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  • BOARD OF DIRECTORS MEETING

    OPEN SESSION

    OPEN SESSION AGENDA

    I.CALL TO ORDER

    II.REPORTS

    C. CUSTOMER SERVICE

    D. ARCHITECTURAL LOG

    A. MANAGEMENT REPORT

    B. LANDSCAPE REVIEW

    In accordance with California Civil Code 1363.05, the Association must post or distribute the agenda for Regular Session Meetings no fewer than four (4) days prior to a Regular Session Meeting. During Homeowner Forum, items not included on the agenda that are raised by homeowners may be briefly responded to by the Board/Management; however, no action may occur with respect to that item unless it is deemed an emergency by the Board of Directors and developed after the agenda was posted and/or distributed. The Board of Directors may refer informational matters and direct administrative tasks to Management and/or contractors. Each homeowner will be given three (3) to five (5) minutes to speak in accordance with the Open Meeting Act, California Civil Code 1363.05, or a total of twenty (20) minutes will be granted for all to address the Board of Directors regarding items of interest or concern.

    III.HOMEOWNER FORUM

    IV.CONSENT CALENDAR

    C. LIEN APPROVAL

    B. FINANCIAL STATEMENT MARCH 2011

    A. APPROVAL OF MINUTES

    V.UNFINISHED BUSINESS

    C. BOULDER EARTHWORKS WEED ABATEMENT PROPOSAL - REVISED

    D. INSURANCE

    A. NEW MID YEAR SPECIAL ASSESSMENT

    B. PARKING POLICY REVISION PROPOSAL

    VI.NEW BUSINESS

    B. CZ MASTER STREET SLURRY

    A. WATER METER AT VERIZON CELL SITE

    D. DISCUSSION ITEM - ARCHITECTURAL GUIDELINES REVISION

    C. LES KRIEGER - BANK, LIENS ETC.

    The following items may be addressed in Executive Session in accordance with California

    Civil Code 1363.05(b)

    ~ Litigation

    ~ Matters relating to formation of contract with third parties

    ~ Member Discipline

    ~ Personnel matters

    TUESDAY, JUNE 7, 2011 7:00 PM

    COTO VALLEY COMMUNITY CLUB

    23331 VIA VENADO

    COTO DE CAZA, CA 92679

    COTO DE CAZA - THE VILLAGE

  • H. COPRRESPONDENCE

    I. COMMUNITY MAP

    F. DISCUSSION ITEM - STORM DAMAGE ITEMIZATION

    G. MISC. DISCUSSION ITEMS

    VII.NEXT MEETING - The next Board of Directors meeting is scheduled for Wednesday, July 13, 2011 at 7:00 PM at the Coto Valley Community Club.

    VIII.ADJOURN

  • BOARD OF DIRECTORS MEETING

    OPEN SESSION TABLE OF CONTENTS

    TUESDAY, JUNE 7, 2011 7:00 PM

    COTO VALLEY COMMUNITY CLUB

    23335 VIA VENADO

    COTO DE CAZA, CA 92679

    BANK, LIEN POLICY, LES KRIEGER 38-40

    ARCHITECTURAL GUIDELINES REVISION 41-51

    INSURANCE CANCELLATION 34

    CZ MASTER STREET REPAIR 35-37

    COMMUNTY MAP 89

    CORRESPONDENCE 54-88

    DECEMBER STORM DAMAGE ITEMIZATION 52-53

    MINUTES- OPEN SESSION MINUTES 14-21

    FINANCIALS 22-26

    OPEN AGENDA A-D

    REPORTS 1-13

    BOULDEREARTHWORKS PROPOSAL (REVISED) 33

    PARKING POLICY - REVISION 28-32

    LIENS 27

    COTO DE CAZA - THE VILLAGE

  • A

    BOARD OF DIRECTORS MEETING

    OPEN SESSION

    TUESDAY, JUNE 7, 2011 7:00 PM

    COTO VALLEY COMMUNITY CLUB

    23331 VIA VENADO

    COTO DE CAZA, CA 92679

    OPEN SESSION AGENDA

    The following items may be addressed in Executive Session in accordance with California

    Civil Code 1363.05(b)

    ~ Litigation

    ~ Matters relating to formation of contract with third parties

    ~ Member Discipline

    ~ Personnel matters

    C. CUSTOMER SERVICE Pages 8-12

    D. ARCHITECTURAL LOG Page 13

    A. MANAGEMENT REPORT Pages 1-5

    B. LANDSCAPE REVIEW Pages 6-7

    Action Required: Review & File

    Les Krieger Secretary

    Doug McCormick Treasurer

    Jeff Reuter Member at Large

    Donnelle Koselka Vice President

    Ken Upton President

    Present Arrival Board Member Position Departure

    I. CALL TO ORDER

    II. REPORTS

    COTO DE CAZA - THE VILLAGE

  • B

    In accordance with California Civil Code 1363.05, the Association must post or distribute the agenda for Regular Session Meetings no fewer than four (4) days prior to a Regular Session Meeting. During Homeowner Forum, items not included on the agenda that are raised by homeowners may be briefly responded to by the Board/Management; however, no action may occur with respect to that item unless it is deemed an emergency by the Board of Directors and developed after the agenda was posted and/or distributed. The Board of Directors may refer informational matters and direct administrative tasks to Management and/or contractors. Each homeowner will be given three (3) to five (5) minutes to speak in accordance with the Open Meeting Act, California Civil Code 1363.05, or a total of twenty (20) minutes will be granted for all to address the Board of Directors regarding items of interest or concern.

    III. HOMEOWNER FORUM

    Proposed Resolution: That Consent Calendar items A - C be approved as presented.

    Action Required: Board Resolution

    Begin Consent Calendar

    IV. CONSENT CALENDAR

    In an effort to expedite the board meetings, Management has placed several business

    items on a Consent Calendar. Please review the items prior to the meeting so that you

    may have your questions answered in advance.

    0375-01 254.12

    0353-01 254.12

    0319-01 254.12

    C. LIEN APPROVAL Page 27

    Proposed Resolution: That the accounts listed on the "Instructions to Management" dated May 18, 2011 have liens placed on their accounts should the delinquent assessments not be paid within the time period established in the intent to lien letter.

    Account Number Total Amount Due

    Proposed Resolution: That the Open Session minutes dated May 11, 2011 be approved as presented.

