WHITE PINEScouts Canada 2009-2010

COUNCIL ANNUAL REPORTWHITE PINE

Scouts Canada 2009-2010

COUNCIL ANNUAL REPORT

Our MissionTo contribute to the education of young people, through a value system based on the Scout Promise and Law, to help build a better world where people are self-fulfi lled as individuals and play a constructive role in society.

Scouting’s Mission is achieved by:

• Involving youth throughout their formative years in a non-formal educational process.

• Using a specifi c method that makes each individual the principal agent in his or her development as a self-reliant, supportive, responsible and committed person.

• Assisting youth to establish a value system based upon spiritual, social and personal principles as expressed in the Promise and Law.

Council TeamCouncil Service Team Council Commissioner Dave FletcherCouncil Youth Commissioner Dylan Reinhart / David MillieDCC Training Gord VareyDCC Recognition John ParksDCC Program Karl HollidayScout Popcorn Barb Pokorski / Victor WoodburneCouncil Administrative Assistant Sheila Fraser Area Commissioners Algonquinte Area Beth Cleaton (AC) David Fry*/ Cameron Bywater (AYC)Kawartha Waterways Area Sue Reinhart (AC) Dan McWilliams*/ Myra McGowan (AYC)Lakeshore Ridge Area Rob Shafer (AC) Carly Skan (AYC)Oshawa Area Mike Hurley (AC) Keldon Ledward (AYC)Owasco Area Carlos Silva* / Audrey Pascoe (AC) Tanja Sack (AYC)Trillium Highlands Area Jim Walter (AC) Bradley Reaman (AYC)Whitby Area Victor Woodburne (AC)

Council Staff Council Executive Director Warren McMeekin* / Barry HardakerOperations Manager Jeff BensonProperties Manager Marilyn JohnsonAccountant Dee Rizeweski* / Lyn WilliamsRegistrar/Honours and Awards Ladka StodolaRevenue development/Marketing Natalie BensonCamp bookings/Accounting assistant/Training Carolyn PinkAdministrative Assistant Pamela BazinetCouncil fi eld Executive Perry KirkbrideCamp Samac Warden Daniel GrenaghanRangers Dan MacDonald Ivan Kehoe Aaron Grimkofsky David LeekSummer Programs/ScoutsAbout Mallory Nagy(seasonal)

* Term ended

Our PrinciplesScouting is based on three broad principles which represent its fundamental beliefs. These include:

• Duty to God: Defi ned as, The responsibility to adhere to spiritual principles, and thus to the religion that expresses them, and to accept the duties therefrom.

• Duty to Others: Defi ned as, The responsibility to one’s local, national and global community members to promote peace, understanding and cooperation, through participation in the development of society, respect for the dignity of one’s fellow-beings, and protection of the integrity of the natural world.

• Duty to Self: Defi ned as, The responsibility for the development of oneself to one’s full potential physically, intellectually, spiritually and socially.

Our Practices and MethodsScouts Canada employs a system of progressive self-education which includes the following practices and methods:

• commitment to the values in a Promise and Law,• learning by doing,• membership in small groups,• progressive and stimulating contemporary programs,• commitment to the values of doing one’s best, contributing to the community, respecting and caring

for others, contributing as a family member,• relevant through youth and young adult engagement• use of outdoor activities as a key learning resource.

WHITE PINE COUNCIL

COUNCIL COMMISSIONER’S REPORT

White Pine Council had another good year. This is due to the hard work and dedication of its

volunteers and staff. So many hours of incredible commitment have sustained this movement, and through continued perseverance we will see membership growth.

The year was incredibly busy. I had the good fortune to visit numerous Area Forums. The Council Management Committee (CMC) provided leadership to seven Areas maintaining membership in 127 Groups.

With the new National ScoutingNow document, White Pine Council focused its efforts to better support the Areas.

1. The Commissioner’s Quality Award Program began. Karl Holliday and his program team put together a comprehensive package for all sections including Group Committees. It used the existing and new Council Standards as a basis for satisfactory Group and Section planning and implementation. This project was shared with nineteen other Councils across Canada. It was favourably received and will now become a national initiative.

2. There were a number of personnel changes in this Council. The Council Youth Commissioner Dylan Reinhart, was appointed as the National Youth Commissioner. He was replaced by David Millie. The new staff included Executive Director - Barry Hardaker, Bookkeeper - Lyn Williams and Property Manager - Marilyn Johnson. They, along with the other dedicated staff, bring an enthusiastic professionalism to help reposition this Council as a leader in our Scouting movement.

3. White Pine Council aggressively confronted its long-term debt. The Management and Finance Committees established an action plan to resolve their on-going defi cit and place itself in a favourable debt-free position. A Strategic and an Operations Property Committee were

created to make all Council properties program-friendly and fi nancially viable. To improve communication, the management team held three town hall meetings regarding these issues. An additional Community Forum is planned in the new year to solicit ideas and involvement from local partners.

4. A Scouter Conference was held January 23rd in Peterborough. It was so successful that many attendees expressed they would like this repeated annually.

5. Our Chief Commissioner, Steve Kent visited White Pine several times to promote the ScoutingNow document. He attended meetings in Oshawa, Peterborough and Belleville. His inspirational message was well received.

6. Numerous Council camps, events and training were organized throughout the year, giving all members a variety of opportunities to experience.

Over the next year, White Pine Council will strive to surpass its membership goals through a greater commitment toward recruitment, retention and membership management.

