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CORPORATE REPORT

NO: R140 COUNCIL DATE: June 25, 2018

REGULAR COUNCIL

TO: Mayor & Council DATE: June 11, 2018

FROM: General Manager, Finance FILE: 0560-01; 1880-20

SUBJECT: Report of Council Remuneration and Expense Payments for 2017

RECOMMENDATION

The Finance Department recommends that Council:

1. Receive this report and its attachments, Appendices “I” to “X”, that list the remuneration andexpenses for each member of Council, respectively, for the year 2017 for information.

BACKGROUND

Section 168 of the Community Charter requires that a report be presented to Council at least once a year that separately lists, for each member of Council, the following information:

The total amount of remuneration paid to each Council member for the discharge of the duties ofoffice including any amount specified as an expense;

The total amount of expense payments for each Council member when representing the City,engaging in City business, or attending a meeting, course or convention;

The total amount of any benefits including insurance policies and policies for medical or dentalservices provided to each Council member or Council member’s dependants; and

The details of any municipal contract with Council members as reported under Section 107 of theCommunity Charter.

DISCUSSION

The 2017 remuneration and expenses for each Council member have been prepared in accordance with Section 168 of the Community Charter. The information documented in Appendices “I” to “X” attached to this report for the members of Council, respectively, satisfies that requirement. The information included within this report is also included in the Statement of Financial Information that is included in the Financial Documents section of the City’s website.

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As part of our ongoing efforts to be an open, transparent and accessible government, staff continue to work toward improvements on reporting. The Mayor and Councillor expenses are published on the City’s website on a quarterly basis which exceeds the requirements that are outlined in Section 168 of the Community Charter. This practice, which has been in place for four years, supports the City’s vision of being an open, transparent and accessible government.

SUSTAINABILITY The Report of Council Remuneration and Expense Payments for 2017 is required as part of the Financial Information Act. This reporting supports the objectives of the City’s Sustainability Charter 2.0, specifically the following corporate sustainability objective:

Corporate SO8: Work towards corporate financial sustainability, including in the City’s financial reporting.

CONCLUSION

The Community Charter requires that municipalities present a report to Council at least once a year that separately lists for each member of Council, their remuneration, expenses and benefits, as well as details of any municipal contracts. Based on the above discussion, it is recommended that Council receive this report as information. Kam Grewal, CPA, CMA General Manager, Finance Attachments: Appendix “I” – Summary of Mayor and Council Remuneration and Expenses Appendix “II” – Remuneration and Expenses for Mayor Linda Hepner Appendix “III” – Remuneration and Expenses for Councillor Tom Gill Appendix “IV” – Remuneration and Expenses for Councillor Bruce Hayne Appendix “V” – Remuneration and Expenses for Councillor Vera LeFranc Appendix “VI” – Remuneration and Expenses for Councillor Mary Martin Appendix “VII” – Remuneration and Expenses for Councillor Mike Starchuk Appendix “VIII” – Remuneration and Expenses for Councillor Helen Barbara Steele Appendix “IX” – Remuneration and Expenses for Councillor Judy Villeneuve Appendix “X” – Remuneration and Expenses for Councillor Dave Woods

Appendix “I”

CITY OF SURREY

SUMMARY OF MAYOR AND COUNCIL REMUNERATION AND EXPENSES

JANUARY TO DECEMBER 2017

Mileage

Conferences Other Remuneration Vehicle Communications Excluding Total

Expenses & Indemnities Conferences

Mayor Hepner 19,543$ 184$ 139,581$ 14,580$ 1,969$ 175,857$

Councillor Gill 423 774 77,469 6,720 1,557 219 87,163

Councillor Hayne 27,829 1,271 74,205 6,720 1,968 100 112,093

Councillor LeFranc 9,712 1,433 77,469 6,720 1,770 60 97,165

Councillor Martin 625 389 71,166 6,720 1,943 - 80,844

Councillor Starchuk 9,937 430 77,451 6,720 1,642 131 96,312

Councillor Steele 10,201 463 74,163 6,720 1,630 50 93,228

Councillor Villeneuve 5,534 1,038 77,470 6,720 2,171 22 92,955

Councillor Woods 6,614 2,750 77,221 6,720 1,482 138 94,925

Total 90,419$ 8,732$ 746,196$ 68,340$ 16,133$ 721$ 930,541$

Appendix “II”

