cosmo cloud pmo portfolio services presentation
TRANSCRIPT
PMO Portfolio Services
Overview• Cosmo Cloud was founded on the simple principle of helping our clients implement
practical portfolio management solutions• Portfolio Management processes and tools have become standard across most industries
but it is the implementation approach that determines success• Our approach focuses on partnering with clients to determine what will work best for
their organization• Cosmo Cloud has three core service offerings:
1. PMO Staff Augmentation – provide expert portfolio, program and project resources for our clients for temporary and/or permanent needs
2. PMO Management Consulting – apply our PMO expertise and know-how to target a client’s specific needs• Recent engagements include: PMO set-up/enhancement, roadmap timeline
development, process creation/refinement, project implementation, strategic planning and analysis.
3. Managed Portfolio Services – provide the benefits of project portfolio analysis and reporting at the fraction of the cost needed to build and maintain a formal PMO
2
Common PMO Challenges• Data Quality – Regular updates to Project tracking tool
• Project resource allocation/management
• Resources hours capture
• Projects Prioritization/Tiering
• Demand/Pipeline
• Rollover of projects to next quarter/year
• Alignment with Release Management
• Budget and Finance information for each project
• Original start/end dates vs Actual start/end dates
3
Cosmo Cloud Supply/Demand Capacity PlanningDesired Outcomes:
Portfolio Governance• Cosmo Cloud assists the business
in monitoring execution progress and making portfolio rebalancing decisions as the need arises
Business Partnership• Cosmo Cloud partners with the
business in assessing and planning for technology enabler needs
Demand Management• Cosmo Cloud identifies, assesses,
and captures all IT demand for a full year and reassesses/rebalances as the year unfolds
Supply Management• Cosmo Cloud allocates the right
resources to the right projects at the right time for all resources types across all sources of supply
Planning / Analysis• Cosmo Cloud anticipates and
adjusts for dependencies, constraints, gaps
• Cosmo Cloud formulates decision options
Enabling Mechanisms• Cosmo Cloud uses standard
tools, processes, guides, definitions, and reports
• Cosmo Cloud has assigned accountabilities that reinforce adoption
4
Cosmo Cloud is prepared to deliver on commitments by aligning and
continuously rebalancing demand with supply
1Define
2Select
3Sequence
4Execute
5Evaluate
6Performance
PortfolioLifecycle
5
Articulate business strategy; Define the projects and the associated costs and demand
Select the projects to proceed with based on risk,
value and strategic fit
Plan the project execution sequence based on business
priority and interdependencies
Allocate resources, oversee portfolio performance, and adjust to issues, risks & changes
Measure project outcomes against planned objectives;
Capture lessons learned and opportunities to improve
Post project delivery measurement of benefits
realization and ROI
Portfolio analysis & reporting occurs regularly throughout the lifecycle and leverages metrics from all activities
Portfolio Lifecycle
Cosmo Cloud Benefits
• Delivers portfolio dashboards and analysis that provide management visibility into the performance of individual projects and portfolios
• Allows executives and managers to see how their project portfolios are performing against well-defined business objectives, planned costs and schedules
• Identifies portfolio issues and risks, giving management the ability to proactively resolve issues and risks that would negatively impact delivery if left unaddressed
• Helps management take informed decisions regarding future IT investments
• Helps create/streamline IT Governance and Framework
6
Cosmo Cloud Services• Current Scenario Analysis
• Portfolio Maturity Assessment
• Current Tools/Systems/Processes Assessment
7
Portfolio Management
• Project Demand scheduling
• Resource Capacity and utilization tracking
• Resource requests and assignment tracking
• Project cost and resource estimate assistance
• Project manager request intake and fulfillment
• Project management quality support
Resource Management
Project Management
• Integrated views of the entire Portfolio
• Portfolio assessment, prioritization, selection, oversight
• Portfolio performance tracking and assessment
Assessment
Cosmo Cloud Deliverables: Weekly/Monthly
8
Portfolio MgmtAssessment
Current Scenario Analysis
Planning/Governance Project Tracking Resource
Analysis/TrackingFinancial
ManagementPortfolio
Management
Assessment• PMO Maturity
Assessment• Determination of
areas of focus• Summary
Scorecard of each area of focus.
• PPM Maturity Model
Demand Management• Project Scenario
Planning• Projects Pipeline
analysis• Pipeline Projects
Tier/Ranking• New Projects
Costing• IT Governance• IT Organization
Framework
Project Management• Integration with
Requirements Management
• Integration with Defect Management
• Projects Classification
• Project Milestones• Project Roadmap • Project Lists• Project Health• Actual Start vs
Planned Start
Resource Management• Resource
Tracking• Resource
Allocation• Utilization – Over
and Under utilization of resources
• Resource Demand• Resource Hours
Financial Management• Planned Benefit
(ROI template)• Project Spend• Budget Analysis –
Over or Under budget
• Actual Cost vs Planned Cost
• Actual Benefit (Revenue Recognition)
• Earned Value Analysis
• Cost Reports
Portfolio Management• Portfolio
Roadmap• Portfolio
Performance• Portfolio Reports• Strategic
Planning • Portfolio
Alignment• Portfolio
Prioritization• Portfolio Health –
Red, Yellow or Green
• Integrated views of all programs and projects within the portfolio
Resource MgmtProject Mgmt
References/Tools:Gartner PPM Maturity Model
References/Tools:Planning SystemSpreadsheets
References/Tools:Project SystemSpreadsheetsCollaboration Tools
References/Tools:Resource/Time tracking systemSpreadsheets
References/Tools:Budget Tracking SystemFinancial Tool
References/Tools:Portfolio SystemCollaboration ToolsSpreadsheets
Cosmo Cloud Goals
9
• Process variation• Need for Enterprise level
Portfolio Visibility
• Need for Agility (in terms of timing) in Resource & Financial Management
• Need for common metrics (projects, programs, portfolios)
• Significant manual effort
• Lack of planning
• Common Processes Across the organization
• Portfolio Visibility Across the organization
• Enable Resource & Financial Management Across the organization
• Common metrics (projects, programs, portfolios)
• Automation where possible
• Strategic Planning & Pipeline
Organization Current State Organization Future Vision
Thank you
10
Bringing Technology and People Together