corporate governance guidelines of wipro limited
TRANSCRIPT
CORPORATE GOVERNANCE GUIDELINES OF WIPRO LIMITED
A. INTRODUCTION
(The following Corporate Guidelines have been adopted by the Board of Directors to
assist the Board in the exercise of its responsibilities. Corporate Governance is not a
directive to be in stone for all time; rather, it is an ongoing process. From time to time
Wipro’s principle of Corporate Governance will therefore be reviewed and if necessary
amended in the light of experience gained, the needs of the day, the law, and national
and international standards.)
Efficient corporate governance requires a clear understanding of the respective roles of
the Board and of senior management and their relationships with others in the corporate
structure. The relationships of the Board and management shall be characterized by
sincerity; their relationships with employees shall be characterized by fairness; their
relationships with the communities in which they operate shall be characterized by good
citizenship; and their relationships with government shall be characterized by a
commitment to compliance.
Senior management, led by the Chairman and Managing Director, is responsible for
running the day to day operations of the corporation and properly informing the Board of
the status of such operations. Management’s responsibilities include strategic planning,
risk management, financial reporting and compliance.
The Board of Directors has the important role of overseeing management performance
on behalf of stockholders.
Stockholders necessarily have little voice in the day to day management of corporate
operations, but have the right to elect representatives (Directors) to look out for their
interests and to receive the information they need to make investment and voting
decisions.
Over the last few years, the Board of Directors of our Company has from time to time
developed corporate governance practices to enable the Directors to effectively
and efficiently discharge their responsibilities individually and collectively to the
shareholders of the Company in the areas of;
- fiduciary duties
- oversight of the Management
- evaluation of the Management performance - support and guidance in shaping company policies and business strategies
An attempt has been made here in these guidelines to capture and codify in one place
these corporate governance practices.
These guidelines will not only provide a systematic and structured framework as to how
it could review and evaluate the Company’s performance in an independent
manner but would also provide assurance to the Directors in terms of their authority to
oversee the Company’s management.
These guidelines are subject to future amendments or changes as the Board may find it
necessary or advisable for the Company in order to achieve these objectives.
B. BOARD COMPOSITION-
B1. Selection and appointment of Chairman and Managing Director
The Board shall make this choice that seems best for the Company at any given point in
time. The Board believes that this issue is part of the succession planning process and
it is in the best interests of the Company. The Board shall make appropriate
determination and consider succession planning at the appropriate time.
B2. Board of Directors’ Responsibilities
The Company’s Board of Directors represents the shareholders’ interest in
perpetuating a successful business and optimizing long term financial returns in a
manner consistent with applicable legal requirements and ethical considerations.
The Board is responsible for identifying and taking reasonable actions to help and
assure that the Company is managed in a way designed to achieve this result.
Board of Directors’ Duties
The basic responsibility of the Directors is to exercise their business judgement to act in
what they reasonably believe to be in the best interests of the Company and its
shareholders. In discharging that obligation, Directors shall be entitled to have access
to its records, rely on the honesty and integrity of the Company’s officers, employees,
outside advisors and independent auditors. The Directors shall acknowledge and sign
the following documents;
a. Code of Business Conduct and Ethics
b. Formal letter of appointment
c. Confidentiality Agreement d. Indemnification Agreement
Directors are expected to attend Board meetings and meetings of Committees on which
they serve, and to spend the time needed and meet as frequently as necessary to
properly discharge their responsibilities. Directors are expected to review meeting
materials prior to Board and Committee meetings and, when possible, shall
communicate in advance of meetings any questions or concerns that they wish to
discuss so that management will be prepared to address the same.
The specific duties of the Board of Directors’ are as follows;
1. Selection, Evaluation and Retention of Chairman/Chief Executive Officers and
Oversight of Selection and Performance of Other Executive Officers
2. Understanding, Reviewing and Monitoring Implementation of Strategic Plans and
Annual Operating Plan and Budgets
3. Selection and Oversight of Independent Auditors, Oversight of financial
statements as per the Charter of the Audit/Risk and Compliance Committee
4. Advising Management on significant issues
5. Review and approval of significant Company actions (e.g. Declaration of
Dividend, major Mergers & Acquisition transactions, etc).
6. Evaluating and nominating directors and members of Board committees,
overseeing the structure and practices of the Board and the committees and
overseeing other corporate governance matters.
7. Consideration of other matters (In addition to fulfilling its obligation to increase
shareholder value, the Board shall consider the impact of various actions and
decisions on the Company’s customers, employees, suppliers.
8. Approval of the Charters, guidelines and policies as per the charters of the Board
Governance and Nomination Committee.
B3. Size of the Board.
As per the Memorandum & Articles of Association of the Company, the number of
Directors shall not be less than four and not more than fifteen or such higher number of
Directors as may be permitted under the Companies Act, 1956 as amended or replaced
from time to time. B4. Mix of Executive and Non-Executive Independent Directors
The Board believes that at least 50% of the total strength of the Board shall constitute of
Non Executive Independent Directors.
B5. Board definition of what constitutes “Independent Directors”
The Board shall be comprised of a majority of Directors who qualify as Independent
Directors (“Independent Directors”) under the listing standards of the NYSE. The
Board will review annually the relationship that each director has with the Company
(either directly or as a partner, shareholder or officer of an organization that has a
relationship with the Company). Following such annual review, only those directors
who the Board affirmatively determines have no material relationship with the Company
will be considered Independent Directors, subject to additional qualifications prescribed
under the listing standards of the NYSE. The basis for any determination that a
relationship is not material shall be disclosed in accordance with applicable rules and
regulations.
B6. Lead Independent Director
The Lead Independent Director is responsible for coordinating the activities of the other
independent directors and to perform various other duties. The general authority and
responsibility of the Lead Independent Director are to be decided by the group of
Independent Directors. The role of Lead Independent Director shall be determined by
the group of Independent Directors.
B7. Board membership criteria
The Board Governance and Nomination Committee comprise entirely of Independent
Directors and shall be responsible for identifying, screening, recruiting and
recommending Directors for nomination by the Board for election as members of the
Board.
An assessment of the skills and characteristics needed by the Board in the context of
the current status of the Board must be performed on a regular basis;
The qualification guidelines for Board membership criteria shall include;
- Strong management experience, ideally with major public companies with
successful multinational operations
- Other areas of expertise or experience that are desirable given the Company’s
business and the current make-up of the Board, such as expertise or
experience in Information Technology businesses, manufacturing,
international, financial or investment banking, scientific research and development, senior level government experience and academic
administration
- Desirability of range in age, so that retirements are staggered to permit
replacement of Directors of desired skills and experience in a way that will permit
appropriate continuity of Board members
- Knowledge and skills Independence as defined by the Board
- Diversity of perspectives brought to the Board by individual members
- Knowledge and skills in accounting and finance, business judgement, general
management practices, crisis response and management, industry knowledge,
labour laws, international markets, leadership, risk management and strategic
planning
- Personal characteristics matching the Company’s values, such as integrity,
accountability, financial literacy, and high performance standards
Additional characteristics, such as;
- Commitment to attend a minimum of 75% of meetings which will also include
attendance through audio/video conferencing.
- Ability and willingness to represent the stockholders’ long and short term
interests
- Awareness of the Company’s responsibilities to its customers, employees,
suppliers, regulatory bodies, and the communities in which it operates
The Board shall evaluate each individual as well as the Board as a whole, with the
objective of recommending a group that can best be responsible for the success of the
business and represent shareholder interests through the exercise of sound judgement
using its diversity of experience in these various areas. The Committees of the Board
shall also do the evaluation of its performance based on the processes of the Board
Governance and Nomination Committee.
In determining whether to recommend a director’s re-election, the Board
Governance and Nomination Committee shall also consider the Director’s past
attendance at meetings and participation in and contributions to the activities of the
Board.
One third of the Board members subject to retirement by rotation, are selected annually
by the Company’s shareholders. Each year at the Company’ annual meeting, the Board
recommends names of directors for re-election by shareholders. The Board’s
recommendations are based on its determination (using advice and information supplied by the Board Governance and Nomination Committee) as to the suitability of
each individual, to serve as directors of the Company, based on the Board membership
criteria. The Board’s recommendation must be approved by a majority of the
Independent Directors.
B8. Proportion and Determination of Independent Directors
The Board believes that as a matter of policy, Independent Directors shall comprise of
at least 50% of the Company’s Board. This will not, however, prevent the Board from
taking valid actions, if due to a temporary vacancy or vacancies on the Board, there
are fewer than the intended proportion of Independent Directors. Any such
vacancies shall be filled as soon as reasonably practicable.
(a) Independence Generally
An “Independent Director” is one who is not, and has not been within the last five years;
- an employee of the Company or any of its affiliates
- affiliated with or employed by a present or former independent auditor of the
Company or any of its affiliates or has had a relationship described above
- or has never been the Chief Executive Officer of the Company and has been
determined by the Company’s Board not to have any other material
relationship with or to the Company or its management (either directly) or as
a partner, shareholder or officer of an organization that has a material
relationship with or to the Company or its management.
- any other criteria of independence as may be prescribed by law as amended
from time to time
B9. Selection of new Directors
The Board and the Board Governance & Nomination Committee shall be responsible in
actual practice and not merely as a procedural formality, for selecting members of the
Board and in recommending them for election by the shareholders. The Board
delegates the screening and selection process involved in selecting the new directors to the Board Governance & Nomination Committee with direct input from the Chairman of
the Board and Chief Executive Officer.
The Board shall be responsible for determining the qualification of an individual to serve
on the Audit /Risk and Compliance Committee as a designated “Audit/Risk and
Compliance Committee Financial Expert” as required by applicable SEC rules. In light
of this responsibility of the Board, the Board Governance and Nomination Committee
shall coordinate closely with the Board in screening any new candidate and in
evaluating whether to re-nominate any existing director who may serve in this capacity.
The invitation to join the Board shall be extended by the Board itself, through its
Chairman of the Board (if he is an Independent Director) and/or the Chairman of the
Board Governance and Nomination Committee, together, in each case, with the Chief
Executive Officer of the Company.
B10. Extending the Invitation to a Potential Director to join the Board
The invitation to join the Board is extended on behalf of the Board by the Chairman of
the Board.
B11. Tenure
The tenure of Executive Directors must not exceed a period of five years on each
occasion. Independent Directors shall be eligible for retirement by rotation as well as
reappointment once in every two years. The age limit for retirement of the Executive
and Non Executive Independent Directors shall be decided by the Board
Governance and Nomination Committee.
B12. Board Compensation
Executive Directors
Executive Directors shall be paid remuneration within the limits envisaged under
Schedule XIII of the Companies Act, 1956 and other regulations that may be applicable
from time to time. The remuneration payable shall be recommended by the
Compensation & Benefits Committee to the Board and shall be approved by the Board
as well as the Shareholders of the Company.
Non Executive Independent Directors
No professional or consulting fee is payable to Non Executive Independent Directors.
However, a commission may be payable to the Non Executive Independent Directors as
may be recommended by the Compensation Committee and approved by the Board
subject however to the condition that the commission shall not cumulatively exceed 1% of the net profits of the Company for all Non Executive Independent Directors in the
aggregate. The commission payable in each individual case shall be capped upto an
amount as may be decided by the Compensation Committee. In case of commission
payable to the members of the Compensation Committee, the same shall be decided
and approved by the Board.
B13. No specific limitation on other Board Service
The Board does not believe that its members be prohibited from serving on Boards
and/or Committees of other organizations other than on Boards of companies which
are in competition with the businesses pursued by the Company.
Each Director is expected to ensure that his or her other existing and planned future
commitments do not materially interfere with such Director’s service on the Board.
Service on Boards and/or Committees of other organizations shall be consistent with
the Company’s conflict of interest policy.
B14. New Director orientation
The Company has an orientation process for new directors that includes
background material, visits to Company facilities, and meetings with senior
management to familiarize the Directors with the Company’s strategic and operating
plans, key issues, corporate governance, Code of Business Conduct and Ethics, its
principal officers, risk management issues, compliance programs and its internal and
independent auditors. In addition, new members to a Committee will be provided
information relevant to the Committee and its roles and responsibilities.
B15. Continuing Director education
The Board believes that it is appropriate for Directors, at their discretion, to have access
to educational programs related to their duties as Directors on an ongoing basis to
enable them to perform their duties better and to recognize and deal appropriately with
issues that arise. The views of the Directors will be obtained from time to time for
areas in which Directors would like to know more.
C. BOARD MEETINGS
C1. Scheduling and Selection of Agenda Items for Board meetings
The Board meetings of the Company shall be held once every quarter i.e. during the
third week of April, July, October and January every year. The calendar of dates for
the Board meetings and Committee meetings of the Board shall be decided by the Board at least 15 months in advance and shall be formally circulated to each of the
Board members.
C2. Place of holding the Board meetings
The meetings of the Board will be held at the Company’s registered office in Bangalore
unless otherwise decided by the Board of Directors.
C3. Agenda for the Board meetings
The agenda for the Board meetings will be sent to the Directors at least 15 days prior to
the Board meeting. Draft agenda of the Board meeting as well as the Committee
meetings shall be circulated to the Board members and the Chairman of the SubCommittees of the Board respectively, for their views. The agenda shall include such
matters as decided by the management as well as the issues suggested by any of the
Directors from time to time. Each Board member is free to suggest the inclusion of
items on the agenda. Each Board member is also free to raise at any Board meeting,
subjects that are not on the agenda for that meeting.