Dave Fletcher – Council Commissioner

COUNCIL YOUTH COMMISSIONER’S REPORT

The Scouting year started off with a number of youth led initiatives manifesting in a variety

of ways throughout the council. Among these was White Pine Council’s hosting of the fi rst ever Central Canada Youth Network weekend which had moderate attendance both from within White Pine and the other Councils in Ontario and Québec. Youth present had a fun and inspiring experience and left re-energized and re-inspired to do great things. Among those present was David Millie who I am proud to say, soon took over the responsibilities of Council Youth Commissioner and continued on the White Pine Council’s path to meaningful youth engagement.

-Dylan Reinhart

I am tremendously excited to be taking on the Council Youth Commissioner position for White

Pine. It is a most humbling opportunity to serve as many youth as we have are here in our council. I spent a few months acclimatizing to the new role and its responsibilities. In this time I have developed a small plan for moving forward with meaningful youth involvement in White Pine and you will see it taking shape in your local areas and groups this scouting year. I am happy to be a part of White Pine Council in such a wonderful time with some of the most dedicated volunteers that our organization has ever seen.

-David Millie

Dylan Reinhart / David Millie – Council Youth

For the past 3 years I have fulfi lled the role of Deputy Council Commissioner Adult Development (Training) for

White Pine Council. This role required involvement at three levels: National - as a member of the Adult Development Network, Council as a member of the Council Management Committee, and Locally with my team of Area Deputies and resource people. Together we have organized and provided training for many local Scouters, including several from out of Council.

During the 2009-2010 Scouting year, White Pine Council and its Areas were kept busy delivering training programs for Group and Section Scouters. As a result: 198 completed Wood Badge Part I by attending courses. To date, over 90 have registered to take Wood Badge I training online via Scouts Canada’s new E-Learning approach, and hopefully they will complete all modules. Our efforts to develop new Trainers were also successful with 14 Scouters completing the Trainer Development I Course. We also recognized the following achievements: 7 recognized for Trainer I Accreditation, 4 for Trainer II Accreditation, and 3 for Trainer III Accreditation. My congratulations to all who participated, and the many dedicated Scouters that organized the courses, did the training, and looked after the quartermastering for these events!

The DAC’s from each Area and myself continued to meet a few times, but we were in constant contact through email. They were kept abreast with the results of the Network meetings I attended, and any concerns or issues arising from our CMC meetings. As well, we discussed local issues and processes regarding our training opportunities. If you have any concerns or requests for training – please contact your DAC or the DCC – as they are there for your needs.

I don’t like to keep repeating concerns, however - Scouters tend to wait to the last minute when deciding whether or not to attend training. I’d like to mention that anyone interested in attending a course should make sure that they register early – not only to guarantee a spot is available – but also to allow the Training Team and Quartermasters an opportunity to provide the best training environment available. They put forth untold hours of planning and preparing of sessions, meals, and accommodations; and it is very diffi cult for them when their target audience is an unconfi rmed number until the last minute (usually meaning that registrations fl uctuate almost up to the start of the course itself.)

Program support with the Areas has been light this past year, but things have been busy at the Council and

National levels.

At the Council level the Program Service Team has been working diligently on promoting and answering questions on the Commissioner’s Quality Award. To recap, in the fall of 2008 our Council Commissioner, Dave Fletcher, asked us to look into a creating tool that would allow Sections, Groups and Areas to evaluate their performance based on a set of standard criteria and to recognize demonstrated program excellence. This was to be designed around Scouts Canada’s Program Standards. The Council released the program in the fi rst week of Sept. 2009 and it closed Aug. 31, 2010. Participating Sections/Groups had until Oct. 31, 2010 to have their paperwork in and crests will be ordered after that time.

Nationally we have also been very busy. As a part of the National Program Network we assessed the Beaver Program and prepared a pilot “update” to improve the current Beaver Program. The new Program has been rolled

out to select test Colonies in each Council across the country starting in Sept. 2010.

Going forward, the National Program Network assessed our Commissioner’s Quality Award for modifi cation and has released a National version of the program across the country. As a result, we will not be continuing with the White Pine Commissioner’s Quality Award as it is redundant and in confl ict with the National program.

Many thanks to the White Pine Council Program Service Team for all their hard work this past year:

Jennifer Hurley – Assistant Council Commissioner – ColonyAlastair Taylor – Assistant Council Commissioner – PackRob Rick – Assistant Council Commissioner – TroopLewis Williams – Assistant Council Commissioner – CompanyDavid Dodd – Assistant Council Commissioner – Crew

Gord Varey - DCC Training Karl Holliday - DCC Program

DCC REPORTS TRAINING PROGRAMTRAINING

DCC REPORTS John Parks - DCC Recognition

RECOGNITION

ALL Areas are to be congratulated: Algonquinte, Kawartha Waterways, Lakeshore Ridge, Oshawa, Owasco, Trillium

Highlands, and Whitby. Your efforts have resulted in the following successes:

• For the First time ALL Areas in White Pine had more than 1 National Award in the same year.

• The total number of National awards presented increased by 26% over last year.

• White Pine as a whole achieved a National Recognition level of 5.8% (Our goal was to reach the National target of 5%). We have been increasing every year for the last 4 years and have now surpassed the National target.

The Areas of White Pine Council had an extremely productive year in which many youth and adult members were recognized for their service to Scouting. On behalf of the Council I offer my congratulations to every recipient. I also sincerely thank the many people who took the time to prepare the submissions for recognition – If not for these good people a great deal of our Scouting membership may not have been recognized as has been outlined below. Thank you and please keep up the fantastic work.