    A. APPROVAL OF MINUTES Pages 14-21

    Proposed Resolution: That the financial statement and bank reconciliation dated March 31, 2011 be approved as presented. The statement reflects $249,997.77 in operating funds, $246,515.04 in reserve account funds, for total assets of $537472.81. It reflects a current year loss of $8,744.33 and year-to-date reserve funding of $28,544.62 as compared to a budget of $28,538.

    B. FINANCIAL STATEMENT MARCH 2011 Pages 22-26

    End Consent Calendar

    V. UNFINISHED BUSINESS

  • C

    VI. NEW BUSINESS

    At the May meeting, the Board of Directors determined their insurance needs could be better served by moving to a new agent. Attached is the cancellation to LaBarre Oksnee, the Coto de Caza Agent for many years. This item has technically been approved, but Tony Alessandra, with IS Solutions did not have the paperwork, and we did not want to cancel the other policies until new coverage was approved and bound.

    Proposed Resolution: That the Board approves cancellation to LaBarre Oksnee as the community insurance broker.

    Action Required: Board Discussion & Resolution

    D. INSURANCE Page 34

    Boulder Earthworks has revised their bid for weed abatement for a cost Not To Exceed $3,000. This bid was approved by the Board in an Action Without Meeting which will need to be ratified. In order to comply with the OCFA Guidelines, area is to be inspected before the end of June.

    Funds will be taken from Reserves (23101 Greenbelt Reserve) with a balance of $3,478.01 as of March 31, 2011.

    Proposed Resolution: That the Board accepts the proposal of Boulder Earthworks to abate the weeds on the perimeter of the property at a cost NTE $3,000.

    Action Required: Board Resolution

    C. BOULDER EARTHWORKS WEED ABATEMENT

    PROPOSAL - REVISED

    Page 33

    Parking Committee Proposal - Donnelle Koselka

    Donnelle Koselka, Committee Chair, Board Liaison, and the Members of the Committee have provided a recommendation to the Board to revise the Village Parking Rules and Regulations. They propose instituting Parking Permits which all cars parked on the streets would need to display ther permit. They have outlined quite a thorough Policy for the Board's review.

    Action Required: Board Discussion and Resolution

    B. PARKING POLICY REVISION PROPOSAL Pages 28-32

    The Special Assessment has been sent to the homeowners. No complaints have been received, except two homeowners requesting an itemization of the December storm damage which will be available at the meeting.

    The Special Assessment will be $200.00 and will be payable in the amount of $50 per month for June, July, August and September. A special billing will be sent for this service, but the regular assessment billing of $252 per Quarter will not be affected.

    Action Required: Board Discussion

    A. NEW MID YEAR SPECIAL ASSESSMENT

  • D

    The December storm damage most of which is now repaired is included for the Board to discuss. There are other items that have not yet been billed.

    Action Required: Board Discussion

    F. DISCUSSION ITEM - STORM DAMAGE

    ITEMIZATION

    Pages 52-53

    Consulting Architect Jeff Smith will be present to review and suggest modifications to the Architectural Guidelines, fees, and procedures.

    Management suggests appointing an Ad Hoc Committee to review the Guidelines, and make recommendations to the Board.

    Also new Architectural Review Committee Members should be considered to take the submission review obligation out of the hands of the Board Members who already have a very full plate. The Board would then be available for appeals should any need to be heard.

    Action Required: Board Discussion

    D. DISCUSSION ITEM - ARCHITECTURAL

    GUIDELINES REVISION

    Pages 41-51

    Les Krieger has some suggestions for capturing lien monies. He spoke with a Banking attorney at a function and will discuss the liens and assessments.

    Action Required: Board Discussion

    C. LES KRIEGER - BANK, LIENS ETC. Pages 38-40

    There will be two days that traffic will be impacted to perform the Via Conejo street repair. The asphalt repairs will be done on Thursday, July 17 from 8am to 4pm.Then the seal coast and striping will be done 2 weeks later on Thursday, June 30, 2011 8am - 4pm. Please confirm these days are satisfactory.

    Action Required: Board Discussion

    B. CZ MASTER STREET SLURRY Pages 35-37

    Verizon has installed the water meter at the tower. the cost was $965 paid for by the Association through SMWD. Total cost for meter, installation and backflow repairs should not exceed $2,175.Verizon will reimburse for water installed at the site per Section 7 of the Ground Lease Agreement. Management will send invoicesto Verizon and they will pay by separate payment from rent anc pute at the current public utility rate.

    Funds for this expense would be taken from Contingency Reserve with a balance of $8,320.40 as of 03/31/2011.

    Action Required: Board Discussion

    A. WATER METER AT VERIZON CELL SITE

  • E

    The next Board of Directors meeting is scheduled for Wednesday, July 13, 2011 at 7:00 PM at the Coto Valley Community Club.

    VII. NEXT MEETING

    VIII. ADJOURN

    For Reference

    I. COMMUNITY MAP Page 89

    Action Required: Review & File

    H. COPRRESPONDENCE Pages 54-88

    1- Bob Pack Area2- Trail Restoration3- Carol Stroup, weed clearing

    Action Required: Board Discussion

    G. MISC. DISCUSSION ITEMS

  • Description:ID#:History Items:

    Description: 31842 Via Oso, Tree fell on the street December 22, 2010 - Merit on call service called out WB Starr whoremoved the tree in the night per Bob Atkins, handyman. The Cost was $1,200 and is to be billed to the homeowner.

    ID# 104757Source: Board DirectionDate Opened: 1/12/2011Target Date:

    Status: OpenType:Fabian - Letter re Emergency Tree Service

    Met with homeonwers in court. Agreed to wait until May 24, short sale pending. No action. 947425/4/2011

    Description:ID#:History Items:

    Description: Court Filing, Subpoena, Case date 04-25-2011 LH03

    ID# 94742Source: Board DirectionDate Opened: 11/4/2010Target Date:

    Status: OpenType:Small Claims - Account # 0335-03

    Description: Court Filing, Subpoena, Case date 12/15/2010 8:30 am

    ID# 94739Source: Board DirectionDate Opened: 11/4/2010Target Date:

    Status: ClosedType:Small Claims - Account # 0200-01

    Description: Court Filing, Subpoena, Case date 12/13/2010 8:30 AM LH-03

    ID# 94738Source: Board DirectionDate Opened: 11/4/2010Target Date:

    Status: ClosedType:Small Claims - Account # 0347-01

    Board has determined to put this project on hold and will revisit the matter in several months.1042305/4/2011

    Description:ID#:History Items:

    Description: Ortiz Tractor approved to repair and refurbish the culvert under the street, and the banks of the stream. Need aCA Department of Fish and Game permit.

