a): general standards for retention.

• Letter (b): exception for people incarcerated, on probation, parole or rehabilitation program.

• Letter (c): Deals with exhibits for people sentenced to life or death.

I.C.A.R. 38 (continued)

• Letter (d): preservation and destruction of records.

• Recordings

• Letter (e): Notice to the Historical Society.

• Letter (f): sealed records.

• A note on paid and dismissed citations.

Scanning

• What we used to do.

• Customers that would be left out if we were to preserve just the minimum.

The Challenges of Scanning

• Equipment

• Software

• Personnel

• Procedures

Procedures

• What to scan

• When to scan

• How to scan

• Additional pleadings.

• Sending files to the Idaho State Archives

– Boxes– Reports included– Labels– Spacers– Taking the boxes.

For additional information or if you would like to obtain a copy of our scanning procedures please contact us:

Mauricio Savé Wendy Scott Lindsey BolenTwin Falls County Twin Falls County Twin Falls CountyTeam Leader Records Dept. Records Retention Clerk Records Retention Clerkmsave@co.twin-falls.id.us wscott@co.twin-falls.id.us lbolen@co.twin-falls.id.us 208-736-4028 208-736-4219 ext. 29 208-736-4219 ext. 28