Importantly, the agenda and meeting schedule must permit adequate time for
discussion and a healthy give and take between Board members and management.
C4. Advance Distribution of Board Materials
In accordance with the requirements of Secretarial Standards issued by the Institute of
Company Secretaries of India, all information relevant to the Board’s understanding of
matters to be discussed at an upcoming Board meeting shall be distributed in writing or
electronically to all members at least one week in advance. Such materials shall be the
materials sought by the Directors based on the specific requirements as mentioned by
them in the feed back form given at the end of each Board meeting. This helps in
facilitating the efficient use of meeting time. In preparing this information, management
shall ensure that the materials distributed are as concise as possible, yet give directors
sufficient information to make informed decisions. The Board acknowledges that certain
items to be discussed at Board meetings are of an extremely sensitive nature and that
the distribution of materials on these matters prior to Board meetings may not be
appropriate.
C5. Attendance at Board meetings
The Board meetings shall be attended by the Directors as well as all members of the
Corporate Executive Council of the Company on invitation by the Board. The Board welcomes the regular attendance at each Board meeting of selected members of
management as invited by the Chairman.
Furthermore, the Board encourages attendance of key managers from the
management to be present at the Board meetings who can provide an insight into the
items being discussed because of their expertise in these areas.
All Executive Directors shall make it a point to attend all meetings of the Board. The
Non Executive Independent Directors shall make it a point to attend at least three
meetings in a year. In case if it is not possible to attend Board meeting in person,
wherever possible, Directors shall make themselves available to participate in the
Board meetings through teleconference or video-conference though for the purpose of
attendance their participation would be subject to legal requirements.
C6. Fees and allowances for attending the Board meeting
1. Sitting fees of Rs.20,000 per meeting shall be payable for each Board/Committee
meeting
2. Actual lodging, Boarding, travel expenses from the usual place of
residence to the location of Board meeting and out of pocket expenses, to all
directors
3. No sitting fees shall be payable to Executive Directors
C7. Independent Meeting of the Non Executive Independent Directors
Every Board meeting shall be preceded by a meeting of the Non Executive Independent
Directors of the Company with no Whole-time Directors or management
personnel being present for a period not more than one hour. Normally, the Lead
Independent Director shall act as the presiding Independent Director to preside at one
or more such separate meetings. In the absence of the Lead Independent Director, one
of the Independent Directors chosen by the group of Independent Directors as per the
process laid down by them shall act as presiding Independent Director of the executive
sessions. These executive session discussions may include such topics as the
independent directors determine. The name of the Lead Independent Director who
presides the executive sessions shall be disclosed in the annual report. The duties of
the Lead Independent Director shall be to chair discussions among the independent
directors, to facilitate their communication with each other and management, and to be
the spokesperson on behalf of the independent directors in matters dealing with the
press and public when called upon. The existence of this position is not intended in
any way to inhibit discussions among the directors or between any of them and the
Chief Executive Officer. C8. Board access to Senior Management and Independent Advisors
Board members are granted complete access to the Company’s Management
(nevertheless ensuring that such contact does not interfere with the operation of the
Company’s ordinary business). The Board, in its sole discretion, also shall have access
to any independent advisors and the Company records.
C9. Materiality determination based on Facts and Circumstances
In assessing the materiality of any existing or proposed director’s relationship with the
Company (other than a relationship described in Standards enumerated at the end of
these guidelines applicable for an Independent Director, which will always be deemed
material), the Board will consider all relevant facts and circumstances. Material
relationships can include, but are not limited to, commercial, industrial, banking,
consulting, legal, accounting, charitable and familial relationship. The Board shall
evaluate materiality not only from the perspective of the director, but also from that of
persons and organizations with which the director has a relationship. The Board may
adopt categorical standards to assist it in making determinations of independence. The
basis for determination by the Board that a relationship is not material shall be disclosed
in Company’s proxy statement. This disclosure shall be stated in a general way for
anyone satisfying any categorical standards adopted by the Board and described in the
proxy statement, but the determination shall be specifically explained if no such
standards are adopted or if a director does not satisfy them.
C10. Strategic and Operating Plans
At least once a year, the Board will review the Company’s strategy and operating plans
and provide input to management. The review of the Company’s strategic plan
ordinarily will occur at the Board’s meeting held in January and the review of the
Company’s financial and capital plans will take place at the meeting held in April. The
Board will regularly monitor the implementation of the annual plans to assess whether
they are being implemented effectively and within the limits of approved budgets.
C11. Minutes
The minutes of all meetings of the Board shall be circulated to the Board and
Corporate Executive Council members not later than 2 business days from the time of
conclusion of the Board meeting. D. BOARD COMMITTEES
D1. Types of Committees
The Board of the Company has the following Committees;
- Audit/Risk and Compliance Committee
- Board Governance & Nomination Committee
- Compensation Committee
- Shareholders’/Investors’ Grievance and Administrative Committee
The membership of the Audit/Risk and Compliance Committee, Board Governance &
Nomination Committee and Compensation Committee shall comprise of only NonExecutive Independent Directors of the Company. In the case of Audit/Risk and
Compliance Committee, at least one member shall have accounting or financial
management experience, as defined by the Securities and Exchange Commission rules
or as required under applicable New York Stock Exchange listing requirements.
In the case of Shareholders’/Investors’ Grievance and Administrative Committee, the
same shall comprise of at least two directors of the Company.
The members of the Committees other than the Executive Directors shall be paid sitting
fees. The Shareholders’/Investors’ Grievance Committee meeting shall be held at least
four times in a year.
The Board has adopted written charters for Audit/Risk and Compliance Committee,
Board Governance & Nomination Committee, and Compensation Committee in line with
the responsibilities envisaged under SEBI laws/NYSE and SEC regulations.
D2. Audit/Risk and Compliance Committee meetings
The meetings of the Audit/Risk and Compliance Committee shall at least be held five
times a year and every quarter the meeting will happen preferably on the day preceding
the date of each of the Board meeting.
The docket for the Audit/Risk and Compliance Committee meeting shall be circulated at
least 72 hours prior to the commencement of the meeting.
The Audit/Risk and Compliance Committee meeting shall be attended by;
- The members of the Audit/Risk and Compliance Committee
- Independent Auditors under Indian/US GAAP
Chairman
- Joint CEOs
- Chief Financial Officer and Executive Director
- Head of Internal Audit
- Corporate Vice President-Legal & General Counsel
- Vice President-Corporate Controller
- Company Secretary
- Corporate Treasurer
- Such other invitees at the discretion of the Chairman of the Committee
The Audit/Risk and Compliance Committee shall review the report of the Corporate
Internal Audit once every quarter. During this review, the Business Unit Heads and
Chief Financial Officers of the Business Units shall also be present.
Once every quarter, the Audit/Risk and Compliance Committee shall hold separate
independent meetings with;
- the Head of Internal Audit
- the Independent auditors under Indian/US GAAP.
The detailed charter of the Audit/Risk and Compliance Committee of the Board is
available at www.wipro.com.
Independent criteria for Audit/Risk and Compliance Committee members
In addition to being an Independent Director, as defined above, each member of the
Company’s Audit /Risk and Compliance Committee must not, except in his or her
capacity as a member of the Audit/Risk and Compliance Committee, the Board or any
other Committee of the Board;
- Accept directly or indirectly any consulting, advisory, or other
compensatory fee from the Company OR
- Be an affiliated person of the Company or any subsidiary thereof
For this purpose, the term “affiliated person” means one who, directly or indirectly
through one or more intermediaries, controls, is controlled by, or is under common control with, the Company or any of its subsidiaries. A person will not be deemed in
control of the company or any subsidiary, if the person is not;
- a beneficial owner directly or indirectly of more than 10% of any class of equity
securities of the Company or such subsidiary; OR
- an executive officer or director of the Company or such subsidiary
As an amplification of the foregoing;
- Director’s fees (including fees for service on Committees) must be sole
compensation that an Audit/Risk and Compliance Committee member
receives from the Company
- Permissible director fees may include equity based awards and may also include
fees that are structured to provide additional compensation for additional duties
(such as extra fees for serving and/or chairing Board Committees)
- A former employee of the Company who later qualifies as an Independent
Director will not be barred from chairing or serving as a voting member of the
Audit/Risk and Compliance Committee merely because he or she receives a
pension or other form of deferred compensation from the Company for his or her
prior service (provided such compensation is not contingent in any way on
continued service as a director)
- Neither an Audit/Risk and Compliance Committee member nor his or her firm
may receive any fees from the Company, directly or indirectly, for services as a
consultant or a legal or financial adviser. This applies without regard to whether
the Audit/Risk and Compliance Committee member is directly involved in
rendering any such services to the Company.
D3. Board Governance and Nomination Committee meetings
The Board Governance and Nomination Committee shall at least be held at least four
times a year on the day preceding the date of every Board meeting.
The Board Governance and Nomination Committee meeting shall be attended by;
- the members of the Board Governance and Nomination Committee
- Chairman
- Corporate Head of Human Resources
- Company Secretary - Such other invitees at the discretion of the Chairman of the Committee
The following information shall be disclosed in the Annual Report and Proxy Statement.
- A reference to the website where the Board Governance and Nomination
Committee charter is posted and a brief overview of the functions and
responsibility of the Committee with its membership details.
- Meeting the “independence” requirements by the members of the Board
Governance & Nomination committee as per NYSE listing standards
- The process being followed by the Board Governance and Nomination
Committee for consideration and evaluation of directors.
- Whether the Company pays any third party a fee to assist in the process or
identifying and evaluating candidates.
- The process being followed by the Company for director nomination and election
of Directors who are nominated by the shareholders. Generally, nominations for
election of Directors can be made by shareholders in terms of statutory
provisions. Company shall endeavor to place such nominations for the
approval of shareholders in compliance with the legal requirements.
- Process followed by the company for communications by shareholders with
directors and screening if any. The Directors shall be accessible at the
Annual/Extra-ordinary General Meetings.
- Whether the company has rejected candidates put forward by large, long
time shareholders or groups of shareholders.
- Number of Committee meetings held during the year and attendance of directors
at these meetings including last general meeting.
D4. Compensation Committee meetings
The Compensation Committee shall at least be held at least four times a year on the
day preceding the date of every Board meeting.
The Compensation Committee meeting shall be attended by;
- the members of the Compensation Committee
- Chairman
- Corporate Head of Human Resources - Company Secretary
- Such other invitees at the discretion of the Chairman of the Committee
The following information shall be disclosed in the Annual Report and Proxy Statement.
- A reference to the website where the Compensation Committee charter is
posted and a brief overview of the functions and responsibility of the Committee
with its membership details
- Meeting the “independence” requirements by the members of the Compensation
Committee as per NYSE listing standards and other applicable laws.
- The process being followed by the Compensation Committee in assisting the
Board’s overall responsibility relating to executive compensation and appropriate
compensation packages for Whole-time Directors and Senior Management
personnel in such a manner so as to attract and retain the best available
personnel for position of substantial responsibility with the Company
- Disclosure of remuneration paid to Whole-time Directors/Senior Management
including stock options granted, if any with grant/exercise price and schedule of
vesting, number of equity shares beneficially owned by them
- Number of Committee meetings held during the year and attendance of directors
at these Committee meetings including last general meeting.
D5. Shareholder’s/ Investors’ Grievance and Administrative Committee
The Shareholders’/Investors’ Grievance and Administrative Committee meetings shall
be at least held once in a quarter. The Chairman of this Committee shall be a Non
Executive Independent Director. This Committee shall approve transfer of shares,
transmission of shares, issue of duplicate share certificates, etc. We have internally
fixed turnaround times for closing the queries/complaints received from the
shareholders within 7 days.
This Committee shall also review the queries/complaints received from the
shareholders during the fortnight and responses given to the shareholders. The
management shall place a detailed MIS report on shareholders queries/complaints to
the Committee on a fortnightly basis. The Company shall also disclose the details of
queries/complaints received during the quarter and resolved during the quarter in its
earnings release every quarter.
This Committee shall also approve the allotment of shares to eligible employees who
exercise their stock options, grant power of attorneys and other administrative functions. The Committee shall carry out such other powers deleted to it by the Board
from time to time.
D6. Assignment and Rotation of Committee members and Chairs
The Board Governance and Nomination Committee shall consider on a periodic basis
whether it is in the Company’s best interest to rotate chairs and/or members within and
among Committees. In all cases, such rotations shall be done if rotation is likely to
increase Committees’ performance.
D7. Frequency and length of meeting of the Committees of the Board and AgendaThe Chairman of each Committee of the Board, in consultation with the Chairman of the
Board and appropriate members of management, will determine the frequency and
length of the meeting of the Committees’ and develop the Committees’ agenda. The
agendas and minutes of the Committee meetings will be shared with full Board, and
other Board members are welcome to attend Committee meetings.
REVIEW OF MANAGEMENT
E1. Performance review and succession planning
The Board Governance and Nomination Committee of the Board shall review the
policies and principles adopted for selection of the Chief Executive Officer of the
Company.
The Board Governance and Nomination Committee shall work with the Chairman to
plan for Chief Executive Officer’s succession and Senior management development,
in the event of an emergency or retirement of the Chief Executive Officer.
As part of the annual evaluation process of the Chief Executive Officer, the Board
Governance and Nomination Committee of the Board shall work with the Chairman to
plan for Chief Executive Officer’s succession, as well as to develop plans for interim
succession for the Chief Executive Officer in the event of an unexpected occurrence.