Other

Airfare Travel

Conferences Registration Per Diem Hotel Tickets Costs Total

Big City Mayor's Conference 63 522 1,119 137 1,842

Ottawa, ON Jan 19-21, 2017

FCM Conference 917.99 94 1,876 958 235 4,081

Ottawa, ON Jun 1 - 4, 2017

2017 UBCM Convention 565 157 942 245 1,910

Vancouver, BC Sept 25 -29, 2017

Federal - provincial & Municipal Infrastructure Meeting 113 754 991 101 1,960

Ottawa, ON Sept 21, 2018

Smart City Expo and World Congress Conference 1,542 2,593 5,332 284 9,751

Barcelona, Spain Nov 14 - 16, 2017

Total Conferences 3,025$ 428$ 6,688$ 8,400$ 1,002$ 19,543$

Misc. Seminars/Meetings/Events

04/01 Surrey Firefighters Charitable Society "Ignite a Dream Event" 60

10/27 Semiahmoo Volunteer Community Police "25th Annual Red Serge Fundraiser" 124

Events attended at No Charge

01/16 Surrey Board of Trade Event with The Honourable Bill Morneau, Federal Minster of Finance

01/16 Charter Night for the Lions Club in Surrey

01/20 Refugee Information Session and Forum

01/28 South Surrey White Rock Chamber of Commerce Business Excellence Awards

02/12 Mayor’s Breakfast Series with The Honourable Minister Amarjeet Sohi, Federal Minister of Instrastructure

02/20 Surrey Fire Fighters’ Charitable Society Ignite a Dream Event

02/27 PICS Gala

04/08 Surrey Board of Trade Breakfast on Mobility Pricing

04/15 Gracepoint Church Community Dinner Fundraiser

04/27 Metro Van Regional Prosperity Forum

04/29 Greater Vancouver Board of Trade Transportation Summit

05/04 City of Surrey Volunteer Celebration

05/14 RCMP Open House

05/14 Peach Arch Hospital Gala

05/21 Cloverdale Rodeo

CITY OF SURREY

FOR THE PERIOD OF JANUARY TO DECEMBER 2017

REMUNERATION AND EXPENSES FOR MAYOR LINDA HEPNER

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CITY OF SURREY


REMUNERATION AND EXPENSES FOR MAYOR LINDA HEPNER

06/08 RCMP OIC Awards

06/15 Surrey Board of Trade AGM

06/23 Fire Fighters Charitable Society Charity Golf Tournament Dinner

06/24 South West Media Group Magazine Launch

07/03 Roundtable with The Honourable Harjit Sajjan, Federal Minister of Defence

07/06 Surrey Board of Trade Top 25 Under 25

07/09 Whalley Little League 60th Anniversary

07/15 Women’s World Softball Championship

07/17 West Coast Kings Field Hockey Tournament

07/20 Refugee Welcome Event

07/21 Impact of Transit Roundtable

09/03 Grand Opening of Gobind Sarvar Elementary School

09/08 White Rock South Surrey Hospice Society Ground Breaking

09/14 Surrey Fire Service Exemplary and Long Service Awards Ceremony

09/15 14th Annual Community Leaders Awards

09/16 Darpan Awards Gala

09/20 SkyDance Studios Grand Opening

09/28 Cleantech Championship

09/30 Cops for Cancer Tour de Valley Closing Ceremonies

10/06 Surrey Board of Trade Police Officer of the Year Awards

10/17 Creative City Network Welcome Reception

10/27 Central City Welcomes Westminster Savings Event

10/28 White Rock South Surrey Leadership Prayer Breakfast

10/30 Red FM Diwali Celebration at Central City

11/01 Centre for Child Development Conference

11/03 Bill Reid Memorial Shelter Donation Presentation Dinner

11/05 Polish Independence Day Celebration

11/06 Guildford Town Centre 50th Anniversary Celebration

11/09 Pacific Caucus Round Table

11/14 Vancouver Magazine’s Power 50 Celebration

11/17 SFU President’s Gala

11/22 Surrey Fire Fighters’ Charitable Society Grand Celebration Fundraiser

11/24 The Commercial Real Estate Development Association of Metro Vancouver Panel Discussion

