council meeting agenda 18 february 2015

Ordinary Meeting

Council Chambers Date: 18 February 2015

Time: 9:00am

AGENDA

THE ORDINARY MEETING OF THE MAREEBA SHIRE COUNCIL WILL BE HELD AT COUNCIL CHAMBERS, ON WEDNESDAY, 18 FEBRUARY 2015 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.

PETER FRANKS CHIEF EXECUTIVE OFFICER

Mareeba Shire Council - Agenda Wednesday 18 February 2015

ORDER OF BUSINESS MEMBERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE/ABSENCE ON COUNCIL BUSINESS BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING DEPUTATIONS AND DELEGATIONS CORPORATE AND COMMUNITY SERVICES ............................................................................... 3

REGIONAL LAND USE PLANNING................................................................................................ 3 ITEM-1 Negotiated Decision Notice - C&A Murie - Material Change of Use - Host Farm

(3 cabins) - Lot 4 on RP726331 and easements A & B on SP226638 - Black Mountain Road and Shiva Close Kuranda - DA/14/0058 .......................................... 3

ITEM-2 A Donnelly - Reconfiguring a Lot - Subdivision (1 into 3 lots & access easement) - Lot 21 on SP171157 - 2577 Kennedy Highway Koah DA/14/0036 ...... 23

ITEM-3 Mareeba Shire Planning Scheme Project - Appointment of Consultant .................. 49

GOVERNANCE AND COMPLIANCE ............................................................................................ 59 ITEM-4 Draft Annual Report 2013-14 .................................................................................. 59

ITEM-5 Dimbulah Waterworks Reserve (Lot 181 on HG347) ............................................ 150

FINANCE .................................................................................................................................... 163 ITEM-6 Financial Statements for period ending 31 January 2015 ..................................... 163

COMMUNITY WELLBEING ........................................................................................................ 171 ITEM-7 Community Wellbeing Report July to December 2014 .......................................... 171

INFRASTRUCTURE SERVICES ................................................................................................ 187

TECHNICAL SERVICES ............................................................................................................. 187 ITEM-8 Infrastructure Services - Project Prioritisation Appraisal Criteria ........................... 187

ITEM-9 Speed Limit Review - Anzac Avenue, Mareeba .................................................... 203

WORKS ...................................................................................................................................... 207 ITEM-10 Infrastructure Services - Works Section Progress Report - January 2015 ............. 207

WATER & WASTE ...................................................................................................................... 213 ITEM-11 Infrastructure Services - Water and Wastewater Group - Monthly Report -

January 2015 ....................................................................................................... 213

ITEM-12 Infrastructure Services - Waste Operations Progress Report - January 2015 ....... 221

BUSINESS WITHOUT NOTICE .................................................................................................. 227

NEXT MEETING OF COUNCIL .................................................................................................. 227

APPENDIX - FOR INFORMATION……………………………………………………………………..228


CORPORATE AND COMMUNITY SERVICES

REGIONAL LAND USE PLANNING

ITEM-1 NEGOTIATED DECISION NOTICE - C&A MURIE - MATERIAL CHANGE OF USE - HOST FARM (3 CABINS) - LOT 4 ON RP726331 AND EASEMENTS A & B ON SP226638 - BLACK MOUNTAIN ROAD AND SHIVA CLOSE KURANDA - DA/14/0058

DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 18 February 2015

REPORT OFFICER’S TITLE: Planning Officer DEPARTMENT: Corporate and Community Services

APPLICATION DETAILS

ATTACHMENTS: 1. Decision Notice dated 22 January 2015

2. Applicant’s written representations dated 28 January 2015

APPLICATION PREMISES

APPLICANT C & A Murie ADDRESS Black Mountain Road and Shiva Close, Kuranda

DATE REQUEST FOR NDN LODGED

29 January 2015 RPD Lot 4 on RP726331 and Easements A & B on SP226638

TYPE OF APPROVAL

Development Permit

PROPOSED DEVELOPMENT

Material Change of Use - Host Farm (3 Cabins)

FILE NO DA/14/0058 AREA 4.609 Ha

LODGED BY Planz Town Planning Pty Ltd

OWNER C & A Murie

PLANNING SCHEME

Mareeba Shire Planning Scheme 2004 (amendment no. 01/11)

ZONE Rural

LEVEL OF ASSESSMENT

Impact Assessable

SUBMISSIONS Nil


EXECUTIVE SUMMARY

Council approved a development application described in the above application details at its meeting held on 21 January 2015, subject to conditions. The application was impact assessable and no properly made submissions were received in response to public notification of the application. Planz Town Planning Pty Ltd, on behalf of the applicants have subsequently made written representations about the timing of effect of Condition 4.1, which required the applicant to complete the sealing (approximately 80 metre section) of the sites partially sealed shared access driveway. The condition required to applicant to complete the sealing prior to the commencement of the use. One of the three proposed host farm cabins (formerly a small dwelling) is currently ready for occupation. The applicant has requested that Council allow the timing for compliance with Condition 4.1 to be extended to 31 May 2015, to allow the operation of the host farm business in its current capacity (1 cabin and associated dwelling) in order to earn an income to put towards the driveway sealing. The applicant is intending to share the cost of the sealing with the landowners of Lot 1 on RP724696 who also benefit from the shared access driveway, and who have a current development permit to subdivide their allotment (sealing was a condition of subdivision). The condition as it stands is considered reasonable, although it is acknowledged that the traffic generated by the use of the 1 cabin would not be greater than the traffic generated by the cabin's continued use as a dwelling. On this basis, there is no objection to the requested change to the timing of effect of Condition 4.1 as it applies to the use of the first cabin. In light of the requested change, and to minimise any impacts associated with postponing the driveway sealing, it is also recommended that the condition restrict the commencement of construction of the second and third cabins until such time that the driveway sealing is complete to ensure construction traffic is not using the partially sealed access driveway. It is recommended that the application be approved, subject to the additional amendment mentioned above.

OFFICER'S RECOMMENDATION

It is recommended that: “1. In relation to the written representations made by Planz Town Planning Pty Ltd on

behalf of C & A Murie regarding conditions of the following development approval:


and in accordance with the Sustainable Planning Act 2009, the following

(A) Condition 4.1 of Council's Decision Notice issued on 22 January 2015 be amended as follows:

4.1 Access Works/Upgrades

The common access driveway situated within Easements A and B on SP226638 must be constructed to a bitumen sealed standard from its commencement at Shiva Close to the western most access to Lot 4 on RP726331. Those section/s of the access driveway subject to the works are to be sealed to a width of no less than 3 metres and be formed with one-way crossfall to cater for stormwater drainage such that any stormwater runoff is contained within the established access easement/s. The abovementioned works are to be completed on or before the 31 May 2015 or before the commencement of the construction of the second and third host farm cabins, whichever occurs sooner. The abovementioned works are to be constructed to the satisfaction of Council's delegated officer.

2. A Negotiated Decision Notice be issued to the applicant advising of Council’s decision.”

THE SITE

The subject site is situated along Black Mountain Road Kuranda and is described as Lot 4 on RP726331, Parish of Smithfield, County of Nares. The site is generally regular in shape with a total area of 4.609 hectares and is zoned Rural under the Mareeba Shire Planning Scheme. The site contains approximately 31 metres of frontage to Black Mountain Road which is constructed to bitumen sealed standard for the full length of this frontage. Access to the site is not achieved from Black Mountain Road, instead, the site is accessed from Shiva Close via access easements A and B on SP226638, which are established over the access handles of Lots 1 on RP724696 and Lot 1 on RP725539, situated adjacent the subject site. These two easements form part of the application for access purposes only. A shared bitumen and gravel sealed access road of approximate width of 3 metres has been established over the two easements. Shiva Close is constructed to a bitumen sealed standard from kerb to kerb.


APPLICANT C & A Murie ADDRESS Black Mountain Road and Shiva Close,

Kuranda

DATE REQUEST FOR NDN LODGED

29 January 2015 RPD Lot 4 on RP726331 and Easements A & B

on SP226638

TYPE OF APPROVAL

Development Permit


Material Change of Use - Host Farm (3 Cabins)


The site is predominantly covered in thick mature rainforest vegetation with the exception of a small portion of land in the south-west corner of the site. This predominately cleared area contains the sites improvements which include a dwelling and small cottage. The small cottage (located to the east of the dwelling) will be used as one of the three proposed host farm cabins.

Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.



The site is connected to Council's reticulated water supply as well as electricity and telecommunications infrastructure. Allotments surrounding the site are zoned a mixture of Rural and Rural Residential and are used for rural lifestyle purposes with no agricultural uses known to be established in the immediate locality. The approximate locations of the three (3) host farm cabins are shown in red on the below diagram.

BACKGROUND AND CONTEXT

Council, at its Ordinary Meeting held on 21 January 2015 approved a development application made by Planz Town Planning Pty Ltd on behalf of C & A Murie seeking a development permit for material change of use - host farm (3 cabins) on land described as Lot 4 on RP726331 and Easements A & B on SP226638, situated at Black Mountain Road and Shiva Close, Kuranda (the subject site). The approval was granted subject to conditions and the Decision Notice was issued on 22 January 2015. Planz Town Planning Pty Ltd, on behalf of the applicants, have subsequently made written representations to Council regarding the timing of effect of Condition 4.1, which required the applicant to complete the sealing of the shared driveway used to access the site. Approximately 80 metres of the shared access driveway remains at an unformed gravel standard.


Condition 4.1 currently requires sealing prior to the commencement of the use, however, the applicant wishes to extend the timing for compliance with this condition to 31 May 2015, in order to allow the operation of the host farm business at its current capacity (1 cabin and associated dwelling) to earn some income to put towards the cost of completing the sealing. The applicants are intending to share the cost of the sealing with the landowners of Lot 1 on RP724696 who also benefit from the shared access driveway, and who have a current development permit to subdivide their allotment, subject to the sealing of this same section of the shared access driveway.

APPLICANT'S REPRESENTATIONS Condition 4.1 - Access Works/Upgrades

4.1 Access Works/Upgrades The common access driveway situated within Easements A and B on SP226638 must be constructed to a bitumen sealed standard from its commencement at Shiva Close to the western most access to Lot 4 on RP726331. Those section/s of the access driveway subject to the works are to be sealed to a width of no less than 3 metres and be formed with one-way crossfall to cater for stormwater drainage such that any stormwater runoff is contained within the established access easement/s.

Representation by Applicant "In reference to the decision notice for the above described development, I wish to clarify the timing for compliance with condition 4.1 Access Works/Upgrades. The condition reads:

The common access driveway situated within Easements A and B on SP226638 must be constructed to a bitumen sealed standard from its commencement at Shiva Close to the western most access to Lot 4 on RP726331. Those section/s of the access driveway subject to the works are to be sealed to a width of no less than 3 metres and be formed with one-way crossfall to cater for stormwater drainage such that any stormwater runoff is contained within the established access easement/s.

As Council would be aware, the neighbouring subdivision approval also required the access to be bitumen sealed, and the deadline for this is May 2015. Mr Murie and his neighbour have agreed to share the costs of the bitumen seal and intend to complete the works by May 2015. At this stage Mr Murie would like to operate the host farm in its current capacity - i.e. just the one dwelling / cabin, to earn some income to put towards the bitumen seal. The use of the one dwelling / cabin will have no net change on traffic as the dwelling has lawful use rights as a second dwelling on the site. In short, the condition will be complied with, and Council is respectfully requested to allow the timing for compliance to be extended to 31 May 2015."


Response The condition as it stands is considered reasonable, although it is acknowledged that the traffic generated by the use of the 1 cabin (2 vehicles per day) would not be greater than the traffic generated by the cabin's continued use as a dwelling (10 vehicles per day). On this basis, there is no objection to the requested change to the timing of effect of Condition 4.1 as it applies to the use of the first cabin. In light of the requested change, and to minimise any impacts associated with postponing the driveway sealing, it is also recommended that the condition be amended to restrict the commencement of construction of the second and third cabins until such time that the driveway sealing is complete to ensure construction traffic is not using the partially sealed access driveway. It is recommended Condition 4.1 be amended as follows:

4.1 Access Works/Upgrades The common access driveway situated within Easements A and B on SP226638 must be constructed to a bitumen sealed standard from its commencement at Shiva Close to the western most access to Lot 4 on RP726331. Those section/s of the access driveway subject to the works are to be sealed to a width of no less than 3 metres and be formed with one-way crossfall to cater for stormwater drainage such that any stormwater runoff is contained within the established access easement/s. The abovementioned works are to be completed on or before the 31 May 2015 or before the commencement of the construction of the second and third host farm cabins, whichever occurs sooner. The abovementioned works are to be constructed to the satisfaction of Council's delegated officer.

Date Prepared: 4 February 2015


ATTACHMENT 1


ATTACHMENT 2


ITEM-2 A DONNELLY - RECONFIGURING A LOT - SUBDIVISION (1 INTO 3 LOTS & ACCESS EASEMENT) - LOT 21 ON SP171157 - 2577 KENNEDY HIGHWAY KOAH DA/14/0036


MEETING: Ordinary


REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT: Corporate and Community Services

APPLICATION DETAILS


APPLICANT A Donnelly ADDRESS 2577 Kennedy Highway, Koah

DATE LODGED 30 July 2014 RPD Lot 21 on SP171157

TYPE OF APPROVAL

Development Permit


Reconfiguring a Lot - Subdivision (1 into 3 lots and access easement)

FILE NO DA/14/0036 AREA 38.15 hectares

LODGED BY Brazier Motti Pty Ltd OWNER A & SL Donnelly

PLANNING SCHEME

Mareeba Shire Planning Scheme 2004 (amendment no. 01/11)

ZONE Rural zone

LEVEL OF ASSESSMENT

Code Assessment

SUBMISSIONS n/a

ATTACHMENTS: 1. Proposal Plan/s - 33468/002 A

2. Department of State Development, Infrastructure and Planning Amended Referral Agency response dated 7 January 2015

3. Pre-lodgement Advice to applicants 4. Draft conditions

EXECUTIVE SUMMARY

Council is in receipt of a development application described in the above application details. The application is code assessable and was not required to undergo public notification. It has been assessed against the relevant statutory planning instruments, including the Regional Plan and the Planning Scheme and is in conflict with provisions of the Mareeba Shire Planning Scheme Part 4 Division 14 - Rural Zone Code.