The Board Governance & Nomination Committee will make an annual report to the
Board on succession planning, and the Board will work with the Committee to nominate
and evaluate potential successors to the Chief Executive Officer/Senior Management
personnel. Succession planning may be reviewed more frequently by the Board as it
deems fit to review. E2. Compensation review of the Chief Executive Officer, its Executive Directors and
members of Corporate Executive Council of the Company
The Compensation Committee of the Board shall review the performance of the Chief
Executive Officer of the Company, Whole-time Directors as well as the Senior
Management personnel , on an annual basis with the independent directors in
connection with the determination of the compensation payable to them.
E3. Annual Chief Executive Officer/Whole time director evaluation
The Compensation Committee of the Board shall conduct a review of the performance
of the Chief Executive Officer/Whole time director at least annually. This evaluation will
be conducted by the Compensation Committee under the leadership of the Chairman
of the Compensation Committee. The evaluation criteria and the results of the
evaluation will be discussed by the Compensation Committee with the entire Board in
an executive session without the presence of the Inside Directors. The Board will
consider whether the Chief Executive Officer/Whole time director is providing the best
leadership for the Company in the long and short term. The results of the review and
evaluation will be communicated to the Chief Executive Officer/Whole time director
by the Chairman of the Compensation Committee. The Board, in its discretion, may
conduct this evaluation in conjunction with the Compensation Committee’s annual
review and setting of the Chief Executive Officer’s/Whole time director’s compensation.
The Compensation Committee will use the evaluation results in establishing
compensation of the Chief Executive Officer and Whole-time director.
E4. Board Performance
The Board shall have an effective mechanism for evaluating performance on a
continuing basis. Meaningful Board evaluation requires an assessment of the
effectiveness of the full Board, the operations of Board Committees and the
contributions of individual directors.
1. Group Performance
The Board Governance and Nomination Committee shall sponsor and oversee an
annual performance evaluation of the Board to determine whether it is functioning
effectively. This evaluation focuses on the performance of the Board as a whole,
concentrating on areas where performance might be improved. The Board shall
administer an annual self-evaluation of the performance of the full Board and the
Committees of the Board and reporting its conclusion and recommendation to the
Board. 2. Individual Performance
The Board Governance and Nomination Committee shall administer an annual
performance evaluation of each director, with consideration being given to skills and
expertise, group dynamics, core competencies, personal characteristics,
accomplishment of specific responsibilities, attendance and participation. The
Chairman of the Board shall communicate the results to each director. Such an
evaluation process may also include self/peer evaluation of each director.
E5. Management Development
The Board shall determine that a satisfactory system is in effect for education,
development, and orderly succession of the senior and mid- level manager throughout
the company. In addition, the Board Governance & Nomination Committee, with input
from the Chief Executive Officer and other members of management as appropriate,
will review annually the Company’s program for management development and
succession planning for executive officers other than the Chief Executive Officer.
F. MANAGEMENT’S RESPONSIBILITIES
Management is responsible for operating the Company in an effective, ethical and legal
manner designed to produce value for the Company’s shareholders consistent with the
Company’s policies and standards including this policy. Management is also
responsible for enforcing and complying with mandatory provisions of the Company’s
policies and standards. Senior management is responsible for understanding the
Company’s income producing activities and the material risks being incurred by the
Company and also is responsible for avoiding conflicts of interest with the Company and
its shareholders
1. Financial Statements and Disclosures
Management is responsible for producing, under the oversight of the Board and the
Audit/Risk and Compliance Committee, financial statements that fairly present the
Company’s financial condition, results of operations, cash flows and related risks in a
clear and understandable way, for making timely and complete disclosures to investors,
and for keeping the Board and the appropriate Committees of the Board well-informed
on a timely basis as to all matters of significance to the Company.
2. Strategic planning
The Chairman/Chief Executive Officer and senior management are responsible for
developing and presenting to the Board the Company’s strategic plans for implementing
those plans as approved by the Board. 3. Annual Operating Plans and Budgets
The Chief Executive Officer and senior management are responsible for developing and
presenting to the Board the Company’s annual operating plans and annual budgets and
for implementing those plans and budgets as approved by the Board.
4. Effective Management and Organizational Structure
The Chief Executive Officer and senior management are responsible for selecting
qualified members of management and for implementing and working within an effective
organizational structure appropriate for the Company’s particular circumstances.
5. Setting a strong ethical “ Tone at the top”
Senior management and especially the Chief Executive Officer, are responsible for
setting a “Tone at the top” of integrity, ethics and compliance on the part of all persons
associated with the Company, with applicable legal requirements and with the
Company’s policies and standards.
6. Internals Controls and Procedures
Senior management is responsible for developing, implementing and monitoring an
effective system of internal controls and procedures to provide reasonable assurance
that:
the Company’s transactions are properly authorized; the Company’s assets are
safeguarded against unauthorized or improper use; and the Company’s transactions are
properly recorded and reported. Such internal controls and procedures also shall be
designed to permit preparation of financial statements for the Company in conformity
with generally accepted accounting principles or any other criteria applicable to such
statements.
7. Disclosure Controls and Procedures
Senior management is also responsible for establishing, maintaining and evaluating the
Company’s “disclosure controls and procedures” in line with the requirements under the
Securities Exchange Act, 1934 and Securities & Exchange Board of India. The
information that are required to be filed under the requirements of Securities Exchange
Act, 1934 shall be accumulated and communicated to the Company’s management
including its principal finance officers and Financial Disclosure Committee to allow
timely decisions regarding required disclosure.
The internal accounting control procedures include procedures designed to ensure that; a) Competent accounting team is engaged in recording, processing and
communicating information required to be disclosed by Wipro under the
requirements of the Securities Exchange Act, Indian Companies Act and
Listing Agreement, etc.
b) Design and operation of internal controls are monitored on a continuous basis
c) Appropriate closing procedures are adopted for compiling and analyzing financial
and non-financial information for purposes of Exchange Act disclosures.
d) Disclosure Committee is established to review financial statements and financial /
non-financial disclosures from the perspective of determining adequacy of
disclosures and assessing materiality of information.
e) Appropriate accounting policies/methodologies are selected and applied
consistently;
f) Accounting estimates and assumptions relating to provisioning, accruals and
liabilities / receivables on disputes and pending litigation are conservative and
applied consistently over a period of time;
g) Disclosure of financial information that is informative and reasonably reflects the
underlying transactions and events and the inclusion of any additional disclosure
necessary to provide investors with a materially accurate and complete picture of
an issuer's financial condition, results of operations and cash flows
h) Non-standard transactions are escalated to the level of Business Unit CFO’s and
the proposed accounting treatment is determined along with the Corporate
Accounting team.
i) The Audit/Risk and Compliance committee reviews the quarterly / annual reports
in conjunction with the earnings release and other financial / non-financial
information to be made available to the public to ensure that the information
presented is not materially misleading.
j) Standard operating procedures are established in respect of all reporting and
listing requirements in India and the US that clearly identify the reporting
requirements, trigger events and make persons responsible for monitoring the
trigger events and compiling information for complying with such listing
requirements. G. Miscellaneous
1. Resources
The Board and Committees of the Board shall use reasonable amounts of time of the
Company’s internal and independent accountants, internal and outside lawyers and
other internal staff and also shall have the authority to hire independent accounting
experts, lawyers and other consultants to assist and advise the Board and its
Committees in connection with its responsibilities. The expenses in utilizing the
resources for Board and its Committee shall be formally approved by the Board per
year.
2. Reliance
Each Director is entitled to rely in good faith on;
- corporate records, corporate officers, corporate employees or Board
Committees OR
- any other person selected with reasonable care as to matters reasonably
believed to be within the person’s professional or expert competence
The Board shall assess the qualifications of all such persons on whom it relies, shall
inquire as to the processes used by such persons to reach their decisions, prepare their
reports and make their recommendation and shall also inquire as to the substance of
such matters, and shall hold such persons accountable for any follow up reasonably
needed to satisfy the Board.
3. Disclosure of this Policy
This policy, including the Committee charters and code of business conduct and ethics
shall be posted on the Company’s website and also shall be available in print to any
shareholder requesting it. Such availability on the Company’s website and in print will
be noted in the Company’s annual report to its shareholders.
4. Review of Corporate Governance guidelines
The Corporate Governance guidelines of the Company shall be reviewed by the Board
Governance and Nomination Committee on a periodic basis and if necessary amend
the same in the light of experience gained, the needs of the day, the law, and national
& international standards. STANDARDS OF INDEPENDENT DIRECTOR UNDER NYSE LISTING AND
SECURITIES EXCHANGE BOARD OF INDIA
To be considered independent under the NYSE rules and Securities and Exchange
Board of India requirements, the Board must determine that a director does not have
any direct or indirect material relationship with the Company. The Board has established
the following guidelines to assist it in determining director independence in accordance
with that proposed rule:
1. A director will not be independent if, within the preceding five years:
· the director was employed by Wipro or its subsidiaries;
· an immediate family member of the director was employed by Wipro as an
officer;
· the director was employed by or affiliated with Wipro’s independent auditor;
· an immediate family member of the director was employed by Wipro’s
independent auditor as a partner, principal or manager; or
· Wipro executive officer was on the Board of directors of a company which
employed the Wipro director, or which employed an immediate family member of
the director as an officer;
2. The following commercial or charitable relationships will not be considered to be
material relationships that would impair a director's independence:
· if a Wipro director is an executive officer of another company that does business
with Wipro and the annual sales to, or purchases from, Wipro are less than 10
percent of the annual revenues of the company he or she will be considered as
an independent director;
· if a Wipro director is an executive officer of another company which is indebted to
Wipro, or to which Wipro is indebted, and the total amount of either company's
indebtedness to the other is less than one percent of the total consolidated
assets of the company he or she will be considered as an independent director;
and
· if a Wipro director serves as an officer, director or trustee of a charitable
organization, and Wipro’s discretionary charitable contributions to the
organization are less than 1 percent of that organization's total annual charitable
receipts. (employee charitable contributions will not be considered as Wipro’s
contributions for this purpose.) The Board will annually review all commercial and
charitable relationships of directors. Whether directors meet these categorical independence tests will be reviewed and will be made public annually prior to
their standing for re-election to the Board.
· is not a substantial shareholder of the Company, i.e. owning two percent or more
of the voting shares in terms of Clause 49 of the Listing Agreement of Indian
stock exchanges. However, as per the NYSE guidelines, ownership of a
significant amount of the Company’s stock does not necessarily lead to the
director being not independent.
3. For relationships not covered by the guidelines in subsection (2) above, the
determination of whether the relationship is material or not, and therefore
whether the director would be independent or not, shall be made by the directors
who satisfy the independence guidelines set forth in subsections (1) and (2)
above. For example, if a director is the Chief Executive Officer of a company that
purchases products and services from Wipro that are more than one percent of
that company's annual revenues, the independent directors could determine,
after considering all of the relevant circumstances, whether such a relationship
was material or immaterial, and whether the director would therefore be
considered independent under the proposed NYSE rules. The company would
explain in the next proxy statement the basis for any Board determination that a
relationship was immaterial despite the fact that it did not meet the categorical
standards of immateriality set forth in subsection (2) above.
4. The company will not make any personal loans or extensions of credit to
directors or executive officers, other than consumer loans or credit card services
on terms offered to other employees. No director or family member may provide
personal services for compensation to the company.
5. In addition to the requirement that a majority of the Board satisfy the
independence standards discussed in section 4 above, members of the
Audit/Risk and Compliance Committee must also satisfy an additional NYSE
independence requirement. Specifically, they may not directly or indirectly
receive any compensation from the company other than their directors'
compensation. As a matter of policy, the Board will also apply this additional
requirement to members of the Board Governance & Nomination Committee and
Compensation Committee.
COMPLIANCE REPORT WITH THE FINAL CORPORATE GOVERNANCE RULES OF THE
NEW YORK STOCK EXCHANGE (NYSE) AS APPROVED BY THE SECURITIES &
EXCHANGE COMMISSION ON NOVEMBER 4, 2003 AS MODIFIED ON NOVEMBER 3, 2004
and on August 26, 2009 AND CODIFIED IN SECTION 303A OF THE NYSE LISTED
COMPANY MANUAL FOR THE YEAR ENDED MARCH 31, 2010
The New York Stock Exchange’s board of directors approved significant changes in its listing
standards in 2002, aimed at restoring investor confidence by strengthening corporate governance
practices. Companies listed on the NYSE must comply with these Corporate Governance
standards which are codified in Section 303A of the NYSE Listed Companies Manual. Though
some of the requirements are not applicable, the company presently complies with all the
practices.
Listed companies that are foreign private issuers (as such term is defined in Rule 3b-4 of the
Securities Exchange Act, 1934, as amended (the “Exchange Act”) are permitted to follow their
home country practices in lieu of the provisions of Section 303A, except that such companies are
required to comply with the requirements of Sections 303A.06, 303A.11 and 303A.12 (b) and (c) .
A compliance report on the Corporate Governance Standards as codified in Section 303A
of the NYSE Listed Company Manual as of March 31, 2010 is presented below:
1. Listed companies must have a majority of independent directors (303A.01)
The Board of our Company comprises of seven Independent Non Executive Directors out of a
total strength of 11 directors as on March 31, 2010.
2 (a). No director qualifies as “independent” unless the board of directors affirmatively
determines that the director has no material relationship with the listed company (either
directly or as a partner, shareholder or officer of an organization that has a relationship
with the company). Companies must identify which directors are independent and
disclose the basis for that determination. (303A.02(a))
Seven directors on the board are independent directors and satisfy the category of ‘independent
directors’ as per this clause.