    ID# 104230Source: Board DirectionDate Opened: 10/6/2010Target Date:

    Status: OpenType:Via Oretega/Coyote Street (Culvert Repair)

    No response letter has been received from Kevin Bass. The Parking Committee will present theirsuggestion to the board at the 05-11 meeting regarding a pilot program for test purposes, to beeffective for three months this summer.

    829245/4/2011

    Description:ID#:History Items:

    Description: Officer Kevin Bass communicated with Village by letter stating that the streets should all be made no parking.He gave the board 90 days to come up with a plan, and then 90 days to implement the plan.

    ID# 82924Source: CommitteeDate Opened: 9/3/2010Target Date:

    Status: OpenType:OCFA Streets Are to be Made Fire Lanes

    Description: Architectural Updates on all pending projects. Letter drafted and sent to each requesting an update, and if notreceived within 30 days, the deposit will be forfeited, and not returned to the homeowner (OK per the CC&Rs). Homeownerswho received letters are: 1) Mead 31811 V Patito, NOC Rec'd, Deposit rturned - completed.

    ID# 68079Source: ArchitecturalCommittee

    Date Opened: 6/3/2010Target Date:

    Status: OpenType:Architectual Deposits -

    Description: Delinquencies to Sue in Small Claims Send 30 day letter to Chavez, Acct #0307-02 - Payment Arrangement,continues to pay on schedule Rhodes, Acct #0321-01 - Judgement for the Association, Defaulted, not served for Appearance ofJudgement Debtor Seymour, Acct #0298-01 - Payment arrangement, defaulted Deford, 0030-01 - Defaulted, Bench Warrantissued, Dec 22, 2010.

    ID# 68076Source: Board DirectionDate Opened: 4/21/2010Target Date:

    Status: OpenType:Small Claims Issues

    Coto de Caza - The Village

    Management Report6/3/2011

    1

  • ID# 88Source:Date Opened: 4/26/2011Target Date: 04/26/2011

    Status: ClosedMail Assessments Statements

    Community ManagerPendingCC mandated quarterly financial review1206374/26/2011

    Responsible Party:Progress Code:Description:ID#:Future Items:

    Description: quarterly Financial Review

    ID# 87Source:Date Opened: 4/26/2011Target Date: 04/26/2011

    Status: ClosedQuarterly Financial Review

    Pick up Food, 5:00 Meeting 5:30 - 9:301212045/4/2011

    Description:ID#:History Items:

    Description: Pick up Food, 5:00 Meeting 5:30 - 9:30

    ID# 121204Source: ArchitecturalCommittee

    Date Opened: 4/13/2011Target Date:

    Status: ClosedType:Meeting Overtime

    05-02 typed up sign information from Ken for Les Krieger to impletment by 05-10. Sent to Les,copy to Ken.

    1212025/4/2011

    Contacted Kevin Edmonds, Universal Protection, set up Standing Guard for May 13, 14, and15th. Confirmed location, date with Ronnie Austin. Faxed contract to Ken for signature.

    1212025/4/2011

    Description:ID#:History Items:

    Description: 2011 Spring Clean Up Day *Waste Management 800-596-7444 4 Dumpsters 40 Yard Roll Offs Delivered on My 13 between 7-10AM PU Monday, May 16 Universal Protection Standing Guard, 7am 7pm all three days Even though thedumpsters will be filled by about 2PM on the last day, the guard needs to stay until dark so people do not dump stuff on theside when the dumpsters get full. *Use Kens American Express Cost is $481 per bin, 5 tons, if overage $56.75 additionalcharge *Universal Protection Kevin Sets it up (949) 8582290 or Kevin direct (949) 858-2284 One standing guard, 7am to 7PMall three days. Must stay to 7PM on the last day to facilitate the dump otherwise, people dump everything on the side of thedumpster which will not get picked up. Notification in the newsletter ------------------------------------------------------------------Alicia (714) 637-3010 Coto Project 4 Dumpsters - Roll Offs, Open Tops Commercial size

    ID# 121202Source: Board DirectionDate Opened: 4/13/2011Target Date:

    Status: ClosedType:Spring Clean Up Day

    Description: 30 Day letter to each. Prepare log, to track.

    ID# 117253Source: ArchitecturalCommittee

    Date Opened: 3/31/2011Target Date:

    Status: ClosedType:DQ - Small Claims Letters to March $1,800 or 12 months people.

    Description: Bob Pack attended the 02-09 Board Meeting to discuss the damage. He had an engineering firm review the siteand they stated the flood was caused by lack of maintenance by the Association, etc. The board determined they would havetheir own engineering firm provide a report, so we could compare the two.

    ID# 111691Source: Board DirectionDate Opened: 3/3/2011Target Date:

    Status: OpenType:Bob Pack Flood Damage

    No response has been received from Bob Pack, no action has been done on his property, or onthe stakes. He needs to install permanent stakes.

    1078035/4/2011

    Description:ID#:History Items:

    Description: Board to review the damage done to office building by December storms. Include Bob Pack's report in Feb.Board Packet, at his request.

    ID# 107803Source: Board DirectionDate Opened: 2/2/2011Target Date:

    Status: OpenType:Damage to Silver Bronze-Stonefield Office

    Letter was sent to homeowner. He is thinking about the offer.1047575/20/2011

    At the meeting April 13, 2011, the board determined to pay $600 of the cost. But the terms ofthe project, whether to put a deadline, etc. was not discussed, and needs to be reviewed at the05-11 meeting.

    1047575/4/2011

    2

  • Community ManagerPendingInspectors to designate date, time, location ofelection

    1194347/15/2011

    Community ManagerPendingInspectors to designate address to receive ballots1194337/15/2011

    Community ManagerPendingSecure volunteers/appoint nominating committee1194327/15/2011

    Community ManagerPendingAppoint inspector of election at open boardmeeting/record in minutes

    1194317/15/2011

    Community ManagerPendingSupervisor verifies CM has pulled title forcandidates if required

    1194617/10/2011

    Community MgmtSupervisor

    PendingSupervisor to confirm no volunteer inspectors, andsolicit professional inspectors

    1194596/15/2011

    Community ManagerPendingDetermine who votes Board proxies (if any)1194306/15/2011

    Community ManagerPendingSchedule board candidate night, if applicable1194296/15/2011

    Community ManagerPendingDetermine presentations for guest speakers1194286/15/2011

    Community ManagerPendingSolicit candidate/volunteer nominating committeeif needed