The subject land is zoned rural and the proposed allotments are significantly smaller that the desired minimum reconfigured lot size of 30 hectares. The application has significant conflicts with the Mareeba Shire Planning Scheme and is likely to result in the ad hoc creation of additional rural living allotments, without any community benefit, and instead establishing the real prospect of ongoing rural land use conflict. It is recommended that the application be refused.


1. That in relation to the following development application:

and in accordance with the Sustainable Planning Act 2009, the applicant be notified that the application for a development permit for the development specified in (A) is:

(A) REFUSED DEVELOPMENT: Development Permit for Reconfiguring a Lot - Subdivision (1 lot into 3 lots and access easement)

(B) ASSESSMENT MANAGER’S REASONS FOR REFUSAL: 1. The proposed development is in conflict with Part 4, Division 14, 4.77 Overall

Outcomes for Rural Zone Code: (b) where agricultural production and the raising of animals are protected from

incompatible land uses;

(f) that excludes residential uses unless these uses are primarily ancillary and necessary to agricultural uses;

2. The proposed development is in conflict with Part 4, Division 14, 4.80 Rural Zone Code: Reconfiguring a Lot S1 The viability of the farming industry throughout the Shire and including

Good Quality Agricultural Land, and future opportunities for farming pursuits are not compromised. PS1.2 Allotments to have a minimum area of 30 hectares and road

frontage of 150 metres if outside the area identified on Agricultural Land Quality Maps S2, S3, S4 and S5.


APPLICANT A Donnelly ADDRESS 2577 Kennedy Highway, Koah

DATE LODGED 30 July 2014 RPD Lot 21 on SP171157

TYPE OF APPROVAL

Development Permit


Reconfiguring a Lot - Subdivision (1 into 3 lots and access easement)


3. The proposed development is in conflict with land use policies 2.6.1, 4.6.1 and

4.6.2 of the Far North Queensland Regional Plan 2009-2031.

4. That there are not sufficient grounds to justify approval, despite the identified conflicts.

(C) CONCURRENCE AGENCY CONDITIONS

Department of State Development, Infrastructure and Planning conditions dated 7 January 2015."

THE SITE

The land the subject of this application is described as Lot 21 on SP171157, Parish of Cairns, County of Nares, situated at 2577 Kennedy Highway, Koah ("the land"). Lot 21 on SP171157 is zoned Rural under the Mareeba Shire Planning Scheme 2004. The land is irregular in shape, having an area of 38.15 hectares and a frontage of approximately 340 metres to the Kennedy Highway road reserve. The Kennedy Highway is a State controlled road and is constructed to a dual lane bitumen sealed standard for the entire frontage of the land. Access to the land is obtained directly off the Kennedy Highway. The land, together with adjoining Lot 22 on RP850124 were previously developed and used for the purpose of the "Mareeba Wild Animal Park" between 2001 and 2012. The zoo use has been abandoned and Lots 21 & 22 are now under separate ownership. Several buildings and dams related to the former zoo use remain on the land (within proposed Lot 3). Parmentier Creek traverses the north-western corner of the land before heading west across the Kennedy Highway and ultimately into the Clohesy River. A tributary of Parmentier Creek traverses the land in an east-westerly direction. It is this unnamed tributary that has been dammed to form the large lakes that remain within proposed Lot 3. The presence of these watercourses results in a reasonable proportion of proposed Lot 1 and 2 being impacted by flooding in a Q100 flood event. The land retains a significant coverage of remnant vegetation and high value regrowth. It is estimated that approximately 70 percent of the land is mapped as either remnant vegetation or reef regrowth watercourse vegetation. Surrounding properties, on the eastern side of the Kennedy Highway, are predominately 15 hectares or larger rural allotments, with most containing a single dwelling house. To the north-west, on the opposite side of the Kennedy Highway is the established Koah Road/Palm Valley Road rural residential node.


BACKGROUND AND CONTEXT Nil

PREVIOUS APPLICATIONS & APPROVALS Nil

DESCRIPTION OF PROPOSED DEVELOPMENT The development application seeks a Development Permit for Reconfiguring a Lot - Subdivision (1 into 3 lots and access easement) in accordance with the plans shown in Attachment 1. The proposed subdivision would result in the creation of the following three (3) allotments:

Proposed Lot 1 - 2.45 hectares, frontage of approximately 338 metres to the Kennedy Highway;

Proposed Lot 2 - 2.93 hectares, no road frontage, access to the Kennedy Highway intended via a 12 metre wide access easement;

Proposed Lot 3 - 32.77 hectares, no road frontage, access to the Kennedy Highway intended via a 12 metre wide access easement.

The proposed access easement follows the alignment of the existing sealed internal access road which previously served as the main zoo access road. Proposed Lots 1 and 2 are vacant and building envelopes of 967m2 and 846m2 respectively have been proposed. These building envelopes are above the Q100 flood level (RL388.5m) established by Jacobs Group (Australia) Pty Ltd. Both lots will be provided with a bore water supply, on site effluent disposal and access to electricity and telecommunications. Proposed Lot 3 would contain all former zoo buildings, including a dwelling house. The existing servicing arrangements for the buildings on Lot 3 will continue.

REGIONAL PLAN DESIGNATION

The subject site is included within the Regional Landscape and Rural Production Area land use category in the Far North Queensland Regional Plan 2009-2031. The Regional Plan Map 3- ‘Areas of Ecological Significance’ also identifies the site is:

Terrestrial Area of General Ecological Significance

PLANNING SCHEME DESIGNATIONS

Zone: Rural zone

Overlays Natural Disaster Bushfire Overlay


RELEVENT PLANNING INSTRUMENTS Assessment of the proposed development against the relevant planning instruments is summarised as follows:- (a) Far North Queensland Regional Plan 2009-2031 Assessment against the Regional Plan is required because the plan is not reflected in the planning scheme. The application is assessed as being capable of substantially complying with the relevant provisions of the Regional Plan, provided reasonable and relevant conditions are applied. The following Desired Regional Outcome Land Use Policies are relevant to the assessment of the application:

DRO 1.1 Biodiversity Conservation

Land Use Policy Complies Comments

1.1.4 Urban development in or adjacent to areas of general ecological significance (see map 3) is located, designed and operated to avoid or, where avoidance is not possible, minimise any adverse impacts on ecological values where possible.

The FNQ Regional Plan defines rural residential purposes as follows: Rural residential purposes: residential purposes involving single dwellings on lots greater than 2500 square metres. Proposed Lots 1 and 2 with areas of 2.45 hectares and 2.93 hectares respectively, can reasonably be considered as rural residential development. The FNQ Regional Plan definition of Residential Development includes rural residential development. Urban Development is a general term which includes residential development. The proposed development is considered as urban development for the application of this policy. Proposed Lots 1 and 2 would contain building envelopes of 967m2 and 846m2 respectively. Confining development to these building envelopes would minimise the developments impact on ecological values.

DRO 2.6 Rural Subdivision


2.6.1 Further fragmentation of agricultural land in the regional landscape and rural production area is avoided to maintain economically viable farm lot sizes.

× The Mareeba Shire Planning Scheme 2004 does not include any agricultural land suitability mapping for the subject land or Koah locality. Similarly, the Department of Natural Resources and Mines Land Suitability Mapping has no data for the subject land. Based on the topography of the subject land, it is doubtful that the land would be suitable for high value agriculture use. Notwithstanding the land's questionable suitability for high value agriculture, the land may still be suitable for horticulture, grazing or many other rural land uses. Further fragmentation of the land would compromise any potential it may have for a viable rural use. The proposed reconfiguration conflicts with this DRO.


DRO 4.6 Rural Residential Development


4.6.1 New rural residential development is located in rural living areas.

× The FNQ Regional Plan defines rural residential purposes as follows: Rural residential purposes: residential purposes involving single dwellings on lots greater than 2500 square metres. Proposed Lots 1 and 2 with areas of 2.45 hectares and 2.93 hectares respectively, can reasonably be considered as rural residential development. The subject land does not fall with the Rural Living area as identified under the repealed Far North Queensland Regional Plan 2009-2031 State Planning Regulatory Provisions. The north-western corner of the subject land does adjoin part of the Rural Living area which covers the existing rural residential node along Koah Road and Palm Valley Road. The Kennedy Highway forms the logical eastern boundary for this established rural residential node. Expansion of rural residential development into the rural land east of the Kennedy Highway at Koah is not supported under the FNQ Regional Plan or the Mareeba Shire Planning Scheme 2004. Further, expansion of rural residential development into the rural land east of the Kennedy Highway at Koah was not supported under the 1994 Mareeba Shire Strategic Plan, nor is it supported under the draft Tablelands Regional Council Planning Scheme.

4.6.2 Future demand for rural residential housing is provided from within the existing stock of land zoned for this purpose.

× The subject land is zoned Rural under the Mareeba Shire Planning Scheme 2004 and is not within a Rural Living Area as formerly identified under the repealed Far North Queensland Regional Plan 2009-2031 State Planning Regulatory Provisions.

4.6.3 Construction of residential dwellings and ancillary structures within rural residential zoned land is confined to a building footprint which reduces the exposure to natural hazards and avoids and minimises the loss of native vegetation through locating structures in existing cleared areas and co-locating service corridors.

Proposed Lots 1 and 2 would contain building envelopes of 967m2 and 846m2 respectively. Confining development to these building envelopes would minimise the developments impact on ecological values.

4.6.4 Rural residential subdivision along watercourses should be designed to minimise the impact of rural residential water use on current and future water resources.



DRO 7.1 Protection of Waterways, Wetlands and Water Quality


7.1.1 Development is planned, designed, constructed and managed in accordance with best practice environmental management to protect environmental values and meet water quality objectives of the Environmental Protection Policy (Water) 1997 (EPP Water) for regional surface water, groundwater and wetlands.

The development can be conditioned to comply with this outcome.

(b) State Planning Policies The Department of State Development, Infrastructure and Planning has introduced a single State Planning Policy (SPP) to replace the various SPP's previously in place. As such, this State Planning Policy is not reflected in the Planning Scheme and is therefore applicable to the assessment of the application. An officer assessment of the proposed development against the provisions contained within the SPP has been undertaken and it is not considered to be in conflict with any relevant aspect of the SPP.

Queensland State Planning Policy - July 2014

State Interest Complies Assessment Requirements & Comments

Biodiversity

A development application where the land relates to a matter of state environmental significance, if the application is for:

(a) operational work, or

(b) a material change of use other than for a dwelling house, or

(c) reconfiguring a lot that results in more than six lots or lots less than five hectares.

Development:

(1) identifies any potential significant adverse environmental impacts on matters of state environmental significance, and

(2) manages the significant adverse environmental impacts on matters of state environment significance by, in order of priority:

(a) avoiding significant adverse environmental impacts, and

(b) mitigating significant adverse environmental impacts where these cannot be avoided, and

(c) where applicable, offsetting any residual adverse impacts.

Comment


Natural hazards

A development application for a material change of use, reconfiguring a lot or operational works on land within:

(1) a flood hazard area, or

For all natural hazards:

Development:

(1) avoids natural hazard areas or mitigates the risks of the natural hazard, and

(2) supports, and does not unduly burden, disaster


(2) a bushfire hazard area, or

(3) a landslide hazard area, or

(4) a coastal hazard area.

management response or recovery capacity and capabilities, and

(3) directly, indirectly and cumulatively avoids an increase in the severity of the natural hazard and the potential for damage on the site or to other properties, and

(4) avoids risks to public safety and the environment from the location of hazardous materials and the release of these materials as a result of a natural hazard, and

(5) maintains or enhances natural processes and the protective function of landforms and vegetation that can mitigate risks associated with the natural hazard, and

Comment

Whilst no buildings are proposed under the current application, proposed Lots 1 and 2 would undoubtedly be developed with the expectation of each accommodating a future dwelling house. Both proposed Lots 1 and 2 are considerably impacted by flooding caused by the waterways which traverse the subject land. A flood analysis of the site (Jacobs Group (Australia) Pty Ltd) has established that any future building areas on proposed Lots 1 and 2 needs to be above RL 388.5m. A 967m2 building envelope meeting the RL388.5m height has been identified for proposed Lot 1. This building envelope is nestled in the small area between the proposed access easement and the southern boundary of proposed Lot 1. To achieve a RL388.5m building envelope for proposed Lot 2, the applicant is proposing to fill an area between the proposed easement and the waterway to create a 846m2 building envelope. Two (2) large dams are constructed within proposed Lot 3, upstream of proposed Lots 1 and 2. In the event that Council was to consider approving the reconfiguration application, it is strongly recommended that the applicant be required to demonstrate the structural integrity of both dam walls prior to the endorsement of the new plan of survey. The subject land is also mapped as medium bushfire hazard and also includes areas with slope of 15% or greater. The building envelopes for proposed Lots 1 and 2 are on land with slope less than 15%. The development can be conditioned to minimise the risk from natural hazards


(c) Mareeba Shire Planning Scheme 2004 (amendment no. 01/11) Relevant Development Codes

The following Development Codes are considered to be applicable to the assessment of the application:

Part 4, Division 14 Rural Zone Code Part 5, Division 8 Natural Disaster - Bushfire Overlay Code Part 6, Division 12 Reconfiguring a Lot Code

The application including a planning report and assessment against the planning scheme. An officer assessment has found that the application conflicts with several relevant acceptable solutions (or probable solutions/performance criteria where no acceptable solution applies) of the relevant codes set out below.