Service Awards141 awards presented representing 2,295 Scouting years of Service:

Five Year 33Ten Year 32Fifteen Year 27Twenty Year 24Twenty Five Year 5Thirty Year 4Thirty Five Year 4Forty Year 5Forty Five Year 3Fifty Year 3Fifty Five Year 1Totals 141

Congratulations to the following FIFTY and + Year recipients:

John Earley OwascoHugh Robertson WhitbyAlan Shewring OshawaLenore Allen Kawartha Waterways( 55 Years )

Warrant of Appointment(Minimum 1 year Adult service and a Part 1 Training)

Total 158

National Awards Awarded = Total of 71 Awards were presented. (Representing a 26% increase over last year)

Medal of the Maple (Youth) 1 Certifi cate of Commendation 12Medal for Good Service 13Medal of Merit 30Bar to the Medal of Merit 3Silver Acorn 8Bar to the Silver Acorn 1Award for Fortitude 3Totals 71

White Pine Council National Awards (Adult recognition) to Membership percentage = 5.8 % (representing a 41% increase over last year – AND four straight years of increases). A job well done to all the Areas in ensuring their volunteers are recognized.

Medal of the Maple Carly Skan – Lakeshore Ridge

Award for Fortitude Eric Peachman – Kawartha WaterwaysEdson Johnson – Trillium HighlandsAl Halton - Whitby

Certifi cate of Commendation Gord Burrows – Whitby Debbie Hobbs – Lakeshore RidgeCameron Clements – Kawartha Waterways Lily Leong - WhitbyHunter Drew – Lakeshore Ridge Kevin Levesque – Kawartha WaterwaysBenoit Dugas – Whitby Elizabeth Peeters – Trillium HighlandsLisa Gibson – Whitby Amanda Povey - WhitbyPeter Hobbs – Lakeshore Ridge Norman Schneider - Whitby

Medal for Good Service April Cooper – Whitby Wendy MacDonald – AlgonquinteLisa Dalgarno – Kawartha Waterways Doug Madill – Kawartha WaterwaysJim Everett – Kawartha Waterways Mary McTaggart – Kawartha WaterwaysDavid Franklin – Kawartha Waterways Darren Romani - OwascoSharon Hagerman – Kawartha Waterways Daryl Skelcher – Kawartha WaterwaysCraig Ham – Kawartha Waterways Ann Webb – Lakeshore RidgeJamie Harrison – Kawartha Waterways

Medal of Merit Alan Aslett – Kawartha Waterways Linda Raines - OwascoFred Bagshaw – Kawartha Waterways Bev Reid -– Kawartha WaterwaysJanice Coburn – Owasco Susan Reinhart – Kawartha WaterwaysWayne Dennison – Kawartha Waterways Barbara Saliba - OwascoTom Dickson – Lakeshore Ridge Anita Simmons - WhitbyDavid Dodd – Kawartha Waterways

David Skan – Lakeshore RidgeDonna Ferguson – Kawartha Waterways Wendy Skan – Lakeshore RidgeMike Gilston – Oshawa Ashley Smith – Lakeshore RidgeSharon Grindlay – Kawartha Waterways John Smith – Kawartha WaterwaysEdson Johnson – Trillium Highlands Marion Sneed – Lakeshore RidgeDebbie Lyng – Lakeshore Ridge Deborah Soanes – Lakeshore RidgeTrena Lyons – Oshawa Cornelis Stolk - WhitbyKenneth McLeod – Whitby Marilyn Waitkus – Trillium HighlandsEllen Mortlock – Kawartha Waterways David Wicks – Lakeshore RidgeHeather Nowell - WhitbyWalter Willoughby – Kawartha Waterways

Bar to The Medal of Merit Len Bird – Kawartha WaterwaysDave Geary - Kawartha WaterwaysMyrna Greer - Kawartha Waterways

Silver Acorn David Bentley – Algonquinte Doreen Miller – Kawartha WaterwaysHugh Couts – Lakeshore Ridge Robert Shafer – Lakeshore RidgeClare Ford – Oshawa Viola Tebble - WhitbyKarl Holiday – Oshawa Brian Wick - Whitby

Bar to The Silver Acorn John Earley - Owasco

White Pine Council congratulates all the recipients mentioned above. Job well done – keep up the great work and service to Scouting.

Kawartha Waterways Area has had another great year with our membership surpassing 100% due to a

strong commitment of the Scouters we have in our Area. Some of the other highlights of the year were centered on getting us out in the public eye. We had our 1st Area wide fl oat in the Peterborough Christmas Parade. It was nice to see so many Scouting youth and adults all together. We also had the distinct pleasure this year of being involved in the Olympic Torch run in Peterborough. We served as the honor guard waving our Scout Flags alongside the Olympic fl ags as the Bob Gainey arrived to light the cauldron. This year’s Area Food Drive saw youth at many of the local grocery stores collecting donations for the Kawartha Food Share. All youth were then treated to a barbecue as the food was weighed and placed on skids for delivery. I would also like to take this time to thank Meyers Transport for allowing us to use their warehouse and delivering the food to Kawartha

Foodshare on our behalf. Next on our list was our partnership with Sears for our Scoutrees campaign. We fi nished the year off with an Area-wide All Section Camp at one of Peterborough’s city campgrounds. It was at this camp the winners of the Commissioners Challenge were announced and won a pizza meal with their section.