    1194276/15/2011

    Community ManagerPendingIf no volunteer inspectors, solicit professionalinspectors

    1194266/15/2011

    Community ManagerPendingBoard designate address to receive candidatestatement

    1194255/16/2011

    Community ManagerPendingSolicit for volunteer nominating committee (Ifrequired by governing docs)

    1194245/16/2011

    Community ManagerPendingSolicit for volunteer inspectors1194235/16/2011

    Community ManagerPendingSend candidate solicitation w/ 20 day return date1194225/16/2011

    Community ManagerPendingCheck governing docs re: nominating committeeor follow attorney opinion

    1194215/16/2011

    Responsible Party:Progress Code:Description:ID#:Future Items:

    Description: Annual Meeting and Election

    ID# 84Source:Date Opened: 4/16/2011Target Date: 10/13/2011

    Status: OpenAnnual Meeting

    AssociationAccounting

    PendingAP confirms tax return and payment mailed1162547/31/2011

    AssociationAccounting

    PendingFile Form 199 and payment mailed1162697/30/2011

    Community MgmtSupervisor

    PendingSupervisor review signed tax returns forpaying/mailing

    1162667/25/2011

    Community MgmtSupervisor

    PendingDM verifies whether an extension will be filedand that CM has adjusted Connect accordingly

    1162717/5/2011

    Community MgmtSupervisor

    PendingSupervisor reviewed RFP for audit and tax returns1162634/1/2011

    Responsible Party:Progress Code:Description:ID#:Future Items:

    Receive tax returns from CPA1162525/20/2011

    CM determines from CPA whether an extension must be filed and follows up with board asneeded

    1162705/20/2011

    File Form 199 - regardless of extenstion1162685/20/2011

    Create new task to track quarterly payments as applicable1162675/20/2011

    Submit signed tax returns to AP for paying/mailing1162625/20/2011

    Fiscal Year End1162615/20/2011

    Board to sign & approve tax returns1162535/20/2011

    1162525/4/2011

    Description:ID#:History Items:

    ID# 80Source:Date Opened: 2/2/2011Target Date: 05/31/2011

    Audit-Tax: Audit and Tax Returns

    Community ManagerPendingMail assessment statements for January1206384/26/2011

    Responsible Party:Progress Code:Description:ID#:Future Items:

    Description: Quarterly Statements

    3

  • ID# 89Source:Date Opened: 5/18/2011Target Date: 06/22/2011

    Status: OpenMonthly Landscape Review

    Community ManagerPendingBid tree pruning to Certified Arborist (over 15`)1245987/3/2011

    Community ManagerPendingEvaluate trees, seek arborist bid1245976/18/2011

    Responsible Party:Progress Code:Description:ID#:Future Items:

    Description: Bidders Walk and Tree Trimming plan - Fall and Spring

    ID# 90Source:Date Opened: 6/3/2011Target Date: 09/1/2011

    Status: OpenLandscape - Bid and Tree Trimming

    Description: June Board Meeting, Board expressed the need to revise the Guidelines, and change the paint colors, possibly.

    ID# 124732Source: Board DirectionDate Opened: 6/3/2011Target Date:

    Status: OpenType:Architectural Guidelines Revision

    Community ManagerPendingInspect irrigation heads to ensure adequate covera1199395/25/2011

    Community ManagerPendingInspect irrigation controller & make adjustments1199385/25/2011

    Community ManagerPendingInspect & clean V-ditches & surface drains1199375/25/2011

    Community ManagerPendingPerform complete monthly irrigation systemcheck

    1199365/25/2011

    Community ManagerPendingActivate irrigation system to ensure eff. operation1199355/25/2011

    Responsible Party:Progress Code:Description:ID#:Future Items:

    Description: Meet with landscaper, Richard Carpio, Evergreen Landscape, Bob Atkins, Les Krieger and Doug McCormich toreview landscape in community.

    ID# 86Source:Date Opened: 4/20/2011Target Date: 05/25/2011

    Status: ClosedMonthly Landscape Review

    Check paid to SMWD.1238645/27/2011

    Discussion with Jerry and Tim at Verizon, to add water meter in the area where one is missing.Contacted Bob Atkins, Doug McCormick and Ken Uptons to see if they knew anything about it.

    1238645/24/2011

    Contacted SMWD, requested invoice so check could be cut, and contacted Verizon to verifylocation.

    1238645/24/2011

    Description:ID#:History Items:

    Description: Add water meter to the Verizon Water tower area on Violetta.

    ID# 123864Source: ContractorDate Opened: 5/24/2011Target Date:

    Status: OpenType:Verizon Water Meter Installatin

    Sent draft to Ken and Donnelle for approval, revised letter. Uploaded all data onto letters, foldedlabeled, copied and mailed 19 letter with itemization on each of their charges for Feb - Mar 28,2011.

    1247316/1/2011

    Sorted, organized and printed history for each user. There are about 14 who have been calling inmore than 10 times per month.

    1247315/31/2011

    Description:ID#:History Items:

    Description: At the Request of the Board of Directors, Management wasrequested to go back in the Dwelling Live Billing sfor 3 months and assess the most "egregious" users. Send them each a letter and include the new policy along with their call inhistory.

    ID# 124731Source: Board DirectionDate Opened: 5/18/2011Target Date:

    Status: OpenType:Dwelling Live Billing

    Community ManagerPendingCM verifies candidates are on title if documentsrequire them to be

    1194607/15/2011

    Community MgmtSupervisor

    PendingSupervisor confirms volunteers/nominatingcommittee appointed

    1194577/15/2011

    Community ManagerPendingBoard set date of mailing as record date/record inminutes

    1194367/15/2011

    Community ManagerPendingInspectors to determine when polls open and close1194357/15/2011

    4

  • Community ManagerPendingDraft reserve study received from analyst &included in packet for review

    1194678/4/2011

    Community ManagerPendingCM prepares & mails RFP for reserve study1194637/1/2011

    Community ManagerPendingCM sends reserve study checklist, worksheet &financial data to reserve analyst

    1194666/20/2011

    Community MgmtSupervisor

    PendingSupervisor reviews award of reserve studycontract

    1194756/15/2011

    Board of DirectorsPendingBoard awards reserve study contract1194656/15/2011

    Community ManagerPendingCM receives reserve study proposals &summarizes for board packet

    1194645/31/2011

    Community MgmtSupervisor

    PendingSupervisor to review mailings for RFP reservestudy

    1194745/16/2011

    Responsible Party:Progress Code:Description:ID#:Future Items:

    Description: Reserve Study FYE 01-31

    ID# 85Source:Date Opened: 4/16/2011Target Date: 01/31/2012

    Status: OpenReserve Study

    Community ManagerPendingInspect irrigation heads to ensure adequate covera1226436/22/2011

    Community ManagerPendingInspect irrigation controller & make adjustments1226426/22/2011

    Community ManagerPendingInspect & clean V-ditches & surface drains1226416/22/2011

    Community ManagerPendingPerform complete monthly irrigation systemcheck

    1226406/22/2011

    Community ManagerPendingActivate irrigation system to ensure eff. operation1226396/22/2011

    Responsible Party:Progress Code:Description:ID#:Future Items:

    Description: Meet with landscaper, Richard Carpio, Evergreen Landscape, Bob Atkins, Les Krieger and Doug McCormich toreview landscape in community.