Total Misc. Seminars/Meetings/Events 184

Total Conference & Event Expenses 19,727

Communications 1,969

Travel - Car Allowance 14,580

Expenses 36,277

Basic Life Insurance 62

Remuneration & Indemnities 139,518

Total Remuneration & Expenses 175,857

Appendix “III”

Other

Airfare Travel


Washington State Road Usage Charge Project 77 307 40 423

Mercer Island, Washington - Nov 09, 2017

Total Conferences -$ 77$ 307$ -$ 40$ 423$


01/26 South Surrey & White Rock Chamber of Commerce 18th Annual Business Excellence Awards 98

02/04 John Volken Academy Open House & Vegas Comedy Hypnosis Show 50

02/09 Surrey Board of Trade - Economic Forecast Lunch 50

02/17 City of Surrey "Finance GM Vivienne Wilke's Retirement Dinner" 38

04/29 PICS "Spring Garden Gala" 250

05/05 ICBA's 18th Annual Achievement Awards 40

05/18 City of Surrey "Owen Crow's Retirement Dinner" 30

10/13 Hannah & Ameilia's Angel Foundation 100

11/15 Social Innovation Summit 2017 89

2017 Various Events Parking 29




Mileage - excluding conferences 219

Car Allowance 6,720

Total 8,496

Expenses 9,693



Total Remuneration & Expenses 87,163$

CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR TOM GILL


Appendix “IV”

Other

Airfare Travel


Crime Safety Tour 90 170 475 50 785

Calgary AB, Mar 8-9, 2017

LMLGA 2017 495 86 343 924

Harrison BC, May 10-12, 2017

FCM Conference 921 290 838 963 85 3,097


ICF Summit 1,320 429 1888 988 371 4,995

NY, USA Jun 6-8, 2017

UBCM Convention 735 393 1,327 2,455

Vancouver, BC Sep 25 - 29, 2017

CyberSecurity Workshop for a Future Smart Mobility & Fuel Choices 686 2,078 8,352 863 11,978

Ber Sheva & Tel Aviv, Israel Oct 30 - Nov 01, 2017

IP/IAK Awards Ceremony 506 1,500 1,122 467 3,595

Cologne, Germany Nov 4 - 9, 2017

Total Conferences 3,471$ 2,480$ 8,143$ 11,899$ 1,837$ 27,829$


01/31 Surrey Board of Trade "Lunch with SFU President Andrew Petter" 50


02/28 Surrey Cares - Serving with Distinction Awards 100

04/22 Sources Community Resource Foundation's "Sources Blanc et Noir Gala" 143

05/27 Cloverdale Chamber of Commerce Rodeo Kickoff Luncheon 25


06/11 Avalon Recovery Society White Rock Fundraising Event 60

06/27 Downtown Surrey BIA's "The Long, Long Table Dinner" 43

06/28 City of Abbotsford "Mayor's State of the Address" 25

09/12 Cloverdale Chamber of Commerce "AGM Luncheon" 25

09/14 Surrey Board of Trade "Surrey Environment & Business Awards Lunch" 50

10/04 Lunch with Translink CEO Kevin Desmond 50

10/05 21st Annual Surrey Police Officer of the Year Awards 95

10/19 The Semiahmoo Foundation's "A Gala of Shooting Stars" 148

11/08 The Centre for Child Development "Gala of Hope 2017 - Enchanted Evening" 300