Relevant Codes Comments

Rural Zone Code The application complies with applicable acceptable/probable solutions/performance criteria apart from the following:

4.80 Specific Outcome S1 and Probable Solution PS1.2.

Refer to planning discussion section of report.

Natural Disaster Bushfire Overlay Code

The application complies with applicable acceptable/probable solutions/performance criteria.

Reconfiguring a Lot Code The application complies with applicable acceptable/probable solutions/performance criteria.

(e) Planning Scheme Policies The following planning scheme policies are relevant to the application: No. 1 - Water Supply (Outside Reticulated Water Supply Area) If the proposed development was to be approved, proposed Lots 1 and 2 should be conditioned to require the provision of individual water bores in accordance with Planning Scheme Policy No. 1. No. 4 - Development Manual All development works are required to be designed and constructed in accordance with FNQROC Development Manual standards. (f) Additional Trunk Infrastructure Condition - Road Infrastructure (Section 650 of SPA) The subject land is located outside the identified Priority Infrastructure Area. Section 650 of SPA allows Council to condition additional trunk infrastructure outside the PIA.


All proposed lots would be accessed via the Kennedy Highway, which is a State controlled road. No new allotments will be created with access via a Council controlled road. An additional payment condition would not be warranted in this instance. REFERRALS Concurrence The application triggered referral to the Department of State Development, Infrastructure and Planning as a Concurrence Agency for State Controlled Roads and Clearing Vegetation. That Department advised in a letter dated 7 January 2015 that they require the conditions to be attached to any approval (Attachment 2). Advice This application did not trigger referral to any Advice Agencies. Internal Consultation Development Engineering PLANNING DISCUSSION Noncompliance with the relevant acceptable solutions or probable solutions/performance criteria of the following Codes are summarised as follows: The overall outcomes sought for the Rural Zone code are to achieve an area:

(b) where agricultural production and the raising of animals are protected from

incompatible land uses; Comment The rural zone is intended for agricultural and primary production purposes. Fragmenting rural allotments below the Planning Scheme's minimum lot size will generally lead to a higher dwelling density within the rural zone, increasing the probability that one or more of the additional dwelling houses will result in a land use conflict with bona fide rural uses. In particular, the increased dwelling density associated with the creation of smaller rural allotments, makes it more difficult to establish new intensive rural activities or to expand existing intensive rural activities. This is due to the separation distances that must be maintained between the rural use and any nearby dwelling houses. The recent expansion of the poultry industry has highlighted the potential for land use conflict between intensive rural activities and nearby dwelling houses. The proposed development conflicts.

(f) that excludes residential uses unless these uses are primarily ancillary and necessary to agricultural uses;


Comment As a general rule, non-rural uses such as residential/rural residential uses are usually not supported in the Rural zone. Non-rural uses can occur in the Rural zone where they provide a service to the rural area. Proposed Lots 1 and 2 do not provide a service to the Rural zone. The future development of rural uses such as animal husbandry-intensive which are dependent on achieving separation distances from sensitive receptors (dwelling houses) will be made more difficult by the creation of the proposed lots and the subsequent additional dwelling houses.

Conflicts with the specific outcomes and probable solutions for the Rural Zone: Reconfiguring a Lot S1 The viability of the farming industry throughout the Shire and including Good

Quality Agricultural Land, and future opportunities for farming pursuits are not compromised. PS1.2 Allotments to have a minimum area of 30 hectares and road frontage of

150 metres if outside the area identified on Agricultural Land Quality Maps S2, S3, S4 and S5.

Comment Proposed Lots 1 and 2 with areas of 2.45 hectares and 2.93 hectares respectively, fall within the FNQ Regional Plan's definition of rural residential purposes. As a general rule, non-rural uses such as residential/rural residential uses are usually not supported in the Rural zone. Non-rural uses can occur in the Rural zone where they provide a service to the rural area. Proposed Lots 1 and 2 do not provide a service to the Rural zone. Specific Outcome S1 requires that the viability of the farming industry and future opportunities for farming pursuits are not compromised. The proposed development is considered to be in conflict with Specific Outcome S1 and the following Overall Outcomes for the Rural Zone: (b) where agricultural production and the raising of animals are protected from

incompatible land uses; (f) that excludes residential uses unless these uses are primarily ancillary and

necessary to agricultural uses; Despite the marginal quality of the agricultural land in this locality, the creation of two essentially 'rural residential' allotments will constrain the future rural development options of the surrounding area. The future development of rural uses such as animal husbandry-intensive which are dependent on achieving separation distances from sensitive receptors


(dwelling houses) will be made more difficult by the creation of the proposed lots and the subsequent additional dwelling houses. If the proposed reconfiguration was to occur, the potential for land use conflict between the proposed 'rural residential' lots and the existing and future self- assessable rural land uses is high. The proposed development conflicts with PS1.2 and Specific Outcome S1.

The intention of the Planning Scheme for the rural zone is to discourage the creation of further small rural lots, and the proposal is in conflict with this intention. The application is recommended for refusal. Prior to the lodgement of this development application, Council officers discussed the proposed reconfiguration with the land owners and unambiguously advised that Council officers would not be likely to recommend approval of the development. Date Prepared: 4 February 2015


ATTACHMENT 1 APPROVED PLANS (DWS VS 3617136)


ATTACHMENT 2


ITEM-3 MAREEBA SHIRE PLANNING SCHEME PROJECT - APPOINTMENT OF CONSULTANT


MEETING: Ordinary


REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

Prior to de-amalgamation, substantial work had been undertaken in the preparation of a new planning scheme for the former Tablelands Regional Council local government area, including Mareeba Shire. The draft planning scheme was publicly notified between 21 Jan 2013 and 28 March 2013 and attracted approximately 2,000 submissions. Consideration of these submissions was underway at the de-amalgamation date. Council has recently indicated a desire to progress the draft planning scheme as early as possible and in response Council officers have sought fee proposals from experienced planning consultants to undertake the remaining planning scheme preparation tasks. These fee proposals have been assessed and a preferred fee proposal/consultant determined. It is recommended that Council appoint the preferred consultant and allocate sufficient funds in the next budget review to allow the planning scheme project to recommence in March 2015.


"That Council accept the offer by Cardno HRP of $127,420.00 (ex GST) to progress the draft Mareeba Shire Planning Scheme through to the stage where it is ready for Council's adoption, and that Council allocate $100,000.00 for the planning scheme project in the next review of the 2014/15 financial year budget."

BACKGROUND

Prior to de-amalgamation, substantial work had been undertaken in the preparation of a new planning scheme for the former Tablelands Regional Council local government area, including Mareeba Shire. The draft planning scheme was publicly notified between 21 Jan 2013 and 28 March 2013 and attracted approximately 2,000 submissions. Consideration of these submissions was underway at the de-amalgamation date.


The draft 2014/2015 Mareeba Shire Council budget had proposed that $200,000.00 be allocated to amend the draft planning scheme, including mapping, to cover the Mareeba Shire Local Government area only and to progress the draft scheme through to eventual adoption by Mareeba Shire Council. Funding of the planning scheme project has currently been deferred until the 2015/16 budget. Under Council's Purchasing Policy, contracts up to $150,000 require quotes from three (3) suppliers. Council officers had informal discussions with State Government officers to determine which Local Buy qualified planning consultants were actively involved in planning scheme preparation under the current legislative framework. Based on their recent planning scheme consultancy work, the following consultants were chosen and requested to provide Council with a fee proposal to complete the planning scheme:

Cardno HRP

Reel Planning

Buckley Vann On 24 November 2014, Buckley Vann notified Council that they had decided to withdraw from submitting a fee proposal due to the potential for a perceived conflict of interest with the proposed Standard Bearers Academy development application which they were also preparing at the time. In response, Council officers sought a third fee proposal from Aurecon Australia Pty Ltd. All fee proposals have been received and Council officers have carried out an assessment. The fee proposal from Aurecon Australia Pty Ltd is the lowest offer, however the overall proposal is well below that of the other two proposals in terms of planning scheme preparation experience and the level of resourcing expected from Council. The two other proposals are similar with a slight advantage given to the Cardno HRP offer, despite the higher price, due to marginally more planning scheme experience and a better reference check result. A summary of the assessment of the fee proposals is included as Attachment 1. On 30 January 2015, a meeting was held with Cardno HRP to discuss the probable timing of the planning scheme project should Council decide to award them the contract. Cardno HRP advises that if the contract is awarded on 18 February 2015, work would commence in March 2015 with the expectation of having the final scheme submitted back to the Minister (for approval to adopt) in December 2015. Subject to the Minister's timely approval, it is expected that Council would be in a position to adopt the new planning scheme in early 2016.


Attachment 2 is an email from Cardno HRP providing additional details on the proposed methodology and timing.

LINK TO CORPORATE PLAN

ENV1 Prepare an appropriate planning scheme focused on sustaining good agricultural land and farming land as well as encouraging population growth and protecting the natural environment. ECON1 Ensure Council's planning scheme and policies promote responsive land use planning for agriculture, residential, commercial and industrial development.

CONSULTATION

Internal Councillors External Fee proposals were sought from the following four (4) suitably qualified local buy town planning consultants:

Aurecon Australia

Buckley Vann (declined to provide a fee proposal due to perceived conflict of interest)

Cardno HRP

Reel Planning

LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS)

The longer Council delays moving forward with the draft planning scheme, the more likely it is that work already carried out on the draft planning scheme will become obsolete and need to be re-done.

POLICY IMPLICATIONS

Action taken complies with Council's Procurement Policy.

FINANCIAL & RESOURCE IMPLICATIONS

Capital It is anticipated that the amendment and progression of the draft Mareeba Shire Planning Scheme through to adoption will cost between $120,000.00 to $150,000.00. Operating Nil Is the expenditure noted above included in the 2014/2015 budget?

Nil


If not you must recommend how the budget can be amended to accommodate the expenditure It is recommended that Council allocate $100,000.00 in the budget review to allow this project to recommence in the 2014/15 financial year. The balance of the funding would need to be allocated in the 2015/16 financial year budget.

IMPLEMENTATION/COMMUNICATION

If Council agrees to appoint a consultant, the successful consultant will be notified in writing and the necessary preparations will be made to commence the project in March 2015. The unsuccessful consultants will be contacted by telephone and also advised in writing.

ATTACHMENTS

1. Summary of Assessment of Fee Proposals. 2. Email from Cardno HRP dated 6 February 2015 providing further details on anticipated

project timing.



ATTACHMENT 1


ATTACHMENT 2


GOVERNANCE AND COMPLIANCE

ITEM-4 DRAFT ANNUAL REPORT 2013-14 DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Development & Governance DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The Local Government Regulation 2012 require that each local government must prepare an annual report for each financial year and must adopt the annual report within one month after the day the Auditor-General gives the Auditor-General's audit report about the local government's financial statements for the financial year to the local government. While a draft annual report has been completed for some months now, finalisation and adoption of same has been held up pending a decision by the Minister for Local Government on the opening cash balances of the de-amalgamated councils, which could not be agreed at Transfer Committee level. Given the outcome of the recent State Government election, it is likely that a decision by the incoming Minister could be delayed even further. Because of this, Council considers that it is important for the annual report to be made available to the public as soon as possible with the notation that the report is being released for community information only and the annual financial statements contained therein may be subject to amendment once a determination has been made by the Minister with respect to the opening cash balances.


"That the draft annual report for the 2013-14 financial year be adopted and released for public information as an interim report with the proviso that the annual financial statements contained therein have been prepared and audited based on assumed opening cash balances which may require adjustment once a determination has been made by the Minister for Local Government with respect to those opening balances. The final annual report will be made available to the community once the opening balances have been determined and the audit completed."

BACKGROUND

Council is required by section 182 of the Local Government Regulation 2012 to prepare and adopt an annual report. Adoption of the annual report is normally required within one month of receiving the Auditor-General's final sign off of the audited annual financial statements. However, finalisation of the audit has been delayed due to disagreement between MSC and


TRC in relation to the opening cash balances following de-amalgamation and this matter has been referred to the Minister for Local Government for a final determination. No advice had been received from the Minister prior to the recent State Government election and there is concern that there may be further considerable delay as a result of the outcome of the State election. In the circumstances, it is considered desirable to make the draft annual report available to the community in its current form with the notation that the annual financial statements may require adjustment once a determination has been made by the Minister. The final annual report can then be made available to the community once the opening balances have been determined and the audit completed.


Governance - Sound decision-making based on the understanding and confidence of the community, reflected in responsible long-term financial sustainability and clear strategic direction built around core local government business and affordable levels of service.

CONSULTATION

Internal Mayor and Councillors Chief Executive Officer Director Corporate & Community Services External Department of Local Government External Auditor


Preparation of an annual report is a requirement of the Local Government Act 2009 and the Local Government Regulation 2012.

POLICY IMPLICATIONS

Nil.


Capital Nil Operating Nil



The annual report will be made available to the community through placement on Council's website.

ATTACHMENTS

1. Draft annual report for the 2013-14 financial year. Date Prepared: 11 February 2015


ITEM-5 DIMBULAH WATERWORKS RESERVE (LOT 181 ON HG347)


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Development & Governance DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

This report relates to an encroachment by an adjoining landowner onto the Waterworks Reserve at Dimbulah (Lot 181 on HG347). The encroachment has existed for many years and is in the form of a shed which straddles the boundary between the adjoining land and the waterworks reserve and there is also a landscaped garden area that has been developed on the waterworks reserve. A User Agreement has been drafted covering the extent of the encroachment and it is recommended that the Agreement be formally approved by Council.


"That Council endorse the signing of a User Agreement authorising the use by Mrs B Vircillo of part of the Dimbulah Waterworks Reserve (Lot 181 on HG347) on which improvements (shed and landscaping) constructed on the adjoining land owned by Mrs Vircillo have encroached."

