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©2014 Trinity Health. All Rights Reserved. 1 Core HCM Foundation Key Decisions Made

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Page 1: Core HCM Foundation - workday.trinity-health.org HCM... · Core HCM Foundation ... Position Vs Job Management ... We will change the terminology for the future in Workday from existing

©2014 Trinity Health. All Rights Reserved. 1

Core HCM Foundation Key Decisions Made

Page 2: Core HCM Foundation - workday.trinity-health.org HCM... · Core HCM Foundation ... Position Vs Job Management ... We will change the terminology for the future in Workday from existing

©2014 Trinity Health. All Rights Reserved. 2

Workshop Sessions Agenda - Feb 9 to Feb 13

©2014 Trinity Health - Livonia, MI 2

• Organizations and Organization Types • Staffing Model (Jobs/ Positions) • Compensation (Plans, Grades, Grade Profiles) • Security • Worker Data

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©2014 Trinity Health. All Rights Reserved. 3

Organizations and Organization Types

©2014 Trinity Health - Livonia, MI 3

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©2014 Trinity Health. All Rights Reserved. 4 ©2014 Trinity Health - Livonia, MI 4

• Supervisory Organizations

• Locations & Location Hierarchies

• Costing Organizations • Company and Company Hierarchy • Cost Center and Cost Center Hierarchy • Region and Region Hierarchy (Market)

• Optional HR Organizations • Matrix

• “Light” Organizations • Union

Key Decision - Organization Types

Retiree

Organization Types – Decision made

Organization Types – Decision pending

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©2014 Trinity Health. All Rights Reserved. 5

Key Decision - Custom Org Types

©2014 Trinity Health - Livonia, MI 5

• Paid Physicians • Religious Order • Service Lines – Horizontal view (In patient service lines) • Physician Practices • Business Lines (Examples Below)

• Medical • College • Hospital • Insurance • Urgent Care • Accountable care Organization

Custom Organization Types – Recommended

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©2014 Trinity Health. All Rights Reserved. 6

Staffing Model – Jobs / Positions

©2014 Trinity Health - Livonia, MI 6

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©2014 Trinity Health. All Rights Reserved. 7

Key Decision - Staffing Model

©2014 Trinity Health - Livonia, MI 7

Staffing Model : Position Vs Job Management

• Position Management (Majority) • Job Management (Exceptions)

Staffing Model - Decision made

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©2014 Trinity Health. All Rights Reserved. 8

Key Decision – Job Catalog

©2014 Trinity Health - Livonia, MI 8

1. We will create Job Family Groups 2. We will use already created 38 Job Families as a starting point 3. We will define what we need from the RHMs for the Feb 20th due date

• Map Job Profiles to Job Families • Identify and Optimize existing Job Titles / Codes while mapping • Identify Job titles that are no longer in use • List the Job Openings that are active but vacant

4. We will create a tool for the RHMs to work with 5. Create Governance for Job Catalog going forward 6. We will change the terminology for the future in Workday from existing

‘Job Codes/Job Titles’ to ‘Job Profiles’ 7. Identify point person(s) for answering questions from the RHMs 8. All of this work will be done by Feb 20th 2015

Job Catalog – Phase 1 Decision made

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©2014 Trinity Health. All Rights Reserved. 9

Compensation

©2014 Trinity Health - Livonia, MI 9

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©2014 Trinity Health. All Rights Reserved. 10

Key Decision – Compensation Plan Types

©2014 Trinity Health - Livonia, MI 10

• Salary • Unit Salary Plan • Hourly • Allowance • Commission • One Time Payment

The Compensation plan types – Decision made

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©2014 Trinity Health. All Rights Reserved. 11

Key Decision – Compensation Guideline

©2014 Trinity Health - Livonia, MI 11

• Compensation Package • Grades • Grade Profile • Steps

Compensation guideline elements – Decision made

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©2014 Trinity Health. All Rights Reserved. 12