The Challenge this year was “Creating a better world” So each section in the area was to report everything they did as a section to better the world. The winning sections were 27th Peterborough Beaver Scouts, 14th Peterborough Cub Scouts, 1st Havelock Scouts and 1st Lakefi eld Venturer Scouts.

I would like to take this time to thank all the Volunteers and Senior Youth that gave of themselves and their time to make Scouting in Kawatha Waterways Area the place to be.

Sue Reinhart - Area Commissioner

AREA REPORTS KAWARTHA WATERWAYS

There are 11 groups in the Lakeshore Ridge Area with all sections represented.

Over the course of the year the Colony section ran both a Winter Fun Day and a Beaveree in May. The Cub section ran their KubKar races at the Northumberland Mall in Cobourg in conjunction with the Scouts who held a 10-wheeler race. In May the Cubs held their annual Cuboree at the Cobourg Scout Reserve and it was the largest turnout we have had in a long time. The Scouts held their Commissioner’s Challenge Camp at the Cobourg Scout Reserve in May this year. The Venturers held their area-wide “Snow Camp” at the CSR in January and plans were made to fi nish the Rideau Canal by canoe. In July 7 Venturers and Rovers went from Smith’s Falls to Ottawa over the course of a week and they planned and executed it themselves. Many of the Scout and Venturer sections within the Area held summer camps and canoe trips. This has proven very popular and is helping to make Scouting a year-round experience.

Over the course of the year we have tried to give Scouting a higher visibility within the community. Several of our groups participate in Christmas parades. The Area manned promotional booths in Bowmanville at the MapleFest, AppleFest and RibFest. We were able to maintain our membership at 100%.

Popcorn sales went well in the fall and the Area hosted a Scoutrees planting in partnership with the Darlington OPG Station in May.

Our area camp, the Cobourg Scout Reserve, ran at full capacity during the Scout year and is fi nancially sound. Ongoing maintenance saw the installation of outdoor showers and an upgrade to the “Envirohut”.

At the Area Awards Banquet we were able to award 3 Letters of Commendation, 1 Medal of Good Service, 8 Medals of Merit and two members received their Silver Acorns. Our Area Youth Commissioner also received her Medal of the Maple from the National Youth Commissioner. We also awarded area awards for Outstanding Scouter and for Group of the Year.

Our Area Scouter Forums have been well attended averaging 30+ adults and 4-6 youth members. We are striving to include more opportunities for youth to participate in a leadership role. When we held Woodbadge I training in the fall each of the sections had a youth member on the training team. At that training 11 leaders received their woggles.

Overall, it has been a successful year in Lakeshore Ridge and we are hoping to grow both our membership and programs for the coming year.

Robert Shafer - Area Commissioner

LAKESHORE RIDGE

The 2009/2010 scouting year was full of programs, events and good deeds. Our regular events during the year – Apple

Day, KubKar Runoffs, Winter Camps, Scout Trees, Link Day have been well attended. Our Tree Planting this year was done in co-operation with the City of Pickering, Towns of Ajax, and Uxbridge, and the Rouge Valley Conservation Authorities. We again this year enjoyed the invitation to the Oshawa Generals Game. We participated in the Santa Claus Parades of Ajax, Pickering and Uxbridge, and under the direction of John Earley, the youth and leaders of Owasco delivered approximately 700 Christmas boxes for those less fortunate than themselves. This is done as part of the Ajax/Pickering News Advertiser Santa Claus Fund.

Our scouting year closed with Beaveree, Cuboree and Camporee being well attended. A very special thank you to all those Leaders who willingly give of their time and talents to ensure our youth members enjoy great programs.

Owasco Area would also like to recognize those groups and organizations that provide the necessary partnerships, without which the groups could not operate. This has been another busy year, and all of the Scouters of Owasco are to be commended.

Thank You!

Carlos Silva / Audrey Pascoe - Area Commissioner

OWASCO

The 09/10 Scouting year was a great year for the groups in Oshawa Area. We had increased

participation in both Area Events as well as the fundraising. Our membership numbers grew by almost 8% last year, slightly below our target. We did have some hurdles to overcome with a few groups which affected these numbers. We have put a new process in place to help deal with this for next year.

Membership & GrowthOur Groups & Service team was actively trying to get out into the public by attending events like:Santa Claus parade, Remembrance Day Parade, ScouTREES (with the City of Oshawa).

ProgramI think that the groups/sections were out doing something each month, either at the section, group or area levels. Here are some of the Area events that were run last year: Fall Tune-up, Winter Activity Day, Winter Rally, Beaver Buggies & Cub Cars, Troop Shoot & Archery Competition, Scoutrees and more. Our Area service team continues to promote the OUT in Scouting. We also started some new events like the Easter Egg Hunt and A Samac Fishing Derby.

Community Clean upIn May of 2010 Oshawa Area again did park clean up in conjunction with ScouTREES working with the City of Oshawa in about 11 parks. Oshawa Scouting members planted about 850 trees over the course of the year on behalf of the City Parks Department.

Mike A. Hurley - Area Commissioner

OSHAWA

AREA REPORTS Having taken over Trillium Highlands as Area

Commissioner in November, my report this year will be rather short.

During the time I have been Area Commissioner, I have conducted monthly Scouter club meetings and 3 Service Team meetings. The purpose of these meetings were to keep all Group and section members aware of the changes and updates in the scouting program. The service Team has made a consorted effort to start visiting their respective sections. All the reports, having been returned, show that the sections are trying to meet the program standards. I have met with four of the nine Group Committees, and have found a few minor problems that are being addressed.