BACKGROUND

Mrs Bianca Vircillo is the owner of Lot 13 on HG216 which adjoins the Dimbulah Waterworks Reserve. A shed constructed on the Vircillo property straddles the property boundary adjoining the waterworks reserve and landscaping works and gardens constructed on the property also encroach onto the waterworks reserve. These encroachments have existed for quite a number of years. Advice to Council is that the encroachments will be rectified in time and while they are not causing any issues in so far as Council activities on the reserve are concerned, it is desirable that the current usage of the reserve by Mrs Vircillo be formalised. In this regard, in consultation with Apels Solicitors, a draft User Agreement was prepared by the former Senior Land & Facilities Officer, John Thurlow, and this Agreement has recently been forwarded to, and received approval from, the Department of Natural Resources and Mines (DNRM) as an appropriate interim arrangement until the owner of the encroachments can rectify the situation. The next step in the process is for Council to formally approve the draft agreement and the execution thereof. A copy of the draft Agreement is attached to this report.



COM 1: Develop a community engagement strategy to encourage inclusiveness and partnerships within communities and a sense of common identity. (Mareeba Shire's governance is responsible to community issues and aspirations and Council governs in partnership with the community to deliver efficient and effective services)

CONSULTATION

Internal Nil External Peter Apel - Apels Solicitors & Notary Mark Langford - DNRM


The entering into of the User Agreement formalises a long standing use of part of the Waterworks Reserve but does not create any tenure over the land.

POLICY IMPLICATIONS

Nil




Following adoption of the report recommendation, the User Agreement will be forwarded to Mrs Vircillo for signature.

ATTACHMENTS

1. Draft User Agreement for use of part of Waterworks Reserve, Dimbulah (Lot 181 on HG347) by Mrs B Vircillo.



ATTACHMENT 1


FINANCE

ITEM-6 FINANCIAL STATEMENTS FOR PERIOD ENDING 31 JANUARY 2015


MEETING: Ordinary


REPORT AUTHOR/ OFFICER’S TITLE: Manager Finance DEPARTMENT: Corporate & Community Services

EXECUTIVE SUMMARY

The purpose of this report is to provide Council with an overview of financial matters for the period 1 July 2014 to 31 January 2015.


"That Council note the financial report for the period ending 31 January 2015 and endorse the emergency purchases."

BACKGROUND

Financial Summary Each month, year to date financial statements are prepared in order to monitor actual performance against budgets. For the period ending 31 January 2015, Council shows an operational surplus of $1,248,099 compared to a budgeted YTD surplus of $215,685. The budget now reflects the Three Month Budget Review as adopted by Council at the 17 December 2014 meeting. One-off de-amalgamation costs for the purpose of this report are excluded. These costs are funded from the Queensland Treasury Corporation Working Capital Facility which has a repayment due date of 30 June 2015. It should be noted that Council's cash position is currently $19,455,983 and this represents an initial transfer of $17,000,000 from TRC. A final cash transfer (including interest) will take place on finalisation of the 31 December 2013 financial statements and will be based on the methodology provided in the Crowe Horwath report. The final Crowe Horwath report has been referred to the Minister.


Capital Expenditure Total capital expenditure of $9,807,293 (including commitments) has been spent for the period ending 31 January 2015 against the annual budget of $12,892,876. The graph below illustrates actual YTD expenditure and committed costs against the annual budget.

January 2015 - Snapshot

Total Operating Income $ 28,205,759 Total Operating Expenditure $ 26,957,660 Operating Surplus $ 1,248,099 Total Capital Income (grants, developer contributions) $ 1,641,188

Net Result - Surplus $ 2,889,287

- 1 2 3 4 5 6

CorporateServices

CommunityServices

TransportInfrastructure& cemeteries

Parks &Gardens

TechnicalServices& Fleet

Workshop

Waste

Wastewater

Water

Millions

Capital Actual v Budget YTD Actual

Commitments

Remainingspend


Income Analysis Total income (including capital income of $1,641,188) for the period ending 31 January 2015 is $29,846,947 compared to the YTD budget of $27,387,658. The graph below shows actual income against budget for the period ending 31 January 2015.

Variances to note are:

1. $116k of actual income relates to animal registrations and licence renewals, which all belong in July 2014; however the budget has been apportioned equally across 12 months. Also contributing to the favourable variance is the Mareeba Mausoleum & Memorial cemeteries income which is much higher YTD by 36% or $50K than was anticipated.

Description

Actual YTD Budget YTD Note

Net Rates & Utility Charges 12,109,773 12,314,613

Fees & Charges 806,450 605,102 1

Operating Grants, Subsidies & Contributions 4,990,937 4,744,454

Interest Received 252,313 336,051

Works for Third Parties 7,683,206 6,321,272 2

Other Revenue 2,363,080 2,224,897 3

Capital Income 1,641,188 841,269 4

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

Net Rates &Utility

Charges

Fees &Charges

OperatingGrants,

Subsidies &

Contributions

InterestRevenue

Works forThird Parties

OtherRevenue

CapitalIncome

Actual Income V Budget Income January14/15

Budget14/15


2. The favourable variance relates to the majority of the Department of Main Roads major projects being already completed, however, YTD budget has been apportioned monthly. The Mulligan Highway project regarding the Mossman/Mt Molloy restoration works has just commenced with an anticipated income of approximately $1.4M whereas, another project on this highway is still pending. No Emergent works have been done during this financial year, budget set aside for the coming wet season in case an event occurs. January RMPC claim estimated at $40K is yet to be lodged.

3. Favourable variances across a number of business sections including Flood Damage

income $88K and Waste scrap metal sales of $47K being higher than budget YTD.

4. $497k relates to developer contributions. Capital grants of $1.03M relates mainly to the construction of the pump station at Ibis Dam ($54k) and the Mareeba Sewerage Treatment Plant upgrade ($30k), Roads to Recovery ($577k) and TIDS ($317k). All have resulted in higher incomes than was anticipated YTD.

Expenditure Analysis

Total expenses for the period ending 31 January 2015 is $26,957,660 compared to the YTD budget of $26,330,704. The graph below shows actual expenditure against budget for the period ending 31 January 2015.

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

Employee Expenses Materials and Services Depreciation expenses Finance and Borrowingcosts

Actual Expenditure V Budget Expenditure January14/15

Budget14/15

`


Loan Borrowings

Council's loan balances as at 31 January 2015 are as follows: l

Rates and Sundry Debtors Analysis

Rates and Charges The total rates and charges payable as at 31 January 2015 is $2,117,301.81. Rates were levied on 18 August for the six months July to December 2014, with the discount period closing on 18 September 2014. Total Gross Rates and Charges levied for the 6 month period was $13,085,505. The issue date for the next instalment of rates is 17 February 2015. On 5 November 2014, 435 properties were sent to Collection House with a combined value of $656,283.28. Collection House collected $81,788 for the month of January. The outstanding amount for properties currently with debt collection is $1,115,944.46. Sundry Debtors

The total outstanding for Sundry Debtors as at 31 January 2015 is $2,022,413.06 which is made up of the following:

$316,891.31 or 24.6% of outstanding debtors 30 days or greater relate to government departments.

Description

Actual YTD Budget YTD Note

Employee expenses 8,884,734 9,130,471

Materials & Services 12,790,320 12,047,707

Relates to higher third party works

Depreciation expenses 5,165,982 5,043,545

Finance & Borrowing costs 116,624 108,981

QTC Loans $2,068,568

De-amalgamation working capital facility

$5,095,102.12

Current 30 days 60 days 90 + days $738,024.43 $359,151.00 $744,960.83 $180,276.80

36.50% 17.76% 36.83% 8.91%


Procurement Two (2) emergency purchases were recorded for January as follows:


CONSULTATION

Internal Director Corporate & Community Services Financial Accountant External Nil

LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS)

Section 204 of the Local Government Regulation 2012 requires the financial report to be presented to local government…if the local government holds its ordinary meetings more frequently (than once per month) - to a meeting in each month.

POLICY IMPLICATIONS

Information has been provided to achieve compliance with Council's Procurement Policy.




Nil

ATTACHMENTS

1. Financial Statements - January 2015 Date Prepared: 6 February 2015

Order Number

Quotation Process

Order Date

Supplier Name Order Amount

Invoice Date

Reason

PWK01537 EMERGENC 5/01/2015 TABLELAND SEPTIC WASTE

1,550.00 02/01/2015 Pump out sewer well from rising main Kenneally

Road

PWK01538 EMERGENC 5/01/2015 PAUL W JENNINGS

1,550.00 Pump out sewer well from rising main Kenneally

Road


COMMUNITY WELLBEING

ITEM-7 COMMUNITY WELLBEING REPORT JULY TO DECEMBER 2014


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Community Wellbeing DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

This report presents the key activities and achievements of the Community Wellbeing Group for the six months, July to December 2014.


"That Council receive and note the six (6) month report of the Community Wellbeing Group for July to December 2014."

BACKGROUND

The Community Wellbeing Group is comprised of the following Council service areas:

Community Development and Engagement

Community Support Services

Economic Development

Tourism Promotion

Grants Development

Aged Housing

Library Services

1. Highlights and Significant Issues July to December 2014 Community Partnerships

Council strengthened its commitment to working in partnership with community groups, sporting clubs and individuals to contribute to projects, activities and events that increase the prosperity and wellbeing of the towns and districts across the shire in ways that are affordable and sustainable. The approach enables Council to encourage increased self-reliance by groups and clubs, whilst remaining a community partner in the approved initiative and to contribute the assistance that only Council is able to provide. Community feedback to this approach has been positive; it is delivering savings to Council; and procedural changes have delivered administrative efficiencies.

The Financial and In-kind Support Program was reviewed and replaced with the Community Partnerships Program.


Staff and Councillors met with representatives from each of the four major events to which Council provides significant cash and in-kind assistance and agreement has been reached on ways for each event to become more self-reliant over time.

Clean Up Mareeba Campaign - Skate Park

On 6 August Council held a community meeting to discuss the litter at the skate park. The meeting was well attended by Indigenous community members, school representatives, police and community service organisations; however no young park users were present. It was resolved that the issue is a whole of community responsibility and that the skate park is not the only area in town or the shire that needs cleaning up. Council's Community Development & Engagement Officer facilitated actions agreed to at the meeting and a collaborative effort led to a significant decrease in litter at the skate park over the coming months. The following actions were coordinated:

- Community volunteers were recruited and supported to spend time at the park to

engage with young park users, encouraging them to take responsibility for keeping the park clean and tidy and remind them of their responsibilities and the consequences of not keeping the area tidy. This role was also performed by Council's Youth Worker and PCYC staff;

- Regular clean ups of the area were conducted by the Youth Justice Service

supervising young people on orders, MacDonald's, and the Parks and Gardens Service;

- Schools and Elders reinforced the message to young park users taking

responsibility for keeping it clean or they run the risk of losing the facility;

- The Mayor and Councillors publicly reinforced the message that the park was to

be kept clean and tidy by users or there was a risk it could be closed;

- Council installed innovative "basketball bins" that were popular and led to a

reduction in littering;

- CCTV cameras were repaired and replaced and used to reward positive

behaviour of park users to keep the area clean and tidy;

- After a few months involvement by MacDonald's and community volunteers

ceased, and the clean-up efforts are now championed by youth leaders modelling positive behaviour.

As a result of this coordinated community effort, young people started taking more responsibility for keeping the area clean and tidy and Parks and Gardens Officers report that littering reduced. However, with the start of a new school year, these actions need to be maintained or re-activated and engagement with park users is required at regular intervals to remind them of their responsibilities to keep the park tidy.

Clean Up Mareeba Campaign - Other Areas

Community efforts to clean up Mareeba extended beyond the skate park and led to a broader community campaign to clean up and beautify Mareeba which now involves four community groups partnering with the Parks Gardens Service to clean up Bicentennial Lakes, Muluridgi Park, Granite Creek and Jack Bethel Park. The four community groups are: Youth Justice Group comprising young people on community service orders; Probation and Patrol group; QITE's Work for the Dole group; and Volunteers of the Granite Creek comprising local residents living along Granite Creek.

The Clean Up Mareeba Campaign also extended to cleaning up and beautifying Yumba Park with rubbish removed and murals painted on the toilet block. It is anticipated that this will become an ongoing community project led by Council's externally funded Community Support Services involving local residents and young people in the project.


PCYC Cup

Council's Youth Worker and the PCYC organised a regional football carnival at Davies Park held during the last weekend of the school holidays in October. The event has been held annually for the last 2 years and was attended by girls and boys from Normanton, Hopevale, Palm Island, Mareeba, Innisfail, Kuranda, Weipa and Yarrabah.

The aim is to encourage disadvantaged young people into sport and provide an opportunity for young people and their families to come together to spend time at an alcohol free event.

Funds raised go towards the costs of disadvantaged young people travelling to representative regional and state events.

Northern Pride players attended and provided skills workshops and talked about healthy living and personal goal setting etc.

Northern Pride at PCYC Cup, Mareeba, October 2014 Grants Development - helping improve the bottom line!

Council's investment in a dedicated Grants Development function has delivered significant benefits by positioning Council to capitalise on funding programs available especially in the lead up to the state government election. By taking a project team approach to grants development and having a dedicated Officer provide expert assistance on grants development, often writing much of the application, positive outcomes have been achieved.

Of 12 applications prepared and lodged; 7 were approved; 3 applications are still being assessed; and only 2 were not successful. The 7 successful applications totalled $2,059,012 in funding for council services and infrastructure identified in the Corporate Plan. Further details are provided at Section 6.


Management of Council's Community Facilities

A significant issue has been the restructuring of the Land and Facilities Section and the departure from Council of the Senior Land and Facilities Officer which has led to delays in finalising leasing arrangements for the community management of several Council facilities. It has also put on hold the collation of a central Community Facilities register to provide ready access to information about tenure, roles and responsibilities regarding maintenance, rates, electricity, and levels of assistance provided by Council so that informed and equitable decisions about requests for assistance can be made in a timely manner.