    5

  • BAB\CDC 052511 walk.doc

    COTO DE CAZA COMMUNITY ASSOCIATION – THE VILLAGE

    MAY 25, 2011

    LANDSCAPE REVIEW

    IN ATTENDANCE:

    Ken Upton, Board President LeeAnn Boswell, Senior Community Manager

    Landscape

    No. Item Complete Comments

    1. The easement area between 31732 Via Coyote and 31752 Via Coyote is ours. Ficus tree needs to be trimmed up and the whole area needs to be weeded and cleaned up. Ficus trim proposal request to W B Starr and the area clean-up work order to Richard.

    2. Easement area between 31951 Via Coyote and 31971 Via Coyote needs to be trimmed and cleaned up. Work order to Richard. If the trees are too big, request for proposal to W B Starr.

    3. Director Upton requested a form letter be sent to weed the vacant lots. If they haven’t been done by June 15th, they should be called for a hearing for not clearing the lots. We have sent notices to every single person saying: “Should you not clear lot, the Association will need to perform the work at a cost of $(Board determined).” Ken suggests $300.00, which will be a $250 fee to clean it up and a $50.00 violation fine. This will be an agenda item at the 6/8/2011 meeting.

    4. Next to 31772 Via Pato the whole greenbelt area needs to be cleaned up. There is also a dead Pine tree. Work order to Richard; it’s a small Pine tree. It could be removed by Evergreen. Then notify Doug McCormick, Landscape Committee chair.

    The whole are needs to be weeded, thinned, cleaned up, plant debris removed, etc.

    5. Across from 31712 Via Patito in the creek area there is dead plant material, especially toward Via Aguila, that needs to be cleared. Potential fire hazard.

    6. In the area on Via Pardal between 23271 and the corner house, which actually faces onto Oso, 31922 Via Oso, there is an easement area that needs to be cleaned up, cleared out and made neater. Landscapers will need to be careful there because the owners have a privacy issue; they don’t like too

    6

  • BAB\CDC 052511 walk.doc

    much removed, but it has to be fire safe.

    7. Oleanders at the end of Pavo Real next to 32831 have been trimmed by the homeowner. There was some problem – the homeowner did not want his trees removed, and he did it himself.

    8. The weeds below Via Alondra all the way from 23511 to 23375 need to be removed. This will be a work order to Evergreen.

    9. Along Via Ortega the weeds are huge. Manager to contact CZ Master and ask them to attend to this area, which is their responsibility.

    10. Tree trimmers are on Via Perdiz today trimming the homeowners’ properties. These people have been sent a violation notice, and they are complying.

    Other

    1. For the hearing agenda for the next meeting, people who start architectural projects without approval should receive a fine. This fine should be determined by the Board of Directors and should be included in the Architectural Guideline revision, which is to be discussed at the 6/8/2011 meeting.

    2. Via Buho, the lady behind 32051 will be called to a hearing; however, not June. They will be out of the country and she sent a letter asking she be allowed to come to the July meeting regarding removal of trees without Association permission on the common area.

    7

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    13

  • COTO DE CAZA COMMUNITY ASSOCIATION

    BOARD OF DIRECTORS MEETING – OPEN SESSION

    MAY 11, 2011

    COTO VALLEY COMMUNITY CLUB, 23335 VIA VENADO, COTO DE CAZA

    M I N U T E S

    DIRECTORS PRESENT

    Ken Upton

    Donnelle Koselka

    Les Krieger

    Doug McCormick

    Jeff Reuter

    MERIT PROPERTY MANAGEMENT, INC.

    Joe Bolich, CCAM, Business Unit Leader

    LeeAnn Boswell, CCAM, Senior Community Manager

    CALL TO ORDER

    The Open Session of the Coto de Caza Community Association Board of Directors meeting was

    called to order at 7:00 p.m. by Board President Ken Upton.

    EXECUTIVE SESSION DISCLOSURE

    On this date an Executive Session was held prior to the Open Session. Matters discussed were:

    Third Party Contracts, Homeowner Delinquencies and Matters of Litigation. Also, previously

    scheduled hearings were held.

    HOMEOWNER FORUM

    There were thirteen (13) homeowners present. Matters discussed in Homeowner Forum were as

    follows:

    � OCFA parking – Director Upton announced that the Orange County Fire Authority, per Deputy

    Kevin Bass, has ruled that the no-parking street policy has been repealed. The Association may

    revert to its previously enjoyed parking rules, whereby street parking is permitted except between

    midnight and 6 a.m., which is a towable offense.

    � The Ad Hoc Parking Committee was thanked for the work they had done to establish a parking

    policy as originally requested by the OCFA that there would be no street parking. This committee

    worked very diligently for the last four months on signage and a pilot parking program; however,

    the Ad Hoc Committee will not be disbanded at this time. They will meet one more month as

    they still feel there are items that should be addressed, such as safety in the community.

    � The railing at the Via Conejo culvert – a vandal painted the newly installed wooden railing white.

    14

  • A police report has been filed. According to California Penal Code Section 594, this is a

    misdemeanor.

    � A homeowner was against selective enforcement, stating that he had planted some Oleanders in

    the common area and did not want them to be trimmed by the community landscapers. He

    presented a petition to Management with seven signatures stating that they would like to leave the

    shrubs as they are.

    � A homeowner complained about seedlings and small trees behind her home planted by the next

    door neighbors. She thinks they are a fire hazard.

    � The corner of Via Buho/Halcon is unattractive, unpleasant, dark, full of dog waste, trash, etc. The

    owners who live on or near that section of the community would like the little park area to look

    more attractive. A homeowner asked that the extra river rock that the Board purchased recently

    for the additional parking, which no is no longer needed, be extended all around the border of the

    Buho/Halcon park as she suggested it would make the area look more attractive.