2(b) In addition, a Director is not independent ifi) The director is or has been within the last three years, an employee of the listed
company or an immediate family member is, or has been within the last three years, an
executive officer, of the listed company. (303A.02(b)(i))
None of our existing independent directors or their family members has held the office as an
executive officer in the Company within the last three years.
ii) The director has received or has an immediate member who has received, during any
12 months period within the last three years, more than $120,000 in direct compensation
from the listed company, other than director and committee fees and pension or other
forms of deferred compensation for prior service (provided such compensation is not
contingent in any way on continued service) (303A.02(b)(ii))
None of our independent directors receive any other direct compensation apart from their
directorship and committee fees, pension, or any form of deferred compensation or have ever
received any such amounts at any point of time.
iii) A) The director is a current partner or employee of a firm that is the Company’s internal
or external auditor; B) The director has an immediately family member who is a current partner of such a firm; C) The director has an immediate family member who is a current
employee of such a firm and personally works on the listed company’s audit or; D) The
director or an immediately family member was within the last three years a partner or
employee of such a firm and personally worked on the Listed Company’s audit within that
time. (303A.029(b)(iii))
None of our independent directors or their immediate family members have ever been affiliated or
employed in any capacity by a present or former internal or external auditor of the company at
any point of time and have ever participated in the firm’s audit or assurance of tax compliance
practice.
iv) The director or an immediate family member, is or has been within the last three years,
employed as an executive officer of another company where any of the listed company’s
present executive officers at the same time serves or served on that Company’s
Compensation Committee (303A.02(b)(iv))
None of our independent directors or their immediate family members is or has been within the
last three years, employed as executive officers of another company where any of the company’s
present executive officers at the same time serves or served on that company’s compensation
committee.
v) The director is a current employee, or an immediate family member is a current
executive officer, of a company that has made payments to, or received payments from,
the Listed company for property or services in an amount, which, in any of the last three
fiscal years, exceeds the greater of $1 Mn or 2% of such other company’s consolidated
gross revenues. (303A.02(b)(v))
None of the independent Directors, nor any of their immediate family member is a current
executive officer, has not made payments to, or received from, the Company for property or
services in an amount, which, in any of the last three fiscal years, exceeds the greater of $1 Mn
or 2% of such other company’s consolidated gross revenues.
3. To empower non-management directors to serve as a more effective check on
management, the non-management directors of each Listed company must meet at
regularly scheduled executive sessions without management. (303A.03)
Non-management directors regularly meet at scheduled executive sessions without management
prior to every Board meeting held during the year. The executive sessions were all presided by
Mr. N Vaghul, our lead independent director.
4 (a) Listed companies must have a nominating/corporate governance committee
composed entirely of independent directors. (303A.04(a))
4 (b) The nominating/corporate governance committee must have a written charter that
addresses: (303A.04(b)(i) & (ii))
i. the committee’s purpose and responsibilities – which, at minimum, must be to:
identify individuals qualified to become board members, consistent with
criteria approved by the board, and to select, or to recommend that the board
select, the director nominees for the next annual meeting of shareholders;
develop and recommend to the board a set of corporate governance guidelines
applicable to the corporation; and oversee the evaluation of the board and
management; and
ii. an annual performance evaluation of the committeeBoard Governance and Nomination Committee
In April 2009, the Board Governance and Compensation Committee was split into two separate
committees and reconstituted as Board Governance & Nomination Committee and Compensation
Committee. The amended charters of these two Committees were approved by the Board in April
2009 and this reconstitution is with effect from April 22, 2009. These charters committees are
available on our website under www.wipro.com/corporate/investors
After this reconstitution, the members of the Board Governance & Nomination Committee are as
follows:
Dr. Ashok S Ganguly Chairman of the Board Governance and
Nomination Committee
Mr. N. Vaghul, P.M. Sinha and Bill Owens Members of the Board Governance and
Nomination Committee
All members of the Board Governance and Nomination Committee are independent nonexecutive directors
The primary responsibilities of the Board Governance and Nomination Committee are:
· Develop and recommend to the Board Corporate Governance Guidelines
applicable to the Company,
· Evaluation of the Board on a continuing basis including an assessment of the
effectiveness of the full Board, operations of the Board Committees and
contributions of individual directors, and
· Lay down policies and procedures to assess the requirements for induction of new
members on the Board.
· Implementing policies and processes relating to corporate governance principles
· Ensuring that appropriate procedures are in place to assess Board membership
needs and Board effectiveness
· Reviewing the Company’s policies that relate to matters of Corporate Social
Responsibility, including public issues of significance to the Company and its
stakeholders
· Developing and recommending to the Board of Directors for its approval an annual
evaluation process of the Board and its Committees.
· Formulating the Disclosure Policy, its review and approval of disclosures;
Board membership criteria
Board members are expected to possess strong management experience, ideally with major
public companies with successful multinational operations, other areas of expertise or experience
that are desirable, given the Company’s business and the current membership of the Board, such
as expertise or experience in Information Technology business, manufacturing, international,
financial or investment banking, scientific research and development, senior level government
experience and academic administration, personal characteristics matching with the Company’s
values such as Integrity, Accountability, Financial Literacy and high performance standards.
The Board Governance and Nomination Committee comprise entirely of Independent Directors
which work closely with the Board in identifying, screening, recruiting and recommending
Directors for nomination by the Board for election as members of the Board. Re-appointment of Directors in the Annual General Meeting
Our Articles of Association provide that at least two-thirds of our directors shall be subject to
retirement by rotation. One third of these directors must retire from office at each annual general
meeting of the shareholders. A retiring director is eligible for re-election.
The Board of Directors has recommended Mr N Vaghul, Dr Ashok Ganguly and Mr P M Sinha,
Directors who retire by rotation, for re-appointment, since these Directors were interested in the
resolution being members of the Committee.
Performance evaluation
The performance evaluation of the members of the Board and its Committees are done by the
Board Governance and Nomination Committee.
5 (a). Listed companies must have a compensation committee composed entirely of
independent directors. (303A.05(a))
5 (b). The compensation committee must have a written charter that addresses:
(303A.05(b))
(i) the committee’s purpose and responsibilities – which, at minimum, must be to
have direct responsibility to: (303A.05(b)(i))
(A) review and approve corporate goals and objectives relevant to CEO
compensation, evaluate the CEO’s performance in light of those goals and
objectives, and either as a committee or together with the other independent
directors (as directed by the Board), determine and approve the CEO’s
compensation level based on this evaluation; and
(B) make recommendations to the Board with respect to non-CEO executive officer
compensation and incentive-compensation and equity based plans that are
subject to Board approval; and
(C) produce a compensation committee report on executive officer compensation
as required by the SEC to be included in the listed company’s annual proxy
statement or annual report on Form 10K filed with the SEC;
(ii) an annual performance evaluation of the compensation committee. (303A.05(b)(ii))
In April 2009, the Board Governance and Compensation Committee was split into two separate
committees and reconstituted as Board Governance & Nomination Committee and Compensation
Committee. The amended charters of these two Committees were approved by the Board in April
2009 and this reconstitution is with effect from April 22, 2009. These charters committees are
available on our website under www.wipro.com/corporate/investors.
After this reconstitution, the members of the Compensation Committee are as follows:
Compensation Committee
The members of the Compensation Committee are as under:
Dr. Ashok S Ganguly Chairman of the Compensation Committee
Mr. N. Vaghul and P.M. Sinha Members of the Compensation
Committee
The primary responsibilities of the Compensation Committee are:· Determine and approve salaries, benefits and stock option grants to senior
management employees and Directors of our Company.
· Approve and evaluate the compensation plans, policies and programs for Wholetime Directors and Senior Management.
· Act as Administrator of the Company's Employee Stock Option Plans and
Employee Stock Purchase Plans drawn up from time to time,
Our charter for our Compensation Committee of the Board complies with each of the
requirements. The required disclosure with respect to executive officer compensation will be
provided in Form 20F. The performance evaluation of the Committee is done by the Board
Governance and Nomination Committee.
The Board also gives appropriate directions to the Committee from time to time.
6. Listed companies must have an audit committee that satisfies the requirements of
Rule 10A-3 under the Exchange Act. (303A.06)
Our Company has an Audit/Risk and Compliance Committee that satisfies the requirements of
Rule 10A-3 under the Exchange Act.
7.(a) The audit committee must have a minimum of three members. (303A.07(a))
The Company’s Audit/Risk and Compliance Committee of the Board is comprised of three
independent directors.
(b) In addition to any requirement of Rule 10A-3(b)(1), all audit committee members must
satisfy the requirements for independence set out in Section 303A.02. (303A.07(b))
The members of the Audit/Risk and Compliance Committee satisfy all the requirements set out in
Section 303A.02.
(c) The audit committee must have a written charter that addresses: (303A.07(c))
(i) the committee’s purpose – which, at minimum, must be to:
(A) assist board oversight of (1) the integrity of the Listed company’s financial statements,
(2) the Listed company’s compliance with legal and regulatory requirements, (3) the
independent auditor’s qualifications and independence, and (4) the performance of the
Listed company’s internal audit function and independent auditors; and
(B) prepare an audit committee report as required by the SEC to be included in the Listed
company’s annual proxy statement.
(ii) an annual performance evaluation of the audit committee; and
The report of the Audit/Risk and Compliance Committee, Management and Independent Auditors
complies with each of the requirements.
(iii) the duties and responsibilities of the audit committee – which, at minimum,
must include those set out in Rule 10A-3(b)(2), (3), (4) and (5) of the Exchange Act , as well
as to:
The duties and responsibilities of the Company’s Audit/Risk and Compliance Committee include
among other things, those set out in Rule 10A-3(b)(2), (3), (4) and (5) of the Exchange Act(A) at least annually, obtain and review a report by the independent auditor describing:
the firm’s internal quality-control procedures; any material issues raised by the most
recent internal quality-control review, or peer review, of the firm, or by any inquiry or
investigation by governmental or professional authorities, within the preceding five years,
respecting one or more independent audits carried out by the firm, and any steps taken to
deal with any such issues; and (to assess the auditor’s independence) all relationships
between the independent auditor and the listed company. (303A.07(c)(iii)(A)
The Audit/Risk and Compliance Committee reviews the report of the independent auditors with
respect to the above matters on a quarterly basis.
(B) meet to review and discuss the Listed Company’s annual audited financial
statements and quarterly financial statements with management and the independent
auditor, including reviewing the company’s specific disclosures under “Management’s
Discussion and Analysis of Financial Condition and Results of Operations.”
(303A.07(c)(iii)(B)
This requirement has been complied with by our Audit/Risk and Compliance Committee.
(C) discuss the Listed Company’s earnings press releases, as well as financial
information and earnings guidance provided to analysts and rating agencies.
(303A.07(c)(iii)(C))
The Audit/Risk and Compliance Committee meets this requirement and reviews and discusses
the earnings press releases, financial information and earnings guidance on a quarterly basis.
(D) discuss policies with respect to risk assessment and risk management.
The policies with respect to risk assessment and risk management on various aspects of
business as adopted by the Company are presented to the Committee and the Board for their
review, from time to time.
(E) meet separately, periodically, with management, with internal auditors (or other
personnel responsible for the internal audit function) and with independent auditors.
(303A.07(c )(iii)(E))
The Audit/Risk and Compliance Committee meets separately with Management, the Company’s
Head of Internal Audit and the independent auditors of the Company on a quarterly basis.
(F) review with the independent auditor any audit problems or difficulties and
management’s response. (303A.07(c )(iii)(F))
The Audit/Risk and Compliance Committee complies with this requirement and reviews the
independent auditor’s functions, problems or difficulties including discussions of the
responsibilities, on a quarterly basis.
(G) set clear hiring policies for employees or former employees of the independent
auditors. (303A.07(c )(iii)(G))
The Company has not employed any of the employees or former employees of the independent
auditors.
(H) report regularly to the board of directors. (303A.07(c )(iii)(H))
The Audit/Risk and Compliance Committee complies with this requirement and reports on a
quarterly basis to the Board of Directors. 7. (d) Each listed company must have an internal audit function. (303A.07(d)
The Company’s Internal Audit is an ISO 9001:2000 certified function. The Audit/Risk and
Compliance Committee reviews the audit observations of the Company’s Internal Audit
department pertaining to various Business Units and discusses the same with the Management.
8. Shareholders must be given the opportunity to vote on all equity compensation
plans and material revisions thereto, with limited exemptions explained below: (303A.08)
The Company complies with this requirement and as per Indian law, all the ESOP Plans, RSU
Plans and other material revisions in equity compensation have been approved by the
shareholders in the General Meeting of the Company.
9. Listed companies must adopt and disclose corporate governance guidelines
(303A.09)
A detailed report on corporate governance as well as a brief write up on the charters of the
Committees of the Board is made available as part of this Annual Report and is also available on
our website (www.wipro.com/corporate/investors).
The charters of the Audit/Risk and Compliance Committee, Board Governance & Nomination
Committee and Compensation Committee are available on our website. The detailed corporate
governance guidelines of the Company are also available on the website.
(www.wipro.com/corporate/investors)
10. Listed companies must adopt and disclose a code of business conduct and ethics
for directors, officers and employees and promptly disclose any waivers of the
code for directors or executive officers. (303A.10)
The Company has adopted the Code of Business Conduct and Ethics and Our updated Code of
Business Conduct and Ethics is available under the investor relations section on our website
(www.wipro.com/investors)..