Service Levels

While Officers have sought to maintain service levels at the same level as provided in the amalgamated Council for community development, grants development, economic development, tourism promotion and digital media development this has been difficult.

Developing and setting up new systems, policies and procedures for core community services and activities has been time consuming. Gatekeeping community requests for assistance, prioritising workloads and where appropriate, delaying projects and responses to community requests have helped with managing the workload, however, a number of Operational Plan projects have not been able to commence. The finalisation of the Service Level Review is expected to resolve these matters.

Community Support Services - A New Direction

As part of the Service Level Review, Council resolved to change its role with regard to the externally funded Community Support Services by implementing new governance arrangements for Street 2 Home, Homestay and TCASS services whereby they will be delivered by suitable not for profit community based service/s. The intention is to strengthen the long term sustainability of the not-for-profit community services sector and increase Council's capacity for community facilitation and advocacy by reducing its community service delivery role in these areas.

Transitioning the 3 funded services to suitable community-based services is proving to be complex and requiring more staff time than initially envisaged but should be completed by July 2015. Council will continue managing the Mareeba Youth At Risk Program and the Partners in Recovery program for the duration of existing contracts.

Community Housing Accreditation

A significant achievement was the preparation and lodgement of Council's application to become an accredited community housing provider under the National Registration Scheme. This will allow Council to continue to deliver the aged housing service and consider future service delivery models once all the relevant information has been collected and analysed, which is likely to be in 2015/16.

Improving Literacy and Understanding History

Mareeba Shire Libraries had over 250 children participating in Summer Reading Club activities in December and January. The State Library of Queensland developed the Summer Reading program to ensure that there was no loss of literacy and reading skills over the extended summer school break. Library Officers are reviewing the way that literacy programs are delivered as part of the Service Level Review.

Dimbulah library now has a book club group and the library provides the book club sets with the groups formed, coordinated and run by community members.

The Queensland Museum exhibition "Defending the Pacific" which is the story of ordinary men who were the first to fight in World War One has toured all four branches of the Library and is currently on loan to Irvinebank Museum. The display has been


permanently gifted to the libraries and will be returned in time to feature in our Anzac day celebrations.

Regional Arts Development Fund

In October 2014, the first round of funding was allocated under this arts and cultural development program by the new Mareeba Shire Council to enthusiastic responses by artists, schools and community groups.

Mareeba Heritage Centre Volunteers Win Award

Centre volunteers were awarded the Outstanding Contribution by a Volunteer Group at the Tropical North Queensland Tourism awards.

New Kuranda Visitor Information Centre Opened

The new Kuranda Visitor Information Centre opened on 1 September and a successful official community opening was held.

Since opening, volunteer numbers have increased to four volunteers per day to support increased visitation.

Income has increased dramatically due to improved retail display and sourcing more local products. Commissions have also increased with larger counter space and improved signage promoting bookings. Improving profitability via retail sales and commissions will be a focus for the Centre.

The Centre won two awards at the Queensland Information Centre Association (QICA) conference in Mackay for Customer Service and Statistics.

The Centre was awarded the Tropical North Queensland Tourism (TNQT) Visitor Services award, and entered the TNQT Hall of Fame for the 2015 Awards.

Cr Jenny Jensen, Cathy Harvey Visitor Information Officer, Mayor Gilmore and Melanie Wicks Chair Tourism Kuranda opening the new Kuranda Visitor Information Centre


The Djabugay Museum Display inside the new Centre

2. Community Development and Engagement 2.1 Project Updates Many significant priority community development and engagement projects have been conducted by the Wellbeing Group and a brief update on these is provided below.

Project/Issue Update Mareeba Combined Sporting Precinct

Coordinating Council's assistance to this project and assisting the reference group was a major focus for 2014 and led to the development of a successful application for $400,000 that was matched by community contributions to construct new netball and basketball courts, cricket wicket and walking/cycling trails to create a combined sporting precinct at Davies Park Mareeba. The application was submitted by the Mareeba Netball Club on behalf of user groups.

A Master Plan is presently being developed by the reference group with a landscape architect for the entire long term precinct project.

The reference group is developing appropriate governance arrangements that will enable user groups to manage and maintain the new facilities.

CAFÉ 2 Project

This project has been externally funded for $68,000 and is due to commence January 2015 in Mareeba and Kuranda.

The aim of the project is to address graffiti and encourage young people to take pride in their environment by involving young people in community arts projects. This project will support the work by Council and the community to include young people in the life of the community prevent litter and reduce damage to property by graffiti. Sustainable art house spaces for young people will also be established during the project where possible.

Sunny Savannah Trails Business Case

In partnership with the Mareeba Mountain Goats Mountain Bike Club, Council facilitated the establishment of a Working Group of key stakeholders to progress key issues for the development of the mountain biking trail linking Kuranda, Mareeba, Mt Molloy and Port Douglas. The aim is to prepare a business case for the development and promotion of the trail and to facilitate business opportunities that could arise as a result of the trail development and promotion as a new tourism product in the shire.

The Working Group considered tenure, route, insurance and funding issues.

Significant effort went into sourcing funding, but none has been secured to


develop the trail.

Progress has been made regarding land tenure and trail mapping.

Council's role is to facilitate the Working Group and follow up Council related issues to progress the business case.

Regional Arts Development Fund

The first round of RADF funding was conducted in October 2014 after the RADF Committee was set up and endorsed by Council.

Funding was reduced by Arts Queensland from $30,000 to $23,000 and a letter was sent to them from Council and the Committee expressing our disappointment. As a result, Arts Queensland advised Council to apply for additional funding in 2015 for special projects funding.

Council continued to support the program and did not reduce its financial contribution.

A project plan for the strategic initiative for the mental health project was completed. The project will produce photos and stories to raise awareness of mental health issues and assist people in recovery using community arts. It will engage people with mental health issues to recover by involving them in photography and storytelling workshops and local exhibitions across the region. This project is in partnership with the Partners in Recovery Program across TRC, Etheridge and Mareeba Shires. Exhibitions will be held in October 2015.

Libraries Community Groups are invited to promote their programs and activities in displays at libraries in the shire eg. Men's Shed in Mareeba.

Displays and an engagement program were conducted for Senior's Week and Children's Book Week.

Library tours and activities were conducted with Mareeba Pre-schools. The visits from 50 pre-schoolers were opportunities to promote the resources and activities on offer at library branches.

Engaging with the Strong Women's Circle and Mulungu to attract Indigenous library membership also allowed the library to promote the collection of Indigenous items including a set of readers which have been specifically designed to improve the literacy skills for Aboriginal children.

These Indigenous reading resources have proved very popular in Chillagoe due to the partnership between Chillagoe Library and the Primary School.

Other community or volunteer hosted groups regularly visiting our libraries include the PCYC, four community Book Club groups, a Junior Readers and Writers Group, Baby Rhyme Time and a Homework club. These community groups have been offered space and resources by the four library branches with the aim of improving literacy levels within the Shire in accordance with the Council's funding agreement with the State Library.

Community Services Expo

Community Support Services coordinated the Community Services Expo that was held in a vacant building in the Mareeba CBD in August 2014. Many community and government services as well as volunteer groups set up stalls and the public was invited to attend to find out more information about how to access social services.

Therwine St Redevelopment Project

Council is undertaking a major re-development of Therwine Street in Kuranda and has hired landscape architects to develop concept plans with community input. Assistance was provided to the consultants to develop and conduct an appropriate community engagement strategy.

Disaster Management

The first meeting of the LDMG Community Support Services Sub-Committee was organised and held on 13 December 2014 and was attended by key stakeholders to discuss respective roles and responsibilities regarding assisting communities to prepare for the wet season and cyclones and in the event of a disaster, to be clear about respective response roles to get communities back on track as soon as possible.

A number of critical issues that require further research and consideration were raised and will be reported on at a meeting to be called in Feb/March 2015.


Kuranda Community Precinct

The Kuranda Community Precinct Advisory Group has provided advice and recommendations to Council regarding the development of the precinct including upgrading the car park and renovating the building to enable the relocation of the Kuranda library as the anchor tenant for the precinct.

The Advisory Group has worked with an architect and Council Officers to complete the specifications of the renovations and has commenced further planning for the sustainable long term development of the precinct in accordance with community priorities identified during comprehensive community engagement conducted by Tablelands Regional Council.

Two blocks of land at the Precinct were sold and Council resolved that the proceeds would be used for the development of the Precinct.

3. Community Support Services (CSS) 3.1 Overview of Externally Funded Services and Programs Delivered by Council

Program Funding Body Description Funded

Amount per annum

Number

of Staff

Number of

Clients July - Dec

2014

Tablelands Counselling and Support

Service (TCASS)

QLD Department of Communities, Child Safety &

Disability Services

Initially auspiced by Mareeba Shire Council in May 2005. This service provides case management, family support and counselling to families with complex needs, with a particular focus on families who are having difficulty providing and maintaining the safety of their children.

$324,700 2.8 205

Mareeba Youth at Risk

Program (MYARP)

QLD Department of Communities, Child Safety &

Disability Services

Began operation in Mareeba in July 2006 and supports young people at risk of disengaging from school, training and/or employment and young people at risk of entering the justice system.

$102,231 1 117

HomeStay QLD Department of Housing and Public Works

Commenced in June 2010 and provides holistic support to families and individuals in maintaining their tenancies.

$212 641 2 41

Street to Home

QLD Department of Housing and Public Works

Began operating in September 2011 and assists people to access and maintain stable housing.

$912,000 7 156

Broadband for Seniors

(BFS)

Federal Government

Provides Seniors with free access to computers and tutoring.

$4360 2 Volunteer Tutors

TBA

Partners in Recovery

(PIR)

Federal Centacare

Cairns, auspicing finances from Department of

Health and Ageing

Program commenced in February 2014 and provides facilitated support for people with severe and persistent mental illness with complex needs. PIR aims to support people living with a mental illness to access their own recovery supports and services based on the needs of the individual.

$154,733 1 TBA

Management Internal Service

Charge Each program contributes to funding the Coordinator and Receptionist positions

NA 1.5 NA

Total

15.3 FTE

3.2 Community Programs and Activities Funded and Conducted by CSS

Indigenous Mental Health First Aid Course for Clients and Staff

Wellbeing Camp

Deadly Cleanz


Girls Groups: Kuranda, Dimbulah, Mareeba, Chillagoe. Groups are held at Mareeba State School, Kuranda State District College, Dimbulah State School and Chillagoe State School continued this term to focus on the importance of relationships in building connection/belonging {personal, family, cultural, social}. Children who are having difficulty managing their behavior are referred to the group by the Guidance Officer at the school.

Boys Groups: Kuranda, Dimbulah, Mareeba, Mutchilba, Chillagoe (Similar aims to the Girls' Groups)

Assertive Outreach Homelessness BBQ

Mulungu Music Group: Music based program assisting to build relationships between parents and children and build listening / attentive skills in children in preparation for school. This program has been co-facilitated with the Mareeba Child & Family Centre (Mulungu) and volunteer workers from mainly music)

Women's Circle: Supporting and empowering female Elders caring for children, family and community

Pulse Café: a youth diversion program conducted in partnership with PCYC

SWAD: School With A Difference is conducted in partnership with Mareeba State High School and Queensland Police Service to re-engage with students who have disengaged from high school. The aim is to support students back into mainstream schooling/classes

Men's Community Gardening Group

PCYC Rugby League Carnival October 2014

Girls Rugby League Development Summer Comp in Cairns

Deadly Day Out - A social day at a local park for CSS clients involving families and children to celebrate Christmas.

4. Economic Development 4.1 Project Updates

Project Update Advance Cairns (AC) Strategic Partnership

The strategic partnership with Advance Cairns is progressing well and Council is benefitting from this as follows:

- Expert advice and information has been provided by AC regarding the

development and promotion of the Mareeba aerodrome and marketing of the Mareeba Industrial Estate;

- Council Officers participated in a FNQROC Economic Development Officers

meeting facilitated by AC;

- A Council Officer assisted the Dive Into Digital Program sponsored by AC to

be held in Mareeba by providing local linkages and promotion;

- AC is promoting the shire as economic development and investment

opportunities arise.

Tablelands Futures Corporation (TFC) Strategic Partnership

The strategic partnership with TFC continues and Councillors and Officers participated in a regional economic development workshop facilitated by Economic Development Australia in July that was initiated by TFC. The aim was to establish collaborative regional working relationships between TFC, AC, Council and the Tablelands Regional Council.

A Councillor and Snr Officer continue to participate at monthly TFC Board meetings representing the interests of Mareeba shire.

A Memorandum of Understanding between Council and TFC is being negotiated and is nearing completion.

TFC contributed funding to the Cycle Welcome Scheme so it could be conducted in Mareeba in November with local Mareeba businesses, TFC, the Department of Development, Infrastructure and Planning, Tourism Tropical North Queensland and Council's tourism officers. The scheme aims to encourage


businesses and local government to capitalise on the emerging cycle tourism market through cost effective solutions, for example iconic bike racks at Visitor Information Centres.

Preliminary discussions regarding the development of TFC's digital strategy, and investment attraction document are nearing completion and workshops are earmarked for 2015.

Gulf Savannah Development Corporation (GSD) Strategic Partnership

Initial contact has been made to develop a strategic partnership with GSD and will be pursued further in early 2015.

Opportunities exist for collaborative regional investment advocacy, for example transport routes and economic infrastructure, such as abattoirs.

Mareeba Chamber of Commerce

Strategic partnerships have been established with the Chamber by Officers attending committee meetings for significant issues and joint projects eg. cleaning up the Bicentennial Lakes; providing economic development content for the Chamber's publication Ready, Set, Go including distribution through Council centres and website; Mareeba Waste Water investment support and assisting with the provision of speakers for Chamber functions e.g. Justin Jarvis/NBN Co.