    � The Pack property, (Center Court offices) – garbage and items from the flood are still sitting in

    front and looks unsightly and needs to be removed.

    � The transponder policy (CZ Master)

    � Newsletter

    � All homeowners should have their addresses posted clearly on the front of their homes in case of

    emergency response vehicles needing to find a property.

    � Trash cans left out on the driveways should receive violation letters.

    � General exterior maintenance such as long grass unmowed, trees untrimmed, etc., the Village

    should be more diligent about taking care of the properties.

    � Bob Atkins and Jeff Reuter were both thanked for the incredible job they did on the Via Conejo

    bridge project.

    � A homeowner requested that fresh mulch be added to the corner of Via Aguila and Via Pato and

    that area be maintained more carefully.

    � The community needs an evacuation plan in case of fire or other emergency. The homeowners

    were told that there is a plan in progress. It should be completed by the end of June.

    � Parking in the community – it was mentioned that safety should be foremost and homeowners

    should continue to park on one side of the street for emergency response vehicles could get up

    the small, narrow streets. This is one of the items to be addressed by the Parking Committee at

    their May meeting.

    REPORTS

    The following reports were reviewed by the Board of Directors and will be filed:

    • Management Report

    • Landscape Report

    • Customer Service Report

    • dwellingLive Usage Report

    15

  • INVITED GUEST

    Tony Alessandra, insurance agent, I.S. Solutions, was present and provided a package for the

    Coto de Caza Community Association with comparable coverage to what they currently have,

    and it has a few items in addition: larger fidelity bond and not including workers comp at this

    time. The premium is $10,229.48, which is slightly less than what the community is currently

    paying ($11,102.00, including workers comp).

    Motion: McCormick

    Second: Reuter

    Resolution: That the Board of Directors approves to accept the package of I.S. Solutions.

    Broker of Record will be signed and sent to the currently carriers, which include

    Travelers, Great American, Granite State, Zurich and One Beacon.

    Ayes: McCormick, Reuter, Upton, Krieger

    Nays: None

    Abstain: Koselka

    CZ MASTER REQUEST FOR ROAD REPAIR

    Due to the Via Conejo road repairs and culvert wash-out in the December storms, the road repair

    caused damage to some of the CZ Master access street when the equipment was brought in by

    large transport vehicles. CZ Master has requested a check be cut in the amount of $10,333.00

    with no documentation other than photographs.

    The Board reviewed the letter and will draft an answer to the CZ Master. Director Upton will

    discuss this matter with legal counsel, Rich Tinnelly.

    CONSENT CALENDAR

    Motion: McCormick

    Second: Koselka

    Resolution: That the Board of Directors approves the following Consent Calendar items as

    presented.

    A. Minutes – Open Session

    Resolution: That the Board of Directors Open Session minutes dated

    April 13, 2011 be approved as presented.

    B. Financials

    Resolution: That the financial statement and bank reconciliation dated

    March 31, 2011 be approved as presented. The statement

    reflects $249,997.77 in operating funds, $246,515.04 in reserve

    account funds, for total assets of $537,472.81. It reflects a

    current year loss of ($8,744.33) and year-to-date reserve funding

    of $28,544.62 as compared to a budget of $28,538.00.

    16

  • C. Lien Approval

    Resolution: That the accounts listed on the "Instructions to Management"

    dated March 31, 2011 have liens placed on their accounts

    should the delinquent assessments not be paid within the time

    period established in the intent to lien letter.

    Account Number Total Amount Due 2134-02 $397.45

    0117-01 $511.46 0398-02 $270.39

    D. Fiscal Year End 01-31 Audit Draft

    The fiscal year end 01-31 audit draft was presented by the Board’s

    review. The audit was prepared by Schonwit & Associates.

    Resolution: That the Board of Directors approved the audit draft as

    presented and will ready for mailing per Civil Code 1365,

    no later than May 30, 2011.

    The motion carried unanimously.

    END OF CONSENT CALENDAR

    UNFINISHED BUSINESS

    A. New Mid-Year Budget

    A special assessment was approved at the April meeting. Homeowners were notified by the

    Village Voice newsletter, which was delivered approximately April 25, 2011. The special

    assessment will be $200.00 and will be payable in the amount of $50.00 for the months of

    July, August, September and October. A special billing will be sent for this assessment and

    a regular assessment billing of $252.00 per quarter will not be affected. The letter to the

    homeowners was reviewed and approved by the Board of Directors. Legal counsel

    approved the emergency status of the Special Assessment and stated no vote of the

    membership is necessary.

    B. Parking Policy – Revision Proposal

    No parking policy will be necessary at this time due to the announcement that the OCFA

    has backed down from their request to make the community a “no street parking”

    community. The Ad Hoc Committee will stay intact for a few more meetings, as they

    have safety items to consider.

    17

  • C. Gate Access Billing Policy

    The Board discussed a policy of billing homeowners who do not use their computers to

    provide access for their visitors, guests and vendors. The cost to the association is $1.19

    per phone call. The Board would like to have those homeowners who are using the phone

    call-in access pay for their phone calls, as it is unfair to those who do either use the

    system or who use the computer access which is free.

    Motion: Koselka

    Second: Reuter

    Resolution: That the Board of Directors approves the policy as follows:

    Village homeowners will be provided with four free phone calls per

    month to call in their guests. Members making five or more gate access

    calls per month will be charged $20.00 for their first ten calls after the

    four free calls, in increments of $10.00 per time; for example, on the

    fifth call homeowners will be charged $20, on the eleventh call $20

    more, on the twenty-first call $20 more, on the thirty-first call $20 more.

    Members will continue to be billed in $20 increments after ten call-ins.

    The motion carried unanimously.

    NEW BUSINESS

    A. Weed Abatement Proposal

    One proposal received from Boulder Earthworks to remove weeds from the

    perimeter of the community per the OCFA’s specifications and to be completed by

    June 18, 2011 was discussed.

    A member of the community who attended Open Session was asked by the Board of

    Directors for input since he was a prior Board member. He stated that during his

    tenure they did not trim the weeds around the perimeter. The only weeds that were

    removed we done by the Association’s landscapers at no extra charge.

    Director McCormick stated that per the OCFA the Association does not have to

    exceed a 100 foot set-back, which is what the weeds have been trimmed to in

    previous years. This is a very contentious issue, as many homeowners feel they are

    in an extreme fire location due to the number of trees and grasses in the perimeter.

