cost implications and benefits
DESCRIPTION
Cost Implications and Benefits. UNeDocs Workshop On “International Standards to Stimulate Paperless Trade” Kuala Lumpur, 20-21 Feb 2006. Agenda. Current environment of electronic document exchange Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits. - PowerPoint PPT PresentationTRANSCRIPT
Cost Implications and Benefits
UNeDocs Workshop On“International Standards to Stimulate Paperless
Trade”
Kuala Lumpur, 20-21 Feb 2006
Agenda
Current environment of electronic document exchange
Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits
Conventional method
Fax Document image
e-Mail Document Exchange
System environment• No back-end system• With back end-system• Connected to ISPDocument format• Document image • EXCEL• Pre-define format (proprietary)
ISPISP
Via Wide Area Network (WAN)
System environment• With back end-system• Connected to WAN / SP / ISPDocument format• EXCEL• International standard format
•UN/EDIFACT•RosettaNet•UBL
• Pre-define format (proprietary)
Data File
WANSPISP
WANSPISP
Agenda
Current environment of electronic document exchange
Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits
Ultimate Goal for Electronic Document Exchange
Data FileUNeDocs
WANSPISP
WANSPISP
System environment• With back end-system• Connected to VAN / SP / ISPDocument format• UNeDocs
Data FileUNeDOCS
Data FileUNeDocs
Data FileUNeDocs
Data FileUNeDocs
Data FileUNeDocs
Agenda
Current environment of electronic document exchange
Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits
Moving towards UNeDocs
Data FileUNeDocs
WANSPISP
WANSPISP
Data FileUNeDocs
Data FileUNeDocs
Data FileUNeDocs
UN/EDIFACT
RosettaNet
MicrosoftAdobe Data File
UNeDocs
Interim Measure – Option 1
Data FileUNeDocs
WANSPISP
WANSPISP
Data FileRosettaNetMicrosoft
Adobe
Data FileUNeDocs
Tran
slator
Tran
slator
Data FileUN/EDIFACT
Data FileOtherformat
Data FileRosettaNet
Data FileUN/EDIFACT
Data FileOtherformat
Interim Measure – Option 2
Data FileUNeDOCS
Service Provide
r
Service Provide
r
MicrosoftAdobe
Data FileUNeDOCS
Tran
slator
Data FileRosettaNet
Data FileUN/EDIFACT
Data FileUNeDOCS
Agenda
Current environment of electronic document exchange
Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits
Potential areas of investment (without Service Providers)
Option 1 – without back-end/in-house system
Option 2 – with back-end/in-house system
Prototype MS / AdobeUneDocs S/W
System InterfaceModule
TranslatorComm.
Software
In-houseSystem
System InterfaceModule
TranslatorComm.
Software
Other costs:1. Annual Software support and maintenance agreement2. Subscription and transaction fees to WAN provider3. Ongoing enhancement and modification (new format)
Potential areas of investment (with Service Providers)
Option 1 – without back-end/in-house system
Option 2 – with back-end/in-house system
PrototypeMS / AdobeUneDocs S/W
Comm.Software
In-houseSystem
System InterfaceModule
Comm.Software
Service Provider
Service Provider
Other costs:1. Annual Software support and maintenance agreement2. Subscription and transaction fees to Service Provider3. Ongoing enhancement and modification (new format)
Considerations
Availability of internal resources Current transaction volume Estimated growth of transaction volume Buyer’s demand / environment Current trend of ICT environment Knowledge on the international standards
Overview of potential costs Software
Microsoft Infopath / Adobe Interactive PDF (prototype) Back-end / in-house applications system interface modules Communication software Translator
Digital Certificates Hardware
Server Modems PC
Ongoing support and maintenance for software and hardware
Subscription and transaction fees Wide Area Network Service Providers Service Providers
Agenda
Current environment of electronic document exchange
Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits
Cost of manual process
Paper – duplicate copies Data entry – resources and time Fax / courier / dispatch Manual filing / batching / retrieval of documents Data errors Runners / traveling time Storage space Data consolidation
Benefits
Data reusability Increase competitive edge Reduce cost
Time Resources Less errors
Better data management Increase effectiveness and efficiency Inline with the international bodies’ recommendation
Benefits of UNeDocs adoption
Simplification of documents Conformity to standards and best pratices Inline with the international body’s
recommendation Safe investment for the automation Maximize data reusability Integrated approach for automation and paper