11. Listed foreign private issuers must disclose any significant ways in which their
corporate governance practices differ from those followed by domestic companies
under NYSE listing standards. (303A.11)
Although the Company’s required home country standards on corporate governance may differ
from the NYSE listing standards, the Company’s actual corporate governance policies and
practices are in compliance with the NYSE listing standards applicable to domestic companies.
Because our securities are listed on a national securities exchange, we are required to provide a
concise summary of any significant ways in which our corporate governance practices differ from
those followed by domestic companies under the listing standards of that exchange. Being a
foreign private issuer, we are permitted to follow home country practice in lieu of the provisions of
this Section 303A of the NYSE Listed Company Manual, except that we are required to comply
with the requirements of Sections 303A.06, 303A.11 and 303A.12(b) and (c) thereof. With regard
to Section 303A.11, although the Company’s required home country standards on corporate
governance may differ from the NYSE listing standards, the Company’s actual corporate
governance policies and practices are generally in compliance with the NYSE listing standards
applicable to domestic companies. Some of the key differences between the requirements in
India and those as per NYSE Listing requirements are as follows:
a. Listing Agreement with Indian stock exchanges require 50% of the Board of Directors
to be independent directors in the case of executive Chairman of the Board (it is 33.33% in other cases) while NYSE listing requirements specify that a majority of the
Board to consist of independent directors.
b. Listing Agreement with Indian stock exchanges requires that a majority of the
members of the Audit Committee be independent directors while the NYSE Listing
specifies that all the members of the Audit Committee must be independent directors.
c. The requirement for a Nomination Committee and Compensation Committee are not
compulsory as per Listing Agreements with Indian stock exchanges. These are
mandatory requirements as per NYSE Listing requirements. A Shareholders
Grievance committee is mandatory under Listing Agreements with stock exchanges
and is not a requirement under NYSE Listing requirements.
d. Criteria for determining directors to be independent also differ between the two
countries Listing requirements.
The other key practices followed in the home country as per home country laws are
provided as part of our Annual Report..
12. Certification requirements
(a) Each listed company CEO must certify to the NYSE each year that he or she is not
aware of any violation by the company of NYSE corporate governance listing
standards, qualifying the certification to the extent necessary (303A.12(a))
The Company complies with this requirement and the certificate from our CEO is reproduced at
the end of this report.
(b) Each listed company CEO must promptly notify the NYSE in writing after any
executive officer of the listed company becomes aware of any non-compliance
with any applicable provisions of this Section 303A.
This requirement has been incorporated into the company’s policies and procedures and would
trigger such a notification in the event any executive officer becomes aware of non-compliance
with the applicable provisions of Section 303A. Through the date hereof, no event has occurred in
the Company that would necessitate any notification to the NYSE pursuant to this requirement.
(c) Each listed company must submit an executed Written Affirmation annually to the
NYSE. In addition, each listed company must submit an interim Written Affirmation as and
when required by the interim Written Affirmation form specified
by the NYSE.. (303A.12(c ))
The Annual Written Affirmation has been submitted on June 12, 2009. Interim Report is not
applicable as there has been no change in the Audit/Risk and Compliance Committee
membership since our last filing.
13. Issue of a public reprimand letter to any listed company that violates a NYSE
listing standard. (303A.13)
The Company has complied with the requirements of NYSE Corporate Governance standards
and no public reprimand letter was received by the Company.ANNUAL CERTIFICATION BY CEO PURSUANT TO SECTION 303A.12(a) OF THE OF NEW
YORK STOCK EXCHANGE (NYSE) LISTED COMPANY MANUAL
As the Chief Executive Officer of Wipro Limited and as required by Section 303A.12(a) of the
New York Stock Exchange Listed Company Manual, I hereby certify that as of the date hereof I
am not aware of any violation by the Company of NYSE’s Corporate Governance Listing
Standards, other than has been notified to the Exchange pursuant to Section 303A.12(b) and
disclosed as an attachment hereto, if applicable.
By:
Azim H. Premji, Chief Executive Officer
Date: June 21, 2010.
COMPLIANCE REPORT WITH THE FINAL CORPORATE GOVERNANCE RULES OF THE
NEW YORK STOCK EXCHANGE (NYSE) AS APPROVED BY THE SECURITIES &
EXCHANGE COMMISSION ON NOVEMBER 4, 2003 AS MODIFIED ON NOVEMBER 3, 2004
and on August 26, 2009 AND CODIFIED IN SECTION 303A OF THE NYSE LISTED
COMPANY MANUAL FOR THE YEAR ENDED MARCH 31, 2010
The New York Stock Exchange’s board of directors approved significant changes in its listing
standards in 2002, aimed at restoring investor confidence by strengthening corporate governance
practices. Companies listed on the NYSE must comply with these Corporate Governance
standards which are codified in Section 303A of the NYSE Listed Companies Manual. Though
some of the requirements are not applicable, the company presently complies with all the
practices.
Listed companies that are foreign private issuers (as such term is defined in Rule 3b-4 of the
Securities Exchange Act, 1934, as amended (the “Exchange Act”) are permitted to follow their
home country practices in lieu of the provisions of Section 303A, except that such companies are
required to comply with the requirements of Sections 303A.06, 303A.11 and 303A.12 (b) and (c) .
A compliance report on the Corporate Governance Standards as codified in Section 303A
of the NYSE Listed Company Manual as of March 31, 2010 is presented below:
1. Listed companies must have a majority of independent directors (303A.01)
The Board of our Company comprises of seven Independent Non Executive Directors out of a
total strength of 11 directors as on March 31, 2010.
2 (a). No director qualifies as “independent” unless the board of directors affirmatively
determines that the director has no material relationship with the listed company (either
directly or as a partner, shareholder or officer of an organization that has a relationship
with the company). Companies must identify which directors are independent and
disclose the basis for that determination. (303A.02(a))
Seven directors on the board are independent directors and satisfy the category of ‘independent
directors’ as per this clause.
2(b) In addition, a Director is not independent ifi) The director is or has been within the last three years, an employee of the listed
company or an immediate family member is, or has been within the last three years, an
executive officer, of the listed company. (303A.02(b)(i))
None of our existing independent directors or their family members has held the office as an
executive officer in the Company within the last three years.
ii) The director has received or has an immediate member who has received, during any
12 months period within the last three years, more than $120,000 in direct compensation
from the listed company, other than director and committee fees and pension or other
forms of deferred compensation for prior service (provided such compensation is not
contingent in any way on continued service) (303A.02(b)(ii))
None of our independent directors receive any other direct compensation apart from their
directorship and committee fees, pension, or any form of deferred compensation or have ever
received any such amounts at any point of time.
iii) A) The director is a current partner or employee of a firm that is the Company’s internal
or external auditor; B) The director has an immediately family member who is a current partner of such a firm; C) The director has an immediate family member who is a current
employee of such a firm and personally works on the listed company’s audit or; D) The
director or an immediately family member was within the last three years a partner or
employee of such a firm and personally worked on the Listed Company’s audit within that
time. (303A.029(b)(iii))
None of our independent directors or their immediate family members have ever been affiliated or
employed in any capacity by a present or former internal or external auditor of the company at
any point of time and have ever participated in the firm’s audit or assurance of tax compliance
practice.
iv) The director or an immediate family member, is or has been within the last three years,
employed as an executive officer of another company where any of the listed company’s
present executive officers at the same time serves or served on that Company’s
Compensation Committee (303A.02(b)(iv))
None of our independent directors or their immediate family members is or has been within the
last three years, employed as executive officers of another company where any of the company’s
present executive officers at the same time serves or served on that company’s compensation
committee.
v) The director is a current employee, or an immediate family member is a current
executive officer, of a company that has made payments to, or received payments from,
the Listed company for property or services in an amount, which, in any of the last three
fiscal years, exceeds the greater of $1 Mn or 2% of such other company’s consolidated
gross revenues. (303A.02(b)(v))
None of the independent Directors, nor any of their immediate family member is a current
executive officer, has not made payments to, or received from, the Company for property or
services in an amount, which, in any of the last three fiscal years, exceeds the greater of $1 Mn
or 2% of such other company’s consolidated gross revenues.
3. To empower non-management directors to serve as a more effective check on
management, the non-management directors of each Listed company must meet at
regularly scheduled executive sessions without management. (303A.03)
Non-management directors regularly meet at scheduled executive sessions without management
prior to every Board meeting held during the year. The executive sessions were all presided by
Mr. N Vaghul, our lead independent director.
4 (a) Listed companies must have a nominating/corporate governance committee
composed entirely of independent directors. (303A.04(a))
4 (b) The nominating/corporate governance committee must have a written charter that
addresses: (303A.04(b)(i) & (ii))
i. the committee’s purpose and responsibilities – which, at minimum, must be to:
identify individuals qualified to become board members, consistent with
criteria approved by the board, and to select, or to recommend that the board
select, the director nominees for the next annual meeting of shareholders;
develop and recommend to the board a set of corporate governance guidelines
applicable to the corporation; and oversee the evaluation of the board and
management; and
ii. an annual performance evaluation of the committeeBoard Governance and Nomination Committee
In April 2009, the Board Governance and Compensation Committee was split into two separate
committees and reconstituted as Board Governance & Nomination Committee and Compensation
Committee. The amended charters of these two Committees were approved by the Board in April
2009 and this reconstitution is with effect from April 22, 2009. These charters committees are
available on our website under www.wipro.com/corporate/investors
After this reconstitution, the members of the Board Governance & Nomination Committee are as
follows:
Dr. Ashok S Ganguly Chairman of the Board Governance and
Nomination Committee
Mr. N. Vaghul, P.M. Sinha and Bill Owens Members of the Board Governance and
Nomination Committee
All members of the Board Governance and Nomination Committee are independent nonexecutive directors
The primary responsibilities of the Board Governance and Nomination Committee are:
· Develop and recommend to the Board Corporate Governance Guidelines
applicable to the Company,
· Evaluation of the Board on a continuing basis including an assessment of the
effectiveness of the full Board, operations of the Board Committees and
contributions of individual directors, and
· Lay down policies and procedures to assess the requirements for induction of new
members on the Board.
· Implementing policies and processes relating to corporate governance principles
· Ensuring that appropriate procedures are in place to assess Board membership
needs and Board effectiveness
· Reviewing the Company’s policies that relate to matters of Corporate Social
Responsibility, including public issues of significance to the Company and its
stakeholders
· Developing and recommending to the Board of Directors for its approval an annual
evaluation process of the Board and its Committees.
· Formulating the Disclosure Policy, its review and approval of disclosures;
Board membership criteria
Board members are expected to possess strong management experience, ideally with major
public companies with successful multinational operations, other areas of expertise or experience
that are desirable, given the Company’s business and the current membership of the Board, such
as expertise or experience in Information Technology business, manufacturing, international,
financial or investment banking, scientific research and development, senior level government
experience and academic administration, personal characteristics matching with the Company’s
values such as Integrity, Accountability, Financial Literacy and high performance standards.
The Board Governance and Nomination Committee comprise entirely of Independent Directors
which work closely with the Board in identifying, screening, recruiting and recommending
Directors for nomination by the Board for election as members of the Board. Re-appointment of Directors in the Annual General Meeting
Our Articles of Association provide that at least two-thirds of our directors shall be subject to
retirement by rotation. One third of these directors must retire from office at each annual general
meeting of the shareholders. A retiring director is eligible for re-election.
The Board of Directors has recommended Mr N Vaghul, Dr Ashok Ganguly and Mr P M Sinha,
Directors who retire by rotation, for re-appointment, since these Directors were interested in the
resolution being members of the Committee.
Performance evaluation
The performance evaluation of the members of the Board and its Committees are done by the
Board Governance and Nomination Committee.
5 (a). Listed companies must have a compensation committee composed entirely of
independent directors. (303A.05(a))
5 (b). The compensation committee must have a written charter that addresses:
(303A.05(b))
(i) the committee’s purpose and responsibilities – which, at minimum, must be to
have direct responsibility to: (303A.05(b)(i))
(A) review and approve corporate goals and objectives relevant to CEO
compensation, evaluate the CEO’s performance in light of those goals and
objectives, and either as a committee or together with the other independent
directors (as directed by the Board), determine and approve the CEO’s
compensation level based on this evaluation; and
(B) make recommendations to the Board with respect to non-CEO executive officer
compensation and incentive-compensation and equity based plans that are
subject to Board approval; and
(C) produce a compensation committee report on executive officer compensation
as required by the SEC to be included in the listed company’s annual proxy
statement or annual report on Form 10K filed with the SEC;
(ii) an annual performance evaluation of the compensation committee. (303A.05(b)(ii))
In April 2009, the Board Governance and Compensation Committee was split into two separate
committees and reconstituted as Board Governance & Nomination Committee and Compensation
Committee. The amended charters of these two Committees were approved by the Board in April
2009 and this reconstitution is with effect from April 22, 2009. These charters committees are
available on our website under www.wipro.com/corporate/investors.
After this reconstitution, the members of the Compensation Committee are as follows:
Compensation Committee
The members of the Compensation Committee are as under:
Dr. Ashok S Ganguly Chairman of the Compensation Committee
Mr. N. Vaghul and P.M. Sinha Members of the Compensation
Committee
The primary responsibilities of the Compensation Committee are:· Determine and approve salaries, benefits and stock option grants to senior
management employees and Directors of our Company.
· Approve and evaluate the compensation plans, policies and programs for Wholetime Directors and Senior Management.