Key Decision – Compensation & Job Profiles

©2014 Trinity Health - Livonia, MI 12

• Allow for default compensation for rate only at the position level. • Trinity will only ‘Manage’ Grade and Grade profiles at the Job

profile level and not at the position level

Default Compensation & Job Profile / Grade – Decision made

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©2014 Trinity Health. All Rights Reserved. 13

Key Decision – Grades and Grade Profiles

©2014 Trinity Health - Livonia, MI 13

Trinity will be bringing in existing Grades and Grade Profiles in Phase 1

Grade & Grade Profiles – Phase 1 Decision made

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©2014 Trinity Health. All Rights Reserved. 14

Configurable Security Overview

©2014 Trinity Health - Livonia, MI 14

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©2014 Trinity Health. All Rights Reserved. 15

Key Roles - Decisions

©2014 Trinity Health - Livonia, MI 15

Role Role Description Decision to include this role

Employee As Self

Direct Access Yes - All colleagues will have access to Employee Self Service

Manager Perform actions on members of assigned supervisory organizations. Examples include hiring employees or contingent workers, compensation changes, job changes, performance reviews, creating positions, staffing, recruiting, leaves, and time off. Approval authority for HCM and business processes.

• All managers will have access to MSS.

• Managers will be allowed to inherit organizations under them

• One Manager role across Trinity health (Decision pending).

HR Partner Perform HR management functions for assigned organizations. Examples include creating and approving new positions, job assignments. Approval authority for HCM business processes.* Do you have multiple levels of HR Support?

Yes –This will be a role used

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©2014 Trinity Health. All Rights Reserved. 16

HR Roles - Decided

©2014 Trinity Health - Livonia, MI 16

• HR Analyst (Analyze / View) • HR Representative (HR Doers) • HR Partner (Approver / Reviewer(s) )

HR (generalist) roles – Decision made

HR Shared services roles – Decision made

• HR Shared Services Representative 1 (Analyze / View) • HR Shared Services Representative 2 (HR Doers)

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©2014 Trinity Health. All Rights Reserved. 17

Key Roles - Decisions

©2014 Trinity Health - Livonia, MI 17

Role Role Description Decision to include this role

Compensation Partner Perform compensation management tasks for assigned organizations. Examples include approving Colleagues compensation plans, packages, and salary ranges. Approval authority for compensation and staffing business processes.

Yes

Benefits Partner Perform benefits management tasks for assigned organizations. Examples include granting or revoking benefit eligibility, initiating open enrollment, and viewing employees on leave. Approval authority for benefits, personal data, and staffing business processes.

Yes

Absence Partner Perform absence management tasks for assigned organizations. Examples include adjusting accruals and time off, and viewing employees on leave. Approval authority for time off and leave business processes.

Yes

Recruiter Create, qualify, and evaluate applicants for jobs and positions for assigned organizations. Hire contingent workers and employees, and perform transfers, promotions, and demotions. Approval authority for staffing business processes.

Yes

Payroll partner Perform payroll review functions for assigned organizations. Examples include setup data for positions, new hires, transfers, and terminations. Approval authority for payroll business processes.

Yes

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©2014 Trinity Health. All Rights Reserved. 18

Key Roles - Decision

©2014 Trinity Health - Livonia, MI 18

Role Role Description Assigned Org Structure

Employee Health Partner Part of the recruitment process Preplacement health exam Pre Employment Physical Essential Job Functions. Could be a contractor. Non Standard Workday Role

Yes

License Certification Role Employees have to be re – credentialed. Licenses have to be checked against their expiration. Non Standard Workday Role

Yes

Facilities Partner Badges, Parking Passes, Location Access Yes

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©2014 Trinity Health. All Rights Reserved. 19

Worker Data

©2014 Trinity Health - Livonia, MI 19

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©2014 Trinity Health. All Rights Reserved. 20

Colleague Definition

©2014 Trinity Health - Livonia, MI 20

• Employee – Paid • Non Employee [C] - Unpaid