One Beaver section has succeeded in completing the Commissioners Quality Program Standard in the Bronze Level.

The groups have excelled in bringing scouting out into the public view. This was accomplished by participating in

Christmas Parades, Mall Displays, Apple Day, Scouttrees as well as Trails End popcorn sales.

I am aware of three groups that attended Haliburton Scout Reserve during the summer and that many other groups have conducted their own summer camps.

Both a Beaveree and Cuboree were held this year, as well as Beaver Buggies and Kub Kar tournaments. Crests were awarded to all participants and trophies for the winners.

The recognition of leaders and youth needs to be promoted more in the area. Although some leaders have been recognized for their dedication to Scouting, there are many more that are deserving. In the upcoming year, a greater emphasis must be put on Honours and Awards for both youth and adults.

Two youth in Trillium Highland have earned their Chief Scout Awards this year; I feel more youth in the Area are capable in achieving this honour.

Jim Walter - Area Commissioner

TRILLIUM HIGHLANDS

What other organization can a young person belong to that gives them the opportunity to travel to South Africa or to

represent Scouts Canada at an international youth gathering in United Arab Emirates?

It is hard to believe that 3 years have past since I took on the role of Area Commissioner for Whitby Area, time fl ies when you’re having fun.

With all of the other opportunities that today’s youth have, the youth that join Scouting in Whitby, Brooklin, Ashburn, Port Perry and Cartwright have the chance to make a difference in their lives and their communities. This opportunity would not be possible without the adult volunteers who give freely of their

time to ensure that the program that is being delivered meets the program standards.

We may not always reach the goals that have been set by National or Council, but we do our best and both the youth and leaders learn and have fun doing it.

With her numerous years of service to Guiding and Scouting, Debby Corneal will be taking over the role of Area Commissioner for Whitby Area. Scouter Debby brings with her the drive and enthusiasm to take Whitby Area above the goals.

Victor Woodburne - Area Commissioner

WHITBY

Camp Samac exists on two geographical sites, the

main camp is located within the city boundaries of Oshawa, and a more wilderness site Adventure Base, is located near Haliburton on Two Islands Lake. Both serve the needs of Scouting and Guiding members to stage outdoor program and provide summer camp opportunities. There is also a strong presence at the Oshawa location for school leadership camps and a few community groups in the staging of festivals or annual meetings.

Partnership with Central Lake Ontario Conservation Authority in staging the Groundwater Festival continued for another year. All grade 4 students in Durham Regional schools visit Camp Samac for this festival. Our partnership with the City of Oshawa for the operation of our pool resulted in record numbers for the 2010 summer. Renovations to the pool house in the sum of $60,000.00 were completed by the city. This enabled a successful inspection by the Health

Department and provided healthier changing areas for the users. Additionally, the Art Festival staged its fall exhibit in Council Hall. Our lease for the use of CSI House by UOIT was extended and has entered into its fi fth year. Our national retail services continues its Scout Shop operations out of the administrative building. Recent negotiations will see all these partnerships continuing into 2010-11.

Other bookings included training courses, youth Cadet Corps, CAA Safety Patrollers summer camp, Area section events, Judo summer camp, Church youth groups, summer programs under ScoutsAbout and Extreme Adventure, and Council meetings.

On the facility side of the house, the renovations of Kitchie Lodge, new roofs on Council Hall and Warden’s Residence, plus septic issues were the main items. New bathrooms and renovated kitchen area have greatly improved Kitchie’s look and added to a more healthy

environment. Thanks go the Samac Foundation, Berkhof Roofi ng, and Government Infrastructure Grant, all of which provided funds to support these projects. In December, the range received repairs to the shooting area support walls. This facility continues to be a popular program area for all our user groups. The provision of the program and the facility upkeep are under the guidance of Karl Holliday and the range offi cers. Repairs were overseen by Keith Noorlander. Near the end of summer, hydro lines were cleared of foliage near Council Hall and cabin one in order to remain compliant with ESA regulations. Costs were covered by the Samac Foundation. Street upgrades and sewer repairs on Simcoe have played havoc with summer camp registrations and Scout shop accessibility through that entrance. With the job nearing completion, it is expected that the regular fl ow of traffi c and thus business will pick up soon.

Marilyn Johnson – Property Manager

CAMP SAMAC Camp operations included the retirement of 2 of the 3 very old trucks and a new Chevy coming on board. This new truck was outfi tted with a snowplough and is operated by the warden or rangers to provide that winter service. Under the administration of Carolyn Pink, reservation processes were streamlined, with confi rmations being provided to ensure receipt and processing of booking queries. A handy checklist of the check-in process and check-out expectations is provided upon booking and is posted inside each cabin.

On the staffi ng side, our warden Daniel Grenaghan left to pursue other opportunities. Summer rangers fi lled in from June to August. Additionally, volunteers under the direction of Dave Reid provided tremendous assistance in the area of grounds keeping.

Dave and Wayne Seddon were the two primary volunteers who rode the lawnmower to keep the grass under control. Members of the UOIT Rover Crew also provided service throughout the year extending into the summer. Members from the 21st Oshawa Group undertook the task of refi nishing the fl oors of the main meeting room in Council Hall. Floors are shiny, fresh looking and sealed from dust collection in crevices or cracks. For the second year running TELUS volunteer day included work at Camp Samac on their list of community agencies. Summer camp operations at Adventure Base were assisted by the ranger of Haliburton Scout Reserve who oversaw grounds keeping and some drinking water testing. Many thanks to all for your service to our Council camp.