· Act as Administrator of the Company's Employee Stock Option Plans and
Employee Stock Purchase Plans drawn up from time to time,
Our charter for our Compensation Committee of the Board complies with each of the
requirements. The required disclosure with respect to executive officer compensation will be
provided in Form 20F. The performance evaluation of the Committee is done by the Board
Governance and Nomination Committee.
The Board also gives appropriate directions to the Committee from time to time.
6. Listed companies must have an audit committee that satisfies the requirements of
Rule 10A-3 under the Exchange Act. (303A.06)
Our Company has an Audit/Risk and Compliance Committee that satisfies the requirements of
Rule 10A-3 under the Exchange Act.
7.(a) The audit committee must have a minimum of three members. (303A.07(a))
The Company’s Audit/Risk and Compliance Committee of the Board is comprised of three
independent directors.
(b) In addition to any requirement of Rule 10A-3(b)(1), all audit committee members must
satisfy the requirements for independence set out in Section 303A.02. (303A.07(b))
The members of the Audit/Risk and Compliance Committee satisfy all the requirements set out in
Section 303A.02.
(c) The audit committee must have a written charter that addresses: (303A.07(c))
(i) the committee’s purpose – which, at minimum, must be to:
(A) assist board oversight of (1) the integrity of the Listed company’s financial statements,
(2) the Listed company’s compliance with legal and regulatory requirements, (3) the
independent auditor’s qualifications and independence, and (4) the performance of the
Listed company’s internal audit function and independent auditors; and
(B) prepare an audit committee report as required by the SEC to be included in the Listed
company’s annual proxy statement.
(ii) an annual performance evaluation of the audit committee; and
The report of the Audit/Risk and Compliance Committee, Management and Independent Auditors
complies with each of the requirements.
(iii) the duties and responsibilities of the audit committee – which, at minimum,
must include those set out in Rule 10A-3(b)(2), (3), (4) and (5) of the Exchange Act , as well
as to:
The duties and responsibilities of the Company’s Audit/Risk and Compliance Committee include
among other things, those set out in Rule 10A-3(b)(2), (3), (4) and (5) of the Exchange Act(A) at least annually, obtain and review a report by the independent auditor describing:
the firm’s internal quality-control procedures; any material issues raised by the most
recent internal quality-control review, or peer review, of the firm, or by any inquiry or
investigation by governmental or professional authorities, within the preceding five years,
respecting one or more independent audits carried out by the firm, and any steps taken to
deal with any such issues; and (to assess the auditor’s independence) all relationships
between the independent auditor and the listed company. (303A.07(c)(iii)(A)
The Audit/Risk and Compliance Committee reviews the report of the independent auditors with
respect to the above matters on a quarterly basis.
(B) meet to review and discuss the Listed Company’s annual audited financial
statements and quarterly financial statements with management and the independent
auditor, including reviewing the company’s specific disclosures under “Management’s
Discussion and Analysis of Financial Condition and Results of Operations.”
(303A.07(c)(iii)(B)
This requirement has been complied with by our Audit/Risk and Compliance Committee.
(C) discuss the Listed Company’s earnings press releases, as well as financial
information and earnings guidance provided to analysts and rating agencies.
(303A.07(c)(iii)(C))
The Audit/Risk and Compliance Committee meets this requirement and reviews and discusses
the earnings press releases, financial information and earnings guidance on a quarterly basis.
(D) discuss policies with respect to risk assessment and risk management.
The policies with respect to risk assessment and risk management on various aspects of
business as adopted by the Company are presented to the Committee and the Board for their
review, from time to time.
(E) meet separately, periodically, with management, with internal auditors (or other
personnel responsible for the internal audit function) and with independent auditors.
(303A.07(c )(iii)(E))
The Audit/Risk and Compliance Committee meets separately with Management, the Company’s
Head of Internal Audit and the independent auditors of the Company on a quarterly basis.
(F) review with the independent auditor any audit problems or difficulties and
management’s response. (303A.07(c )(iii)(F))
The Audit/Risk and Compliance Committee complies with this requirement and reviews the
independent auditor’s functions, problems or difficulties including discussions of the
responsibilities, on a quarterly basis.
(G) set clear hiring policies for employees or former employees of the independent
auditors. (303A.07(c )(iii)(G))
The Company has not employed any of the employees or former employees of the independent
auditors.
(H) report regularly to the board of directors. (303A.07(c )(iii)(H))
The Audit/Risk and Compliance Committee complies with this requirement and reports on a
quarterly basis to the Board of Directors. 7. (d) Each listed company must have an internal audit function. (303A.07(d)
The Company’s Internal Audit is an ISO 9001:2000 certified function. The Audit/Risk and
Compliance Committee reviews the audit observations of the Company’s Internal Audit
department pertaining to various Business Units and discusses the same with the Management.
8. Shareholders must be given the opportunity to vote on all equity compensation
plans and material revisions thereto, with limited exemptions explained below: (303A.08)
The Company complies with this requirement and as per Indian law, all the ESOP Plans, RSU
Plans and other material revisions in equity compensation have been approved by the
shareholders in the General Meeting of the Company.
9. Listed companies must adopt and disclose corporate governance guidelines
(303A.09)
A detailed report on corporate governance as well as a brief write up on the charters of the
Committees of the Board is made available as part of this Annual Report and is also available on
our website (www.wipro.com/corporate/investors).
The charters of the Audit/Risk and Compliance Committee, Board Governance & Nomination
Committee and Compensation Committee are available on our website. The detailed corporate
governance guidelines of the Company are also available on the website.
(www.wipro.com/corporate/investors)
10. Listed companies must adopt and disclose a code of business conduct and ethics
for directors, officers and employees and promptly disclose any waivers of the
code for directors or executive officers. (303A.10)
The Company has adopted the Code of Business Conduct and Ethics and Our updated Code of
Business Conduct and Ethics is available under the investor relations section on our website
(www.wipro.com/investors)..
11. Listed foreign private issuers must disclose any significant ways in which their
corporate governance practices differ from those followed by domestic companies
under NYSE listing standards. (303A.11)
Although the Company’s required home country standards on corporate governance may differ
from the NYSE listing standards, the Company’s actual corporate governance policies and
practices are in compliance with the NYSE listing standards applicable to domestic companies.
Because our securities are listed on a national securities exchange, we are required to provide a
concise summary of any significant ways in which our corporate governance practices differ from
those followed by domestic companies under the listing standards of that exchange. Being a
foreign private issuer, we are permitted to follow home country practice in lieu of the provisions of
this Section 303A of the NYSE Listed Company Manual, except that we are required to comply
with the requirements of Sections 303A.06, 303A.11 and 303A.12(b) and (c) thereof. With regard
to Section 303A.11, although the Company’s required home country standards on corporate
governance may differ from the NYSE listing standards, the Company’s actual corporate
governance policies and practices are generally in compliance with the NYSE listing standards
applicable to domestic companies. Some of the key differences between the requirements in
India and those as per NYSE Listing requirements are as follows:
a. Listing Agreement with Indian stock exchanges require 50% of the Board of Directors
to be independent directors in the case of executive Chairman of the Board (it is 33.33% in other cases) while NYSE listing requirements specify that a majority of the
Board to consist of independent directors.
b. Listing Agreement with Indian stock exchanges requires that a majority of the
members of the Audit Committee be independent directors while the NYSE Listing
specifies that all the members of the Audit Committee must be independent directors.
c. The requirement for a Nomination Committee and Compensation Committee are not
compulsory as per Listing Agreements with Indian stock exchanges. These are
mandatory requirements as per NYSE Listing requirements. A Shareholders
Grievance committee is mandatory under Listing Agreements with stock exchanges
and is not a requirement under NYSE Listing requirements.
d. Criteria for determining directors to be independent also differ between the two
countries Listing requirements.
The other key practices followed in the home country as per home country laws are
provided as part of our Annual Report..
12. Certification requirements
(a) Each listed company CEO must certify to the NYSE each year that he or she is not
aware of any violation by the company of NYSE corporate governance listing
standards, qualifying the certification to the extent necessary (303A.12(a))
The Company complies with this requirement and the certificate from our CEO is reproduced at
the end of this report.
(b) Each listed company CEO must promptly notify the NYSE in writing after any
executive officer of the listed company becomes aware of any non-compliance
with any applicable provisions of this Section 303A.
This requirement has been incorporated into the company’s policies and procedures and would
trigger such a notification in the event any executive officer becomes aware of non-compliance
with the applicable provisions of Section 303A. Through the date hereof, no event has occurred in
the Company that would necessitate any notification to the NYSE pursuant to this requirement.
(c) Each listed company must submit an executed Written Affirmation annually to the
NYSE. In addition, each listed company must submit an interim Written Affirmation as and
when required by the interim Written Affirmation form specified
by the NYSE.. (303A.12(c ))
The Annual Written Affirmation has been submitted on June 12, 2009. Interim Report is not
applicable as there has been no change in the Audit/Risk and Compliance Committee
membership since our last filing.
13. Issue of a public reprimand letter to any listed company that violates a NYSE
listing standard. (303A.13)
The Company has complied with the requirements of NYSE Corporate Governance standards
and no public reprimand letter was received by the Company.ANNUAL CERTIFICATION BY CEO PURSUANT TO SECTION 303A.12(a) OF THE OF NEW
YORK STOCK EXCHANGE (NYSE) LISTED COMPANY MANUAL
As the Chief Executive Officer of Wipro Limited and as required by Section 303A.12(a) of the
New York Stock Exchange Listed Company Manual, I hereby certify that as of the date hereof I
am not aware of any violation by the Company of NYSE’s Corporate Governance Listing
Standards, other than has been notified to the Exchange pursuant to Section 303A.12(b) and
disclosed as an attachment hereto, if applicable.
By:
Azim H. Premji, Chief Executive Officer
Date: June 21, 2010.
SPIRIT OF WIPRO
.
The Spirit of Wipro* represents core values of Wipro. The three values
encapsulated in the Spirit of Wipro are:
Intensity to Win
• Make customers successful
• Team, innovate and excel
Act with Sensitivity
• Respect for the individual
• Thoughtful and responsible
Unyielding Integrity
• Delivering on commitments
• Honesty and fairness in action
* For more details read our booklet ‘Spirit of Wipro‘
B. CHAIRMAN’S MESSAGE
Spirit of Wipro is the essence of Wipro. Through its three Values - Intensity to
Win, Act with Sensitivity, and Unyielding Integrity - the Spirit of Wipro will guide
you through challenging situations and dilemmas, by serving as a beacon that
guides action. The Spirit is the touchstone of our ethics and behavior. As a
Wiproite, you have joined a culture where you are a custodian of this Spirit of
Wipro.
One of the Values we cherish is “Unyielding Integrity”. At a basic level, Integrity is
about action and behavior that is compliant with the law of the land. But Integrity
means more than that. It is about delivering on the commitments that we make,
for our word must become our deed. We have always believed that there can be
no compromise on Integrity. As Wiproites, we must always establish the foremost
standards of honesty and fairness, without compromise, ever.
But Integrity has an even higher meaning: And that is a commitment to searching
for and acting on the truth. I know this is not easy, but this has to be the
endeavor. This is the path to “Unyielding Integrity”.
I believe that you have the maturity and integrity to make the right call when
faced with an ethical dilemma. This document seeks to serve two purposes. One,
to guide you through the seemingly tough choices you may be faced with in the 4
daily execution of your role. And two, to help create confidence in the minds of
our customers, investors, suppliers and the society at large with respect to our
dependability and sincerity.
Live the Spirit of Wipro
Azim Premji 5
C. WHAT IS CODE OF BUSINESS CONDUCT AND ETHICS (“COBC”)
Integrity is telling oneself the truth and honesty is telling the truth to other people.
COBC is designed to help employees recognize and deal with ethical issues in
their work. Wipro’s policy is to comply with all applicable laws and regulations,
being committed to conducting business in an ethical manner and acting with
integrity in dealing with our customers, suppliers, partners, competitors,
employees and its other stakeholders.
D. HOW TO USE THIS CODE?
Consider this COBC as a guide to help whenever you have a question about
ethics or if you are faced with an ethical dilemma. COBC may not address all
the situations which employees may encounter in their day-to-day work. It is also
not always easy to determine the ethical or “right” thing to do in a particular
situation. Sometimes, because of the highly complex rules and regulations that
govern the way you do business, a decision is not clear-cut. You are
encouraged to exercise good judgement in your decision-making and when in
doubt, feel free to approach your supervisor or Talent Engagement &
Development or Human Resources or other designated persons mentioned in
COBC for proper guidance.
E. APPLICABILITY
COBC is applicable to all Wipro employees (core, contract, retainer, consultant or
any other category) and members of the Board of Directors. Wipro includes all
subsidiaries and affiliate companies.
Wipro requires its suppliers, service providers, agents, channel partners (dealers,
distributors and others) to conduct their businesses in a legal and ethical manner.
To support the requirement for complete and accurate financial records and
reporting, Wipro’s Principal and Financial Officers have an additional Code of
Conduct apart from the COBC.
Legal and Compliance Team of Wipro administers compliance review
process/programs to promote Wipro’s commitment to integrity and values as set
forth in the COBC and to ensure compliance with applicable laws, rules, and
regulations. These programs will guide employees on improved awareness of
Wipro policies and procedures for ethical business conduct, help them resolve
concerns and report suspected violations. Managers are responsible for
supporting implementation of ethics and business conduct programs and
monitoring compliance of Wipro’s values and ethical business conduct guidelines
through such programs. 6
All employees must abide by the COBC and take up annual certification, which
enhances their understanding of the COBC. Employees are encouraged to ask
questions, seek guidance, report suspected violations, and express concerns
regarding compliance with the COBC and the related procedures.