Kuranda Chamber of Commerce

A strategic partnership has been established with the Chamber by the Snr Engagement Officer to improve linkages regarding economic development and tourism initiatives. For example discussion of a Kuranda focused Cycle Welcome workshop; the Go Digital Kuranda online capacity building Libraries project; Mareeba Waste Water investment support; and establishing free WiFi in the Kuranda central business district with Bendigo Bank, Tourism Kuranda and the Chamber.

National Broadband Network (NBN)

A strategic relationship has been maintained to monitor the NBN roll out in the Shire including timeframes.

Aquis Environmental Impact Statement

Council prepared and lodged a submission to the Aquis Environmental Impact Statement (EIS) in August highlighting: the substantial economic opportunities and regional stimulus generated by the proposal for the Shire (supply chain for raw materials, construction supplier services, plant equipment and food); and concerns that the EIS did not consider the consequential impacts of future growth in the Kuranda/Myola area, and the associated demands for increased transport infrastructure to service increased population and tourism growth, (such as upgrades to the Kuranda Range and Kennedy Highway).

Mobile Blackspot Program

Considerable effort has been made to ensure that priority locations in the shire are included in the final list to be addressed under the Commonwealth Government's Mobile Blackspot Program. This included preparing several submissions identifying priority blackspot locations in the shire, lobbying Federal Members and Senators by letter and during visits to the shire. The final submission identifying the priority locations of Kennedy Highway, Speewah and Koah was lodged in December.

Promoting the Shire

Shire marketing material was provided to the Department of Development, Infrastructure and Planning for the RegionsQ Showcase earmarked for April 2015.

Media coverage promoting the Mareeba Industrial Estate was prepared and included in the Queensland Industry Advocate.

Provided input into the Far North Queensland Regional Organisations of Council's Tropical North Queensland Mountain Bike Strategy.

Supported the development of Council's Community Cabinet submissions for the Mareeba Waste Water Treatment Plant and the Mareeba Aerodrome.


5. Tourism Promotion 5.1 Project Updates

Project Update Tropical Tablelands Tourism (TTT) Strategic Partnership

Extensive discussions were held between Council and TTT over six months to determine strategic funding support for TTT's destination marketing activities. Key issues included value for money, membership strategies and local public relations, domestic vs. international marketing focus, regional branding, social media activities, regional event support, collaboration with Visitor Information Centres and Tourism Kuranda, and niche marketing activities.

In January, Council agreed to funding support for a three year period based on annually agreed priority marketing projects. Continued funding is quarterly and performance based. It will decrease incrementally as determined by Council with an expectation that by the 2017/18 financial year TTT will be self-sustaining and not reliant on Council funding.

Tropical Tourism North Queensland (TTNQ) Strategic Partnership

Council participated in a regional tourism perspectives and TTNQ strategic plan workshop between TTNQ, TTT, Council and the Tablelands Regional Council in September.

Commenced negotiations for a Memorandum of Understanding between Council and TTNQ. Completion is imminent

Savannah Way Inc. Strategic Partnership

The need for a strategic partnership with Savannah Way has been identified and will be pursued in early 2015.

Opportunities exist for collaborative destination and event marketing, for example the Great Wheelbarrow Way and the Great Wheelbarrow Race.

Tourism Kuranda (TK)

The two day Kuranda Festival was held successfully in October and gained substantial local media exposure and brand awareness. New elements were launched, including a Cassowary Fun Run. Improved risk management procedures were implemented to reduce Council's exposure to risk. The Festival relies on volunteers, local business support, and staff at the Kuranda Visitor Information Centre to operate. The cancellation of the John Butler Trio concert at the Kuranda Amphitheatre over the Festival weekend may have contributed to marginally lower numbers. In future, traffic counters will be installed at Kuranda events to determine accurate visitor numbers during these periods.

A dedicated TK sales car was purchased for the Executive Officer's marketing use and new premises established at the old Kuranda Visitor Centre to improve operational cost effectiveness.

TK and the Kuranda Chamber of Commerce hosted the monthly Tourism Tropical North Queensland (TTNQ) networking function in September to showcase the new Visitor Information Centre and Kuranda products. The Mareeba Heritage Museum and Visitor Information Centre collaborated to highlight the attractions elsewhere in the Shire.

A new Kuranda Map and Visitor Guide (DL size) was produced featuring a total of 65 Kuranda businesses including 14 new businesses. The guide has also been produced in Cantonese and Japanese. An eight page A4 colour brochure was produced that captures the essence of the Kuranda brand and reflects the diversity of the village's tourism experiences as well as providing factual information and maps.

The Tourism Kuranda planning sub-committee developed a new Tourism Kuranda Strategic Plan 2015/16 and proposed annual budget to guide TK's marketing operations. The Strategy has been endorsed by the TK committee and will be workshopped with Council in early March. The strategy explores financial sustainability and new marketing campaigns geared at improving tourism industry awareness of the variety and extent of business trading hours in Kuranda with the tag line "So much to do!".

The TK Committee is reviewing the Kuranda Tourism Benefitted Rate for the 2015/16 budget with the assistance of Council Officers.


Chillagoe Hub Council finalised leasing arrangements with the former lessee, and negotiated a new partnership with the Queensland Parks and Wildlife Service (QPWS) to operate the Chillagoe Hub daily from 8.30am - 3pm (except Christmas Day). The Hub now focuses on ranger cave tour sales and providing local Chillagoe area visitor information.

The Hub is no longer an accredited Visitor Information Centre.

Regional Visitor Information Centres Coordination and Promotion

Council collaborated with the Tablelands Regional Council (TRC) to promote the regional network of Visitor Information Centres (VIC) in three regional marketing publications: Welcome to the Atherton Tablelands, Welcome to the Savannah Way, and Discover the Atherton Tablelands.

Council is continuing to work with the TRC to streamline operations where possible. Areas include VIC promotion, joint volunteer activities, brochure distribution, staff training, and cycle infrastructure costings and design for consideration in the 2015/16 budget cycle.

Brochure Display Guidelines

Council set new fees and charges for brochure display at Mareeba Shire Council Visitor Information Centres to commence in January 2015. The new charges are pro rata and will be trialled for a six month period.

Operators have been encouraged to join Tropical Tablelands Tourism to receive membership benefits and to support local destination marketing.

Kuranda Visitor Information Centre

The new Kuranda Visitor Information Centre opened on 1 September and a successful official community opening was held.

Since opening, volunteer numbers have increased to four volunteers per day to support increased visitation.

Income has increased dramatically due to improved retail display and sourcing more local products. Commissions have also increased with larger counter space and improved signage promoting bookings. Improving profitability via retail sales and commissions will be a focus for the Centre.

The Centre features interpretative displays produced in collaboration with the Djabugay Tribal Aboriginal Corporation, Queensland Parks and Wildlife Service and the Wet Tropics Management Authority. The Djabugay cultural heritage display is a "keeping place" for the Djabugay communities' artefacts collection.

The emergence of downloadable digital tourism apps to provide tourism information, which is replacing or complimenting traditional brochures, is a trend for Visitor Information Centres. The Kuranda Centre is equipped with free WiFi, and this feature is very popular with visitors and particularly with the increasing Chinese market.

The Centre won two awards at the Queensland Information Centre Association (QICA) conference in Mackay for Customer Service and Statistics. The $500 prize money has purchased a wheelchair for visitor use ($10 hire charge).

The Centre was awarded the Tropical North Queensland Tourism (TNQT) Visitor Services award, and entered the TNQT Hall of Fame for the 2015 Awards.

The Centre assisted Tourism Kuranda with the Kuranda Day Festival and the inaugural Cassowary Day.

KVIC relies on volunteers to staff the centre 7 days per week and the annual volunteers Christmas Party held to acknowledge the efforts of volunteers was well attended.

Mareeba Heritage Centre and Visitor Information Centre

Council commenced discussions with the Mareeba Heritage Centre Committee regarding the service model for the Visitor Information Centre as part of Council's Service Level Review.

The Centre held its first Tropical Food Safari in November and again in January. These successful events showcase the tropical food available in the Shire and feature products produced in the region. This initiative has been developed with the support of the Department of Development and Mission Beach Business and Tourism. It will be targeted to the Recreational Vehicle traveller from May 2015.

Centre volunteers were awarded the Outstanding Contribution by a Volunteer Group at the Tropical North Queensland Tourism awards.

The Centre assisted the Queensland Museum with the convening of the


Regional Heritage Tourism Working Group. The group is exploring opportunities

for collaboration in the promotion of regional heritage and museums in Far North Queensland.

The MHC Christmas Party was well attended by 73 volunteers and partners, MHC Committee and partners, MSC staff and ‘Friends of the Association’ (those from the Community who have donated their time and materials over the year to the Centre). As with the Kuranda Centre, the Mareeba Heritage Centre relies on volunteers to remain open 7 days per week and this is an annual strategic initiative to acknowledge their contribution.

5.2 Statistical Snapshot July-Dec 2014 Visitor Numbers Volunteers

2013 2014 Variance Volunteer Hours

Mareeba Heritage Centre*

24,096

22,887

- 5.01%

5,068

Kuranda Visitor Information Centre

32,493 42,785 24.6% 2,022

*Represents the combined number of visitors to the Mareeba Visitor Information Centre and Museum, including school tours of the Museum

5.3 Mareeba Heritage Centre July - Dec 2013 July - Dec 2014 Variance

RV Travellers 6,709 6,982 4.06%

Free Camping Enquiries 486 577 18.72%

6. Grants Development 6.1 Central Grants Register Statistical Summary July - Dec 2014

Item Count Total Funding Amount ($)*

Applications prepared and lodged (refer list at 6.2 below)

12 $10,903,512

Applications approved**

7 $2,059,012

Applications not successful

2 $1,650,000

Awaiting advice on outcome of applications lodged

3 $7,030,000

Approved grants in progress (total current grants)

43 $5,664,645

Applications in development 2 *Does not include NDRRA or RMPC road infrastructure grants **Refer Section 6.2 - For 2 applications the amount of funding approved was different to amount requested

6.2 Applications Prepared and Lodged July - Dec 2014

Application Amount applied for

Outcome Amount granted

Disaster preparedness - Get Ready Qld

$7,270 approved $7,270

Go Digital Kuranda - Vision17 State Library Queensland

$50,000 confirmed/awaiting agreement

$40,000

Mareeba Cool Pool Project - Local Government Infrastructure Subsidy

$46,512 approved $46,512

Mapping our Anzac History - Queensland Anzac 100

$21,400 approved $21,400


CAFE2 - GraffitiSTOP Program (includes base funding $7,830)

$76,330 approved $76,330

Mareeba Waste Water Treatment Plant (Stage 1) - Royalties for the Regions

$1,460,000 confirmed/awaiting agreement

$1,095,000

Kuranda Critical Water Supply -Royalties for the Regions

$562,000 confirmed/awaiting agreement

$772,500

Ootan Road (bitumen upgrade) - Royalties for the Regions

$950,000 not successful -

Bolwarra Road (causeway) - Royalties for the Regions

$700,000 not successful -

Chewko Rd - widening and sealing - Heavy Vehicle Safety and Productivity Program

$595,000 awaiting approval

Groves St Bridge, Speewah - Bridges Renewal Program

$435,000 awaiting approval

Mareeba Waste Water Treatment Plant - National Stronger Regions Fund

$6,000,000 awaiting approval

TOTAL $10,903,512 $2,059,012

7. Aged Housing National Registration Scheme

Council prepared a comprehensive application to become an accredited community housing provider under the National Registration Scheme which was substantial additional work for many Officers across the organisation.

Rent Appraisal A comprehensive rent appraisal was conducted in accordance with the Queensland Government's Community Rent Policy which set the new rent at the market appraisal or 25% of the tenant's income. This caused considerable consternation amongst many tenants, however all enquiries and issues have now been resolved.

Rental Occupancy Rate and Trends

The current occupancy rate is 99% with one vacant unit out of 108.

It is taking longer to place suitable tenants in vacant units at Dimbulah and Kuranda mainly due to a lack of tenants assessed as having a very high or high need for housing in the right age bracket in accordance with the government's community housing policy and assessment criteria. For example, since November 2014, a unit at Kuranda was vacant for 9 weeks; a unit at Dimbulah was vacant for 8 weeks and another unit at Dimbulah was vacant for 4 weeks.

Maintenance Schedule

A review of maintenance for the 108 properties will be conducted in early 2015 to develop a maintenance schedule to inform the maintenance budget and asset management plans for aged housing.


8. Library Services

Library Services Statistical Snapshot July - Dec 2014

Library Number of Visitors (does not include

programs)

Number of Program

Participants

Number of loans

Volunteer Hours

Council Receipts

(Customer Service Centre

functions)

Mareeba 25971 1635 37394 137 NA

Kuranda 14844 598 15353 106 309

Dimbulah 1085 194 3596 - NA

Chillagoe 2013 415 2290 45 NA

Total 43913 2842 58633 288 NA

9. Community Partnerships The Community Wellbeing Group's Officers are actively involved in the following significant community partnerships which include project working groups, council advisory groups, interagency networks, regional industry bodies and regional economic development bodies. Many are Council initiatives with Officers facilitating these groups and networks as a means by which community representatives can come together to plan and take action to make a difference. In some instances the role is representing Council as an ex-officio and in all cases, the Officers take an active role including providing a primary connection to Council for community. Many of the meetings and activities take place outside of normal work hours.

Mareeba Youth United Coordination Group

Mareeba Homelessness Reference Group

Kuranda Community Precinct Advisory Group

Tourism Kuranda Community Advisory Group

RADF Advisory Group

Mareeba Heritage Centre Committee

Multicultural Festival Committee

Combined Sporting Precinct Reference Group

Sunny Savannah Trails Project Group

Tropical Tablelands Tourism Board

Tablelands Futures Board

Local Disaster Management Group - Community Support Services Sub Committee

Mareeba Chamber of Commerce

Kuranda Chamber of Commerce.