11/15 City of Surrey's "Social Innovation Summit" 89

2017 Various Events Parking

Total Misc. Seminars/Meetings/Events 1,271




Car Allowance 6,720

Total 8,788

Expenses 37,887




CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR BRUCE HAYNE


Appendix “V”

Other

Airfare Travel


UBCM Executive Meeting 291 291

Victoria BC, Feb 22 -24, 2017

High Ground: Leadership in Transitioning Times 414 219 634

Vancouver BC, Mar 31 - Apr 1, 2017

LMLGA 2017 430 235 665


FCM Conference 975 390 1,152 1,184 88 3,790


Celebration Anniversary of United Nations Declaration on Rights of Indigenous Peoples 257 836 853 40 1,987

Montreal, QC Sept 12 - 13, 2017

2017 UBCM Convention 840 343 984 179 2,346

Vancouver, BC Sept 25-29, 2017

Total Conferences 2,660$ 990$ 3,718$ 2,037$ 307$ 9,712$



03/04 Surrey Hospital Foundation "Celebration of Care in support of Thoracic Surgery" 350

03/09 Suurey Board of Trade "8th Annual Surrey Women in Business Awards" 55


04/22 Sources Community Resources Gala 150

05/25 Surrey Board of Trade "Lunch with BC RCMP's D/Commr. Brenda Butterworth-Carr" 50

04/27 Cloverdale District Chamber of Commerce "Clovies Business Excellence Awards 2017" 75

05/05 Child Development Foundation of BC "Dine to Make a Difference" 65

05/15 City of Surrey "Sheila McKinnon's Retirement Dinner" 30


06/27 Downtown Surrey BIA's "The Long, Long Table Dinner" 43

07/12 City of Surrey "HR GM Nicola Webb's Retirement Dinner" 30

10/05 Surrey Board of Trade "21st Annual Surrey Police Officer of the Year Awards" 95


12/01 Surrey Board of Trade "Development Industry Forum" 40






Car Allowance 6,720

Total 8,550

Expenses 19,695




CITY OF SURREY


REMUNERATION AND EXPENSES FOR COUNCILLOR VERA LEFRANC

Appendix “VI”

Other

Airfare Travel


UBCM Convention 625 625


Total Conferences 625$ -$ -$ -$ -$ 625$



11/25 Surrey Hospice's "Shell Busey's 75th Birthday Roast & Toast" 89

2017 Various Events Parking





Car Allowance 6,720

Total 8,663

Expenses 9,677




CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR MARY MARTIN


Appendix “VII”

Other

Airfare Travel


Youth Link "Sheldon Kennedy Centre Tour" 309 93 402

Calgary, AB Mar 9, 2017

FCM Conference 921 390 864 1,039 149 3,363


Marijuana Delegation 257 696 753 62 1,769

Seattle & Portland, USA Jul 17 - 20, 2017

2017 UBCM Convention 750 343 1,093


City Marijuana Legislation Delegation & Marijuana Management Symposium 514 343 1,456 794 204 3,310

Los Angeles & Denver, USA Oct 17 - 20, 2017

Total Conferences 2,185$ 1,333$ 3,016$ 2,894$ 508$ 9,937$



02/14 BC Human Rights Organization Fundraiser 48

02/28 Surrey Cares Community Foundation's "Serving with Distinction Awards" 100

04/25 Surrey Board of Trade "Lunch with BC RCMP's D/Commr. Brenda Butterworth-Carr 50

06/21 Surrey Board of Trade "Chair's Networking Dinner and 53rd AGM" 65







Car Allowance 6,720

Total 8,494

Expenses 18,860




CITY OF SURREY


REMUNERATION AND EXPENSES FOR COUNCILLOR MIKE STARCHUK

Appendix “VIII”

Other

Airfare Travel


FCM Board Meeting 90 1,020 15 1,125

Whistler, BC Mar 14 - 17, 2017

Metro Vancouver, Finance and Intergovernment Committee Meeting 37 37

Victoria BC, Mar 29, 2017

LMLGA 2017 495 86 343 924


FCM Conference 910 205 1,224 1,037 3,376


UBCM 2017 Conference 287 287


City Marijuana Legislation Delegation & Marijuana Management Symposium 517 292 1,456 794 116 3,174