All new hires must undergo COBC training as part of their induction programs
and it is also important for them to electronically confirm having read and
understood before beginning their work. If any employee has concerns regarding
electronic confirmation they are advised to discuss their concerns with their
Supervisor/HR Manager. In any case, employees must follow and abide by the
COBCE even if they fail to confirm.
F. WHERE TO GO FOR HELP?
Wipro’s endeavour is to foster an environment of open and honest
communication. So, if an employee has a concern about a legal or business
conduct issue, s/he has options.
What should an employee do if s/he has a question or concern about compliance
and integrity standards? The important thing is for her/him to ask the question or
raise the concern.
Employee’s immediate supervisor is usually a good place to start with a
compliance or integrity issue.
Employees may also get help or advice from:
• Supervisor
• Supervisor’s supervisor
• Business unit lawyer
• Business unit Talent Engagement & Development(TED)/HR Manager
• Ombudsperson
G. DUTY TO SPEAK UP
We cannot live up to our commitments of acting with integrity if employees, as
individuals, do not speak up when they feel the need. That is why, in addition to
knowing the legal and ethical responsibilities that apply to a job, employees are
encouraged to speak up if:
• Employees are unsure about the proper course of action and need advice.
• Employees believe that someone acting on behalf of Wipro is doing — or
may do — something that violates the law or Wipro’s compliance and
integrity standards.
• Employees believe that they may have been involved in a possible
misconduct. 7
H. OVERRIDING EFFECT OF COBCE
COBCE is, at places, more restrictive than the applicable laws an
regulations,
and employees are required to abide by the COBC even when it imposes
requirements that go beyond legal obligations. If employees are uncertain of the
applicable legal requirements or if they believe that they are subject to conflicting
legal obligations, they must bring the matter to the attention of the HR Manager
or Compliance & Legal team immediately. 8
THE POLICIES
1. POLICY ON BUSINESS RELATIONSHIPS
Wipro, as an international business organisation, is required to interact and
transact with a variety of business organizations including international
organizations and governments in different jurisdictions. By maintaining the
highest level of corporate integrity through open, honest and fair dealings, Wipro
earns trust for its products and services from all stakeholders and every person
with whom Wipro comes in contact.
Wipro will only obtain and conduct business legally and ethically. The quality of
our products and the efficiency of our services at the most competitive prices are
our greatest tools in marketing our business. Profits do not justify unfair/
unethical business tactics. Employees must uphold the highest standards of
integrity in all third party dealings. The world today is moving towards ethical
business strategies, whether it is Wipro’s customers, investors, suppliers,
employees or any other stakeholder, everyone is looking for dependability and
protection of their interests. Hence, honesty is not only the best policy but it is the
best and everlasting business policy.
No person to whom the COBCE applies must give, offer, promise to offer, or
authorize the offer, directly or indirectly (proxy bribing), anything of value (such
as money, shares, goods or service) to government officials, customers, potential
customers, foreign officials including officials of any public international
organisations which could be regarded as influencing any business decision or to
obtain improper advantage. Business courtesy such as Gifts or Entertainment
shall not be offered by Wipro employees that could be regarded as influencing
any business decision, or creating appearance of misconduct. Wipro shall not
involve itself or tolerate any business practice which is not in line with the Policy
on Business Relationships.
A contribution or entertainment must never be offered in a circumstance
appearing improper. But some very modest gifts, with a value not exceeding
US$ 50 or equivalent currency (in case of employees in US and Europe with a
value not exceeding US$ 100 or equivalent currency) may be acceptable if they
meet the following criteria:
• They are consistent with accepted business practices.
• They do not violate applicable law.
• They cannot be reasonably construed as payment or consideration for
influencing or rewarding a decision or action.
• Their public disclosure would not embarrass Wipro. 9
GIVING GIFTS
In general no Gifts shall be offered to any customers, vendors, Government
Officials etc.
Exceptions:
a. Customary Gifts of value lower than or equal to the Acceptable Limit.
b. Business lunch (or breakfast or dinner) at Wipro cafeteria or externally of a
reasonable value may be provided to customers, visitors and business
contacts/ associates.
Relationship with the Government Officials
Extra care and caution needs to be taken when dealing with Government
Officials. No Gifts or other benefits including Entertainment shall be offered to
Government Officials which could be considered as influencing any business
decision or to obtain improper advantage.
Exceptions:
a. Provision of local conveyance to the Government Officials while they are
visiting our campus for any inspection/ audit. However, this would require
prior approval of your immediate Supervisor.
b. Business lunch: Same rules as applicable to visitors and business
contacts.
Employees are required to report correctly in their expense reports, all expenses
for any Gifts given or Entertainment provided as part of any normal and
acceptable business practice in the course of their employment, and must
accurately state the purpose for the expenditure.
Wipro’s accounting records and supporting documents must accurately describe
and reflect the nature of the underlying transactions.
Any agents acting on Wipro’s behalf must also never give a Gift of any kind to
anyone doing business with Wipro or seeking to do business with Wipro that is
not within the Acceptable Limit. Third party suppliers and consultants are also
expected to follow this Policy in letter and spirit and not indulge in any “proxy
bribing”.
Note: Giving any gifts that could influence or could reasonably give the appearance of
influencing Wipro’s business relationship with or having a potential conflict of interest is
prohibited. 10
For a better understanding of the category of Giving and Receiving Gifts
under the policy, we have further classified this into three categories:
a. Usually OK
b. Always Wrong
c. Always Ask/ Always Hand Over
GIVING GIFTS
USUALLY OK ALWAYS WRONG ALWAYS ASK
Examples of what is
generally
acceptable/usually OK and
does not require approval:
• Giving Gifts or
Business
Amenities/Entertainme
nt of value up to the
Acceptable Limit.
• Other reasonable and
Customary Gifts and
Entertainment within
the Acceptable Limit
• Giving promotional
items within the above
value, such as pens,
diaries and calendars
and other Wipro logoware.
Examples of what is
generally always wrong:
• Giving any Gift of cash
or cash equivalent (gift
vouchers, gift cheques
etc.)
• Using your own money
or resources to pay for
Gifts or Business
Amenities/Entertainme
nt for a customer,
vendor or supplier
Examples of when you
must always ask:
• Cases that do not fall
into the first two
categories: Eg: Giving
promotional items in
excess of the
Acceptable Limit.
.
Employees need to get prior
approval from their immediate
supervisor before giving such
Gifts or Entertainment.
Upon receipt of prior
approval, employees are
requested to disclose offering
of any such Gifts or
Entertainment which is above
the Acceptable Limit in the
Gift Disclosure Tracker.
RECEIVING GIFTS
USUALLY OK ALWAYS WRONG ALWAYS HAND OVER
Examples of what is
generally
acceptable/usually OK and
does not require approval
include;
• Receiving Gifts of upto
Acceptable Limit.
• Receiving Customary
Gifts and
Entertainment when it
is customarily offered
Examples of what is
generally always wrong
include;
• Receiving any Gift of
cash or cash
equivalent (gift
vouchers, gift
cheques, etc)
• Accept or request
anything as a “quid pro
quo” or as part of an
Examples of when you
must always hand over the
gifts, include;
• In case of anything
that does not fall into
the first two
categories: Eg. Items
having a value in
excess of the
Acceptable Limit. 11
to a Group including
you.
• Discounts or bonus
programs (like
frequent flier, credit
card points) offered by
transportation
companies, hotels,
resorts or holiday
homes which are
offered to travelers
and guests generally.
• Mementos for
participating in a
conference as a guest
speaker or attendees
upto Acceptable Limit.
• Awards, rewards by
customers given
based on employee’s
performance and work
recognition of any
value.
• Sweets, chocolates
and other perishables.
In case the value is
less than the
Acceptable Limit,
employee can use it as
he desires. But if the
value is above the
Acceptable Limit, it is
advisable that these
be accepted and
distributed among
team members or
colleagues in office.
(Except wine which
may not be distributed
in the office but
otherwise).
agreement to do
anything in return for
the gift or
entertainment.
Offer of tickets for special
events like sports matches,
shows, entry to restricted
areas (where these usually
have a value of more than the
Acceptable Limit) – by a
person or Corporation with
whom you have a business
association or potential to buy
services.
On receiving the gift,
employee must update the
Gifts Disclosure Tracker and
follow the process.
An employee may accept Gifts up to the Acceptable Limit per source per
occasion, so long as the aggregate market value of the Gifts received (under this
rule) from one source does not exceed the Acceptable Limit in a calendar year. 12
Buying down
If an employee is offered a Gift that has a value over Acceptable Limit, he/she
shall not “buy the gift down” to the Acceptable Limit. For example, if you are
offered a ticket in excess of the Acceptable Limit to watch a game, you must not
pay $15 to whoever is offering the ticket, and then accept the ticket under the
Acceptable Limit.
GIFT DISCLOSURE TRACKER
If you are about to offer any Gift or Entertainment falling under the category of
‘Always Ask’, you are required to follow the prior approval process for the offer of
such Gift or Entertainment, which needs to be obtained from your immediate
Supervisor and thereafter also disclose the offer of such Gift or Entertainment in
the Gifts Disclosure Tracker.
If you are about to receive or have received any Gift or Entertainment or have
been offered a Gift or Entertainment falling under the category of ‘Always Hand
Over’, you are required to disclose the receipt of such Gift in the Gifts Disclosure
Tracker.
2. CONFLICT OF INTEREST POLICY
The term ‘conflict of interest’ refers to situations in which financial or personal
considerations may compromise, or have the appearance of compromising our
judgment of professional activities. A conflict of interest exists where the interests
or benefits of one person or entity conflict with the interests or benefits of Wipro.
Situations of actual or potential conflicts of interest are to be avoided by all
employees. Personal involvement with a competitor, client, or subordinate
employee of Wipro that affects an employee's ability to exercise good judgment
for Wipro creates an actual or potential conflict of interest.
Some examples of potential conflicts of interest are:
• Working directly or indirectly either as an officer, employee, consultant or
agent for a competitor or client;
• Engaging in an activity that is in competition with Wipro;
• Using proprietary or confidential information of Wipro for personal gain;
• Having a direct or indirect financial interest in a competitor or client;
• Unauthorized use, or disclosure, employee’s knowledge of Wipro's
customers, suppliers, vendors, etc. for personal advantage;
• Offering or issuing of shares of Wipro to an existing or prospective
customer with intent to influence the customer to take a decision in favour
of Wipro. 13
Any employee involved in any of the above types of relationships or situations
must immediately and fully disclose the relevant circumstances to his or her
supervisor for a determination as to whether or not an actual or potential conflict
exists.
Employees at Wipro must devote their full attention to the business interests of
Wipro. Employees are not allowed to engage in any activity that interferes with
their performance or responsibilities to Wipro or is otherwise in conflict with or
prejudicial to the interests of Wipro. It is a conflict of interest to serve as a director
of any company that competes with Wipro. Although an employee may serve as
a director of a Wipro supplier, customer, developer, or other business partner,
our policy requires that one must first obtain approval from Wipro’s Compliance &
Legal team before accepting a directorship.
As a general rule, employees must avoid conducting Wipro’s business with a
relative (which includes a ‘significant other’) or a business in which a relative is
associated in key role. If such a related-party transaction is unavoidable,
employees must fully disclose the nature of the related-party transaction to
respective TED/HR Manager and take the prior consent.
Key related-party transactions, particularly those involving Wipro's directors or
executive officers, will be reviewed and approved in writing in advance by Wipro's
Board of Directors and Wipro will report all such key related-party transactions
under applicable accounting rules, Indian and US laws. Any dealings with a
related party must be conducted in a way that no preferential treatment is given
to this business.
Outside publication of books, articles or manuscripts which relate in any way to
Wipro’s business by an employee will require prior approval of the supervisor and
TED/HR Manager. If the author publicizes the fact that s/he is an employee of
Wipro, the publication must state that: ‘The views expressed in this
article/presentation are that of mine and Wipro does not subscribe to the
substance, veracity or truthfulness of the said opinion’.
On a case-by-case basis, employees may be permitted to work for NonGovernmental Organizations, clubs and charitable institutions. The employee
must ensure that his/her services do not affect Wipro’s interest. The employee
must not accept remuneration for any service rendered by him/her except
reimbursement of expenses that has been incurred by him/her for providing the
service (travel expenses, lodging, boarding, etc).
If a proposed transaction or situation raises any questions or doubts, employees
shall consult the Compliance & Legal Department or Human Resources
Department. 14
2a. Employment of Relatives
Members of an employee's immediate family may be considered for employment
on the basis of their qualifications. Immediate family members may be hired, if
such employment would:
• Not create a direct supervisor/subordinate relationship with a family
member.
• Not create a conflict of interest.
The purpose of this policy is to prevent the organizational impairment and
conflicts that are a likely outcome of the employment of relatives or significant
others, especially in a supervisor/subordinate relationship. Willful withholding of
information regarding a prohibited relationship/reporting arrangement may be
subject to corrective action, up to disciplinary action including termination. If a
prohibited relationship exists or develops between two employees, both
employees involved must bring this to the attention of his/her supervisor and
TED/HR Manager.