COM 1 Develop a community engagement strategy to encourage inclusiveness and partnerships within communities and a sense of common identity COM2 Conduct an analysis of current community facilities and develop a Shire wide community facilities plan to guide the assessment of maintenance programmes, possible capital upgrades of existing facilities and community requests for new facilities and ensure equity of access


COM3 Encourage the building of strong partnerships with community, private sector and government so as to build community capacity and develop strategies to encourage and support leadership and self-responsibility in the community COM4 Encourage vibrant and active community participation in festivals and events, arts, culture and natural heritage activities that celebrate the community and its cultural diversity and enrich lifestyle and encourage tourism GOV3 Undertake a whole of council service level review to establish sustainable council operational costs across core local government business and consult with communities

CONSULTATION

Internal Community Wellbeing Officers External Nil


Nil

POLICY IMPLICATIONS

Nil


Nil


Communication about significant achievements via media outlets

ATTACHMENTS

Nil Date Prepared: 9 February 2015


INFRASTRUCTURE SERVICES

TECHNICAL SERVICES

ITEM-8 INFRASTRUCTURE SERVICES - PROJECT PRIORITISATION APPRAISAL CRITERIA


MEETING: Ordinary


REPORT OFFICER’S TITLE: Strategic Project Officer DEPARTMENT: Infrastructure Services

EXECUTIVE SUMMARY

Councillors have recently reviewed the proposed PPT criteria and risk assessment methodology for prioritising Infrastructure Services projects. This report provides the updated criteria for Council's consideration as part of the 2015-16 Capital Works Program Development.


"That Council adopt the Project Prioritisation Tool (PPT) criteria and risk assessment methodology for prioritising Infrastructure Services capital works projects."

BACKGROUND

Introduction Mareeba Shire Council (MSC) owns and maintains a significant infrastructure asset portfolio, estimated at $324M, which provides a wide range of services to the community. Like most Councils, MSC has limited funds available for Capital Works projects. To address this issue, the International Infrastructure Management Manual (IIMM 2011) provides a number of methods for prioritising projects. Council officers are proposing to use two of these methods, which have also been adopted by the Institute of Public Works Engineers Australia in a tool that is used by many local governments to prioritise capital works projects. Councillors have recently reviewed the proposed PPT criteria and risk assessment methodology for prioritising Infrastructure Services capital works projects. Changes to the criteria have been made and are now provided for adoption. The first method is a multi-criteria analysis or Project Prioritisation Tool (PPT, Attachment One), and the second method is a risk assessment (Attachment Two). The results from both the multi-criteria analysis (PPT) and risk assessment will be presented to Council at the Capital Works Program Proposal workshop on 1 April 2015.


Asset Classes that will be covered using the above methods are detailed in Table 1.

Project Prioritisation Tool Development The former amalgamated TRC adopted a Capital Upgrade Project Prioritisation Tool (PPT) for Transport assets and had also developed a draft Capital Upgrade PPT for Buildings and Facilities. Last year, MSC used the Transport PPT in conjunction with a risk assessment process for the development of the MSC Capital Works Program for 2014-15 and the draft MSC 3 Year Capital Works Program for 2014-2017. The PPT criteria that were developed by TRC and a copy of the format for the final summary capital works program proposals by asset class are attached to this briefing note for Council's consideration. The number of criteria in the PPT was limited to six per program to protect the relative importance of each criterion and ensure the effectiveness of the prioritisation process. Each criterion was prepared with a five point rating system that is weighted at Council's discretion to achieve a Priority or Benefit Score which is used to rank the projects within the program. The percentage weightings can be varied to reflect the relative importance between each criterion. Regardless of the significance one or more criteria may have against another, the total percentages must equal 100%. For example, Council may decide safety is of upmost importance and give it 30% weighting with the balance being allocated (in proportionate amounts) across the remaining criteria. Regardless of the weighting allocation, the highest Benefit Score a project can achieve is 5. It is proposed that the agreed criteria and summary format will be tabled at the next Council Ordinary Meeting for adoption. Council officers will review all 2015-16 capital works project proposals against the criteria set by Council. Risk Rating Development For each project proposal, a basic risk assessment of the current situation to the Council and the community will also be provided. This shows the risk of 'doing nothing'. Risk is assessed by combining the likelihood of a risk occurring and the consequence of the risk should the event occur. This is consistent with the AS NZS ISO 31000:2009 Risk Management Standard and a copy of the risk assessment tables are provided in Attachment Two.

Table 1 Capital Project Proposal Assessment Criteria

Capital Program Assessment Criteria

Bridges PPT and Risk Assessment

Drainage PPT and Risk Assessment

Footpaths and Bikeways PPT and Risk Assessment

Parking PPT and Risk Assessment

Rural Roads PPT and Risk Assessment

Urban Streets PPT and Risk Assessment

Buildings PPT and Risk Assessment

Aerodrome Infrastructure PPT and Risk Assessment

Parks and Recreation PPT and Risk Assessment

Water Risk Assessment

Wastewater Risk Assessment

Solid Waste Risk Assessment

Plant and Fleet Risk Assessment


Capital Works Program Proposal Presentation A summary will be provided to Council for each project proposal and will include:

- Proposal ID and description; - Estimated capital cost apportioned into capital renewal and capital

upgrade/expansion; - PPT appraisal score; - Risk assessment indicator; - External funding committed; - Evaluation assumptions/comments.

References

- The International Infrastructure Management Manual (IIMM 2011) - Institute of Public Works Engineers Australia National Asset Management System

(NAMS Plus3) - AS NZS ISO 31000:2009 Risk Management Standard - Former amalgamated Tablelands Regional Council (TRC) Project Prioritisation

Tool


These criteria and prioritisation of projects will be used to inform the development of the long term asset management plans and link to the Corporate Plan goals below. ECON 3 Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. GOV 2 Prepare a detailed strategic asset management plan to underpin asset sustainability.

CONSULTATION

Internal Councillors Chief Executive Officer Director Infrastructure Services Manager Technical Services Manager Works Manager Water and Waste External Nil


This proposal provides a risk management framework for prioritising capital works projects and provides a foundation for prioritising and deferring capital projects in a Strategic Asset Management Plan.


POLICY IMPLICATIONS

MSC Asset Management Policy - The proposed PPT criteria and Risk Assessment methodology are consistent with the MSC Asset Management Policy.


Capital These criteria will significantly influence and guide the Capital Works Program development. Operating Nil


The PPT criteria and risk assessment methodology will be used to appraise all Infrastructure Services Capital Project Proposals that are presented to Council.

ATTACHMENTS

1. Project Prioritisation Tool; 2. Proposed criteria for the MSC Infrastructure Services Project Prioritisation Tool and

risk assessment methodology.



ATTACHMENT 1


ITEM-9 SPEED LIMIT REVIEW - ANZAC AVENUE, MAREEBA DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Civil Engineer DEPARTMENT: Infrastructure Services, Technical Services Group

EXECUTIVE SUMMARY

A speed limit review was conducted in response to a formal petition to review the speed zone applying to Anzac Avenue, Mareeba. This report advises the results of the speed limit review.


"That Council make no alteration of the existing speed limit on Anzac Avenue, Mareeba."

BACKGROUND

1.8 km of Anzac Avenue is classified as a major urban collector with the remaining 0.27 km classified as an urban access street. It is currently zoned at a speed limit of 60 km/h. Following the receipt of a formal petition a speed limit review has been undertaken on Anzac Avenue. A speed survey was undertaken over a one week period in January 2015 and over a two week period in June 2010 at chainage 225 from the John Doyle Bridge.

The traffic volume has increased from an AADT of 4,514 to 6,177, with 85th %tile speed at the counter site being 54 km/h in January 2015, versus 55 km/h in June 2010. This accords with the speed limit of 60 km/h.

Counter Site (Jan 2015)

Counter Site (June 2010)

AADT 6,177 4,514

85%tile speed 54.4 km/h 55.4 km/h

Mean speed 49 km/h 49.4 km/h


The break-up of vehicles using Anzac Avenue during the January 2015 speed review is as follows: Class 1 - Passenger vehicle (40,673 units) Class 2 - Car & Trailer (573 units) Class 3 - Two axle small truck or bus (1,858 units) Class 4 - Three axle truck or bus (60 units) Class 5 - Four axle truck (8 units) Class 6 - Three axle articulated (33 units) Class 7 - Four axle articulated (34 units) Class 9 - Six axle articulated (2 units) A QLimits assessment of this section of road was undertaken in January 2015 and taking the road function, road environment, number of property entrances, speed data and crash history into consideration QLimits recommended retaining the existing speed limit of 60 km/h. According to the Manual of Uniform Traffic Control Devices (MUTCD) 60 km/h is generally the minimum speed that should be applied to traffic carrying roads unless the road:

- Has a constrained speed environment such as through strip shopping centres and commercial areas;

- And such a reduced speed limit would be credible and self-sustaining without the need for additional speed compliance or enforcement measures.

These criteria do not apply to Anzac Avenue.


ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans development for all infrastructure asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Manager Technical Services Senior Planner External Nil


The Transport Operations (Road Use Management) Act provides that traffic signs shall be installed in accordance with prescribed methods, standards and procedures.


POLICY IMPLICATIONS

If Council adopts a speed limit other than the typical major urban collector speed limit of 60km/hr consideration may have to be given to policy for the systematic review of speed limits on major urban collector roads of similar function and importance.




Nil

ATTACHMENTS

Nil

Date Prepared: 30 January 2015


WORKS

ITEM-10 INFRASTRUCTURE SERVICES - WORKS SECTION PROGRESS REPORT - JANUARY 2015


MEETING: Ordinary Meeting


REPORT OFFICER’S TITLE: Manager Works DEPARTMENT: Infrastructure Services, Works Group

EXECUTIVE SUMMARY

This report sets out works undertaken by the Transport Infrastructure, Parks and Gardens and Bridge Sections of Infrastructure Services during the month of January 2015.


"That Council receive and note the Infrastructure Services Transport Infrastructure, Parks and Gardens and Bridge Sections - Progress Report for the month of January 2015."

BACKGROUND

Works Group

Maintenance Activities Maintenance activities accruing more than $1,000 in expenditure were carried out in January at the following locations:


The table below shows the current budget position of road maintenance for Mareeba Shire Council.

So far this financial year to the end of January $93,665 has been spent on preparation and line marking work for the 2014/15 reseal and asphalt program. This money will ultimately be moved to the appropriate capital works job resulting in a credit to the maintenance budget.

Road Name Activity

Coondoo Street, Kuranda Prep work for reseals

Contract Clearing Account, Chillagoe General operations

Hope Close, Kuranda Line marking for reseals, road furniture, slashing

Atherton Street, Mareeba Line marking for reseals, slashing

Strattmann Street, Mareeba Clean inlet/outlets culverts, road inspections, line marking for reseals, road furniture, slashing

McDougall Road, Julatten Slashing

Windsor View Road, Julatten Slashing

Barron Falls Road, Kuranda Clean inlet/outlets culverts, road inspections, slashing

Black Mountain Road, Kuranda Road inspections, slashing

Coondoo Street, Kuranda Road inspections, slashing

Hope Close, Kuranda Clean inlet/outlets culverts, grading unsealed roads

Kuranda Crescent, Kuranda Slashing

Myola Road, Kuranda Bitumen patching, slashing, road inspections

Rob Veivers Drive, Kuranda Bitumen patching, concrete footpath maintenance, road inspections, pavement repairs, road furniture, slashing

Atherton Street, Mareeba Road furniture, line marking for reseals

Basalt Street, Mareeba Line marking for reseals

Byrnes Street, Mareeba Bitumen patching, concrete footpath maintenance, road furniture

Road Name Activity

Chewko Road, Mareeba Line marking for reseals, prep work for reseals

Constance Street, Mareeba Line marking for reseals

Fichera Road, Mareeba Culvert repairs, road inspections

Herberton Street, Mareeba Line marking for reseals

Royes Street, Mareeba Bitumen patching

Strattmann Street, Mareeba Culvert repairs, prep work for reseals

Tinaroo Creek Road, Mareeba Bitumen patching, line marking for reseals, road furniture, slashing

Martin Tenni Drive, Mareeba Culvert repairs

Location YTD

Actual YTD Budget

Annual Budget

Mareeba Shire Council $1,925,512 $1,916,847 $2,875,271


Capital Works Below is a table showing the current status of the 2014/15 Capital Works Program.

Once the design for the Costin Street Pavement Rehabilitation project is finalised, basic estimates and material quotations will be completed and works will commence. It is anticipated the start date will be around mid to late March 2015. Third Party Works

PEND-1926 Mossman - Mt Molloy Road Pavement Rehabilitation The above project is programmed to start during the first week of February (weather permitting).

Works include the excavation and replacement of the existing pavement with cement modified road base and a two coat bitumen seal of eleven sections of the Mossman - Mt Molloy Road. The total area of rehabilitated pavement is 13,200m2.

The project is estimated to cost $1.426M and will take 63 working days to complete.