    This matter was tabled to an upcoming meeting pending additional bids and

    information including maps that Committee member Bob Atkins has in his

    possession which outline the areas that should be cleared.

    18

  • B. Landscape Charter

    Two charters were presented for the Board’s review. After review and discussion, it was

    determined that Draft 2 would be approved and will be accepted as the working charter for

    the Board of Directors. This charter will be attached to and become a part of these

    minutes.

    Motion: Koselka

    Second: Kreiger

    Resolution: That the Board of Directors approves to adopt the Landscape Charter,

    which is attached to, and will become part of, these minutes.

    The motion carried unanimously.

    C. Irrigation Installation

    A bid from Evergreen Landscape was discussed to install irrigation at three different

    locations near the Conejo culvert. No motion was made; the item failed for lack of a

    motion.

    D. Organizational Change

    Director Doug McCormick stated that he is not comfortable being the treasurer. As

    Donnelle Koselka has done much more work on the current budget and the up-coming

    budget and is quite familiar with the Association’s expenses, she would make a much

    better treasurer.

    Motion: Reuter

    Second: Kreiger

    Resolution: That the Board of Directors approves to accept Donnelle Koselka as

    Treasurer and Doug McCormick as Vice President and re-organizes the

    Board with these changes in the two Director positions.

    The motion carried unanimously.

    NEXT MEETING

    The next Board of Directors meeting is scheduled for Wednesday, June 8, 2011 at the Coto Valley

    Community Club.

    ADJOURNMENT

    There being no further business to come before the Board of Directors in Open Session, the

    meeting was adjourned at 9:00 p.m.

    APPROVED:___________________________________DATE:____________________

    19

  • COTO DE CAZA COMMUNITY ASSOCIATION

    MERIT PROPERTY MANAGEMENT, INC. 1 Polaris Way, Suite 100, Aliso Viejo, CA 92656

    COTO DE CAZA COMMUNITY ASSOCIATION

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    20

  • COTO DE CAZA COMMUNITY ASSOCIATION

    MERIT PROPERTY MANAGEMENT, INC. 1 Polaris Way, Suite 100, Aliso Viejo, CA 92656

    21 4�������������#��,�����( ��������������������������������������� ������������ ��� $��� �� ��� ����������� �������� �� �� ���� �� ����'�����& ������������������������������#� ���!����������� ������'����������"��������� �����(��� $���'( �$� ��� ������ �� �������� �����������( �������� ��� �������( ��������!� (������� �������(�����������'(���&

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    %$�'��� ��������

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    • ���� �� ��8� ����$���" ����������� 93(:::&:: /�� ���$����1 �� ��� ��� �����#����$�����������!� �������%���������������#������*����"��.$��$��������������������$���$�����8�����&

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    Adopted by the Board of Directors May 11, 2011

    21

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  • Boulder EarthworkBoulder Earthwork

    P.O. Box 1146San Juan Capistrano, CA 92693

    (949)[email protected]

    EstimateESTIMATE #

    1143

    DATE

    04/25/2011

    EXP. DATE

    ADDRESS

    Village Homeowners AssociationC/0 Merit Property ManagementAttention: Doug McCormick

    Activity Quantity Rate Amount

    • Weed Abatement - Village Association Property

    • Supply a 4x4 tractor, bushmower and tractor operator by the hour to perform weed

    abatment, not to exceed $3,000 @ $130.00

    per hour. Maximum amount of hours to be 23

    • located around the perimiter and easment areas of the Coto de Caza Village homes

    3,000.00

    Fax (949) 635-6991Office (949) 635-6958License # 773720

    TOTAL $3,000.00

    Accepted By: Accepted Date:

    33

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  • LeeAnn Boswell

    From: LeeAnn BoswellSent: Sunday, May 29, 2011 5:16 PMTo: 'Lkrieger'Subject: RE: Liens

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    �����������������������������������������������������������������������������������������������������������������

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    LeeAnnThank you very much for your input.

    I thought this would have been a good way to recoup.Can the bank be responsible for fines ?

    I assume the max we can fine is 50, right?Les

    ----- Original Message ----- From: LeeAnn Boswell To: Lkrieger Sent: Sunday, May 29, 2011 3:40 PM Subject: RE: Liens

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    35

  • ��������� ������!"#$#!%!&%%'""%�(�)���*!%!&%%'$+'�(,�-*./��0���1��������

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    Board Members FYI

    My wife had a patient who is a Bank Attorney. Somehow they got on to the subject of the Bank's responsibilities when they assume the foreclosure.He said that the Bank is liable from Liens of HOA's of the previous owner if they took over the

    house. Liens such as from landscape issues that are not maintained I.a. He said the banks cannot resell the house until these liens are paid.From what he said the amount liened against the banks can be large.

    Of course research would have to be done to find out what bank now owns the house.I think this is worth discussing at the next Board Meeting.

    Dr. Les Krieger

    Coto de Caza , Ca

    [email protected]

    1111111�

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    Managed by

    MERIT PROPERTY MANAGEMENT, INC.

    1 Polaris Way, Suite 100 • Aliso Viejo, CA 92656 • 949/448-6000 • 800/428-5588 - FAX 949/448-6400

    May 18, 2011

    CZ Master Association C/O Vinnie Davis 29883 Santa Margarita Parkway Rancho Santa Margarita, CA 92688

    Sent Via USPS Regular & Certified Mail

    Dear Ms. Davis:

    We have had our paving company review the necessary repairs to lower Conejo.

    We know that part of the street has not been repaved for a number of years. We accept our responsibility for repair. Much of the damage was done by the heavy equipment used by the Gas Company and SMWD. The water issue was to keep water flowing to the CZ Master dog park from the CZ Master’s connection and meter on our property next to the street on Via Alondra.

    The Village is prepared to do the repairs to the street to an acceptable condition. We believe this is a reasonable solution, especially since flood water coming from CZ Master property destroyed our drain at a cost of $185,000.00 to repair.

    Please let us know your decision.