This policy must also be considered when assigning, transferring or promoting an
employee. For the purpose of this policy, immediate family includes: parent
(including step parent), grandparent, spouse, son, daughter, sibling (including
half or step brother or sister), mother-in-law, father-in-law, sister-in-law, brotherin-law, son-in-law, and daughter-in-law and step-child. This policy also applies to
close personal relationships.
Employees who marry or establish a close personal relationship may continue
employment as long as it does not result in the above. If one of the situations
outlined above shall occur, attempts will be made to find a suitable position to
which one of the employees will be transferred. If accommodations of this nature
are not feasible, the employees involved will be permitted to determine which of
them will resign.
2b. Outside Employment
It is not the intent of Wipro to restrict the activities of employees on their own
time. A policy on outside employment is deemed necessary to prevent conflicts
of interest, consistent with applicable state law. Therefore, every employee of
Wipro shall not work for either a competitor or supplier of Wipro. Employees
shall not engage in any outside employment, including any self employment or
independent contracting activities that might conflict with scheduled hours,
overtime hours (when required), or the proper performance of their job functions
for Wipro, including emergency work, or otherwise restrict employees to respond
to the needs of Wipro or its clients. In no event shall any employee actively 15
engage in self employment or independent contracting activities in competition
with Wipro.
Similarly, weekend work by employees for remuneration may also fall foul of the
conflict and needs prior approval after examining the matter. Approval shall be
obtained from Supervisor and followed by an email with cc to Legal Counsel or
TED/HR Head of Business.
If employees have any questions about this policy, or if employees believe a
conflict of interest exists or may be interpreted as existing, please speak to
TED/Human Resources Department.
3. CONTROLLERSHIP POLICY
Employees of Wipro must have a responsibility to protect the assets of Wipro,
ensure optimal utilization of assets and to report and record all transactions.
Employees must protect Wipro’s assets from loss, damage, misuse or theft and
assets may only be used for business purposes and other purposes specifically
approved by management and must never be used for illegal purposes.
Employees who violate any aspect of this policy or who demonstrate poor
judgment in the manner in which they use any Wipro asset may be subject to
disciplinary action, at the Wipro's sole discretion. Wipro assets are to be used for
Wipro business purposes only. Employees may neither use Wipro assets for
personal use, nor shall they allow any other person to use Wipro assets.
Employees must understand and comply with Wipro’s policies governing
employment practices, for eg. reimbursement of expenses incurred on travel,
business entertainment, medical expenses, etc. Employees who have any
questions regarding this policy shall bring them to the attention of the
TED/Human Resources or Legal Department.
Wipro’s responsibility to its shareholders and the investing public require that all
transactions be fully and accurately recorded in Wipro's books and records in
compliance with all applicable laws. False or misleading entries, unrecorded
funds or assets, or payments without appropriate supporting documentation and
approval are strictly prohibited and violate Wipro policy and the law. Additionally,
all documentation supporting a transaction shall fully and accurately describe the
nature of the transaction. Inaccurate records can harm Wipro in many ways,
including, weakening the effectiveness of our internal controls.
4. POLICY AGAINST INSIDER TRADING AND UNFAIR TRADE
PRACTICES IN THE SECURITIES MARKET
Insider trading is prohibited by both laws as well as by Wipro policy. Insider
trading generally involves the act of subscribing or buying or selling of Wipro’s
securities, when in the possession of any unpublished price sensitive information
corporate governance of Infosys
Corporate Governance Report"Corporate governance is about maintaining an appropriate balance of accountability between three key players : the corporation's owners, the directors whom the owners elect, and the managers whom the directors select. Accountability requires not only good transparency, but also an effective means to take action for poor performance or bad decisions."
Mary L. Schapiro, Chairperson, Securities and Exchange Commission, USA, Address to Transatlantic Corporate Governance Dialogue - September 17, 2009.
Corporate governance is about commitment to values and ethical business conduct. It is about how an organization is managed. This includes its corporate and other structures, its culture, policies and the manner in which it deals with various stakeholders. Accordingly, timely and accurate disclosure of information regarding the financial situation, performance, ownership and governance of the company is an important part of corporate governance. This improves public understanding of the structure, activities and policies of the organization. Consequently, the organization is able to attract investors, and enhance the trust and confidence of the stakeholders.
Corporate governance guidelines and best practices have evolved over a period of time. The Cadbury Report on the financial aspects of corporate governance, published in the United Kingdom in 1992, was a landmark. The Sarbanes-Oxley Act, which was signed by the U.S. President, George W. Bush as a law in July 2002, has brought about sweeping changes in financial reporting. This is perceived to be the most significant change to federal securities law since the 1930s. Besides laying down the standards for directors and auditors, the Act has also laid down new accountability standards for security analysts and legal counsels.
In India, the Confederation of Indian Industry (CII) took the lead in framing a desirable code of corporate governance in April 1998. This was followed by the recommendations of the Kumar Mangalam Birla Committee on Corporate Governance. This committee was appointed by the Securities and Exchange Board of India (SEBI). The recommendations were accepted by SEBI in December 1999, and are now incorporated in Clause 49 of the Listing Agreement. Our compliance with these various requirements is presented in this section. We fully comply with, and indeed go beyond, all these recommendations on corporate governance.
SEBI also instituted a committee under the chairmanship of N. R. Narayana Murthy which recommended enhancements in corporate governance. SEBI has incorporated the recommendations made by the Narayana Murthy Committee on Corporate Governance in clause 49 of the Listing Agreement. The revised clause 49 was made effective from January 1, 2006.
During the year, the Ministry of Corporate Affairs, Government of India, published the Corporate Governance Voluntary Guidelines 2009. These guidelines have been published keeping in view the objective of encouraging the use of better practices through voluntary adoption, which not only serve as a benchmark for the corporate sector but also help them in achieving the highest standard of corporate governance. These guidelines provide corporate India a framework to govern themselves voluntarily as per the highest standards of ethical and responsible conduct of business. The Ministry hopes that adoption of these guidelines will also translate into a much higher level of stakeholders' confidence that is crucial to ensuring long-term sustainability and value generation by business.
We believe that sound corporate governance is critical to enhancing and retaining investor trust. Accordingly, we always seek to ensure that we attain our performance goals with integrity. Our Board exercises its fiduciary responsibilities in the widest sense of the term.
Our disclosures always seek to attain the best practices in international corporate governance. We also endeavor to enhance long-term shareholder value and respect minority rights in all our business decisions.
Our corporate governance philosophy is based on the following principles:
1. Satisfy the spirit of the law and not just the letter of the law. Corporate governance standards should go beyond the law
2. Be transparent and maintain a high degree of disclosure levels. When in doubt, disclose3. Make a clear distinction between personal conveniences and corporate resources4. Communicate externally, in a truthful manner, about how the Company is run internally5. Comply with the laws in all the countries in which we operate6. Have a simple and transparent corporate structure driven solely by business needs7. Management is the trustee of the shareholders' capital and not the owner.The Board of Directors ('the Board') is at the core of our corporate governance practice and oversees how the Management serves and protects the long-term interests of all our stakeholders. We believe that an active, well-informed and independent Board is necessary to ensure highest standards of corporate governance.
The majority of our Board, eight out of 14, are independent members. Further, we have audit, compensation, investor grievance, nominations and risk management committees, which comprise only independent directors.
As part of our commitment to follow global best practices, we comply with the Euroshareholders Corporate Governance Guidelines, 2000, and the recommendations of the Conference Board Commission on Public Trusts and Private Enterprises in the U.S. We also adhere to the United Nations Global Compact policy. Further, a note on our compliance with the corporate governance guidelines of six countries (Australia, Canada, France, Germany, Japan and U.K.) in their national languages is available on our website, www.infosys.com.
Corporate governance ratingsCRISILCRISIL has been consistently assigning us the 'CRISIL GVC Level 1' rating over several years now. This Governance and Value Creation (GVC) rating indicates our capability to create wealth for all our stakeholders while adopting sound corporate governance practices.
ICRAICRA assigned 'CGR 1' rating to our corporate governance practices. The rating is the highest on ICRA's Corporate Governance Rating (CGR) scale of CGR 1 to CGR 6. We are the first company in India to be assigned the highest CGR by ICRA. The rating reflects our transparent shareholding pattern, sound Board practices, interactive decision-making process, high level of transparency, disclosures encompassing all important aspects of our operations and our track record in investor servicing. A notable feature of our corporate governance practices is the emphasis on substance over form, besides our transparent approach to follow such practices.
Corporate governance guidelines
Over the years, the Board has developed corporate governance guidelines to help fulfill our corporate responsibility with our stakeholders. These guidelines ensure that the Board will have the necessary authority and processes in place to review and evaluate our operations when required. Further, these guidelines allow the Board to make decisions that are independent of the Management. The Board may change these guidelines from time-to-time to effectively achieve our stated objectives.
Compliance with the corporate
governance codes
Corporate Governance Voluntary Guidelines 2009
During the year, the Ministry of Corporate Affairs, Government of
India, published the Corporate Governance Voluntary Guidelines
2009. These Guidelines have been published keeping in view the
objective of encouraging the use of better practices through voluntary
adoption, which not only serve as a benchmark for the corporate sector
but also help them in achieving the highest standard of corporate
governance. These guidelines provide corporate India a framework
to govern themselves voluntarily as per the highest standards of
ethical and responsible conduct of business. The Ministry hopes
that adoption of these guidelines will also translate into a much
higher level of stakeholders’ confidence which is crucial to ensure the
long-term sustainability and value generation by business. The guidelines
broadly focuses on areas such as Board of Directors, responsibilities
of the Board, audit committee functions, roles and responsibilities,
appointment of auditors, Compliance with Secretarial Standards and a
mechanism for whistle blower support. We substantially comply with
the Corporate Governance Voluntary Guidelines.
Revised Clause 49 of the Listing Agreement
SEBI, with a view to improve corporate governance standards in
India and to enhance the transparency and integrity of the market,
constituted the Committee on Corporate Governance under the
chairmanship of N. R. Narayana Murthy. The committee issued two
sets of recommendations: the mandatory recommendations and the
non-mandatory recommendations.
SEBI has incorporated the recommendations made by the Narayana
Murthy Committee on Corporate Governance in Clause 49. A revised
Clause 49 was made effective from January 1, 2006. We fully comply
with the revised Clause 49 of the Listing Agreement.
Naresh Chandra Committee
Following instances of irregularities involving auditors in the U.S.
and in India, the Government of India, by an order dated August 21,
2002, constituted a high-level committee under the chairmanship
of Naresh Chandra to examine the auditor-company relationship
and to regulate the role of auditors. Chapters 2, 3 and 4 of the
Naresh Chandra Committee report are relevant to us. We comply with
these recommendations.
Kumar Mangalam Birla Committee
SEBI appointed the Committee on Corporate Governance on
May 7, 1999, under the chairmanship of Kumar Mangalam Birla, to
promote and raise the standards of corporate governance. The SEBI
Board adopted the recommendations of the committee on January 25,
2000. We comply with these recommendations.
Euroshareholders Corporate Governance Guidelines 2000
‘Euroshareholders’ is the confederation of European shareholders
associations, constituted to represent the interests of individual
shareholders in the European Union. The guidelines are based on the
general principles of corporate governance issued by the Organization
for Economic Co-operation and Development (OECD) in 1999, but
are more specific and detailed. Subject to the statutory regulations in
force in India, we comply with these recommendations.
Compliance with findings and recommendation of The
Conference Board Commission on Public Trust and Private
Enterprises in the U.S.
The Conference Board Commission on Public Trust and Private
Enterprises was convened to address the circumstances which led
to corporate irregularities and the subsequent decline of confidence
in American capital markets. The Commission addressed three
key areas – executive compensation, corporate governance, and
audit and accounting issues, and issued its first set of findings
and recommendations. We substantially comply with these
recommendations.
OECD Principles of Corporate Governance
The governments of the 30 countries in the OECD have recently
approved a revised version of the OECD's Principles of Corporate
Governance adding new recommendations for good practice in
corporate behavior with a view to rebuilding and maintaining
public trust in companies and stock markets. We comply with these
recommendations.
A detailed compliance report with the recommendations of various
committees listed in this section is available on our website www.infosys.com.
United Nations Global Compact policy
Announced by the United Nations Secretary-General, Kofi Annan, at
the World Economic Forum in Davos, Switzerland, in January 1999,
and formally launched at the UN Headquarters in July 2000, the
Global Compact policy calls on companies to embrace ten principles
in the areas of human rights, labor standards and environment. The
policy is a value-based platform designed to promote institutional
learning. It utilizes the power of transparency and dialog to identify
and disseminate good practices based on universal principles. The ten
principles are drawn from the Universal Declaration of Human Rights,
the International Labor Organization’s Fundamental Principles on Rights
at Work, and the Rio Principles on Environment and Development.
According to these principles, businesses should:
• Support and respect the protection of internationally proclaimed
human rights
• Ensure that they are not complicit in human rights abuses
• Uphold the freedom of association and the effective recognition of
the right to collective bargaining
• Support the elimination of all forms of forced and compulsory labor
• Support the effective abolition of child labor
• Eliminate discrimination with respect to employment and
occupation
• Support a precautionary approach to environmental challenges
• Undertake initiatives to promote greater environmental responsibility
• Encourage the development and diffusion of environment friendly
technologies
• Work against corruption in all its forms, including extortion and
bribery
On August 27, 2001, we adopted the United Nations Global Compact
policy and became a partner with the United Nations in this initiative.
A strong sense of social responsibility is an integral part of our value
system. We adhere to the principles of the United Nations Global
Compact policy.
Source: www.unglobalcompact.org