Description Actual Cost

To Date ($)

Budget ($)

Status Works Carried Out By

Black Mountain Rd, Bridge 6 - Renewal 231,785 250,000 Complete MSC

Rural and Urban Roads - Reseal Program 700,483 2,380,000 On-going Contractor

Anzac Avenue - Intersection Upgrade 116,502 150,000 Complete MSC

Costin Street - Pavement Rehabilitation 37,803 300,000 Not Started MSC

Bilwon Road, Biboohra - Rehabilitation 345,085 577,000 Complete MSC

McLeans Bridge Road, Julatten - Upgrade 32,400 35,000 Complete MSC

Rural Grids - Various Locations - Upgrade 6,223 50,000 On-going MSC

Black Mountain Road, Flaggy Creek Bridge - Renewal 286,729 310,000 Complete MSC

Speewah Rd, Groves Creek - Bridge Inspection 1,137 15,000 Started Contractor

Chewko Road, Todeschini Bridge - Bridge Inspection 1,137 15,000 Started Contractor

Anzac Avenue, Barron River - Bridge Inspection 1,137 15,000 Started Contractor

Springmount Road, Walsh River - Bridge Inspection 1,137 15,000 Started Contractor

Springmount Road, Oakey Creek - Bridge Inspection 1,137 15,000 Started Contractor

Mt Lewis Road, Bushy Creek - Bridge Inspection 1,137 15,000 Started Contractor

Hales Siding Road, Chinaman Creek - Bridge Inspection 1,137 15,000 Started Contractor

Seary Rd, Marinelli Estate - Reform drains 27,114 100,000 Complete MSC

Torrisi Rd, Marinelli Estate - Stormwater Upgrade 1,642 220,000 Not Started Developer

Irvinebank Fire Station - Drainage Improvement 7,019 10,000 Complete MSC

Kanervo Road over Davies Creek - Bridge Inspection 1,137 15,000 Started Contractor

Morton Street, Kuranda - Intersection Upgrade 133,398 124,061 Complete MSC

Damien Street - Stormwater Works 19,614 20,300 Complete MSC

Kenneally Road - Stormwater Works 22,101 22,100 Complete Contractor


DTMR Routine Maintenance Performance Contract (RMPC) Routine maintenance activities were undertaken during January at the following locations:

The total claim to DTMR for the works listed above for the month of January was $39,000. Parks and Gardens Section Maintenance Activities Parks and Gardens maintenance activities accruing more than $1,000 in expenditure were carried out in January at the following locations:

Location Activity

Kennedy Highway - Cairns / Mareeba Rest area servicing

Mulligan Highway - Mareeba / Molloy Herbicide spraying

Mulligan Highway - Mareeba / Molloy Emergency call out (Car Accident)

Mulligan Highway - Mareeba / Molloy Emergency call out (Tree Over Road)

Mulligan Highway - Mareeba / Molloy Herbicide spraying

Mulligan Highway - Molloy / Lakeland Herbicide spraying

Mulligan Highway - Molloy / Lakeland Roadside litter collection - rural

Mulligan Highway - Molloy / Lakeland Rest area servicing

Mossman - Mt Molloy Road Tractor slashing, rural

Mossman - Mt Molloy Road Roadside litter collection - rural

Mossman - Mt Molloy Road Pothole patching includes traffic control

Mossman - Mt Molloy Road Herbicide spraying

Mossman - Mt Molloy Road Herbicide spraying

Herberton - Petford Road Other vegetation control works

Mareeba - Dimbulah Road Herbicide spraying

Burke Developmental Road Repair signs (excluding guide signs)

Location

Parks and Gardens, Chillagoe

Basalt Gully and Bi-Centennial Lakes, Mareeba

Mary Andrews Gardens, Mareeba

Arnold Park, Mareeba

Centenary Park, Mareeba

Byrnes Street Medians, Mareeba

Mulligan Highway Road Approaches, Mareeba

Kuranda Parks, Library, CBD and Streets

Old Kuranda Depot/Amphitheatre

Town Hall Park - Dimbulah

Borzi Park, Mareeba

Davies Park, Mareeba

Vains Park, Mt Molloy

Bartley Park, Kuranda

Mowing Mareeba Streets

Erect & Dismantle Christmas Decorations, Mareeba

Furniture and Playground Equipment

Corrective Services Labour Supervision & Plant Hire


The table below shows the current budget position of Parks and Gardens maintenance for Mareeba Shire Council.

Bridge Section Maintenance Activities Bridge maintenance activities accruing more than $1,000 in expenditure were carried out in December at the following locations:

The table below shows the current budget position of Bridge maintenance for Mareeba Shire Council.


ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Infrastructure Services staff External Nil


Nil

POLICY IMPLICATIONS

Nil

Location YTD

Actual YTD Budget

Annual Budget

Mareeba Shire Council $848,165 $843,323 $1,437,983

Location

Kanervo Road Rocky Creek Bridge

Inspections and General Expenses

Location YTD

Actual YTD Budget

Annual Budget

Mareeba Shire Council $335,060 $513,998 $881,139



Capital Included in 2014/2015 budget Operating Included in 2014/2015 budget Is the expenditure noted above included in the 2014/2015 budget?

Yes

If not you must recommend how the budget can be amended to accommodate the expenditure Nil


Advice is provided to residents and businesses affected by any activities.

ATTACHMENTS



WATER & WASTE

ITEM-11 INFRASTRUCTURE SERVICES - WATER AND WASTEWATER GROUP - MONTHLY REPORT - JANUARY 2015


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT: Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY

The purpose of this report is to summarise Council’s Water and Wastewater activities undertaken by the Infrastructure Services Department during the month of January 2015.


"That Council receive and note the January 2015 Monthly Water and Wastewater Report."


GOV 3 Undertake a whole of Council service level review to establish sustainable operational costs across core local government business and consult with communities. 1. Capital Works Projects

Barang Street, Kuranda - Waiting on parts for the new (Arara Street) pump station to arrive, then it can be commissioned once the final cut-over to Barang Street pump station is complete.

Arsenic Removal Plant, Chillagoe - Packaged Plant in place on-site, plumbing works completed and chlorine gas system currently being commissioned. Commissioning of plant has been delayed until after Ergon has upgraded the power supply (scheduled for 9 February 2015). Commissioning of the Plant is scheduled for 23 February.

Mareeba Industrial Park Water Booster Station - Project completion date has been delayed until Friday, 6 March. The extra time is required to allow installation of the stand-by generator and finalisation of the electrical switchboard.

Preliminary design works for the new water reservoir on Myola Road, Kuranda presented to Council officers for review. Telstra line to be relocated at site, works due for completion June 2015. (The start date for works was programmed for Monday, 9 February but due to heavy rainfall this has had to be postponed.)


2. Environmental Monitoring - Treatment

Mareeba STP non-compliant. Exceeded the Ammonia maximum limit.

Kuranda STP remains compliant with licence conditions. 3. Budget - Water

Graphical - Revenue

Graphical – Expense

Expenses are higher than normal due to increased electricity charges and bulk water charges. Chemical costs are slightly higher due to the abnormal hot weather experienced through December and January requiring increased chemical dosing for treatment purposes.

0

500,000

1,000,000

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3,000,000

Rates Interest EarnedConst Wks

NCP InternalRevenue

NCPCommunity

ServiceObligation

3rd Party Works Sundry Income

MSC Water Income to Month of January

Annual Budget YTD Budget YTD Actual

0

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1,000,000

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2,500,000

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Treatment PlantOp/Mtce

Reticulation Op/Mtce Depreciation NCP Admin Charges

MSC Water Expense to Month of January



4. Budget - Wastewater

Graphical - Revenue

Graphical – Expense

5. Chlorine Residual Readings

0500,000

1,000,0001,500,0002,000,0002,500,0003,000,0003,500,0004,000,0004,500,000

Rates Interest EarnedConst Wks

NCPInternalRevenue

NCPCommunity

ServiceObligation

3rd PartyWorks

Sundry Income

MSC Wastewater Income to Month of January


0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

Treatment PlantOp/Mtce

Reticulation Op/Mtce Depreciation NCP Admin Charges

MSC Wastewater Expense to Month of January


Chlorine Residual Readings 2015Australian Drinking Water Guidelines Maximum 5mg/L

January 2015 Fri 2nd Mon 5th Wed 7th Fri 9th Mon 12th Wed 14th Fri 16th Mon 19th Wed 21st Fri 23rd Tue 27th Wed 28th Fri 30th

Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L)

Mareeba Rankine St 1.30 1.21 1.15 1.12 1.17 1.12 1.10 1.01 1.23 1.24 1.19 1.23 1.20

Wylandra Drive Mareeba 0.84 0.62 0.67 0.70 0.96 0.77 0.79 1.01 0.59 0.58 0.49 0.74 0.57

Gregory Terrace Kuranda 0.90 0.87 0.91 0.79 0.69 0.58 0.52 0.57 0.45 0.49 0.55 0.58 0.70

Mason Rd PS Kuranda 1.10 1.08 1.00 0.92 1.05 0.86 0.79 0.72 0.50 0.60 0.81 0.86 0.88

Chillagoe 0.31 0.25 0.24 0.23 0.23 0.22 0.23 0.24 0.23 0.25 0.23 0.24 0.25

Dimbulah 0.98 0.93 1.03 1.37 1.23 1.12 1.41 1.12 1.30 1.34 1.02 0.94 1.07


6. Mareeba Water Supply Scheme – Operations Data

7. Kuranda Water Supply Scheme - Operations Data

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Mareeba WTP - Average Daily Production 2015

Average DailyProduction(kL per Day)

Rainfall (mm)

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Mareeba WTP - Average Daily Consumption by Connection 2015

Average DailyConsumption perConnection(L per Day)

Rainfall (mm)

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Kuranda WTP - Average Daily Production 2015


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Kuranda WTP - Average Daily Consumption by Connection 2015

Average DailyConsumptionper Connection(L per Day)

Rainfall (mm)


8. Mount Molloy Water Supply Scheme - Operations Data

9. Dimbulah Water Supply Scheme - Operations Data

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Mt Molloy GS - Average Daily Production 2015


Rainfall (mm)

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Mt Molloy GS - Average Daily Consumption by Connection 2015

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Rainfall (mm)

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Dimbulah WTP - Average Daily Production 2015


Rainfall (mm)

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Dimbulah WTP - Average Daily Consumption by Connection 2015


Rainfall (mm)


10. Chillagoe Water Supply Scheme - Operations Data

11. Mareeba Wastewater Treatment Plant - Operations Data

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Chillagoe BF - Average Daily Production 2015


Rainfall (mm)

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Rainfall (mm)

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Mareeba STP - Average Daily Inflow 2014

Average DailyInflow(kL per Day)

Rainfall (mm)

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Mareeba STP - Average Daily Inflow by Connection 2014

Average DailyInflow perConnection(L per Day)

Rainfall (mm)


12. Kuranda Wastewater Treatment Plant - Operations Data


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Kuranda STP - Average Daily Inflow 2014

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Average DailyInflow perConnection(L per Day)

Rainfall (mm)


ITEM-12 INFRASTRUCTURE SERVICES - WASTE OPERATIONS PROGRESS REPORT - JANUARY 2015


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT: Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY

The purpose of this report is to summarise Council’s Waste activities undertaken by the Infrastructure Services Department during the month of January 2015.


"That Council receive and note the Infrastructure Services, Waste Operations Progress Report, January 2015."

BACKGROUND

The following is a summary of the waste activities undertaken during the month of January 2015.

1. Waste Operations Recycled materials transported from outlying waste transfer stations to Mareeba waste transfer station this month. Interim cover over Cell 3 completed. Cell leachate reservoir levels and flow to sewerage treatment plant are now recorded in the SCADA system. Quarterly groundwater testing has been completed as per the Mareeba Landfill Environmental Authority EPPR01792213. One 30 cubic meter bin of recycled material was transported by JJ Richards from the Mareeba waste transfer station to Cairns material recycling facility for processing. This periodically re-occurs as the recyclable material builds up. Twenty tonne of recycled non-ferrous material was sent to NQ Recyclers. All transfer stations and Mareeba landfill are currently operational.


2. Customer Service Waste Statistics The following graph displays customer requests logged in the Customer Request Management (CRM) system during the month of January 2015.

3. Waste Collected at Each of the Transfer Stations

Waste material collected at each of the waste transfer stations is either deposited directly to the Mareeba landfill, recycled or transported to the SITA facility in Cairns for processing. The following pie charts are separated into waste received as whole units and waste received as accrued tonnage.

1

21

25

6 1

MAREEBA SHIRE CUSTOMER REQUESTS (Number of Requests)

New Service

Missed Service

Repair/Replace

GeneralEnquiriesComplaints

29

215

11

149

MAREEBA SHIRE WASTE (Number of Units)

Animals

Batteries

Car Bodies

EquivalentPassenger tyres


4. Waste to Mareeba Landfill The Mareeba Shire waste shown in the pie chart below is the waste collected at each of the waste transfer stations (Mareeba included), and deposited directly to the Mareeba landfill. The commercial waste shown below is derived from the SITA Bedminster plant in Cairns and deposited into the Mareeba landfill.

5. Revenue The income is derived from:

Commercial disposal (predominantly SITA)

Interest earned

Interest on Constrained Works

Recycling (steel, batteries)

Rates The expenditure is derived from:

Waste administration

Landfill management

Transfer station management

39 41

593

MAREEBA SHIRE WASTE (Tonnes)

Building & Demolition

Scrap Metal

Domestic HouseholdWaste

6,575

393

WASTE TO MAREEBA LANDFILL (Tonnes)

Sita Waste

Mareeba Shire Waste to Landfill(Domestic & Commercial)


6. Financial Operational Budget Information per budget Section Overall Graphical – Revenue

Graphical – Expenditure


ECON 3 - Accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. GOV 3 - Undertake a whole of council service level review to establish sustainable operational costs across core local government business and consult with communities.

CONSULTATION

Internal Director Infrastructure Services Waste Staff External Nil

0

500,000

1,000,000

1,500,000

2,000,000

WasteAdmin

Landfills TransferStations

CollectionCosts

RecyclingMetal

DepreciationWaste

NCP Charges

MSC Waste Expense to Month of January


0

500,000

1,000,000

1,500,000

2,000,000

DomesticCollections

UnservicedLevy

Scrap -AllMetal

CommercialDisposal

WASTEInterestEarned

Interest onConstrained

Works

MSC Waste Income to Month of January




Nil

POLICY IMPLICATIONS

Nil


Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget?

Yes


Nil

ATTACHMENTS



BUSINESS WITHOUT NOTICE

NEXT MEETING OF COUNCIL

The next meeting of Council will be held at 9:00 am on Wednesday 4 March 2015


APPENDIX - FOR INFORMATION

council meeting agenda 18 february 2015

Documents

community services

technical services

community wellbeing

lot subdivision

cabins lot

draft annual report

lots access easement

order of business members