    Sincerely, The Board of Directors Coto de Caza Community Association “The Village”

    By Ken Upton, President

    38

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  • Coto de Caza Community Association

    Architectural Application & Schedule of Fees (revised 2008)

    Name: __________________________ Property Address: ______________________

    Mailing Address: _______________________________________________________

    Home Phone: ___________ Cell Phone:______________ Work Phone:____________

    Architect’s Name: _______________________________ Work Phone: ___________

    General Contractor’s Name: _______________________ Daytime Phone: _________

    Type of Application: � Major Remodel � Landscape � Minor Remodel/Other � New Roof � Painting � Hardscape/Pool/Fencing � As Built Plans (installed without plan/approval)

    � New Construction: � conceptual � Preliminary � Grading � Color Board � Final Working Plans � Change from Approved Plan _________

    Owner’s Signature: ______________________________________ Date: ____________

    �******FOR MANAGEMENT COMPLETION*******�

    Date: __________ Fees/Deposits Received: $________________ Check #’s: _________

    Neighbor Awareness: __________________ Independent Review: _________________

    Date to ARC: ________________________ Date from ACC: ______________________

    Response to Owner: ___________________ Type of Application: __________________

    Insurance Requirement: _____________ Attach Construction Rules: _____________

    43

  • FEE & DEPOSIT SCHEDULE ARCHITECTURAL CONTROLS AND DESIGN GUIDELINES

    COTO DE CAZA – TRACT #6970

    Preliminary Plans

    The Committee recommends submission of preliminary drawings before costly final working drawings are prepared. It must be understood that the Committee can comment on the plans and cite unacceptable items, but plan “approval” must be obtained through

    submittal III.

    Any project which is started without final approval is subject to the immediate recording of a “Notice of Non-Conformance” as indicated in Article IV, Section 4 of the Committee By-Laws.

    THREE COMPLETE SET OF PLANS MAY BE REQUIRED

    FEES & DEPOSITS ARE TO BE MADE PAYABLE TO:

    COTO DE CAZA COMMUNITY ASSOCIATION

    Description

    1st Submittal

    (Concept

    Schematic)

    2nd

    Submittal

    (Preliminary

    Plan)

    3rd

    Submittal

    (Final

    Working

    Drawings)

    Final

    Observation

    Minimum

    Construction

    Deposit

    New Home

    Construction. Includes new

    residences and residences rebuilt after

    demolition $375 $625 $875 $350 $10,000*

    Major Additions &

    Remodels. Includes all new construction with any new exterior walls,

    roof or roof/wall penetrations $375 $625 $875 $350 $5,000*

    Minor Exterior

    Remodel. Includes one room additions and all

    new exterior construction.

    Balconies, gazebos, patio cover $500 N/A N/A N/A $5,000*

    44

  • * Notice of Completion, along with photos of all improvements to verify compliance with the approved plans, must be submitted at the time completion paper work is submitted for refund of deposit. The fee for the Notice of Completion is $125. ALSO, SHOULD THE CONSTRUCTION OR LANDSCAPING NOT BE COMPLETED WITHIN THE ACC APPROVED TIME FRAME IN ACCORDANCE WITH ARTICLE IV, SECTION 4 AND

    ARTICLE V SECTION 2 OF THE ACC BY-LAWS, AND ANY APPROVED EXTENSIONS THERETO, THE CONSTRUCTION DEPOSIT IS FORFEITED AND A LEVY OF $1000 PER MONTH WILL BE ASSESSED FOR EACH ADDITIONAL MONTH, OR PARTIAL MONTH, THE PROPERTY REMAINS UNDER CONSTRUCTION.

    Submittal and Notice of Completion Fees and Construction Deposits should be separate checks and made payable to Coto de Caza Community Association. Submittal Fee is required upon submitting plans. Construction Deposits for new homes may be submitted along with plans or when final approved plans are picked up. The ACC may require an owner to submit a Construction Deposit larger than the minimum amounts set forth in the above schedule, if the ACC determines, in its discretion, that a larger deposit is appropriate to protect the Association’s interests based upon the nature, scope, and/or location of the Lot and the proposed improvements or other factors the ACC may determine are relevant. Additional fees may be charged to review revisions to approved plans.

    Miscellaneous. Includes House Doors,

    Garage Doors, Windows, Driveways,

    Exterior Color Changes, New Roof $125 N/A N/A N/A N/A

    New/Remodel

    Landscape/Hardscape

    additions with or without structures and or pool, spa, garden

    walls, and fences N/A

    Landscape plan must be

    submitted with submittal 2 of architec-

    tural plan $625 N/A $350 $3,000*

    Minor

    Landscape/Hardscape $250 $3,000*

    Common Area

    Landscape $250 $3,000*

    45

  • AGREEMENT

    Prior to the commencement of any addition, alteration or construction work of any type, I, the owner, agree to submit to the ACC for their review and approval, plans that conform with and abide by the Coto de Caza Community Association Architectural Design Guidelines and CC&R's. I agree to pay all of the applicable fees including the construction deposit and inspection fees. If I fail to submit the required plans, do not obtain the approval of the ARC prior to the commencing of improvements, or if my construction does not comply with approved plans, this action shall constitute a violation of the CC&R's for Coto de Caza and I may be required to modify or remove the unauthorized improvements at my expense. I agree to reimburse the Association for any and all expenses it incurs in compelling my compliance with these guidelines.

    In addition to obtaining the ACC consent for the construction of improvements, I may be required to obtain a building permit from the County of Orange or other appropriate governmental agencies prior to the commencement of any work. The ACC does not assume any responsibility for my failure to obtain such permits. The ACC does not advise as to the necessity for permits, or review plans for the purpose of guaranteeing quality of work or compliance with specific governmental requirements. Obtaining such permits does not waive my obligation to obtain approval from the ACC.

    Upon receiving written approval from the ACC, I agree to conform with all of the Construction Standards for Coto de Caza. It is my responsibility to notify my contractor of all of the Rules, Regulations and Standards that will govern the construction project in Coto de Caza, and it is I who takes responsibility for the actions of my contractor and subcontractors conformance to the same. My signature below signifies my understanding of all of the above information. Signature by an agent does not waive my agreement to these terms and conditions.

    PROOF OF INSURANCE FOR GREENBELT ENCROACHMENT

    Prior to final approval, and commencement of construction, the following documents shall be completed, executed and submitted to the Association’s Board of Directors. A completed executed and notarized encroachment permit along with the proof of a $1,000,000.00 insurance policy is required if encroaching onto the greenbelt area.

    _____________________________________________________________________ OWNER'S SIGNATURE Date

    46

  • 1

    COTO DE CAZA COMMUNITY ASSOCIATION LOT__________ TRACT NUMBER____________________

    C/O Merit Property Management, Inc.

    1 Polaris Way, Suite 100

    Aliso Viejo, CA 92656

    (949) 448-6000 RESUBMITTAL Yes or No

    IMPORTANT DISCLOSURE: Pursuant to Civil Code Section 1378, a proposed architectural change may not violate any governin