As 2009-10 came to an end the search began for a new warden and for members of the Samac Camp Committee. The success of fi lling these positions will be instrumental in moving Samac forward in its infrastructure revitalization, program development and increased usage by our members as well as by the community.

Over the past number of years, the Eastern Ontario Administrative Centre (EOAC) has implemented

numerous processes designed to harmonize both White Pine and Voyageur Councils to avoid duplication. On one side, this harmonization has helped to raise the quality and speed of service provided to our members; but on the other hand, it comes with higher expectations from the fi eld. This past year, we made only a few adjustments to our processes, because the Groups are getting more familiar with the documentation and processes of their Council.

On a day-to-day basis, we process registration packages; manage PRC issues; prepare recognition materials; print membership cards; develop membership reports; process certifi cates of insurance; review contracts; order popcorn; pay a camp’s hydro bill; process refunds; train new Group Registrars; take camp bookings; prepare training participant lists; collate annual reports; process subsidy requests; update web sites; and the list goes on…

In the world of registration, we implemented a new “invoice/credit” form designed to help us keep every transaction clear. As indicated in last year’s annual report, the Council adopted a “No Credit” policy, so when a registration package was reviewed and an overpayment (credit) was discovered, the Council Registrar immediately fi lled out this form and began the process to have a cheque cut to the Group, considering it’s your money. However, if payment is short, this form serves as an invoice with details explaining the situation and is sent to the Group electronically for payment. This simple process has led to zero unpaid accounts receivable, which is a fi rst for the Council in who knows how long.

We have seen a huge improvement in the pre-planning of the Sections/Groups/Areas as it relates to contracts and insurance requests. The “Certifi cate of Insurance (COI) Requests - Decision & Action Chart” document (available on the Council web site) now seems to be a staple with activity planning. The major issue this document has helped to resolve is permitting suffi cient time for the offi ce to respond to the request to ensure that events aren’t put in jeopardy because of legal hoops. So remember, if you have an event

where they are asking you to sign a document or they want proof of insurance, the “Decision & Action Chart” is your guide.

I would be remiss if I did not express my sincere appreciation to our administrative staff (Ladka Stodola, Lynn Levitan, Pamela Bazinet and Carolyn Pink). Their contribution often goes unsung, and without their dedication and patience to the many changes I have introduced throughout the years, I would be insane. Thanks ladies!

In June this year, I made some staffi ng adjustments regarding roles and responsibilities. This transition, expected to take the summer was designed to provide additional support in areas that were otherwise suffering. I am pleased to say that this “adjustment” is working well with response times on many aspects of the operation being greatly improved. One aspect of the staffi ng adjustments was a realignment of your Property Manager, Marilyn Johnson as my direct report to the Executive Director’s. This was to recognize that the role of Property Manager is as important a role as that of an Operations Manager.

This past year we have had a change in personnel in our Finance department. I would like to take this opportunity to thank Dee Rizewiski for her many years of service and wish her well in her future endeavors. In July, we hired Lyn Williams as our new Council Accountant, she comes from a banking background and brings with her many years of fi nancial experience. Although not completely foreign to the Scouting ways, she is still learning our many acronyms - so please be gentle with her.

Jeff Benson - Operations Manager

COUNCIL OPERATIONSWe were able to accomplish many things in 2009/2010. A special thanks to those of you who spent countless hours assisting us in reaching our goals. We have appreciated all of your support and thoughtfulness because the ‘done-and-then-forgotten’ things, the ‘oh-its-simply-nothing’ things will never be forgotten and mean everything to us!

2009/2010 was a year fi lled with fun, excitement and new challenges. With the help of too many people to name in this report we were able to do the following:

• School talks: 14 schools across 10 locations, visiting 80 classrooms, talking to an estimated 1500 students.

• Community Events/Display Opportunities: With assistance from many groups and areas, we were able to attend a multitude of events and activities where we offered displays to showcase our active programs in local neighbourhoods.

• High Profi le Youth Events: We were able to be active at large scale events to run programs for youth and feature ‘Scouting fun’ at the ‘Racing against Drugs’ program. This event saw over 3000 participants that were able to race a cub car down the track for the fi rst time. We also had a presence at the Ground Water Festival. The festival is a weeklong event in September that takes place at Camp Samac and has over 4000 grade four students. Thanks to all the volunteers that came out to help make it a huge success.

• Council Operated Programs: This year we offered 3 weeks of Extreme Adventure at Samac North and 8 weeks of Summer Camp at Samac in Oshawa with a total of 1033 participants in total. I am very proud of all the summer staff that was able to help us achieve the Readers Choice Best Camp and Youth Organization Award in Durham. This is voted on by the readers of the Durham Parent Magazine.

We look forward to next year as we continue to strive to reach our goal of 120% of our membership from 2009/2010.

Perry Kirkbride - Council Field Executive

MEMBERSHIP DEVELOPMENT

CONGRATULATIONS TO THE FOLLOWING AREA’S

FOR REACHING 100%

GROWTHIN THE 2009-2010 SCOUTING YEAR.

Kawartha Waterways Oshawa

Lakeshore Ridge Trillium Highlands

Scouts Canada, White Pine Council is proud to recognize the many Corporations, Foundations, Small

Businesses, Service Clubs and Government Agencies that have provided us with the necessary funding to operate the programs and projects within White Pine Council.