Los Angeles & Denver, USA Oct 17 - 20, 2017

FCM Executive Meeting 1,278 1,278

Ottawa, ON Nov 19 - 23, 2017












Car Allowance 6,720

Total 8,400

Expenses 19,064.94




CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR HELEN BARBARA STEELE


Appendix “IX”

Other

Airfare Travel


MFA 2017 Financial Forum and AGM 39 39

Victoria, BC Mar 29 - 30, 2017

High Ground Leadership in Transitioning Times 175 175

Vancouver, BC Mar 31 - Apr 01, 2017

FCM Conference 967 390 1,152 668 110 3,288


UBCM 2017 Conference 675 257 960 140 2,032


Total Conferences 1,817$ 648$ 2,112$ 668$ 289$ 5,534$


01/31 Surrey Board of Trade "Lunch with SFU President Andrew Petter" 50

02/11 Semiahmoo Arts "ART SLAM: Battle of the Brushes" 100


03/09 Surrey Board of Trade "8th Annual Surrey Women in Business Awards" 55

04/29 PICS "Spring Garden Gala" 250



07/12 City of Surrey "HR GM Nicola Webb's Retirement Dinner" 30

10/13 Hannah & Ameilia's Angel Foundation 100







Car Allowance 6,720

Total 8,914

Expenses 15,486




CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR JUDY VILLENEUVE


Appendix “X”

Other

Airfare Travel


UBCM 2017 Conference 320 320


LMLGA 2017 430 86 343 859


FCM Conference 910 376 1103 544 36 2969


2017 Annual Conference & Exposition American Water Works Association 471 471

Philadelphia, PA Jun 11-14, 2017

2017 UBCM Convention 660 389 946 1995




01/21 Surrey Food Bank's "Blues for the Bank" 30

01/25 Cloverdale District Chamber of Commerce "Clovies Business Excellence Awards" 75


02/09 Surrey Board of Trade - Economic Forecast Lunch 50


02/26 Oscar Party 2017 50

02/28 Surrey Cares Community Foundation "Serving with Distinction Awards" 100

03/05 Surrey Hospital & Outpatient Centre Foundation 350

03/14 Cloverdale District Chamber of Commerce "March 2017" Luncheon 25


04/08 Blues Gala & Bites Fundraiser 132

04/25 Surrey Board of Trade - Lunch with BC RCMP's D/Commr. Brenda Butterworth-Carr 55

04/29 Cloverdale Rodeo & Country Fair Youth Initiative Foundation "Evening for Youth" 100

05/05 Peace Arch Hospital Foundation's "2017 Peach Arch Hospital Gala" 300

05/05 Child Development Foundation of BC "Dine to Make a Difference" 65


05/17 Cloverdale Rodeo & Country Fair "Rodeo Kick Off Luncheon" 25


06/21 Surrey Board of Trade "Chair's Networking Dinner and 53rd AGM" 65

07/11 Cloverdale District Chamber of Commerce "July Chamber Luncheon" 25

08/09 Picnic on the Pier 2017 150

09/14 Child Development Centre's "Golf Tournament" 100

10/03 Cloverdale Distrcit Chamber of Commerce "October Luncheon" 25


10/20 Healthy Communities "Surrey: A City of Stories" 125

10/20 Semiahmoo Community Safety Society "25th Annual Red Serge Fundraiser" 119

11/07 Cloverdale District Chamber of Commerce "Luncheon with Guest Speaker Lynn Saffery" 25


11/23 South Surrey & White Rock Chamber of Commerce's "Taste of Peninsula" 20

11/25 Surrey Hospice's "Shell Busey's 75th Birthday Roast & Toast" 99

12/05 Cloverdale District Chamber of Commerce "December Chamber Luncheon" 25






Car Allowance 6,720

Total 8,340

Expenses 17,704




CITY OF SURREY


REMUNERATION AND EXPENSES FOR COUNCILLOR DAVE WOODS