The support that these organizations provide is generous and invaluable. It is with sincere thanks that we recognize the support from the following:

• Government of Ontario, Ministry of Energy and Infrastructure: Through the Ontario Recreation Program (Rec) support to the retrofi t of Kitchie Lodge at Camp Samac

• Government of Canada, Infrastructure Canada: Through the Federal Recreation Infrastructure Program (RInC) support to the retrofi t of Kitchie Lodge at Camp Samac

• Scouts Canada Foundation: Funds to support our Extreme Adventure Program at Camp Samac and through the No one Left Behind Program contributing to membership assistance programs within White Pine Council.

• The Samac Foundation: Contributions towards Camp Samac including: the replacement of the roof of Council Hall, the roof on the on site residence, the Ontario Line Clearing (to clear the hydro lines), the Kitchie Lodge Project as well as a significant contribution to the general operations of Camp Samac.

• Oshawa Rotary Club: Funds to initiate a membership assistance fund to assist needy youth to participate in Scouting Programs.

• Rotary Club of Oshawa (Parkwood): Funds for our Leadership Development Program at Camp Samac in Oshawa.

• Ontario Power Generation: Funds to continue our membership assistance fund to support as many youth as possible in participating in Scouting programs

• John Howard Society: Funding to assist the Council in operating the SCOUTSabout Summer Day Camp Program held at Camp Samac

• Durham College: In coordination with John Howard Society, funding to assist the Council in operating the SCOUTSabout Residential Program at Camp Samac

• Government of Canada, Human Resources Skills Development Canada: Funds to assist White Pine Council in hiring staff for the summer months at Camp Samac and Adventure Base to deliver our summer camp programs.

• Berkhof Roofi ng (Gary Berkhoff): Charitable Donation to Camp Samac in Oshawa

• Government of Canada, Industry Canada: Providing us with funds to purchase new computers for work within White Pine Council

• Investor’s Group, Oshawa: Funding to the SCOUTSabout March Break Program at Camp Samac

• BMO, Kids in Motion: Funding towards the membership assistance programs in Durham Region

• Sears Canada: Funding towards the Sears and Scoutrees Program within White Pine Council.

• Government of Ontario, Ministry of Training: Funding towards two staff positions in the Council (a Ranger position and our Camp Samac bookings clerk through the EOAC).

• Baagwating Community Association: Funding towards the SCOUTSabout Community Program in White Pine Council

• TD Friends of the Environment: Funding towards the environmental programs in the Council.

• Coventry Connections (Blue Line Taxi Service): Funding towards the SCOUTSabout Community Program within White Pine Council

• Individual Donors: Many thanks to parents, individuals and Scouters for personal contributions towards our ‘Send a Child to Camp’ project during the summer months. These donations were well spent and contributed to many youth having a valuable opportunity to attend summer camps.

In Summary, Scouts Canada, White Pine Council has had a successful year raising funds to operate the needs of local Scouting. Thank you to our many supporters for funding these worthwhile initiatives. We appreciate your assistance.

Natalie Benson - Manager, Revenue Development

REVENUE DEVELOPMENT 2009 SCOUT POPCORNThe 2009 Popcorn Campaign closely matched the sales from 2008 with over a half a million dollars in product

sold. That translates into approximately $300,000 in funds going to advance Scouting programs within White Pine Council. Well Done!

The chart below tells the sales story. All dollar fi gures are listed at the retail sales price.

THANK YOUOne major key to our success was seven hardworking Area Popcorn Co-ordinators. Many thanks to the following:

Wendy MacDonald Algonquinte Doug Rowlands Lakeshore RidgeDon Cranley Kawartha Waterways Edson Johnson Trillium HighlandsPhylis Hurley Oshawa Debra Yeomans WhitbyChristina Romani Owasco White Pine Council Staff

Many heartfelt thanks to: • Olivia Gibb of Stoneleigh Management Inc. for providing our receiving warehouse free of charge after OPG

was unable to accommodate us this year• Dan Morrison of Canada Material Handling Ltd. for providing a propane Forklift and Pallet trucks and arranged

for Please Save and Recycle for delivery of the same via tilt truck – all free of charge• Charles Michel of A.J. Manufacturing for providing our dock plate and a back-up forklift and pallet truck• Vandermeer Nurseries for providing the nursery carts • Rob Shafer for picking up and returning the nursery carts from Vandermeer Nurseries• Sonia Parfi tt for providing the delicious “church lady” sandwiches that kept us going for two days• Dave Reid, Victor Woodburne and the City of Whitby for arranging a back-up facility • many faithful volunteers – some who spent 3 days of their vacation time helping out at the warehouse

A special “thank you” to Jeff Deck and Deck Transport for donating a truck & tractor trailer and lending us a driver for the 10th year in a row.

Our sincere appreciation also extends to Area drop sites:

All-Can Distribution Centres Canadian Canoe Museum Campbellford WholesaleOakwood Agromart Preston Moving & Storage Ltd.

Algonquinte Lakeshore Ridge Kawartha Waterways Trillium Highlands Oshawa Owasco Whitby Council*2005 51,928 37,394 59,424 43,379 54,658 75,754 42,510 371,3402006 49,473 46,573 60,603 50,007 53,632 94,466 44,427 410,7782007 50,106 49,185 64,916 47,837 56,181 101,311 54,790 442,3262008 57,675 51,960 73,345 60,635 76,115 118,225 65,715 530,4002009 45,730 47,620 77,875 60,015 91,355 109,550 75,495 526,840 * Council amount includes inventory used for extra orders.

Barb Pokorski - Council Popcorn Coordinator

CONGRATULATIONS• To the 20 members of White Pine Council who had $1,500+ in sales and received a prize in recognition of

that accomplishment.• To the 10 groups who surpassed the $10,000 sales level.• To the 6 youth who reached the $2,500 scholarship level.• To the WPC Group and Individual Incentive Draw prize winners. See attached list.• Kawartha Waterways, Oshawa, Trillium Highlands and Whitby Areas for 100% group participation.

MORE CONGRATULATIONSHere are the top 5 selling Groups in each of the 7 Areas in WPC:(Based on what was entered in the Trails-End Popcorn System, plus any Show & Deliver orders).

Top Selling WPC Group: 21st Oshawa

*Top 5 Selling WPC Youth: Shelby Lebeau 19th Peterborough $3,810 Dylan Pearson 21st Oshawa $3,170 Seiji-DeLuca-Whiteman 1st Port Perry $2,885 Alex Schummer 1st Cannington $2,715 Dylan Francisco 1st Fenelon Falls $2,545

*Top 5 Selling WPC Adult: Jamie Caswell 21st Oshawa $1,700 Al McMaster 1st Bobcaygeon $1,520 Marilyn Waitkus 1st Fenelon Falls $1,330 Bill Richardson 2nd Sidney $1,100 Mike Ledward 21st Oshawa $1, 070

(*Owasco information was not submitted for inclusion)

Algonquinte Lakeshore Ridge Kawartha Waterways Trillium Highlands2nd Sidney $13,075 3rd Bowmanville $9,585 19th Peterborough $9,300 1st Bobcaygeon $10,365 2nd Napanee $5,395 1st Port Hope $8,320 29th Peterborough $7,375 1st Cannington $10,3203rd Trenton $5,280 1st Baltimore $4,670 14th Peterborough $7,255 6th Lindsay $9,6801st Warkworth $4,370 1st Enniskillen $4,360 4th Peterborough $7,205 1st Fenelon Falls $6,3951st Stirling $3,415 6th Cobourg $4,125 1st Lakefi eld $7,140 1st Ponty Pool $5,395 Oshawa Whitby Owasco 21st Oshawa $21,110 1st Port Perry $19,065 8th Ajax $14,935 18th Oshawa $18,990 1st Whitby/1st Brkln $9,615 1st Uxbridge $14,395 36th Oshawa $9,025 2nd Brkln/1st Ashburn $7,560 7th Pickering $12,070 27th Oshawa $6,615 5th Whitby $6,945 16th Ajax $10,175 30th Oshawa $5,930 8th & 11th Whitby $6,710 6th Pickering $9,990

Trail’s End Draw Fill It Up Winners: $150 Future Shop CardConner Leaitch-Henry of 18th Oshawa and Graeme Miller of 1st Whitby.

Trail’s End Grand Prize Draw Fill It Up Winners: 42” LCD TV – 2 youth/2 adult from across Canada - � Not WPCTrail’s End Scout Pix Winners: WPC had 3 entries but no winners. �Trail’s End Kick-Off Video Winner: Not in WPC � – 1st Bolton won $21,000!All Trail’s End Winners are listed on the scoutspopcorn.ca website.

Looking forward to another successful year in 2010!

Barb PokorskiWhite Pine Council Popcorn Co-ordinatorKernel of the White Pine Council Corn Crew“The Team That Leaves No Kernel Unpopped!”

2009 SCOUT POPCORN

2009 SCOUT POPCORNWhite Pine Council

DRAW PRIZE WINNERS

Individuals

AREA $150 ScoutBucks $100 ScoutBucks $50 ScoutBucks

Algonquinte Noah K. Liam J. Bailey 1st Warkworth 2nd Sidney 1st Barry’s Bay

Kawartha Waterways Lawrence E. Dominik T. Scott D. 15th Peterborough 14th Peterborough 1st Lakefi eld

Lake Shore Ridge David L. Alex R. Luke O. 11th Bowmanville 4th Bowmanville 9th Bowmanville

Oshawa Alexis P. Steanna R. Toby W. 32nd Oshawa 24th Oshawa 10th Oshawa

Owasco Brent M. Marcus S. Lorenzo P. 9th Pickering 2nd Pickering 4th Pickering

Trillium Highlands Ben G. Corbyn M. Lee 1st Eldon 1st Pontypool 1st Beaverton

Whitby Matthew P. Austin P. Jack H. 1st Whitby 8th/11th Whitby 1st Port Perry

Groups

AREA $150 Cash $100 Cash $50 Cash

Algonquinte Trenton Scout Group 2nd Sidney 1st Stirling

Kawartha Waterways 20th Peterborough 1st Havelock 4th Peterborough

Lake Shore Ridge 3rd Bowmanville 1st Baltimore 4th Bowmanville

Oshawa 21st Oshawa 7th Oshawa 36th Oshawa

Owasco 1st Ajax 1st Greenwood 4th Pickering

Trillium Highlands 1st Bobcaygeon 1st Omemee 1st Cannington

Whitby 1st Whitby 5th Whitby 7th Whitby

CONGRATULATIONS TO EVERYONE!

SPONSORSRECOGNITION

Shell Environmental

Fund

Thank you to our many Contributors.

Special Thanks to Dollco Printing for their donation of printing costs andNolan Smith for design and layout of the annual report.